HomeMy WebLinkAbout2004/05/13 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
¥IVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on /~ /O/. ~Qd~ ,
at ~"~,f~. , I posted a true and correct copy of the meeting
agend~ dated ' /~y /~ ~OOq at ~
-~r~*/ba(+ , Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~"J/~fO~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
Vivian.Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
.REGULAR MEETING
Second Thursday
6:30 p.m.
May 13, 2004
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
Robert J. Howdyshell, Councilmember
Donald J. Kurth, M.D., Councilmember
Boardmembers
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Rebecca Guerrero, Member
Joyce Womack, Member
LIBRARY BOARD OF TRUSTEES AGENDA
MAY 13, 2004 1
A. CALL TO ORDER
1. Roll Call: Bradshaw , Guerrero , Lo
Wimbedy__ and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: March 11 and April 8, 2004 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: report presented by staff.
a. Review of statistics 7
2. Budget Reports: reports presented by Deborah Clark, Library
Director.
a. Review of 2003/2004 budget. 10
b. Review of proposed 2004/2005 budget. 21
3. Adult Services Issues: Update by Robert Karatsu, Library Services
Manager. Oral report.
a. Review of Adult Tour Policy. 39
4. Children's Services Issues: Update by Renee Tobin, Senior
Librarian. Oral report.
5. Victoria Gardens Library: update on the progress of the project.
Oral report by staff.
6. Status of Library Telethon 2004. Oral report by Staff and Board.
LIBRARY BOARD OF TRUSTEES AGENDA
MAY 13, 2004 2
IID. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Update on the Joint Meeting between the Library Board and the
Library Foundation. Oral report by President Wimberly.
2. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
3. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving
as liaisons to the school and student community.
4. Next meeting date for the Library Board.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
II PUBLIC COMMUNICATIONS II
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
1. Patron Stan Newman wishes to address the Board on the Library's
current procedure of handling renewal of materials that have been
requested through the reserve process.
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday, May
10, 2004, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
Staff Report
DATE: May 13, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of March 11, 2004.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Library
Board of Trustees listed above, taken and compiled by Library Administrative Secretary,
Vivian Garcia.
FISCAL IMPACT
None.
/R~spectfully submitted,
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjoumed Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, March 11, 2004, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:34 p.m. by President Wimberly. Present were
Members Bradshaw, Guerrero, Lo and Womack.
Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager,
Michelle Perera, References Services Coordinator, Renee Tobin, Senior Librarian and Vivian Garcia,
Administrative Secretary.
B. CONSENT CALENDAR
B1. Approval of Minutes: February 12, 2004 (Wimberly abstained).
MOTION: Moved by Member Womack to approve the minutes of February 12, 2004 seconded by
Member Guerrero. Motion carded, 4-0-0-1.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status report: oral report presented by staff.
a. Review of statistics.
Deborah Clark, Library Director, gave an oral report on the status of the Library to the Board.
Deborah Clark, Library Director, thanked all staff for working well under difficult conditions when
the automated catalog, lnteruet and staff computers crashed when the fiber optic line was cut during
street construction.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. No comments
received.
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager.
Library Board Minutes
March 11, 2004
Page 2
Robert Karatsu, Library Services Manager, presented an oral report updating the Board on the
activities of Adult Services.
C4. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report.
Renee Tobin, Senior Librarian, gave an oral report on the "Underground Railroad" storytimes given
by Library Assistant Nina Cole.
C5. Victoria Gardens Library, update on the progress of the project. Oral report by staff.
Deborah Clark, Library Director, stated the plans will be going out to bid again when the architects
finalize them. The two parking lot structures are under construction at this time.
C6. Status of Library Telethon 2004. Oral report by staff and Board.
Deborah Clark, Library Director, presented the Board an oral report on the Telethon.
Robert Karatsu, Library Services Manager, updated the Board on the Hosts and the Theme of the
Telethon.
Michelle Perera, Reference Services Coordinator, reported to the Board on the Phone Bank and the
"Magic Word" incentives.
D. BOARD BUSINESS
D1. Report on the Friends of the Library Bookstore: At the request of the Library Board, the
Library Director will provide an oral report on the status of the Friends of the Library Bookstore.
Member Bradshaw, gave an oral update on the Friend's Bookstore.
D2. Plans for Remote Access: At the request of the Library Board, Robert Karatsn, Library
Services Manager, will provide an oral report on the plans for wireless remote access.
Robert Karatsu, Library Services Manager, updated the Board on the future plans for wireless remote
access for the Library.
Library Board Minutes
March 11, 2004
Page 3
D3. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Member Womack updated the Board on the School Youth Committee meetings and outreach
involvement in the schools.
Member Lo asked for staff to contact him for follow up on questions he had received from the
Toastmaster Club.
Member Guerrero stated that the Teen Members would update the Board on their school's '
involvement with the Telethon.
Member Wimberly updated the Board on the PAL Campaign and the Library Foundation Board.
D4. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the school and student community.
Daniel Huh gave an oral report on what the Teen Advisors will be doing at their schools for fund
raising for the Telethon.
Alexcia Sypek presented an oral report on the Career Fair which is on Thursday, March 18.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Telethon Update
E2. Summer Reading Program
E3. Budget
F. COMMUNICATIONS FROM THE PUBLIC
None
Library Board Minutes
March 11, 2004
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Wimberly to cancel the April meeting and to adjourn to May 13,
2004, seconded by Member Womack. Motion carded, 5-0. Meeting adjourned at 7:34 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, April 8, 2004, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
Staff Report
BATE: May '13, 2004
TO: President and Members of the Board of Library Trustees
[:ROM: Deborah Kaye Glark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable
activities of the Library. An Executive report identifying highlights is included.
FISCAL IMPACT
None
Deborah Kaye C(ratk ]
Library Director ~
STATISTICS Apr-04 Apr-03 FY 2003/04 FY 2002~03
Days Open 29 29 287 291
% Change 0% -1%
Items Borrowed 67,032 69,929 641,710 650,108
Average Daily 2,311 2,411 2,236 2,234
% Change -4% -1%
Archibald Library 62,004 66,151 605,852 822,193
Average Daily 2,138 2,281 2,111 2,138
% Changed -6% -3%
Kidsmobile 5,028 3,776 35,858 27,915
% Changed 33% 28%
Patrons Registered 773 1,007 9,815 10,585
Average Daily 27 35 34 36
% Change -23% -7%
Information Questions 8,056 9,076 82,786 83,920
Average Daily 278 313 288 288
% Change -11% -1%
Library Visitors 37,260 41,130 366,598 378,621
Average Daily 1,285 1,418 1,277 1,301
% Change -9% -3%
Children's Programs 846 1,033 7,622 9,234
# of Sessions 51 57 256 291
Aver. Per session 17 18 30 32
% Change -18% -17%
Technology Center Visitors 957 1138 10,578 10,774
% Change - 16% -2%
Items Classified 1,904 2,566 16,645 18,175
% Change -26% -8%
Volunteer Hours 620 658 61952 7,273
% Change -6% -4%
ADULT SERVICES
Information Questions 5,225 5,785 52,535 51,853
Average Daily 180 199 183 178
% Change -10% 2%
Programs/Classes Attendance 775 30 1071 358
# of Sessions 5 2 16 18
Aver. per session 155 15 67 20
Tours/Group Visits Attendance 0 0 140 15
# of Sessions 0 0 6 1
Aver. per session 0 0 23 15
CHILDRENS SERVICES
Information Questions 2,831 3,291 30,151 32,067
Average Daily 98 113 105 110
% Change -14% -6%
Toddler Time 156 174 972 1,570
# of Sessions 5 8 33 54
Aver. Per session 31 22 29 29
Preschool Storytime Attendance 218 307 2,069 2,132
# of Sessions 8 10 73 72
Aver. per session 27 31 28 30
Afterschool Storytime Attendance 148 83 926 · 738
# of Sessions 5 4 38 31
Aver. per session 30 21 26 24
Family Storytime Attendance 277 173 1,732 1,698
# of Sessions 9 8 70 67
Aver. per session 31 22 25 25
Outreach Storytimes 0 249 327 1,838
# of Sessions 0 3 9 32
Aver. per session 0 83 36 57
Special Events Program Attendance 0 0 1,549 1,213
# of Sessions 0 0 11 11
Aver. per session 0 0 141 110
Back to Basics Program 47 47 47 47
# of Sessions 24 24 24 24
Aver. Per session 3 3 3 3
Group Visits to Library Attendance 8 47 496 882
# of Sessions I 3 19 36
Aver. per session 8 18 28 25
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
SlaffReport
DATE: May 13, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2003~2004 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month.
Schedule B, titled "Balance Sheet FY 2003/2004" is a report balancing income vs.
projections for the current fiscal year to date.
Schedule C, titled "Library Expenditures "2003/2004" is an accounting of all funds
expended in the current fiscal year.
FISCAL IMPACT
None
(~e,spectfully ..submi~ed., ,/~
Deborah Kaye Cl~'rk~
Library Director
Schedule A
REVENUE REPORT FINES MEDIA REF
Mar-04 & FEES RENTALS SERV.
01-Mar $546.00 $151.11 $25.00
03-Mar $598.03 $200.39 $5.00
03-Mar $561.94 $245.33 $5.00
04-Mar $427.48 $362.73 $0.00
05-Mar $317.60 $502.36 $28.00
March 6 & 7 $885.48 $378.56 $3.50
$0.00 $0.00 $0.00
08-Mar $817.79 $229.29 $1.25
09-Mar $668.19 $191.52 $0.60
10-Mar $424.38 $199.33 $4.65
11-Mar $531.53 $395.00 $0.00
13-Mar $272.65 $333.62 $11.00
March 13 & 14 $766.49 $307.03 $5.00
$0.00 $0.00 $0.00
15-Mar $596.10 $221.96 $0.00
16-Mar $981.18 $244.05 $0.00
17-Mar $626.70 $194.08 $0.00
18-Mar $512.44 $360.21 $3.00
19-Mar $388.27 $401.06 $0.00
March 20 & 21 $864.04 $359.70 $2.55
$0.00 $0.00 $0.00
22-Mar $857.65 $251.32 $3.00
23-Mar $779.61 $243.47 $0.00
24-Mar $608.79 $189.86 $6.00
25-Mar $688.55 $337.95 $9.52
26-Mar $205.47 $344.47 $0.00
March 27 & 28 $951.67 $382.85 $0.00
$0.00 $0.00 $0.00
29-Mar $377.85 $204.74 $1.95
30-Mar $671.84 $218.17 $0.00
31-Mar $475.90 $235.98 $2.07
TOTALS: $15,016.02 $7,686.14 $117.09
March 2003 TOTALS $12,724.66 $8,073.17 $111.53
% CHANGE 18% -5% 5%
2003/4 Rev 2003/4 Proj:
Daily Average Fines $530.82 $337.14
Daily Average Media $254.67 $251.43
Daily Average Ref. Fees $3.26 $4.29
DAILY TOTALS $788.75 $592.86
GAIN/LOSS ON PRO J: $5,877
//
REVENUE REPORT FINES MEDIA REF
Apr-04 & FEES RENTALS SERV,
01-Apr $464.87 $342.77 $3.00
02-Apr $320.11 $436.40 $0,00
April 3 & 4 $799,68 $447.15 $10.00
05-Apr $980.27 $314.24 $25.00
06-Apr $732.33 $244.34 $2.25
07-Apr $534,80 $265.29 $0.00
08-Apr $403.01 $418,70 $0.00
09-Apr $393.73 $341.82 $9.00
10-Apr $505.13 $188.91 $0.00
4/11/2004 - closed
12-Apr $606.20 $247.80 $6,80
13-Apr $604.05 $205.62 $6.19
14-Apr $813.70 $225.55 $10.96
15-Apr $659.13 $434.22 $19.65
16-Apr $389.59 $241.94 $0.00
April 17 & 18 $622.16 $396.60 $0.00
19-Apr $961.13 $195.41 $3.00
20-Apr $590.56 $140.78 $3.00
21-Apr $567.55 $208.50 $3.00
22-Apr $446.98 $306.14 $3.00
23-Apr $155.15 $324.81 $6.00
April 24 & 25 $605.10 $338.44 $0.00
26-Apr $805.92 $195.29 $5.00
27-Apr $563.15 $178.96 $3.00
28-Apr $641.42 $181.93 $0.00
29-Apr $613.38 $320.96 $9.00
30-Apr $183.49 $352.99 $0.00
TOTALS: $13,382.59 $7,495.56 $127.85
April 2003 TOTALS $12,240.93 $7,859.59 $44.07
% CHANGE 9% -5% 190%
2003/4 Rev 2003/4 Proj:
Daily Average Fines $596.43 $337.14
Daily Average Media $286.22 $251.43
Daily Average Ref. Fees $5.04 $4.29
DAILY TOTALS $887.69 $592.86
GAIN/LOSS ON PRO J: $8,845
SchedUle B
BALANCE SHEET
April
FY 2003/2004
Revenues Earned Projected Loss/Gain
Fines & Fees $125,761 $98,330 $27,431 27.9%
Media Rentals $75,403 $73,330 $2,073 2.8%
Technology Center Revenue $7,029 $6,667 $363 5.4%
Print Fees $3,087 $4,167 ($1,080) -25.9%
Information Services Fees $1,352 $1,250 $102 8.1%
Direct Loan $37,622 $0 $37,622 0.0%
Totals: $250,253 $183,743 $66,510 36.2%
Balance for
Year throuqh April $66,510
/3
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
200312004 CATEGORY REMAINING SPENT YEAR
1290601
PERSONNEL 03%
5000 REGULAR SALARIES $627,490 $45,487 $46,486 $45,552 $46,931 $48,336 $72,436 $47,924 $48,268 $48,302 $48,302 $498,024 $498,024 $129,466 79%
5010 PART TIME SALARIES $298,780 $26,766 $26,994 $24,572 $24,671 $22,994 $34,497 $20,597 $26,635 $28,133 $25,942 $262,801 $262,801 $35,979 88%
5030 FRINGE BENEFITS $242,740 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $202,280 $202,280 $40,460 83%
TOTAL PERSONNEL $1,169,010 $93,481 $93,708 $90,352 $91,830 $91,558 $127,161 $88,749 $95,131 $96,663 $95,472 $963,105 $963,105 $205,905 82%
OPERATIONS
5100 TRAVEL & MEETINGS $2,000 $320 $1,680 t6%
Intemet Librarian Conference $0
Cataloging Supplies $584 $160 $197 $3,410 $669 $798 $2,361 $8,179
Children's Supplies $21 $5 $1,072 $26 $9 $120 $46 $1,300
Children's Programs. Fdends $13 $11 $12 $36 $367 $18 $25 $23 $505
Dewey Award Program $72 $72
Foundabon Support $150 $190 $340
Intedibrary Loan $10 $10
Adult Programs & Outreach $45 $69 $276 $389
Ready Set Read $201 $201
Summer Reading Program (FR) $72 $419 $38 $35 $1,092 $1,657
TeleU3on $497
Victoria Gardens $52 $52
Volunteer Recognition $0
Books/Materials $155,000 $53,251 $101,749 34%
Amazon Books $106 $544 $650
Bookstore Rush $139 $549 $306 $404 $743 $1,224 $47 $1,450
Brogart - Chiidrens Books $1,269 $1,487 $76 $384 $579 $317 $2,530 $6,642
Bmdart - Adult Books $8
Reference Books $338 $171 $929 $26 $298 $1,983 $840 $343 $1,206 $6,134
Rental Books $19,841 $49,841
LaPge PHnt Books $54 $806 $228 $175 $540 $1,803
Books on Tape - Frfends $2,793 $279 $45 $359 $180 $479 $59 $789 $41 $5,034
Spanish Books $721 $721
Video $245 $232 $708 $186 $530 $282 $199 $505 $118 $141 $3,144
CD'S (music) $736 $625 $64 $565 $346 $726 $91 $3,154
DVD's $547 $553 $306 $533 $586 $324 $474 $846 $348 $527 $5,142
CD ROMS $333 $276 $207 $120 $50 $986
Ma gazJn eslP u bticafions $12,000 $7,555 $210 $133 $288 $40 $7,881 $30 $7,685 $23,822 $23,822 ($11,822) 199%
Bindery $1,000 $9 $0 $1,000 0%
5283 Depreciation - Computer Equ $20,270 $0 $0 $20.270 0%
5300 CONTRACT SERVICES $168,199 $120,197 $48,002 71%
Encumbrance $0
Beck Processing $24,000 $5,202 $2,173 $807 $1,061 $2,940 $441 $12,624 $12,624 $11,376 53%
Children's Programs $3,000 $0
Collection Agency $5,000 $420 $1,028 $341 $369 $652 $573 $592 $3,976 $3,976 $1,024 80%
Dyrdx Systam Maintenance $35,000 $19,606 $269 $19,875 $19,875 $15,125 57%
Guard Service $20,000 $3,364 $3,364 $3,364 $16,636 17%
McNaoghton Lease Program - Books $22,459 $22,459
Minutes $0 $50 $100 $150 $150 ($150} #DR/10!
OCLC $8 $45 $119 $86 $45 $55 $54 $50 $453 $453 ($453) #DIV/0!
Offic EdUip/Maintanance $15,000 $7,610 $7,390 51%
Xerox Fund $929 $929 $929 $1,859 $1,039 $929 $929 $7,545
Misc $10 $55 $65
S.B. County $50,000 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $41,667 $41,667 $8,333 83%
Self Check Mainte~qance $7,000 $1,050 $6,970 $8,020 $8,020 ($1,020) 115%
5400 TELEPHONE $18,000 $7,567 $10,433 42%
General Telephone services $1,022 $817 $864 $775 $887 $849 $338 $1,244 $772 $7,567
Additional services $525 $525
5402 WATER UTILrTIBS $3~009 $t,956 $1,944 65%
Water Use $758 $529 $8 $380 $0 $289 $0 $1,956
5403 ELECTRIC UTtLITIES $72~000 $7,932 $6,824 $2,977 $6,159 $5,122 $4,832 $4,076 $4,831 $4,624 $47,277 $47,277 $24~723 66%
TOTAL LIBRARY BUDGET $1,660,013 $133,806 $109,885 $155,205 $112,909 $112,482 $151,798 $116,326 $121,998 $114,233 $124,367 $1,252,108 $1,246,224 $393,519 75%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
Cost Center 1290603 2003/2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 83%
1100 REGULAR SALARIES $17,820 $1,911 $531 $1,371 $1,371 $1,371 $2,056 $1,371 $1,371 $1,371 $1,525 $14,248 $14,248 $3,572 80%
1900 FRINGE BENEFITS $5,590 $549 $549 $549 $549 $549 $549 $549 $549 $549 $549 $5,492 $5,492 $1,098 83%
TOTAL PERSONNEL $24,410 $2,460 $1,080 $1,920 $1,920 $1,920 $2,605 $1,920 $1,920 $1,920 $2,074 $19,739 $19,739 $4,671 81%
OPERATIONS
5100 TRAVEL & MEETINGS $250 $0 $0 $250 0%
5200 MAINTENANCE/OPER $200 $9 $75 $125 37%
Office Supplies $200 $31 $23 $21 $75
TOTAL LIBRARY BUDGET $24,860 $2,460 $1,080 $1,920 $1,950 $1,920 $2,628 $1,920 $1,920 $1,941 $2,074 $19,814 $19,814 $4,796 80%
BOOKMOBILE SERVICES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
Cost Center 1290604 200312004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 83%
5000 REGULAR SALARIES $45,930 $5,423 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $37,084 $37,084 $6,846 81%
5010 PART TIME SALARIES $23,000 $618 $294 $1,281 $2,086 $2,946 $2,120 $1,539 $1,973 $1,711 $1,945 $16,513 $16,513 $6,487 72%
5030 FRINGE BENEFITS $17,450 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $14,540 $14,540 $2,910 83%
TOTAL PERSONNEL $86,380 $7,494 $5,266 $6,253 $7,058 $7,918 $7,092 $6,511 $6,944 $6,683 $6,917 $68,136 $68,136 $18,244 79%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0%
5105 MILEAGE $100 $0 $0 $100 0%
5200 MAINTENANCEIOPER $6,950 $2,211 $4,739 32%
Office Supplies $250 $43 $90 $105 $14 $50 $303 ($53) 121%
Books/Materials $2,000 $514 $492 $716 $93 $93 $1,908 $92 95%
Printing $0 $0 $0
5283 DEPRECIATION - COMPUTER $2,420 $0 $6 $2,420 0%
Total for Depreication - Computer Ec $2,420 $0 $2,420 0%
5400 TELEPHONE UTILITIES $5,500 $6 $5,500 0%
Cellular Technology $5,500 $0
TOTAL LIBRARY BUDGET $101,350 $7,537 $5,266 $6,857 $7,550 $8,023 $7,807 $6,619 $6,994 $6,776 $6,917 $70,347 $70,347 $28,583 69%
ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % %OF
298 601 2003/2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 83'/.
5000 REGULAR SALARIES $26,730 $1,885 $1,633 $1,825 $2,039 $1,868 $3,204 $2,245 $1,936 $1,850 $2,142 $20,827 $20,827 $5,903 78%
5010 PART TIME SALARIES $5,000 $0 $0 $0 $0 $0 $724 $592 $503 $895 $760 $3,474 $3,474 $1,526 69%
5030 FRINGE BENEFITS $9,990 $845 $845 $845 $845 $845 $845 $845 $845 $845 $845 $8,450 $8,450 $1,540 85%
TOTAL PERSONNEL $41,720 $2,730 $2,678 $2,670 $2,884 $2,713 $4,773 $3,681 $3,284 $3,890 $3,747 $32,751 $32,751 $8,969 79% 83~/o
OPERATIONS
5100 TRAVEL & MEETINGS $750 $60 $690 8%
Literacy Meetings $44 ' $6 $49
Southern California Library Literacy Network Conference $0
Adult Learner Conference $11 $11
CLA Conference $0
Speaking of Reading Grant 250 $12 $37 $2,423 $257 $2,729
5105 MILEAGE $150 $108 $14 $121 $121 $29 81%
5160 MEMBERSHIP DUES $180 $0 $135 $45 75%
California Literacy $80 $0
SCLLN $100 $135 $135
5200 MAINTENANCE/OPER $5,250 $742 $4,508 14%
Office Supplies $300 $68 $36 $103 $197 0%
Curriculum Materials $200 $11 $12 $307 $330 ($130)
Literacy Celebration $309 $309 ($309)
Speaking of Reading Grant $4,750 $415 $1,398 $27 $1,840 $2,910
5300 CONTRACT SERVICES $1,930 $1,162 $768 60%
· Tutor Training $1,500 $300 $430 $730 $730 $770 49%
Literacy Pro Se~ice Agreement $430 $432 $432 $432 ($2) 100%
TOTAL LIBRARY BUDGET $49,980 $3,162 $2,678 $3,493 $2,907 $2,725 $5,332 $5,128 $5,750 $4,617 $3,747 $39,540 $36,133 $14,964 79%
LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
Cost Center 4535 2003/2004 CATEGORY REMAINING SPENT YEAR
83%
OPERATIONS
310o TRAVEL & MEETINGS $1,500 $80 $1,420 5%
Workshops
Lo $0
Wimbedy $0
Womack $0
Bradshaw $0
CLA Legislative Day $0
Caltac Sessions $80 $80
3956 DUES $350 $0 $350 0%
Caltac $0
TOTAL LIBRARY BUDGET $1,850 $0 $0 $0 $0 $0 $0 $0 $0 $80 $0 $80 $80 $1,770 4%
FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
308 602 200312004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 83%
5000 REGULAR SALARIES $8,910 $857 $788 $891 $668 $805 $874 $497 $805 $582 $411 $7,179 $7,179 $1,731 61%
5010 PART TIME SALARIES $13,000 $0 $0 $106 $245 $442 $454 $258 $343 $744 $294 $2,887 $2,887 $10,113 22%
5030 FRINGE BENEFITS $3,580 $298 $298 $298 $298 $298 $298 $298 $298 $298 $998 $2,975 $2,975 $585 84%
TOTAL PERSONNEL $25,470 $1,154 $1,086 $1,295 $1,211 $1,545 $1,625 $1,052 $1,446 $1,623 $1,003 $13,041 $13,041 $12,429 51%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0
Literacy Meetings $0
5200 MAINTENANCEIOPER $250 $25 $225 10%
Office Supplies $250 $7 $18 $25 $225 0%
Families for Literacy Curriculum Mat~ $0 $0 $0
Books/Materials $0 $0 $0
FFL Storytimes $0 $0 $0
TOTAL LIBRARY BUDGET $25,720 $1,154 $1,086 $1,302 $1,229 $1,545 $1,625 $1,052 $1,446 $1,623 $1,003 $13,066 $13,066 $12,654 51%
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
SlaffReport
DATE: May 13, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: PROPOSED LIBRARY BUDGET FOR 2004/2005
RECOMMENDATION
Attached, please find copies of the proposed Library Budget for 2004/2005. After presentation,
staff recommends the Library Board consider establishing a budget study session for in depth
discussion of budget issues and priorities for plannir~g if additional reductions are necessary.
BACKGROUND/ANALYSIS
Challenges posed by the State in attempting to balance their budget has resulted in a library
budget that has been reduced by approximately 11% of the budget submitted in 2003/2004.
Key budget points:
· Elimination of all State supported library revenues
· Reduction of part time salaries budget representing a closure of the Archibald Library on
Fridays and one additional service hour each day.
· Reduction of the book budget. (Exact amount available at the meeting.)
· Elimination of Bookmobile visits to the parks.
· No funding is contained in this budget for COLAs
After discussion, staff recommends the Library Board establish a date and time for a budget
study session to accomplish the following:
1) Thorough understanding of outside influences impacting budget process
2) Thorough understanding of the impacts of the current budget proposal
3) Establish service priorities to aid in determining next level of cuts, should that prove
recessary'
ah Kaye CIj~"-'~T'
Library Director ~
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ESTIMATED REVENUES
LIBRARY FUND (290)
Budgeted Budgeted Estimated Revenue
Revenue Revenue Revenue Estimate
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Object/Description 2002/03 2003/04 2003/04 2004/05
TAXES (4100)
4101 Property Taxes-CY Secured 1,176,130 1,287,560 1,836,650 1,380,960
4102 Properl3r Taxes-CY Unsecured 42,430 48,000 53,020 55,670
4103 Property Taxes-PY Sec & Unsec 35,990 44,500 54,480 57,200
4105 Property Taxes-Supplemental 14,520 32,000 50,630 53,160
TOTAL FOR TAXES: 1,269,070 t,412,060 1,994,780 1,546,990
FINES & FORFEITURES (4300)
4312 Library Fines and Fees 120,000 118,000 120,000 120,000
TOTAL FOR FINES & FORFEITURES: 120,000 118,000 120,000 120,000
USE OF MONEY & PROPERTY (4400)
4401 Interest Earnings 33,990 15,000 18,000 18,000
4410 Media Rentals 80,000 88,000 95,000 95,000
TOTAL FOR USE OF MONEY & PROPERTY: 113,990 103,000 113,000 113,000
CHARGES FOR SERVICES (4500)
4514 Technology Center Revenue 10,000 8,000 8,000 8,000
4515 Information Service Fees 3,000 1,500 1,500 1,500
4570 Sale of Printed Materials 8,000 5,000 4,200 4,500
TOTAL FOR CHARGES FOR SERVICES: 21,000 14,500 13,700 14,000
OTHER (4900)
4906 CLSA Direct Loan 89,000 0 65,000 0
4907 Private Contributions Library 80,000 80,000 60,000 60,000
4908 Public Library Foundation 110,000 0 52,000 0
TOTAL FOR OTHER: 279,000 80,000 177,000 60,000
TRANSFER IN (8000)
8001 Transfer In-General Fund 38,620 38,620 0 0
8025 Transfer In-Capital Rsrv Fund
Grand Prix Fire 0 0 150 0
8025 Transfer In-Capital Rsrv Fund 50,000 50,000 50~150 0
TOTAL FOR TRANSFER IN: 88,620 88,620 50,150 0
TOTAL FOR LIBRARY FUND: 1,891,680 1,816,180 2,468,630 1,853,990
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ESTIMATED REVENUES
Fund: LIBRARY SERVICES & TECH. ACT (302)
Budgeted Budgeted Estimated Revenue
Revenue Revenue Revenue Estimate
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Object/Description 2002/03 2003/04 2003/04 2004/05
INTERGOVERNMENTAL (4700)
4740 Grant Income 6,650 0 0 0
TOTAL FOR INTERGOVERNMENTAL: 6,650 0 0 0
TOTAL FOR LIBRARY SERVICES & TECIt. ACT: 6,650 0 0 0
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
Division: LIBRARY-ADMINISTRATION (601)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
ObjecUDescription Budget Budget Actual Request Rcmd.
PERSONNEL SERVICES
5000 Regular Salaries 637,590 627,490 639,560 627,490 627,490 J0)00
5010 Part Time Salaries 348,200 298,780 305,000 305,000 238,000
5030 Fringe Benefits 247,460 242,740 242,740 293,500 293,500
TOTAL FOR PERSONNEL SERVICES: 1,233,250 1,169,010 1,187,300 1,225,990 1,158,990
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 4,000 2,000 2,000 2,000 2,000
5105 Mileage 5,800 5,800 5,800 5,800 5,800
5150 Office Supplies & Equipment 0 0 0 18,000 15,000
5160 Membership Dues 2,350 2,350 2,350 2,350 2,150
5200 Operations&Maintenance 206,000 190,000 190,000 190,000 126,420
5283 Depreciation-Computer Equip 20,270 20,270 20,270 20,270 20,270
5300 Conlract Services 142,000 162,000 164,000 114,000 103,000
5400 Telephone Utilities 18,000 18,000 15,000 15,000 15,000
5402 Water Utilities 3,000 3,000 3,000 3,000 3,000
5403 Electric Utilities 77,000 72,000 77,000 77,000 69,000
5501 Admin./General Overhead 0 0 0 0 189,000
9298 Transfer Out-CA LiteracyCmpgn 35,020 35,020 16,100 35,020 1,400
9308 Transfer Out-Families for Lit. 13,870 13,870 13,870 13,870 12,470
TOTAL FOR OPERATIONS & MAINTENANCE: 527,310 524,310 509,390 496,310 564,510
TOTAL FOR DIVISION 601: 1,760,560 1,693,320 1,696,690 1,722,300 1,723,500
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
Division: LIBRARY-ADMINISTRATION (601)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Ob.iect Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
Library Meetings 4,000 2,000 2,000 2,000 2,000
Total for Travel and Meetings: 4,000 2,000 2,000 2,000 2,000
5105 Mileage
Auto Allowance 4,800 4,800 4,800 4,800 4,800
Reimbursement 1,000 1,000 1,000 1,000 1,000
Total for Mileage: 5,800 5,800 5,800 5,800 5,800
5150 Office Supplies & Equipment 0 0 0 18,000 15,000
{1 } Moved from object 5200.
Total for Office Supplies & Equipment: 0 0 0 18,000 15,000
5160 Membership Dues
American Library Association 450 450 450 450 250
California Library Association 400 400 400 400 400
Inland Library System 1,500 1,500 1,500 1,500 1,500
Total for Membership Dues: 2,350 2,350 2,350 2,350 2,150
5200 Operations & Maintenance
Bindery 1,000 1,000 1,000 1,000 1,000
Book Replacement Fund 15,000 0 0 15,000 0
Books/Materials 140,000 140,000 140,000 140,000 93,420
Magazines/Publications 12,000 12,000 12,000 12,000 12,000
Office Supplies {1} 15,000 15,000 15,000 0 0
Printing & Postage 2,000 2,000 2,000 2,000 2,000
Special Programs Supplies 20,000 20,000 20,000 20,000 18,000
Training 1,000 0 0 0 0
{1} Moved to object 5150.
Total for Operations & Maintenance: 206,000 190,000 190,000 190,000 126,420
5283 Depreciation-Computer Equip 20,270 20,270 20,270 20,270 20,270
Total for Depreciation-Computer Equip: 20,270 20,270 20,270 20,270 20,270
5300 Contract Services
Bk Process & Tech Srvcs-Collct 24,000 24,000 24,000 24,000 18,000
Children's Programming Fund 3,000 3,000 3,000 3,000 1,000
Collection Agency 5,000 5,000 5,000 5,000 5,000
Dynix System Maintenance 35,000 35,000 35,000 35,000 35,000
Office Equip/Machine Maint 15,000 15,000 15,000 15,000 15,000
San Bemardino County 50,000 50,000 50,000 0 0
Security Monitor Contract 0 20,000 22,000 22,000 22,000
Self Check Maintenance 7,000 7,000 7,000 7,000 7,000
Telephone Maintenance Service 3,000 3,000 3,000 3,000 0
Total for Contract Services: 142,000 162,000 164,000 114,000 103,000
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
Division: LIBRARY-ADMINISTRATION (601)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5400 Telephone Utilities 18,000 18,000 15,000 15,000 15,000
Total for Telephone Utilities: 18,000 18,000 15,000 15,000 15,000
5402 Water Utilities 3,000 3,000 3,000 3,000 3,000
Total for Water Utilities: 3,000 3,000 3,000 3,000 3,000
5403 Electric Utilities 77,000 72,000 77,000 77,000 69,000
Total for Electric Utilities: 77,000 72,000 77,000 77,000 69,000
5501 Admin./General Overhead
Facility Maintenance Services 0 0 0 0 189,000
Total for Admin./General Overhead: 0 0 0 0 189,000
9298 Transfer Out-CA Literacy Cmpgn 35,020 35,020 16,100 35,020 1,400
Total for Transfer Out-CA Literacy Cmpgn: 35,020 35,020 16,100 35,020 1,400
9308 Transfer Out-Families for Lit. 13,870 13,870 13,870 13,870 12,470
Total for Transfer Out-Families for Lit.: 13,870 13,870 13,870 13,870 12,470
TOTAL FOR OPERATIONS & MAINTENANCE: 527,310 524,310 509,390 496,310 564,510
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
Division: AFTER SCHOOL LEARNING PROGRAM (603)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object/Description Budget Budget Actual Request Rcmd.
PERSONNEL SERVICES
5000 Regular Salaries 17,010 17,820 18,170 17,820 17,820
5010 PartTime Salaries 3,280 0 0 0 0
5030 Fringe Benefits 6,360 6,590 6,590 8,020 8,020
TOTAL FOR PERSONNEL SERVICES: 26,650 24,410 24,760 25,840 25,840
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 500 250 250 250 250
5150 Office Supplies & Equipment 0 0 0 200 200
5200 Operations & Maintenance 700 200 200 0 0
TOTAL FOR OPERATIONS & MAINTENANCE: 1,200 450 450 450 450
TOTAL FOR DIVISION 603: 27,850 24,860 25,210 26,290 26,290
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
PERSONNEL SERVICES (5000) DETAIL
Fund: LIBRARY FUND (290)
Division: AFTER SCHOOL LEARNING PROGRAM (603)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5000 Regular Salaries 17,010 17,820 18,170 17,820 17,820
Total for Regular Salaries: 17,010 17,820 18,170 17,820 17,820
5010 Part Time Salaries 3,280 0 0 0 0
Total for Part Time Salaries: 3,280 0 0 0 0
5030 Fringe Benefits 6,360 6,590 6,590 8,020 8,020
Total for Fringe Benefits: 6,360 6,590 6,590 8,020 8,020
TOTAL FOR PERSONNEL SERVICES: 26,650 24,410 24,760 25,840 25,840
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
Division: AFTER SCHOOL LEARNING PROGRAM (603)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
Library Meetings 500 250 250 250 250
Total for Travel and Meetings: 500 250 250 250 250
5150 Office Supplies & Equipment 0 0 0 200 200
/ 1 } Moved from ob. iect 5200.
Total for Office Supplies & Equipment: 0 0 0 200 200
5200 Operations & Maintenance
Office Supplies { 1 } 700 200 200 0 0
{1} Moved to ol0iect 5150.
Total for Operations & Maintenance: 700 200 200 0 0
TOTAL FOR OPERATIONS & MAINTENANCE: 1,200 450 450 450 450
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
Division: BOOKMOBILE SERVICES (604)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object/Description Budget Budget Actual Request Rcmd.
PERSONNEL SERVICES
5000 Regular Salaries 41,540 45,930 48,000 48,270 48,270
5010 Part Time Salaries 20,660 23,000 23,000 23,000 ] '/t~/t~.~.~4~O0
5030 Fringe Benefits 15,780 17,450 17,450 22,180 22,180
TOTAL FOR PERSONNEL SERVICES: 77,980 86,380 88,450 93,450 93,450
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 500 0 0 0 0
5105 Mileage 100 100 100 100 100
5150 Office Supplies & Equipment 0 0 0 500 500
5200 Operations & Maintenance 6,000 2,250 2,500 2,000 2,000
5283 Depreciation-Computer Equip 2,420 2,420 2,420 2,420 2,420
5400 Telephone Utilities 10,000 5,000 5,000 5,000 3,750
TOTAL FOR OPERATIONS & MAINTENANCE: 19,020 9,770 10,020 10,020 8,770
CAPITAL OUTLAY
5603 Capital Outlay-Equipment 2,920 0 0 0 0
TOTAL FOR CAPITAL OUTLAY: 2,920 0 0 0 0
TOTAL FOR DIVISION 604: 99,920 96,150 98,470 103,470 102,220
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
Division: BOOKMOBILE SERVICES (604)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Ob.iect Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
Library Meetings 500 0 0 0 0
Total for Travel and Meetings: 500 0 0 0 0
5105 Mileage
Reimbursement 100 100 100 100 100
Total for Mileage: 100 100 100 100 100
5150 Office Supplies & Equipment 0 0 0 500 500
{ 1 } Moved from ob, iect 5200.
Total for Office Supplies & Equipment: 0 0 0 500 500
5200 Operations & Maintenance
Materials 5,000 2,000 2,000 2,000 2,000
Office Supplies { 1 } 1,000 250 500 0 0
Printing - Brochures, Flyers 0 0 0 0 0
{1} Moved to object 5150.
Total for Operations & Maintenance: 6,000 2,250 2,500 2,000 2,000
5283 Depreciation-Computer Equip 2,420 2,420 2,420 2,420 2,420
Total for Depreciation-Computer Equip: 2,420 2,420 2,420 2,420 2,420
5400 Telephone Utilities
Cellular Technology 10,000 5,000 5,000 5,000 3,750
Total for Telephone Utilities: 10,000 5,000 5,000 5,000 3,750
TOTAL FOR OPERATIONS & MAINTENANCE: 19,020 9,770 10,020 10,020 8,770
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
CAPITAL OUTLAY (5600) DETAIL
Fund: LIBRARY FUND (290)
Division: BOOKMOBILE SERVICES (604)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5603 Capital Outlay-Equipment
Racks, Stands, Tables, Chairs 2,920 0 0 0 0
Total for Capital Outlay-Equipment: 2,920 0 0 0 0
TOTAL FOR CAPITAL OUTLAY: 2,920 0 0 0 0
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
Division: LIBRARY BOARD OF TRUSTEES (605)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Ob.iect/Description Budget Budget Actual Request Remd.
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 3,000 1,500 630 1,630 1,630
5160 Membership Dues 350 350 350 350 350
TOTAL FOR OPERATIONS & MAINTENANCE: 3,350 1,850 980 1,980 1,980
TOTAL FOR DIVISION 605: 3,350 1,850 980 1,980 1,980
TOTAL FOR LIBRARY FUND: 1,891,680 1,816,180 1,821,350 1,854,040 1,853,990
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
Division: LIBRARY BOARD OF TRUSTEES (605)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
California Trustees Conference 0 0 130 130 130
Legislative Day 500 500 500 500 500
National Library Conference 2,000 0 0 0 0
State Library Conference 500 1,000 0 1,000 1,000
Total for Travel and Meetings: 3,000 1,500 630 1,630 1,630
5160 Membership Dues
American Library Association 220 220 220 220 220
CALTAC 130 130 130 130 130
Total for Membership Dues: 350 350 350 350 350
TOTAL FOR OPERATIONS & MAINTENANCE: 3,350 1,850 980 1,980 1,980
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ANNUAL BUDGET SUMMARY
Fund: CALIFORNIA LITERACY CAMPAIGN (298)
Division: LIBRARY-ADMINISTRATION (601)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object/Description Budget Budget Actual Request Rcmd.
PERSONNEL SERVICES
5000 Regular Salaries 26,860 26,730 27,240 26,730 26,730
5010 Par~ Time Salaries I0,000 5,000 2,500 5,000 5,000
5030 Fringe Benefits 10,140 9,990 9,990 12,130 12,130
TOTAL FOR PERSONNEL SERVICES: 47,000 41,720 39,730 43,860 43,860
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 1,600 500 500 500 500
5105 Mileage 380 150 200 200 200
5160 Membership Dues 180 180 220 220 220
5200 Operations &Maintenance 1,400 500 5,230 500 500
5300 Contract Services 2,930 1,930 1,930 1,930 1,930
TOTAL FOR OPERATIONS & MAINTENANCE: 6,490 3,260 8,080 3,350 3,350
TOTAL FOR DIVISION 601: 53,490 44,980 47,810 47,210 47,210
TOTAL FOR CALIFORNIA LITERACY 53,490 44,980 47,810 47,210 47,210
CAMPAIGN:
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: CALIFORNIA LITERACY CAMPAIGN (298)
Division: LIBRARY-ADMINISTRATION (601)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings 1,600 500 500 500 500
Total for Travel and Meetings: 1,600 500 500 500 500
5105 Mileage
Reimbursement 380 150 200 200 200
Total for Mileage: 380 150 200 200 200
5160 Membership Dues
California Literacy 80 80 80 80 80
SCLLN 100 100 140 140 140
Total for Membership Dues: 180 180 220 220 220
5200 Operations & Maintenance
Instructional Resources 600 200 4,930 200 200
Office Supplies 800 300 300 300 300
Total for Operations & Maintenance: 1,400 500 5,230 500 500
5300 Contract Services
LitPro Annual Service Agmt 430 430 430 430 430
Tutor Training 2,500 1,500 1,500 1,500 1,500
Total for Contract Services: 2,930 1,930 1,930 1,930 1,930
TOTAL FOR OPERATIONS & MAINTENANCE: 6,490 3,260 8,080 3,350 3,350
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
ANNUAL BUDGET SUMMARY
Fund: FAMILIES FOR LITERACY GRANT (308)
Division: GRANT MANAGEMENT (602)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Ob.iectfDescription Budget Budget Actual Request Rcmd.
PERSONNEL SERVICES
5000 Regular Salaries 8,950 8,910 9,080 8,910 8,910
5010 Part Time Salaries 13,000 13,000 8,000 13,000 13,000
5030 Fringe Benefits 3,570 3,560 3,560 4,270 4,270
TOTAL FOR PERSONNEL SERVIC.ES: 25,520 25,470 20,640 26,180 26,180
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 500 0 0 0 0
5200 Operations&Maintenance 500 250 0 0 0
TOTAL FOR OPERATIONS & MAINTENANCE: 1,000 250 0 0 0
TOTAL FOR DIVISION 602: 26,520 25,720 20,640 26,180 26,180
TOTAL FOR FAMILIES FOR LITERACY 26,520 25,720 20,640 26,180 26,180
GRANT:
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2004/05 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: FAMILIES FOR LITERACY GRANT (308)
Division: GRANT MANAGEMENT (602)
2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
Library Meetings 500 0 0 0 0
Total for Travel and Meetings: 500 0 0 0 0
5200 Operations & Maintenance
Office Supplies 500 250 0 0 0
Total for Operations & Maintenance: 500 250 0 0 0
TOTAL FOR OPERATIONS & MAINTENANCE: 1,000 250 0 0 0
CITY OF RANCHO CUCAMONGA
LIBRARY TOURS FOR ADULTS POLICY
POLICY NO.:
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EFFECTIVE: 1/5/95
REVISED:
APPROVED: 1/5/95
PURPOSE: The purpose of this policy is to establish guidelines for the provision of tours of the
Rancho Cucamonga Public Library for adult public and private education classes and community
groups, ensuring fair and equitable access.
PHILOSOPHY: The Library is pleased to provide tours of the facility. These tours fulfill
several purposes:
1. To assist in the instruction of how to use a library successfully.
2. To make the potential patron more aware and more comfortable with the many services
offered by their public library.
ELIGIBLE GROUPS AND HOURS OF SERVICE:
Group: Any private or public school class, or adult education class
Any organization, such as Eagle Scouts or Computer Groups
Limitations: Limited in attendance to 40 students or group members
Hours: Service offered Monday through Thursday, 9 a.m. to noon; 6 p.m. to 8 p.m.
Friday & Saturday 9 a.m. to 4 p.m.
No tours available Sundays
No tours offered from 2:30 to 6 p.m. Monday through Thursday due to buildling
congestion from high student use.
CONTENT: Presentation will be designed to group leader's request, but will basically include
library procedures, types of collections, library resources and instruction in use.
SUPERVISION: Group leader will remain with group and assist Library staff member with
supervision.
MULTI-LANGUAGE: Tours might be available in languages other than English depending on
staff availability. Please ask at time of scheduling.
Library Tours for Adults Policy
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LIBRARY CARD ISSUING: If your group requests library cards be issued at the time of the
tour, official Rancho Cucamonga Public Library registration forms must be completed for each
applicant with all required signatures. Applications should be proof-read by Group leader and
submitted to the Library two weeks prior to the date of the requested tour.
SCHEDULING: Groups of over 10 members must be scheduled in advance. All group visits
must be scheduled a minimum of one week and a maximum of three months ahead. Two weeks
advance notice is required if library cards are to be issues at time of visit. Twenty-four hours
cancellation notice is requested.
Ifa group of more than 20 have already scheduled the library for a tour, a second request from
another class may be denied based on limited capacity and staff.
EXCEPTIONS: Exceptions to thc above requirements or additional options in tours maybe
granted by the Library Director or the Board of Library Trustees. Requests for such action
should be submitted in writing a minimum of 2 weeks prior to the proposed tour date requested.