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HomeMy WebLinkAbout2004/05/13 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adioumed Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, May 13, 2004, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Guerrero, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, References Services Coordinator, Renee Tobin, Senior Librarian and Vivian Garcia, Administrative Secretary. Representing the Student Advisory Board were Habeeba Biad, Daniel Huh and Alexis Sypek. B. CONSENT CALENDAR B1. Approval of Minutes: March 11 and April 8, 2004. MOTION: Moved by Member Lo to approve the consent calendar, seconded by Member Guerrero. Motion carried, 5-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status report: oral report presented by staff. a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics of the Library with the Board. C2. Budget Report: report presented by Deborah Clark, Library Director. a. Review of 2003/2004 budget. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board Member Lo asked staff what the $189,000 figure included in the maintenance budget. Staff will return with this information at the next meeting. Library Board Minutes May 13, 2004 Page 2 b. Review of proposed 2004/2005 budget. Deborah Clark, Library Director, gave an oral report on the proposed 2004/2005 budget request with the Library Board. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager. a. Review of Adult Tour Policy Michelle Perera, References Services Coordinator, reviewed changes on the Adult Tour Policy with the Board. The Policy was written and approved in 1995. Proposed changes contain cost recovery fees. Attached are recommendations by staff. MOTION: Moved by Member Lo to approve the Adult Tour Policy as amended, seconded by Member Womack. Motion carried, 5~0. C4. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report. Renee Tobin, Senior Librarian, updated the Board on the activities of the Children's Services Department. C5. Victoria Gardens Library, update on the progress of the project. Oral report by staff. Robert Karatsu, Library Services Manager, presented an oral report on the Victoria Gardens Cultural Center. C6. Status of Library Telethon 2004. Oral report by staff and Board. Deborah Clark, Library Director, stated that over $160,000 was raised and $95,000 was "new" money. Wonderful work was accomplished by the school sub-committee. Robert Karatsu, Library Services Manager, stated that the production of the Telethon went very well. Michelle Perera, References Services Coordinator, enjoyed the phone bank room. The new hosts added great variety to the Telethon. All of the hosts did an excellent job. Renee Tobin, Senior Librarian, stated that the Trivia Contest went well. The school sub-committee was great. Theywere able to get the news out to all of the schools and helped in getting information back to staff at the Library. Library Board Minutes May 13, 2004 Page 3 D. BOARD BUSINESS D 1. Update on the Joint Meeting between the Library Board and the Library Foundation. Oral report by President Wimberly. President Wimberly stated that the meeting went well. The Boards had the pleasure of honoring and thanking the School Sub-committee. D2. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Womack stated that applications for Teen Advisory Members are being accepted. D3. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Daniel Huh gave an oral report on Legislative Day. He and Samantha Stinnett went to Sacramento with the Library Director to lobby for State funds for public libraries. Alexcia Sypek gave an oral report on the Career Fair on Thursday, March 18. D4. Next meeting date for the Library Board. MOTION: Moved by Member Bradshaw to meet on Thursday, June 3 at 6:30 p.m., seconded by Member Guerrero. Motion carded, 5-0. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Budget 2004/2005 E2. Holiday Schedule E3. Creation of a new policy for staff to conduct presentations at school sites fee based. Library Board Minutes May 13, 2004 Page 4 F. COMMUNICATIONS FROM THE PUBLIC Fl. Patron Stan Newman wished to address the Board on the Library's current procedure o£ handling renewal of materials that have been requested through the reserve process. Although notified in writing and by phone call, Mr. Newman did not attend the Library Board meeting. President Wimbcrly stated that bet'ore the Board makes any recommendations or changes they will wait until the patron comes £or~vard. G. ADJOURNMENT MOTION: Moved by Member Womack to adjourn, seconded by Member Bradshaw. Motion carried, 5-0. Meeting adjourned at 7:45 p.m. Respectfully sub?~, . Vivian Garcia Administrative Secretary Approved: June 10, 2004