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HomeMy WebLinkAbout2004/06/10 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, June 10, 2004, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, References Services Coordinator, Renee Tobin, Senior Librarian and Vivian Garcia, Administrative Secretary. Representing the Student Advisory Board, Alexis Sypek was present. B. CONSENT CALENDAR B1. Approval of Minutes: May 13 and June 3, 2004. MOTION: Moved by Member Bradshaw to approve the consent calendar, seconded by Member Womack. Motion carried, 4-0-1 (with Guerrero absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status report: oral report presented by staff. a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics of the Library with the Board. C2. Budget Report: report presented by Deborah Clark, Library Director. a. Review of 2003/2004 budget. Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. There were no questions. b. Update on 2004/2005 Budget Study Session. Library Board Minutes June 10, 2004 Page 2 Deborah Clark, Library Director, reviewed the 2004/2005 budget study session with the Library Board. Staff requested the Library Board review the Service Priorities and Roles listed on page 21 and 22; and adopt the priorities and roles they would like staff to follow for future budget reductions. Staff will bring reports to the Board, but this would allow staff to prioritize. Member Lo asked if the survey audience was based on the people that attended the meeting on June 3rd. Deborah Clark, Library Director, stated that yes the audience included Library Foundation Members and Friends of the Library. Member Lo stated that this would be a good guideline. However, for the Library Board to adopt this for any kind of decision making, the small sample is not statistically valid. Deborah Clark, Library Director, stated that the selection of Service Priorities and Roles has in the past been a Library Board function. They represent the public. Member Womack stated that these priorities give staff a reasonable guideline to go by and will fit within the parameters of the budget crunch. She moved to adopt the following service priorities: 1) Books and Materials Access 2) Information Access 3) Technology Access 4) Open Access 5) Service Access Library Roles 1) Youth Library/Curdculum Support 2) Information Library 3) Independent Learning/Literacy 4) Technology Center/Gateway to Digital Resoumes 5) Outreach 6) Popular Materials Library MOTION: Moved by Member Womack to approve the listed Service Priorities and Roles, seconded by Member Bradshaw. Motion carded, 3-0-1-1 (with Guerrero absent), Lo voting against. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager. Library Board Minutes June 10, 2004 Page 3 a. Review of Adult Tour Policy Michelle Perera, References Services Coordinator, stated that the Adult Tour Policy was carried over from the last Board meeting. Staff made the changes requested by the Board, allowing a charge of $25 for an Instructional Tour for adults with a limited attendance of 25. MOTION: Moved by Member Bradshaw to approve the Adult Tour Policy, seconded by Member Womack. Motion carried, 4-0-1 (with Guerrero absent). C4. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report. Renee Tobin, Senior Librarian, updated the Board on the activities of the Children's Services Department. Renee Tobin, Senior Librarian, shared with the Library Board the first shipment of books received from Black Books Galore for the winning entry in their Black History Program contest. Staff entered the Black Books Galore National Contest and won third place. The Underground Railroad Program entry was developed by Nina Cole. C5. Victoria Gardens Library, update on the progress of the project. Oral report by staff. Robert Karatsu, Library Services Manager, presented an oral report on the Victoria Gardens Cultural Center, noting the project is still on schedule for a September ground breaking. C6. Status of Library Telethon 2004. Oral report by staff and Board. Robert Karatsu, Library Services Manager, stated that staff was looking into creating a ninety minute DVD featuring highlights of the Telethon. C7. Proposed Holiday Closures for 2004/2005. Report attached. Deborah Clark, Library Director, reviewed the Holiday Closures with the Library Board, noting several additional days of closure were added to reach budget reduction goals. MOTION: Moved by Member Lo to approve the Holiday Closures for 2004/2005, seconded by Member Bradshaw. Motion carried, 4-0-1 (with Guerrero absent). Member Lo left at 7:03 p.m. Library Board Minutes June 10, 2004 Page 4 D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Womack stated she did not have anything to report. President Wimberly presented an oral report on the meetings with the Library Foundation Board to the Board. Member Bradshaw stated that she was unable to attend the last Literacy meeting. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Alexis Sypek stated that she was the only student able to attend this meeting due to graduations and finals. She thanked the Library Board for the invitation to attend the Budget Session on June 3 and stated that she found the meeting very informative. D3. Next meeting date for the Library Board. Members decided to adjourn the meeting to August 12, 2004. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Budget 2004/2005 E2. Victoria Gardens Bid Results E3. Survey on Friday Closure. F. COMMUNICATIONS FROM THE PUBLIC None received. Library Board Minutes June 10, 2004 Page 5 G. ADJOURNMENT MOTION; Moved by Member Womack to adjourn to Thursday, August 12, 2004, seconded by Member Bradshaw. Motion carried, 3-0-2 (with Guerrero and Lo absent). Meeting adjourned at 7:14 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: August 12, 2004