HomeMy WebLinkAbout2004/01/08 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
¥I¥IAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, oN /~-O~ ,
at ~30~., I posted a true and correct copy of the meeting
agenda dated /~V'O~'~ at ~
~.~, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
/~--Oq , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
¥ivlan ,Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
January 8, 2004
Filippi Room
Lions Center West
9191 Baseline
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander., Mayor
Diane Williams, Mayor Pro Tern
Rex Gutierrez, Councilmember
Robert J. Howdyshell, Councilmember
Donald J. Kurth, M.D., Councilmember
Members
Ravcncl Wimberly, President
Dobbin Lo, President Pro Tern
Donna Bradshaw, Member
Rebecca Guerrero, Member
Joyce Womack, Member
~'~ LIBRARY BOARD OF TRUSTEES AGENDA
1
JANUARY 8, 2004
cRA~c.o
UCAMONGA
[ A. CALL TO ORDER
1. Roll Call: Bradshaw , Guerrero , Lo
Wimberly__ and Womack
II B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: November 13 and December 11, 2003 1
II C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: report presented by staff. 6
a. Review of statistics
b. Update on Termite Tenting during December 27th' 2003,
through January 2, 2004.
11
2. Budget Report: report presented by Deborah Clark, Library Director.
3. Adult Services Issues: Update by Robert Karatsu, Library Services
Manager.
a. Project to update the Library's computer system. Oral
report.
b. Update on Housecalls. Report by Karye Hood, Reference 23
Librarian, attached.
4. Children's Services Issues: Update by Renee Tobin, Senior
Librarian. Oral report.
5. Victoria Gardens Library: update on the progress of the project.
Oral report by staff.
a. Presentation on selection of materials for Victoria
Gardens. Provided by Michelle Perera, Librarian Il.
LIBRARY BOARD OF TRUSTEES AGENDA
JANUARY 8, 2004 2
b. Status of final design issues. Provided by Deborah Clark,
Library Director.
6. Status of Library Telethon 2004. Oral report by Staff and Board.
l]D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Update on the Patriot Act. Oral report by Deborah Clark, Library
Director. Requested by the Board.
2. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
3. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving
as liaisons to the school and student community.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
II.. PUBLIC COMMUNICATIONS II
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
January 5, 2004, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
SlaffReport
DATE: January 8, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of November 13 and December 11,2003.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Library
Board of Trustees listed above, taken and compiled by Library Administrative Secretary,
Vivian Garcia.
FISCAL IMPACT
None.
e~borah~K~pecffully submitted,
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjoumed Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on November 13, 2003, in the Opici
Room of Lions Center West, located at 9191 Baseline, Rancho Cucamonga, California. The meeting
was called to order at 6:33 p.m. by President Wimberly. Present were Members Guerrero, Lo and
Womack.
Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager,
Renee Tobin, Senior Librarian, Rose Manela, Literacy Supervisor and Vivian Garcia, Senior
Administrative Secretary.
B. CONSENT CALENDAR
B1. Approval of Minutes: November 13, 2003.
MOTION: Moved by Member Guerrero to approve the Consent Calendar, seconded by Member
Womack. Motion carried, 4-0-1 (with Bradshaw absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status report: oral report presented by staff.
Deborah Clark, Library Director, presented an oral report on the status of the Library to the Board.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Victoria Gardens Library, update on the progress of the project. Oral report by staff.
Deborah Clark, Library Director, stated that staff went to Sacramento on Wednesday to meet with
the Interior Design Coordinator for the Victoria Gardens.
C4. Adult Services Issues: update by Robert Karatsu, Library Services Manager.
Library Board Minutes
October 9, 2003
Page 2
Robert Karatsu, Library Services Manager, provided an oral update on adult service issues at the
Library.
a. Literacy Services Issues: Update by Rose Manela, Literacy Supervisor.
Rose Manela, Literacy Supervisor, presented an oral report on the Literacy Department.
C5. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report.
Renee Tobin, Senior Librarian, stated that staff was starting to work on Summer Reading Program,
2004. Staff handed out samples of the artwork for the program.
C6. Approval of Proposed Additional Closures for 2003/2004. Report presented by Deborah
Clark, Library Director.
Deborah Clark, Library Director, reviewed the additional proposed dates with the Board, specifically
Sundays, December 21 & 28.
MOTION: Moved by President Wimbefly to approve the additional closures for 2003/2004,
seconded by Member Lo. Motion carried, 4-0-1 (with Bradshaw absent).
D. BOARD BUSINESS
D 1. Update on Banned Student Issues. Oral report presented by Deborah Clark, Library Director.
a. Review of letter to students/parents & new student guidelines.
Deborah Clark, Library Director, reviewed the proposed letter to students, explaining that a copy is
also mailed to the parents. Staffalso reviewed the new student guidelines with the Board.
D2. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Member Lo gave an oral report on the Rotary meeting. He stated that the students did a wonderful
job on their presentation. He wished to thank Rose Manela and the Learners for coming.
Member Wimberly gave an oral update on the PAL Campaign.
Library Board Minutes
October 9, 2003
Page 3
Member Womack stated that there would be a School Subcommittee meeting on Monday, November
17, 2003.
D3. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the school and student community.
Victoria Booker stated that they had nominated positions for their Board. She stated that Daniel
Huh is the Secretary, Samantha Stiimett is the Vice President and she, Victoria Booker is
President.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E 1. Telethon Update
E2. Update on the Patriot Act
E3. Update on Housecalls
E4. CLA Update
F. COMMUNICATIONS FROM THE PUBLIC
None
G. ADJOURNMENT
MOTION: Moved by Member Womack to adjourn to January 8, 2004, seconded by Member
Guerrero. Motion carried, 4-0-1 (with Bradshaw absent). Meeting adjourned at 7:30 p.m.
Respectfully sub~tte,_d,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, December 11, 2003, at 6:30 p.m. in the Opici Room of Lions Center West, located at 9191
Baseline, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,,
Vivian Gm-cia
Administrative Secretary
Approved:
EXECUTIVE SUMMARY OF STATISTICS
Circulation/Library Visitors:
This report measures the visitation during the two month period since the last Board meeting, covering
the months of November and December. November showed a 1% growth for the month, and 5% for the
year. The month o£December presents a di£ficulty in comparison, since we closed for termite tenting for
approximately one week. However, the month of December shows a 12% decline in borrowing, leaving
us with an overall annual count of 305,283 items loaned~emonstrafing fiat growth for this year so far.
Information Questions:
Again, information questions down during December by 15%, but showing an overall growth this year of
1%.
Children's Programs:
While the number of programs offered has declined due to multiple closures this year, the average
attendance £or programs remains exactly the sam~30 youngsters per session.
Technology Center Visitors:
Technology Center use continues to be up overall by 1%, in spite of the 14% decline during December.
Items Classified:
Items classified shows a resulting fi.om the absence to staff to catalog during the closures.
Volunteer Hours:
The volunteer hours show a 23% decline as the increased closed days and the new fingerprinting system continues
to bog us down.
STATISTICS Dec-03 Dec-02 FY 2003~04 FY 2002/03
Days Open 24 29 172 180
Items Borrowed 48,588 52,766 305,283 304,533
Average Daily 1,941 1,820 1,775 1,692
% Change -12% 0%
Archibald Library 43,094 50,576 294,572 295,601
Average Daiiy 1,796 1,744 1,713 1,642
% Changed -15% 0%
Kidsmobile 3,494 2,190 13,890 12,374
% Changed 60% 12%
Patrons Registered 583 729 6,005 5,347
Average Daily 23 25 35 35
% Change -23% -5%
Information Questions 5,639 6,666 44.281 43,939
Average Daily 235 230 257 244
% Change - 15% 1%
Library Visitors 26,357 30,719 209,524 210,554
Average Daily 1,098 1,059 1,218 1,170
% Change -14% 0;~/o
Children's Programs 400 500 4,588 5.382
# of Sessions 42 46 154 178
Aver. Per session 10 11 30 30
% Change -20% -15%
Technology Center Visitors 871 1016 6,512 6,426
% Change -14% 1%
Items Classified 1,248 2,037 9,551 10,023
% Change -39% -5%
Volunteer Hours 319 595 3,603 4,703
% Change -45% -23%
ADULT SERVICES
Information Questions 3,740 4,225 28,050 27,707
Ave rage Daily 156 146 163 154
% Change -11% 1%
Programs/Classes Attendance 175 62 238 160
# of Sessions 2 2 4 7
Aver. per session 88 31 60 23
Tours/Group Visits Attendance 30 0 100 15
# of Sessions 1 0 3 1
Aver. per session 30 0 33 15
CHILDRENS SERVICES
Information Questions 1,899 2,441 16,231 16,232
Average Daily 79 84 94 90
% Change -22% 0%
Toddler Time 56 78 483 935
# of Sessions 3 5 20 34
Aver. Per session 19 16 24 28
Preschool Storytime Attendance 136 149 1,100 1,096
# of Sessions 6 6 39 38
Aver. per session 23 25 28 29
Afterschool Storytime Attendance 87 57 320 354
# of Sessions 3 3 15 15
Aver. per session 29 19 21 24
Family Storytime Attendance 74 81 954 960
# of Sessions 6 6 41 38
Aver. per session 12 14 23 25
Outreach Storytimes 6 88 135 777
# of Sessions 0 2 4 18
Aver. per session 0 44 34 43
Special Events Program Attendance 0 0 1,549 1,213
# of Sessions 0 0 11 11
Aver, per session 0 0 141 110
Back to Basics Program 47 47 47 47
# of Sessions 24 24 24 24
Aver. Per session 3 3 3 3
Group Visits to Library Attendance 8 156 417 649
# of Sessions 1 4 12 22
Aver. per session 8 39 35 30
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
STATISTICS Nov-03 Nov-02 FY 2003~04 FY 2002/03
Days Open 30 31 148 151
Items Borrowed 61.255 62,591 258,695 251,767
Average Daily 2,042 2,019 1,748 1.667
% Change 1% 5%
Archibald Library 58,076 59,149 251,478 245,025
Average Daily 1,936 1,908 1,699 1,623
% Changed 1% 5%
Kidsmobile 3,179 3,442 10,396 10,184
% Changed -8% 2%
Patrons Registered 789 819 5,442 5,518
Average Daily 26 26 37 37
% Change 0% -1%
Information Questions 7,509 7,844 38,642 37,273
Average Daily 250 253 261 247
% Change -1% 6%
Library Visitors 32,894 33,722 182.670 179,835
Average Daily 1,096 1,088 1,234 1,191
% Change 1% 2%
Children's Programs 578 1,072 4,235 4,929
# of Sessions 43 51 136 156
Aver. Per session 13 21 31 32
% Change -36% -1%
Technology Center Visitors 1,009 894 5,641 5,410
% Change 13% 4%
Items Classified 1,057 1,563 8,303 7,986
% Change -32% 4%
Volunteer Hours 652 708 2,632 3,400
% Change -8% -23%
ADULT SERVICES
Information Questions 4,620 4,720 24,310 23,482
Average Daily 154 152 164 156
% Change 1% 6%
Programs/Classes Attendance 20 22 63 98
# of Sessions I 1 2 5
Aver. per session 21 22 32 20
Tours/Group Visits Attendance 35 0 70 15
# of Sessions 1 0 2 1
Aver. per session 35 0 35 15
CHILDRENS SERVICES
information Questions 2,889 3,124 14,332 13,791
Average Daily 96 161 97 91
% Change -4% 6%
Toddler Time 66 166 427 857
# of Sessions 3 7 17 29
Aver. Per session 29 24 25 30
Preschool Storytime Attendance 178 263 964 947
# of Sessions 6 6 33 32
Aver. per session 30 44 29 30
Afterschool Storytime Attendance 82 60 233 297
# of Sessions 3 3 12 12
Aver. per session 27 20 19 25
Family Storytime Attendance 185 120 880 879
# of Sessions 7 7 35 32
Aver. per session 26 17 25 27
Outreach Storytimes 0 351 135 689
# of Sessions 0 3 4 16
Aver. per session 20 117 34 43
Special Events Program Attendance 0 65 1,549 1,213
# of Sessions 0 1 11 11
Aver. per session 0 65 141 110
Back to Basics Program 47 47 47 47
# of Sessions 24 24 24 24
Aver. Per session 3 3 3 3
Group Visits to Library Attendance 243 158 409 493
# of Sessions 6 5 11 18
Aver. per session 41 32 37 27
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
R A C H O C U C A M O N G A
· PUBLIC LIBRARY
Staff Report
DATE: January 8, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2003/2004 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month.
Schedule B, titled "Balance Sheet FY 2003/2004" is a report balancing income rs.
projections for the current fiscal year to date.
Schedule C, titled "Library Expenditures "2003/2004" is an accounting of all funds
expended in the current fiscal year.
FISCAL IMPACT
None
illy submitted, ~ ,,~
SchedQle A
REVENUE REPORT FINES MEDIA REF
Dec-03 & FEES RENTALS SERV.
01-Dec $722.13 $232.56 $8,00
02-Dec $574.25 $203.13 $0.00
03-Dec $445.82 $236.94 $5.00
04-Dec $424.85 $254.35 $0.00
05-Dec $440.15 $338.83 $0.00
December 6 & 7 $384.56 $381.69 $0.00
$0.00 $0.00 $0.00
08-Dec $629.19 $215.09 $4.10
09-Dec $390.01 $134.17 $0.50
10-Dec $429.44 $181.09 $0.00
11 -Dec $386.60 $243.48 $5.45
12-Dec $371.00 $296.33 $0.00
December 13 & 14 $476.60 $327.90 $0.00
$0.00 $0.00 $0.00
15-Dec $515.70 $164.76 $0.00
16~Dec $439.80 $146.44 $0.00
17-Dec $360.78 $244.39 $0.00
18~Dec $232.28 $279.42 $8.05
19-Dec $255.29 $413.12 $0.00
20-Dec $137.45 $259.83 $0.00
12/21/2003 - closed
22-Dec $458.06 $354.33 $0.00
23-Dec $302.97 $328.86 $0.00
24-Dec
25-Dec
26-Dec $140.09 $480.86 $0.00
27-Dec $456.80 $249.71 $0.00
12/28/2003 - closed $0.00 $0.00 $0.00
for termite tenting $0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
TOTALS: $8,093.82 $5,967.28 $31.10
December 2002 TOTALS $12,207.47 $7,884.45 $61.67
% CHANGE -34% -24% -50%
2003/4 Rev 2003/4 Proj:
Daily Average Fines $320.49 $337.14
Daily Average Media $213.12 $251.43
Daily Average Ref. Fees $1.11 $4.29
DAILY TOTALS $534.72 $592.86
GAIN/LOSS ON PRO J: ($1,744)
/2-
REVENUE REPORT FINES MEDIA REF
Nov-03 & FEES RENTALS SERV.
November 1 & 2 $655.89 $329.05 $2.80
$0.00 $0.00 $0.00
03-Nov $629.05 $192.88 $5.00
04-Nov $467.18 $185.59 $0.00
05-Nov $447.89 $203.32 $0.00
06-Nov $538.46 $315.92 $6.00
07-Nov $344.76 $393.43 $8.00
November 8 & 9 $846.56 $356.74 $0.00
$0.00 $0.00 $0.00
10-Nov $445.48 $215.15 $0.00
11/11/2003 - closed
12-Nov $514.65 $255.31 ;0.00
13-Nov $897.81 $327.98 ;1.00
14-Nov $484.00 $366.05 ;3.00
15-Nov $716.43 $443.03 ;0.00
$0.00 $0.00 ;0.00
17-Nov $609.69 $182.87 ~0.00
18-Nov $630.08 $180.62 ;5.00
19-Nov $585.69 $162.44 ;0.00
20-Nov $438.68 $330.24 ;2.00
21-Nov $223.50 $458.64 0.00
November 22 & 23 $801.05 $466.51 2.00
$0.00 $0.00 0.00
24-Nov $641.78 $275.86 2.75
25-Nov $347.64 $268.00 0.00
26-Nov $298.28 $380.69 0.00
11/27/2003 - closed
11/28/2003 - closed
November 29 & 30 $643.06 $539.56 $0.00
$o.o0 $o.oo $o.00
TOTALS: $11,287.61 $6,829.88 $37.55
November 2002 TOTALS $9,466.57 $7,652.74 $59.00
% CHANGE 19% -11% -36%
2003/4 Rev 2003/4 Proj:
Daily Average Fines $452.13 $337.14
Daily Average Media $252.96 $251.43
Daily Average Ref. Fees $1.39 $4.29
DAILY TOTALS $706.48 $592.86
GAIN/LOSS ON PRO J: $3,409
Schedule B
BALANCE SHEET
December
FY 2003/2004
Revenues Earned Projected Loss/Gain
Fines & Fees . $61,411 $58,998 $2,413 4.1%
Media Rentals $45,448 $43,998 $1,450 3.3%
Technology Center Revenue $2,495 $2,000 $495 24.7%
Print Fees $1,927 $2,500 ($573) -22.9%
Information Services Fees $358 $750 ($392) -52.3%
Direct Loan $32,121 $0 $32,121 0.0%
Totals: .$143,760 $108,246 $35,514 32.8%
Balance for
Year throu.qh December $35,514
EXECUTIVE HIGHLIGHTS OF BUDGET
50% of year completed
Library Expenditures: 32% spent
At the fourth month of the fiscal year, 47% of thc budget is spent. Below is an update on areas of significance.
5000/10: Part time salaries are at 54%, now only four percentage points over the budgeted amount. This will be
significantly reduced when the two week period covering the December closures is factored into the mix. (This will
occur in thc January report.)
5200: Operations funds are at 31%, no challenges yet.
5300: Contract services are at 52%, no challenges yet.
5400: Significant savings in the Telephone account. This is thanks to a new system of phone lines which occurred
last fiscal year.
5403: Electrical utilities is at 40% spent and right on target for this year.
After School Learning Program: 48% spent
Nothing to report.
Bookmobile Expenditures: 44% spent
Nothing to report.
Adult Literacy: 41% spent
Addition of $~,000 in funds for the new grant "pumped up" this accoum somewhat.
Family Literacy: 31% spent
Continued savings through usc of YES Grant program funds.
Library Board of Trustees: 0% spent
Nothing to report.
-2-
Schedule C
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF
200312004 CATEGORY REMAINING SPENTYEAR
1290601
PERSONNEL 60%
5000 REGULAR SALARIES $627,490 $45,487 $46,486 $45,552 $46,931 $48,336 $72,436 $305,228 $305,228 $322,262 49%
6010 PART TIME SALARIES $298,780 $26,766 $26,994 $24,572 $24,671 $22,094 $34,497 $160,494 $160,494 $138,286 54%
5030 FRINGE BENEFITS $242,740 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $121,368 $121,368 $121,372 50%
TOTAl. PERSONNEL $1,169,010 $92,481 $93,709 $96,352 $91,830 $91,558 $127,161 $887,090 $587,090 $581~920 50%
OPERATIONS
5100 TRAVEL & MEETINGS $2,000 $320 $1,680 t6%
Intamet Librarian Conference $0
Karatsu - workshop $0
Clark - workshops $0
Pemra - Institute $0
Meeting Supplies $30 $75 $105
Inservice Workshops $0
CLA Legislagve Day $0
CLA Conference $2'~5 $215
5105 MILEAGE $5,800 $2,725 $3~075 47%
Auto Allowance $4,800 $400 $400 $400 $400 $400 $400 $2,400 $2,400 $2,400 50%
Reimbursement $1,000 $325 $675 33%
Garcia $23 $26 $92 $54 $26 $62 $282
Pages $6
Other $44 $44
Conference Mileage $0
5160 MEMBERSHIP DUES $2,350 $1,617 $733 69%
American Library ASSOC+ $450 $0 $0 $450 0%
MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0!
Cal6omia Library Assoc $400 $0 $0 $400 0%
Inland Library system $1,500 $1,467 $1,467 Sf ,467 $33 98%
Postage $10 $4 $4 $18
Special Program Supplies $20,000 $6,680 $13,320 33%
cD Rous $333 $276 $207 $126 $936 //.-~
/~,'
Magazines/Publications $12.000 $7.555 $210 $133 $286 $8,186 $8.186 $3,814 68%
Binde~ $1.000 $0 $0 $1.000 0%
5283 Depreciation - Computer Equ $20.270 $0 $0 $20.270 0%
8300 CONTRACT SERVICES $t68~199 $88.173 $80.026 52%
Encumbrance $23,856 $23.856
Book Processing $24.000 $5,202 $2,173 $807 $8.182 $8,182 $15.818 34%
Children's Programs $3.000 $0
Collection Agency $5.000 $420 $1,028 $341 $1.789 $1.789 $3,211 36%
Dynix System Maintenance $35.000 $19,606 $269 $19.875 $19.875 $15,125 57%
Guard Service $20.000 $3,364 $3,364 $3,364 $16.636 17%
McNaughton Lease Program - Books $22.459
Minutes $0 $50 $100 $150 $150 ($150) #DIV/0!
OCLC $0 $45 $119 $86 $250 $250 ($250) #DIV/0!
Offlc Eq uip/Maint ena rice $15.000 $4.657 $10.343 31%
Xerox Fund $929 $929 $929 $1,859 $4.647
Misc. $10 $10
S.B. County $50,000 $4,167 $4,167 $4.167 $4.167 $4,167 $4,167 $25.000 $25.000 $25.000 50%
Self Check Maintenance $7,000 $1,050 $1.050 $1,050 $5.950 15%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % %OF
Cost Center 1290603 2003/2904 ' CATEGORY REMAINING SPENT YEAR
PERSONNEL 50%
1100 REGULAR SALARIES $17,820 $1,911 $531 $1,371 $1.371 $1,371 $2,056 $8,610 $8,810 $9,210 48%
1900 FRINGE BENEFITS $6.590 $549 $549 $549 $549 $549 $549 $3,295 $3.295 $3.295 50%
TOTAL PERSONNEL $24.410 $2.460 $t.080 $t.920 $1.920 $t.920 $2.605 $11,905 $11.905 $12.505 49%
OPERATIONS
5100 TRAVEL & MEETINGS $250 $0 $0 $250 0%
5200 MAINTENANCEIOPER $200 $54 $146 27%
Office Supplies $200 $31 $23 $54
TOTAL LIBRARY BUDGET $24.860 $2,460 $1,080 $1,920 $1.950 $1.920 $2,628 $11,959 $11,959 $12,651 48%
BOOKMOBtLE SERVICES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF
Cost Center 1290604 2003/2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 50%
5000 REGULAR SALARIES $45,930 $5,338 $3,518 $3,518 $3,518 $3,518 $5,277 $24,686 $24,686 $21,244 54%
5010 PART TIME SALARIES $23,000 $618 $294 $1,281 $2,086 $2,946 $2,120 $9,345 $9,345 $13,655 41%
5030 FRINGE BENEFITS $17,450 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $8,724 $8,724 $8,726 50%
TOTAL PERSONNEL $86,380 $7,409 $5,266 $6,253 $7,058 $7,9t8 $8,851 $42,755 $42,755 $43,626 49%
OPERATIONS
5100 TRAVEL & MEETINGS $6 $0 $0 $0 $0 0%
5105 MILEAGE $t00 $0 $0 $100 0%
5200 MAINTENANCE/OPER $6,950 $1,960 $4,990 28%
Office Supplies $250 $43 $90 $105 $239 $11 96%
Books/Materials $2,000 $514 $492 $716 $1,721 $279 86%
Printing $0 $0 $0
5283 DEPRECIATION. COMPUTER $2,420 $0 $2,420 0%
Total for Depreication - Computer E( $2,420 $0 $2,420 0%
5400 TELEPHONE UTILITIES $5,500 $0 $5,500 0%
Cellular Technology $5,500 $0
TOTAL LIBRARY BUDGET $101,350 $7,452 $5,266 $6,857 $7,550 $8,023 $9,566 $44,715 $44,7t5 $54,216 44%
ADULT LITERACY JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF
298 601 2003/2004 CATEGORY REMAINING SPENT yEAR
PERSONNEL 5o%
5000 REGULAR SALARIES $26,730 $1,885 $1,833 $1,825 $2,039 $1,868 $3,204 $12,654 $12,654 $14,076 47%
5010 PART TIME SALARIES $5,000 $0 $0 $0 $0 $0 $724 $724 $724 $4,276 14%
5030 FRINGE BENEFITS $9,990 $845 $845 $845 $845 $845 $845 $5,070 $5,070 $4,920 51%
TOTAL PERSONNEL $41,720 $2,730 $2,678 $2,670 $2,884 $2,7t3 $4,773 $18,448 $t8,448 $23,272 44%
OPERATIONS
5100 TRAVEL & MEETINGS $?50 $11 $739 1%
Literacy Meetings $0
Southern Califomia Library Literacy Network Conference $0
Adult Learner Conference $11 $11
CLA Conference $0
Speaking of Reading Grant 250 $12 $37 $49
5t05 MILEAGE $150 $108 $108 $108 $42 72%
5t60 MEMBERSHIP DUES $180 $135 $45 75%
California Literacy $80 $0
SCLLN $100 $135 $135
5200 MAINTENARCE/OPER $6,2530 $400 $4,850 8%
Office Supplies $300 $68 $68 $232 0%
Curriculum Materials $200 $11 $12 $23 $177
Literacy Celebration $309 $309 ($309)
Speaking of Reading Grant $4,750 $415 $415 $4,335
5300 CONTRACT SERVICES $1,930 $732 $1,198 38%
Tutor Training $1,500 $300 $300 $300 $1,200 20%
Literacy Pro Service Agreement $430 $432 $432 $432 ($2) 100%
TOTAL LIBRARY BUDGET $49,980 $3,162 $2,678 $3,493 $2,907 $2,725 $5,332 $20,297 $20,565 $30,t02 41%
FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF
368 602 2003~2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 50%
5000 REGULAR SALARIES $8,910 $857 $788 $891 $668 $805 $874 $4,884 $4,884 $4,026 55%
5010 PART TIME SALARIES $13,000 $0 $0 $106 $245 $442 $454 $1,247 $1,247 $11,753 10%
5030 FRINGE BENEFITS $3,560 $298 $298 $298 $298 $298 $298 $1,785 $1,785 $1,775 50%
TOTAL PERSONNEL $25,470 $1,154 $1,086 $1,295 $1,2tl $1,545 $1,625 $7,916 $7,916 $t7,854 31%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0
Literacy Meetings
5200 MAINTENANCE/OPER $250 $25 $225 10%
Office Supplies $250 $7 $18 $25 $225 0%
Families for Literacy Curriculum Mat, $0 $0 $0
Books/Materials $0 $0 $0
FFL Storytimes $0 $0 $0
TOTAL LIBRARY BUDGET $25.720 $1,154 $1,086 $1,302 $1.229 $1.545 $1,625 $7,941 $7.94t $17.779 31%
LIBRARy BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF
Cost Center4535 200312004 CATEGO~RY REMAINING SPENT YEAR
50%
OPERATIONS
3100 TRAVEL & MEETINGS $1,500 $0 $1,500 0%
R A N C H O C U C A M O N G A
P lJ I~I, 1C 1, I 15 1~ A 1~ Y
Staff Report
DATE: January 8, 2004
TO: President and Members of the Board of the Library Trustees
FROM: Karye Hood, Reference Librarian
SUBJECT: HOUSECALLS UPDATE
RECOMMENDATION
Update for informative purposes.
BACKGROUND/ANALYSIS
The HouseCalls program continues to serve homebound residents of Rancho
Cucamonga. We currently have 21 patrons and 12 volunteers.
CLA Conference Poster Session
RC Library's HouseCalls program was highlighted during a poster session at the
November California Library Association Conference in Ontario. Please see the pictures
attached to this update. This was a chance to network with other supervisors of
homebound services programs in public libraries throughout California.
Homemade holiday gift for HouseCalls patrons
21 snowmen were made by RCLibrary storytime children under the supervision of Nina
Cole, Children's Assistant, assisted by Rosie Manela, Literacy Supervisor and a group
of Literacy tutors and learners. These handcrafted snowmen were sent with the
December HouseCalls deliveries.
FISCAL IMPACT
None.
Photos from California Library Association Conference,
Poster Session on Homebound Services
November 2003
Photos of snowmen that were made during the Afterschool Cool storytime
and sent with ItouseCalls deliveries during the holiday season.
December 2003
Respectfully submitted,
Reference Librarian