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HomeMy WebLinkAbout05-267 - Resolutions RESOLUTION NO. 05-267 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS,said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to conserve storage space, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved for destruction by the City Attorney; NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Please see the following page for formal adoption,certification and signatures Resolution No. 05-267 Page 2 of 40 PASSED, APPROVED, AND ADOPTED this 21'`day of September 2005. AYES: Alexander, Gutierrez, Michael, Spagnolo, Williams NOES: None ABSENT: None ABSTAINED: None c William J. Ale xap er, Mayor ATTEST: ` Zt6jw e ra J. Ad , CMC, City Clerk I, DEBRA J.ADAMS,CITY CLERK of the City of Rancho Cucamonga,California,do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California,at a Regular Meeting of said City Council held on the 21 s' day of September 2005. Executed this 22nd day of September 2005, at Rancho Cucamonga, California. 1&� De ra J. Ada t11C MC, City Clerk Resolution No. 05-267 Page 3 of 40 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions City Manager Admin Services/Treasury Admin Services/Admin Finance Planning Engineering/Admin Notification Number Destruction Notification Report 05/24/2005 lee City of Rancho Cucamonga (RC) 11:07:45 Records Management Division (TMP) CITY MANAGER (4122) Bill to Name: (4122) Records Coordinator: KENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext: 2015 The following records are due for destruction on 06/30/2005. Place yotirvin itialsnext to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo)ustifyinj the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYIUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold' 06/30/2005 Location Space# ❑ 5ti 1146 3000.0 Ct� fytgr 0.e crQi 09/01/1992 06/30/2005 06/30/2005 04-01-02 6 Box Contents:Coni Security study(1992-1994) I I AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name I k'L?� 1 COMMERCIAL SECURITY STUDY PROPOSAL 09/01/1992 10/01/1994 2 COMMERCIAL SECURITY NEEDS ASSESSMENT 09/01/1992 10/01/1994 3 COMMERCIAL SECURITY STUDY FI VAL RFPORT 09/01/1992 10,01/1994 4 COMMERCIAL SECURITY STUDY CORRES.AND FILES 09/01/1992 10/01/1994 �Sh red 1884 3000.0 Animal Control Files /Re _ 01/01/1989 06/30/2005 06/30/2005 07-02-03 1 Box Contents:City Mgr reference files AIL Folder# Alt.Folder Number DescriMon Beginning Date Ending Date Record Title Name 3 ANIMAL SHELTER CONSTRUCTION FILES(PO'S,PERMITS, 01/01/1989 12/31/1994 Animal Control Files 4 CERTIFICATE,INSPECTOR'S REPORTS,ETC.) D1/01/1989 12/31/1994 Animal Control Flies Shred 921 11500.0 Animal Control Files 01/01/1989 06/30/2005 06/30/2005 05-01-01 3 Box Content$:Animal Shelter files Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 ANIMAL SHELTER BID DOCUMENTS 01/01/1989 12/31/1993 Animal Control Files 2 ANIMAL 5H€LT€R ALARM 60NTRA67 01/01/1984 12/1111991 Animal Qn., 3 ANIMAL SHELTER TELECOMMUN!CATTON'S CONTRACT 01/01/1989 12,/31/1993 Animal Control Files 4 ANIMAL SHELTER DESIGN&DEVELOPMENT FILE 1989/91 01/01/1989 12/31/1993 Animal Control Files 5 ANIMAL SHELTER CONSTRUCTION SHOP DRAWINGS 01/01/1989 12/31/1993 Animal Control Files �5hrelT 4ec n$z- 11500.0 Animal Control Files - 01/01/1989 06/30/2005 06/30/2005 05-01-01 4 (ND Box Contents:Animal Shelter files 0 C_ O � 7 v Z (D O ___. __ A O P l2W �, :i l%/ O T bto Jack Lam,City na Dale Jin Markman,City Attorney �o m Page 1 Notification Number Destruction Notification Report os/za/zoos � A 192 t City of Rancho Cucamonga (RC) 11:07:45 Q) (D Records Management Division (TMP) m o cn c CITY MANAGER (4122) O 0 O Bill to Name: (4122) O Z Records Coordinator: KENDRENA,DONNA Mail Code: Phone:(909)477-2700 ext: 2015 O The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Ln N 03 RETURN THE SIGNED LIST TO THE RECORDS DIVISION ey]UNE 14, 2005. v Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Shred 922 11500.0 Animal Control Files 01/01/1989 06/30/2005 06/30/2005 05-01-01 4 Box Contents:Animal Shelter filesL Alt.Folder s AIL Folder Number Description Beginning Date Ending Date Record Title Name V 1 ANIMAL SHELTER OPERATIONS RESEARCH 01/01/1989 12/31/1993 Animal Control Files 2 ANIMAL SHELTER DESIGN RFP'5 01/01/1989 12/31/1993 Animal Control Files 3 ANIMAL SHELTER DESIGN DEVELOPMENT DOCUMENTS 01/01/1989 12/31/1993 Animal Control Files 4 ANIMAL SHELTER CONSTRUCTION SLIDES 01/01/1989 12/31/1993 Animal Control Files Shred 925 11500.0 Animal Control Files 01/01/1991 06/30/2005 06/30/2005 05-02-01 1 Alt.Folder k All. Folder Number Description Beginning Date Ending Date Record Tide Name 1 ANIMAL CARE FACILITY,PRODUCT&MATERIAL SUBMITTAL 01/01/1991 12/31/1993 Cable TV Subscriber Complaints •.�j� ©9hcr11--------1146- pWi 3000.0 City Manager Misc.Reference Files 09/01/1992 06/30/2005 06/30/2005 04-01-02 6 Box Contents:Comm l Security study(1992-1994) -E351ed— lasi-pg I_ 3000.0 City Manager Misc.Reference files 01/01/1989 06/30/2005 06/30/2005 07-02-03 1 Box Contents:City Mgr reference files AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 01/01/1989 12/31/1994 City Manager Mi 2 DAY LABOR ISSUE-MISC.(1989-1994) 01/01/1989 12/31/1994 City Manager M Sc.Reference Files 1 1 MOLD INDEFINITELY PER DUANE BAKER" �II-c�_. isc. Reference Files D�i& l, See fit Poi 3000,0 City Manager Misc, Reference Flies 01/01/1985 06/30/2005 06/30/2005 07.05-02 3 Box Contents: Booking fee documents&Info D e lack Lam,Cit ager Date Jim Markman,City Attorney Page 2 Notification Number Destruction Notification Report 05/24/2005 192 City of Rancho Cucamonga (RC) 11:07:45 Records Management Division (TMP) CITY MANAGER (4122) Bill to Name: (4122) Records Coordinator: KENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext: 2015 FEA7CHpage. lowing records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of If you want a box held for an additional 6 months, provide a memo justifying the hold. N THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Shred 2079 3000.0 City Manager Misc.Reference Files 01/01/1985 06/30/2005 06/30/2005 07-05-02 3 Box Contents: Booking fee documents&info Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name t County invoices w/City's dispute letter(1990-1999) 01/01/1985 12/31/1999 City Manager Misc.Reference Files 2 Booking Fee litigation(1991-1997) 11/01/1985 12/31/1999 City Manager Misc. Reference Flies 3 Booking fee correspondence(1985-1998) 01/01/1985 12/31/1999 City Manager Misc, Reference Files 4 Management Services Institute Study(4/23/1991) 01/01/1985 12/31/1999 City Manager Misc Reference Files Shred 2739 3000.0 City Manager Misc. Reference Files 08/01/1994 12/31/2000 12/31/2000 05-03-02 5 Box Contents:City Mgr Reference(Pam Easter) Alt.Folder# AIL Foltler Number Description Beginning Date Ending Date Record Title Name 1 Animal Control Files(1997-1998) 08/01/1994 12/31/2000 City Manager Misc.Reference Files 2 Central Park Election files(1999--,BOB) 08;01/1994 12/31/2000 City Manage,Mlsc.Reference Files 3 City Mgr office reorganization 1999 08/01/1994 12/31/2000 City Manager Misc.Reference Files 4 Copyright seal and logo 1999 08/01/1994 12/31/2000 City Manager Misc.Reference Files 5 Convenience store ordinance(1994-1995) 08/01/1994 12/31/2000 City Manager Misc.Reference Files 6 EI Nino public Info(1997-1998) 08/01/1994 12/31/2000 City Manager Misc.Reference Files 7 Fire Station 176 architect/property 2001 08/01/1994 12/31/2000 City Manager Misc.Reference Files 8 Gen'I Plan update-Police special study(1999-2000) 08/01/1994 12/31/2000 City Manager Misc. Reference Files 9 Parking Citation contract(1997-1998) 08/01/1994 12/31/2000 City Manager Misc. Reference Files cl i Archive 2741 1020.4 Newspaper Articles 03/01/2001 03/30/2002 03/30/2005 02-03-01 1 Box Contents:Newspaper Clippings 3/2001-3/2002 k „ in inO c 0 Z v Z O (D . c) O I 7{ O O C11 Date Jack Lam,Ci[ Manager -o Y 9 Date Jim M rkman,City Attorney .p,ON) 0 -4 Page 3 Resolution No. 05-267 Page 7 of 40 R A N C H O C U C A M O N G A ADM INI & T RATIVE SERV IC ES Memorandum DATE: May 25, 2005 TO: Carrie Pincott, Record's Clerk FROM: Lawrence I. Temple, Administrative Services Director BY: Sandra G. Ramirez, Management Analyst II SUBJECT: Records Destruction 9 We are in receipt of your memorandum dated May 26, 2005 in regards to destruction of records. The Investment Portfolio Management Reports should be scanned and filmed prior to destruction. They contain investment information that cannot be duplicated and may be needed by our auditors for a period longer than 5 years. The Market Pricing information can be destroyed after 5 years as requested. If you have any questions, please feel free to contact me at extension 2405. cc: Debbie Adams, City Clerk Nv Netificati61n n6mber Destruction Notification Report 05/18/2005 181 City of Rancho Cucamonga (RC) 08:37:48 Records Management Division (TMP) Admin Services / Treasury (4140) Bill to Name:Admin Services/ Treasury(4140) Records Coordinator: RAMIRE2,SANDY Mail Code: Phone: (909)477-2700 ext:2405 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Shred 2224 4080.4 Investment Portfolio Mgmt Reports 05/31/1996 06/30/2000 06/30/2005 04-02-02 5 Box Contents:Invest Mgmt Reports/Market Pricing Alt.Folder a Alt.Folder Number Descr JF� Beginning Date Ending Date Record Title Name 1 /vC T• Inv Mgm[Reports 6/30/97-6/30/2000 1 05/31/1996 06/30/2000 Investment Portfolio Mgmt Reports 2 arket Pricing 5/31/96-6/30/2000 05/31/1996 06/30/2000 Investment Portfolio Mgmt Reports E = Exdutl6tl Eligible Boxes on Hold 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 1 ( Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exceptionCD ) Z) to N O C_ O � O v Z n o (D DD con 1 V105- ' lr U✓ I G(.l'}'V )PY ' nr Jl' A Date Temple,- -� ry-Adthi Dir Date Ramirez,Sandy-Mgmt.Aniys ( Date Marman,Jim-City Attorney O —4 Page 1 Notification Number Destruction Notification Report 05/18/2005 182 City of Rancho Cucamonga (RC) 08:35:10 Records Management Division (TMP) ADMIN SERVICES/ADMIN (4150) Bill to Name: (4150) Records Coordinator: MARA, PAM Mail Code: Phone: (909)477-2700 ext: 2402 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date[he bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# qj hred2302 9010.6 Meet and Confer 07/01/1997 06/30/2000 06/30/2005 02-02-01 5 Bax Contents: Meet&Confer(7/97-6/2000) E = Excluded Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 1 ( Excluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) N N O C_ O � O m Z N O (O O O CJt Date Temple. Lar y-9d r v . Ir Date Markma ,Jim-City Attorney o V .,.�T Page 1 Notification Number Destruction Notification Report Os/la/zoos 183 City of Rancho Cucamonga (RC) 08:38:34 Records Management Division (TMP) FINANCE (4151) Sill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# �pr•et 1989 4012.8 J6Ltr(% o"c.I'V' 07/01/1995 06/30/1996 06/30/2005 06-01-01 5 Box Contents:Adj,cash disburse)ournals,Treas report Alt.Folder p AIL Folder Number Description Beginning Date Ending Date Record Title Name t,� j 5.•s 2 Treasury report printouts 07/01/1995 06/30/1996 Pwb"is 3 Trial balance journal 07/01/1995 06/30/1996 hired 2099 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-02 4 Be.Contents:A/P 1997-98(Arrow P-Blair) AIL Folder s AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Arrow Parking thru elair,ingrid 07/01/1997 06/30/1998 Accounts Payable Shred 2100 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-02 5 �T Box Contents:A/P 1997-913(Blak-"C"Mist) Alt.Folder tt AIL Folder Number Description Beginning Date Ending Date Record Title Name tt__,, 1 Blake Paper thru "C Misc 07/01/1997 06/30/1998 Accounts Payable ,,te� hred 2101 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-01 2 Box Contents:A/R 1997-98(Air T-Arrow H) Alt.Folder u Alt,Folder Number Description Beginning Date Ending Date Record Title Name 1 Airtouch Cellular thru Arrowhead C.U. 07/01/1997 06/30/1998 Accounts Payable 2102 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-03 4 xe �t t✓ 0) Bax Contents.A/P 1997-98(•'A"Misc-Air C) y O C_ � O 0) � (C) Z CID O O O 0 CR .sem A rn Date Temple.Larry-Admin Svc.nil Cate Layn ra-Fin. Officer Date Mat man,Jim-City Attorney 0 -4 Page 1 Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:34 to CD Records Management Division (TMP) m 0 FINANCE (4151) E J 0. 0 Bill to Name: (4151) 0 Records Coordinator: LAYNE, TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 P. O The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. (It N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYIUNE 14, 2005. V Destroy Permanent Record Title Record Title Name Dates On Destroy (% Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Fins hired 2102 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-03 4 Box Contents:A/P 1997-98("A"Misc-Air C) Alt.Folder x Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 'A"Mist thru Air Controlled Environments 07/01/1997 06/30/1998 Accounts Payable hired 2103 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-03 3 Box Contents:A/P 1997-98(C&E-Compet) AIL Folder# Alt. Folder Number Description -Beginning Date Fnding Date Record Title Name C&E Lumber thru Competrol Mfg 07/01/1997 06/30/1998 Accounts Payable lyr hired 2104 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-02-01 4 Box Contents:A/P 1997.98(Compex-Del) Alt. Folder n AIC Folder Number Description Beginning Date Ending Date Record Title Name p 1 Compex Legal Services tore Delta Dental 07/01/1997 06/30/1998 Accounts Payable hired 2105 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-02-01 5 Box Contents:A/P 1997-98(Dem-Exp) Alt.Folder 4 AIL Folder Number Description Beginning Date Ending Date Record Title Name I Demco,Inc thru Experian 07/01/1997 06/30/1998 Accounts Payable BShred�N2106�t�tt� 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-02-01 6 Box Contents Ai IVI-98("P"Ki;�Gra) / c i Date Temple. Larry-Admin Svs. Dir Date Layne,Tamar i fficer Date Markman,Jim-City Attorney Page 2 � 7 C Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:34 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 F ollowing records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyetl,then sign&date[he bottom of page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RN THE SIGNED LIST TO THE RECORDS DIVISION BY]UNE 14, 2005. Destroy Permanent Record Title Record Title Name Oates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# hred 2106 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-02-01 6 Box Contents:A/P 1997-98("P Miss-Gra) Alt. Folder u Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 "F"Miss thru Grayarc 07/01/1997 06/30/1998 Accounts Payable IRa hred 2142 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04.01-02 3 Box Contenm A/P 1997/98(Gre-Hol) Alt.Folder i Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Great Western thru HOIt'a Auto Elost is 07/01/1997 06/30/1998 Accounts Payable hy�$hired 2143 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04-02-02 3 7 I Be.Contents:A/P 1997/98(Hem-Ind) AIL Folder A Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Home Depot thru industrial Asphalt 07/01/1997 06/30/1998 Accounts Payable B.A Bred 2144 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-03 2 Box Contents:A/P 1997-98(Ing-ksj Alt. Folder n AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Ingersoll-Rand thru lust Phones 07/01/1997 06/30/1998 Accounts Payable �Sp aq 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04-02-01 4 Box Contents.A/P 1997 98(Kap-Lex) CD N O C_ O B7 � Z CD O i. V / Iv o l / F �'e r/I1_15 ° ry Date Temple. Larry-Admin Svs. Dir Date Layne,Tamar - 1V fficer Date Markman,Jim-City Attorney CD -4 Page 3 Notification Number Destruction Notification Report os/18/loos 08:38:34 N ((DD 183 City of Rancho Cucamonga (RC) to m o Records Management Division (TMP) C c FINANCE (4151) W O :3 Bill to Name: (4151) A Z Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 O O The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign&date the bottom 0f CCT EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. i N Q) RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. V Destroy Permanent Record Title Record Title Name Dates On Destroy (X Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# hired 2145 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04-02-01 4 Box Contents:A/P 1997-98(Kap-lex) AIL Folder# AIC Folder Number Description Beginning Date Ending Date Record Title Name 1 Kapo thru Lexington Tech 07/01/1997 06/30/1998 Accounts Payable TIt �yl�fired 2163 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 03-01-03 5 Box Contents:A/P 1997/98(Nat-Off) AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name i N3tlensl©96gi-dONf-Oftlte bl!W 07/01/[997 08/10/1990 Aetotht§Payl l@ hired 2164 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 03-01-02 3 Bax Contents:A/P 1997/98(MSA-Nap) AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 M.S.A.-Napa Auto Parts 07/01/1997 06/30/1998 Accounts Payable Illdvfshred 2165 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 03-01-02 2 �l Box Contents:A/P 1997-98(Lib-MCI) Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Library Admin-MCI 07/01/1997 06/30/1998 Accounts Payable ®s"ih, tol N6 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 03-01-03 3 Bax Contents:A/P 19M198(Off-Owe) f=— Date Temple. fry-'(+9n Svs. [ r Date Layne,Ta r ficer Date Markman,Jim-City Attorney ,.� Page 4 J Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:34 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY)UNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Cade Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# bred 2166 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 03-01-03 3 Box Contents:A/P 1997/98(Off-Owe) AIL Folder A Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Office Depot-Owen Electric 07/01/1997 06/30/1998 Accounts Payable bred 2167 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04-03-03 - 4 Box Contents A/P 1997-98(P Mlsc-Precision) hred 2168 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04-03-03 1 tJ-Tv,, Box Contents:A/P 1997-98(Preferred-Ralph's) y'ry,tyhred 2169 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04-03-03 5 AB%S9ntgrr A/P 1997-90(Rpm-Rotary) III'A16hred 2170 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 04-03-03 3 'x��1tCaa"-� Box Contents:A/P 1997-98(Royal-Santana) Irtrlphred 2173 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 06-01-02 4 ��''A Bax Contents:A/P 1997/98(Sau-Ste) AIL Folder# Alt, Folder Number Description Beginning Date Ending nate Record Title Name 1 Saul,Sandy thru Sterling Truck 07/01/1997 06/30/1998 Accounts Payable 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-02 6 01 to ... F O Box Can[en[s:A P 19 /98(S[o-USR) C_ O ti :3 to Z (D O ? O o�� A rn Date Temple Ill ill. it Date Layne,Tama iiiiii.bfficer Date Markman,aim-City Attorney O V Page 5 Notification Number Destruction Notification Report 05/18/2005 ,D 183 City of Rancho Cucamonga (RC) 08:38:39 ca) N Records Management Division (TMP) m O c FINANCE (4151) O O :3 Bill to Name: (4151) Records Coordinator: LAVNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 O O The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign&date the bottom of O EACH page. If you want a box held for on additional 6 months, provide a memo justifying the hold. N) N O) RETURN THE SIGNED LIST TO THE RECORDS DIVISION BVJUNE 14, 2005. v Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# hred 2174 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-01-02 - 6 Box Contents:A/P 1997/98(Ste-USR) It Folder u AIC Folder Number Description Beginning Date Ending Date Record Title Name stone,Ida thru U.S.Rentals 07/01/1997 06/30/1998 Accounts Payable IAIF'y,5hired 2175 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 06-01-02 2 Box Contents-A/P 1997/98(Umps-VPD) Alt. Folder A Alt.Folder Number DescrlPrion Beginning Date Ending Date Record Title Name 1 Umps Are Us mru VPD/PVr D7/01/1997 06/30/199B Accounts Payable Ittv�phred 2176 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 06-01-02 3 Box Contents:A/P 1997/98(W Misc-Z) Alt.Folder It Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 W Mise. thru Zour,Brett 07/01/1997 06/30/1998 Accounts Payable bred 2177 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 06-02-01 3 Box Contents:A/P 1997/98(So Cal Edison) pIP{IShred 2178 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 06-02-01 4 Box Contents:A/P 1997/98(So Cal Edison) E3$pred__— 19 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 06-02-02 1 Box cMents',A/P 1997/96(C.G,W:D.) Date Temple.Larry=_Admin Svs, r Date Layne,Tamara-vin:officer Date Mar man,Iim-City Attorney Page 6 Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:35 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYIUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# hred 2179 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 06-02-02 1 ,,,,,,..-..iii,, Box Contents:A/P 1997/98(CC.W.D.) 0'k'�IP hired 2180 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 05-02-03 6 1 Box Contents:A/P 1997/98(GTE-Concert receipts) hired 2181 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 05-02-03 5 ��YFI`5 Box Contents:A/P 1997/9B(GTE) Ipl.�pphred 2340 4010.1 Accounts Payable 01/01/1998 06/30/1998 06/30/2005 07-08.01 2 Box Contents:Demand Warrant Register(1/98-6/98) hired 2341 4010.1 Accounts Payable 01/01/1998 06/30/1998 06/30/2005 07-06-01 1ips --•- Box Contents:Demand Warrant Register(1/98-6/98) Rhred 2342 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-08-01 7 Box Contents:Y D Payable Ledger Posting(FY 97/98) hred 2343 4010.1 Accounts Payable 07/01/1997 06/30/1998 06/30/2005 07-06-01 2 �Y'F Box Contents:Payment by Vendor(FY 97/98) ,Recycle 2044 4050.3 Bond Statement Files 07/01/1994 06/30/1995 YES 06/30/2005 03-03-01 4 .Zl BOX RECORD TITLE#4050.3 ON HOLD/FOLDER#1 RECORD TITLE#4050.3 ON HOLD/ CD 01 Box Contents:Bond Bank Trust Stmts(7/1994-6/1995) Ct C_ -00 0) � o Z CD o 0) a rn Date Temple:Larry-,AA4fln Svs. Ir Date Layne,Tanni 4 11 officer Date Markman,Jim-City Attorney O —4 Page 7 F Notification Number / J\�\ ��`e Destruction Notification Report 05/08 38035 183 %�� (� ��. City of Rancho Cucamonga (RC) ca) ti Records Management Division (TMP) m O FINANCE (4151) -4 O Bill to Name: (4151) 0 Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 00 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign&date the bottom of O EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY]UNE 14, 2005. O 4 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Bax Contents) Beg. Ending Hold? 06/30/2005 Location Space# Recycle 2044 4050.3 Bond Statement Files 07/01/1994 06/30/1995 YES 06/30/2005 03-03-01 4 BOX RECORD TITLE#4050.3 ON HOLD/ FOLDER#1 RECORD TITLE#4050.3 ON HOLD/ Bax Contents: Bond Bank Trust Simla(7/1994-6/1995) Alt. Folder# Alt.Folder Number Description �n PtiG i Ending Date Record Title Name 1 '•• Retain for life of bonds 06/30/1994 Band Statement Files 2 X RDA 1994 tax allocation refunding 06/30/1995 Bond Statement Files 3 X City-Escrow for Trust#79954 U"'�( OS I �� 06/30/1995 Bond Statement Files 4 !Lea" RDA(No further desariptlon) f*w 11 ,t 76/30/1995 Bond Statement Flies 5 � Q'( CFD 84 1„4'1 Special tax bonds Series A yy 1 M;'I'a-� �t 16/30/1995 Bond Statement Files 6 X RDA Project 1986&1987 Series A CT' Jt 6/30/1995 Bond Statement Files 7 X Escrow for 1984 Series A Trust#79504 i/30/1995 Bond Statement Files 8 x City- 1988 Certificate of Participation �' ��lA-Carla, 06/30/1995 Bond Statement Files 04 C4`I5`9 , 9 XCalif Cities Finc'I Corp 1988 Series B _ . - -07/01/1994 06/30/1995 Bond Statement Files 10 )LNortheast Comm Park Project C.O.P.'s 07/01/1994 06/30/1995 Bond Statement Files 11 )( RDA 1990 tax allocation bond 07/01/1994 06/30/1995 Bond Statement Files 12 ,�.7 RDA Escrow for Series 1986 Trust#79774 07/01/1994 06/30/1995 Bond Statement Files 13 ^RDA Escrow for 1987 Series Trust#79774 07/01/1994 06/30/1995 Bond Statement Files 14 �.RDA Escrow for Trust#79873 07/01/1994 06/30/1995 Bond Statement Files 15 jL*y"City-Mortgage Rev Bonds 1984 Series A 07/01/1994 06/30/1995 Bond Statement Files 16 4,ek RDA-Mortgage Rev Bonds 1984 Series A 07/01/1994 06/30/1995 Bond Statement Files 17 kt k'R.C./Palmdale/Portervllle/Galton MorRevOonds 1984 Series A 07/01/1994 06/30/1995 Bond Statement Files 18 p U. West End Communications Rev Bonds A&B 07/01/1994 06/30/1995 Bond Statement Files 4030.6 Cancelled Checks(Non-RDA or Fire) 12/09/1999 05/11/2000 05/11/2005 02-02-03 4 BoN� d Canceled Checks(12/99-5/2000) Date Terhple.L rty- + ' ®a1® Layne,fBiHdFit I Uffiter Date M kman,Jim-City Attorney Page B Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:35 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# fired 2686 4030.6 Cancelled Checks(Non-RDA or Fire) 12/09/1999 05/11/2000 05/11/2005 02-02-03 4 Box Contents:Payroll Canceled Checks(12/99-5/2000) AIL Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Check numbers 139400 thru 142299 12/09/1999 05/11/2000 Cancelled Checks(Non-RDA or Fire) hired 2687 4030.0 Cancelled Checks (Non-RDA or Fire) 03/08/2000 05/24/2000 08/24/2009 02-02-03 7 Box Contents:A/P Canceled Checks(3/2000�5/2000) AIL Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Check numbers 149600 thru 152D99 03/08/2000 05/24/2000 Cancelled Checks(Non-RDA or Fire) 121'yhred 2688 4030.6 Cancelled Checks(Non-RDA or Fire) 12/29/1999 03/08/2000 03/08/2005 02-02-03 8 Box Contents:A/P Canceled Checks(12/99-3/2000) AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Check numbers 147200 thru 149599 12/29/1999 03/08/2000 Cancelled Checks(Non-RDA or Fire) hred 1710 4020.3 Daily Cash Receipts/ Revenue Files 02/28/1996 04/10/1996 04/10/2005 04-01-02 1 Alt.Folder: Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 DAILY CASH RECEIPTS 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue FlleS 2 02-28-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 3 02-29-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files 4 03-04-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 5 03-05-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files .� 6 03-06-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files D) N O C_ O 07 � Z CD o rC�� co 0 Kul 0A 02 Date Temple. Larry-Admin Svs. Or/ Date Layne,Tamara- Fi . Officer Dale lyli2ilrktri Jim-City Attorney O V Page 9 I } r Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 68:38:35 v CD Records Management Division (TMP) m 0 FINANCE (4151) Cp C Bill to Name: (4151) 0 0 Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 00 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. CR IV RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY2UNE 14, 2005. 4 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# F—�GhraA 1710 CxnkV--4020.3 Daily Cash Receipts / Revenue Files 02/28/1996 04/10/1996 04/10/2005 04-01-02 1 AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 7 03-07-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files 8 03-11-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 9 03-12-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 10 03-14-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 11 03-15-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 13 09-19.96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 13 03-20-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 14 03-21-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 15 03-22-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 16 03-25-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 17 03-26-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 18 03-27-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 19 03-28-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 20 04-03-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 21 04-02-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files 22 04-03-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files 23 04-04-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files 24 04-08-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files 25 04-09-96 02/28/1996 04/10/1996 Dally Cash Receipts/Revenue Files 26 04-10-96 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 27 RECEIPT#01-36486 THRU #01-38070 02/28/1996 04/10/1996 Daily Cash Receipts/Revenue Files 4020.3 Daily Cash Receipts/Revenue Files 05/16/1996 06/11/1996 06/11/2005 04-01-01 2 see flet•} r(13�4_ Date Temple:Lairy-.A 1 Dae Layne,Tam -a- n.Officer Date Markman,2im-City Attorney Page 10 Notification Number Destruction Notification Report 05/18/2005 163 City of Rancho Cucamonga (RC) 08:38:35 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X) ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# hred 1711 4020.3 Daily Cash Receipts/ Revenue Files 05/16/1996 06/11/1996 06/11/2005 04-01-01 2 Alt Folder< AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 DAILY CASH RECEIPTS 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 2 05-16-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 3 05-20-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 4 OS-21-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 5 05-22-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 6 05-23-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 7 OS-28-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 8 05-29-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 9 05-30-96 05/16/1996 06/11/1996 Daly Cash Receipts/Revenue Files 10 06-03-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 11 06-04-96 05/16/1996 06/11/1996 Dally Cash Receipts/Revenue Flies 12 06-05-96 05/16/1996 06/11/1996 Dally Cash Receipts/Revenue Files 13 06-06-96 05/16/1996 06/11/1996 Daily Cash Receipts/Revenue Files 14 06-10-96 05/16/1996 06/11/1996 Dally Cash Receipts/Revenue Files 15 06-11-96 05/16/1996 06/11/1996 Dally Cash Receipts/Revenue Files 16 RECEIPT#01-39276 THRU#01-40197 05/16/1996 06/11/1996 Dally Cash Receipts/Revenue Files hired 1713 4020.3 Daily Cash Receipts/ Revenue Files 12/04/1995 01/16/1996 01/16/2005 04-01-01 4 Alt. Foltler# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 DAILY CASH RECEIPTS 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Files 2 12-04-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files X 3 12-05-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files N 0) O C_ -00 0) :3 Z O O N O O ° T ry Date Temple.Larry-A00r sys. i—r Date Layne,Tamaek)fi officer Date M . man,Jim-City Attorney 0 m Page 11 4 � R Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:35 In coM Records Management Division (TMP) m O FINANCE (4151) - Bill to Name: (4151) 0 0 Records Coordinator: LAVNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Its. Z 00 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign&date the bottom of CD EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Ln N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BVJUNE 14, 2005. V Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# SfiMed' 1713 �4020.3Daily Cash Receipts/Revenue Files 12/04/1995 01/16/1996 01/16/2005 04-01-01 4 Alt,Folder A AIL Folder Number Description Beginning Date Ending Date Record Title Name 4 12-06-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 5 12-07-95 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Files 6 12-11-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 7 12-12-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files - 8 12-13-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 9 12-14-95 12/04/1995 01/16/1996 Dally Cash Recelpta I Revenue Russ 10 12-18-95 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Files 11 12-19-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 12 12-20-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 13 12-21-95 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Files 14 12-26-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 15 12-27-95 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 16 12-28-95 12/04/1995 01/16/1995 Daily Cash Receipts/Revenue Files 17 OL-02-96 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Files 18 01-03-96 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Files 19 01-04-96 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Files 20 01-08-96 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 21 01-09-96 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue Flies 22 01-10-96 12/04/1995 01/16/1996 Dally Cash Receipts/Revenue'Flies 23 01-11-96 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 24 01-16-96 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files 25 RECEIPT#01-33723 TNRU#1-35100 12/04/1995 01/16/1996 Daily Cash Receipts/Revenue Files ♦Ise+•Rye 4020.3 Daily Cash Receipts/ Revenue Files 01/17/1996 02/27/1996 02/27/2005 04-01-01 3 Date Temple. Larry"-Ad* a, Dir t Data Layne,Tomiki A01A.Officer Date M rkm6n,71m-City Attorney Page 12 � t Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:35 Records Management Division (TMP) FINANCE (41S1) Bill to Name: (4151) Records Coordinator.LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# hred 1714 4020.3 Daily Cash Receipts/ Revenue Files 01/17/1996 02/27/1996 02/27/2005 04-01-01 3 _AIL Folder> AIC Folder Number Description Beginning Date Ending Date Record Title Name 1 DAILY CASH RECEIPTS 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 2 01-17-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 3 01-18-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 4 01-22-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 5 01-23-96 01/17/1996 02/27/1996 Dally Cash Receipts/Revenue Files 6 01-24-96 01/17/1996 02/27/1996 Dally Cash Receipts/Revenue Files 7 01-25-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 8 01.-29-96 ^l1/1:;1995 02%7J;].99C DaVy rash Receipts!Revenue Files 9 01-30-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 10 01-31-96 01/17/1996 02/27/1996 Dally Cash Receipts/Revenue Files 11 02-01.96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 12 02-05.96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 13 02-06-96 01/17/1996 02/27/1996 Dally Cash Receipts/Revenue Files 14 02-07-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 15 02-08-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 16 02-12-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 17 02-13-96 01/17/1996 02/27/1996 Dally Cash Receipts/Revenue Files 18 02-14-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 19 02-15-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 20 02-20-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 21 02-21-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 22 02-22-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files N O C_ � O D) � Z O O N CD ° Ch Ch Date Temple.Larry-Atlm)n Svs. Dir Date Layne,Tani - ni Officer Date Ma`rikman,Jim-City Attorney p Page 13 I A e Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:35 W (D Records Management Division (TMP) m 0 FINANCE (4151) w o Bill to Name: (4151) 01 Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 0 OZ The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign &date the bottom of 0 EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. Cn N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY3UNE 14, 2005. O) 4 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Dshr 1714 Cm'f�.4020.3 Daily Cash Receipts/Revenue Files 01/17/1996 02/27/1996 02/27/2005 04-01-01 3 AIL Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 23 02-23-96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 24 02-27.96 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files 25 RECEIPT#01-35101 THRU#01-36485 01/17/1996 02/27/1996 Daily Cash Receipts/Revenue Files hred 1715 4020.3 Daily Cash Receipts/ Revenue Files 04/11/1996 05/15/1996 05/15/2005 04-01-03 3 AIL Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 DAILY CASH RECEIPTS 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue FIIeS 2 04-11-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 3 04-15-96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 4 04-16.96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 5 04-17-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 6 04-18-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 7 04-22-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 8 04-23-96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 9 04-24.96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 10 04-25-96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 11 04-29-96 D4/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 12 04-30-96 - 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 13 05-01-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 14 05-02-96 04/11/1996 05/15/1996 Dairy Cash Receipts/Revenue Files 15 05-06-96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 16 05-07-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files Date Temple:.4 pry- i A.+6ir Date Layne,Tamarr .Officer Date Markman,Jim-City Attorney Page 14 a I is Notification Number Destruction Notification Report 05/18/2005 I83 City of Rancho Cucamonga (RC) 08:38:35 Records Management Division (TMP) FINANCE (4151) Bili to Name: (4151) Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Ccde Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Shred— 1715 110vmA'o�-4020.3 Daily Cash Receipts/ Revenue Files 04/11/1996 05/15/1996 05/15/2005 04-01-03 3 AIL Folder# AIG Folder Number Description Beginning Date Ending Date Record Title Name 17 05-08-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 18 05-09-96 04/11/1996 05/15/1996 Daily Cash Receipts/Revenue Files 19 05-13-96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 20 05-14-96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 21 05-15-96 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files 22 RECEIPT# 014-38071 THRU #01-39275 04/11/1996 05/15/1996 Dally Cash Receipts/Revenue Files IAP.R6hred 2146 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1995 06/30/1996 06/30/2005 07-06-03 1 Box Contents'.Cash Rec Journals from Quadrant 95/96 AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Tine Name I Daily cash receipts journal 7/95-9/95 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files 2 Daily cash receipts journal 10/95- 12/95 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files 3 Dally cash receipts journal 1/96-3/96 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files 4 Dally cash receipts journal 4/96-6/96 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files (fR,jScan/Recyc 1977 4012.8 General Ledger& Postings 07/01/1994 06/30/1996 06/30/2005 04-02-01 1 �V Box Contents Journals,GL, Ledgers 1995-96 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 3 Revenue& 07/01/1995 06/30/1996 General Ledger&Postings e5bretl----18UR 4012.8 Journal Voucher 07/01/1995 06/30/1996 06/30/2005 02-02-02 1 CD StG ll4ep klL to O C_ O t11 3 to Z (D O N) A C, ° CJ1 � �a Date Templ, .La , RI1199M4.y Dir Date Layne,Tangy In.Officer Date Mairkman,Jim -City Attorney p Page 15 a Notification Number Destruction Notification Report os/18/2005 .D 183 City of Rancho Cucamonga (RC) 08:38:35 to N Records Management Division (TMP) m O FINANCE (4151) rn = Bill to Name: (4151) 0 Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 O O The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of O EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. 4 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Wa§hred 1898 4012.8 Journal Voucher 07/01/1995 06/30/1996 06/30/2005 02-02-02 1 Alt Folder z AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 ADJUSTING ENTRIES JULY, 1995-JUNE, 1996 07/01/1995 06/30/1996 Journal Voucher Shred 1977 4012.8 Journal Voucher 07/01/1994 06/30/1996 06/30/2005 04-02-01 1 Box Contents:Journals,GL,Ledgers 1995-96 Alt,Folder a ML Felder Number Dauriptlon Jill Date Fading Date Retard Title Name 1 Estimated Revenue 07/01/1995 06/30/1996 Journal Voucher 2 Appropriations Journal 07/01/1995 06/30/1996 Journal Voucher 4 Payroll Journal/GL 07/01/1994 06/30/1995 Journal Voucher 5 Estimated Revenue 07/01/1994 06/30/1995 Journal Voucher 6 Revenue&Expen 07/01/1994 06/30/1995 Journal Voucher 7 Trial Balance Journal 07/01/1994 06/30/1995 Journal Voucher I} hred 1989 4012.8 Journal Voucher 07/01/1995 06/30/1996 06/30/2005 06-01-01 5 Box Contents:Adj,cash disburse journals,Treas report Alt Folder n Alt. Folder Number Description Beginning Date Ending Date Record Title Name 0113 St. 1 Adjusting journals 07/01/1995 06/30/1996 journal Voucher 4 Cash receivablesournal J 07/01/1995 06/30/1996 Journal Voucher 5 Cash disbursements Journal 07/01/1995 06/30/1996 Journal Voucher QShred —Y450 4012.8 Journal Voucher 07/01/1995 06/30/1996 06/30/2005 07-06-02 10 7eE KeFt PV Box Contents: Payroll Journal(FY 1995/96) $ Date Templet"Larry-qd Date Layne,7amhFa r ih/OfficerDate M kman,Jim-City Attorney Page 16 S' Notification Number Destruction Notification Report 05/18/2005 183 City of Rancho Cucamonga (RC) 08:38:35 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Figwing records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of e. If you want a box held for an additional 6 months, provide a memo justifying the hold. THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (%)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# hred 2450 4012.8 Journal Voucher 07/01/1995 06/30/1996 06/30/2005 07-06-02 30 Box Contents:Payroll Journal(FY 1995/96) lyyyphred 2451 4012.8 Journal Voucher 07/01/1995 06/30/1996 06/30/2005 07-06-02 13 Box Contents:Encumbrance Journal(FY 1995/96) 11.GItShred 2709 4040.5 Payroll Deductions&Authorization 01/01/2000 06/30/2000 06/30/2005 15-02.01 4 ry Box Contents:Payroll Deduction Regis(1/00-6/2000) hired 2626 4040.9 Time Cards 12/19/1999 02/13/2000 02/13/2005 05-03-01 2 Box Contents:Time Cards(12/19/99-2/13/2000) hred 2677 4040.9 Time Cards 02/27/2000 04/23/2000 04/23/2005 07-02-01 2 1 BOX Contents:Tlmetard5 Eligible Boxes on Hold = 1 Elgibile Boxes Checked Out = O Elgiblle Boxes Excepted = 0 Boxes to be Destroyed for this Department = 50 ( Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exception ) �) (D to O C_ -0O N � Z (D o N) ' O) CD O (P l '� �g.,,fy r(✓Nr�°1a: n— ny yil tJ Date Temple.,Larry;.:A d ht'ws..Dir Date Layne,Tamta'-iii Officer Date arkman,Jim-City Attorney O -4 Page 17 Notification Number Destruction Notification Report 05/18/2005 184 City of Rancho Cucamonga (RC) 08:39:25 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator: SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext:4327 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed, then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BVJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# CbnkC-j- 3113 10020.8 S'wbdtu +'De+pT BPI'S 01/01/2001 06/30/2001 06/30/2003 07-03-03 5 Box Contents DRC's 01/2001 third 06/2001 Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name I-Ip See 17 DRC2001-00270 8978 Haven(Relocate Loading Dock Door&Truck 01/01/2001 06/30/2001 e-5561.6 Well) 18 DRC2001-00271 7828 N.Haven(20 X 26'Storage Facility @ SWC of 01/01/2001 06/30/2001 lot 19 ........'.+'.++*NEEDS TO BE 01/01/2001 06/30/2001 can/Recyc 3112 7010.4 City Planner Hearing Agendas 01/01/1997 06/27/2000 06/27/2005 12-02-03 2 `"YY`�GG���"'''' Box Contents:City Planner AgenPas(1/1997-6/2000) \ / AIL Folder x AIL Folder Number Description )�-1j\Yti�r Beginning Data Ending Data Record Title Name 1 Includes minutes&sub)ect backup Or \ 01/01/1997 06/27/2000 City Planner hearing Agendas 2 ••• Scanned Mar, 2005 ••• 01/01/1997 06/27/2000 City Planner Hearing Agendas \ ghired 3104 2030.4 Community Deli Block Grants 01/01/1995 12/31/1996 12/31/2001 14-01-02 1 JJ Box Contents:CDBG(1995, 1996) _Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Homeless Outreach; 9th St Design/Const, YWCA; House of Ruth; 01/01/1995 12/31/1996 Community covet Block Grants 2 Old[imers Found; Boys&Girls Club; Foothill Family Shelter; 01/01/1995 12/31/1996 Community Devpt Block Grants 3 Wheelchair ramps; East Lion ADA conversion; Sidewalk grinding; 01/01/1995 12/31/1996 Community Devpt Block Grants CD N O C TV O. tU =1 to Z O O N 4 O yVCP Dale Blatle ra -City Planner Date Markman,Jim-City Attorney Page 1 Notification Number Destruction Notification Report 05/18/2005 184 City of Rancho Cucamonga (RC) 08:39:25 0) (D (D m Records Management Division (TMP) (D o PLANNING DIVISION (4333) OND 5. O Bill to Name: (4333) 0 Records Coordinator:SANCHEZ,GAIL Mall Code: Phone: (909)477-2700 ext: 4327 00 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. U) N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Cl) 4 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# Eg"Iwaid 3104 Ce.�t 030.4 Community Devpt Block Grants 01/01/1995 12/31/1996 12/31/2001 14-01-02 1 Bax Contents:CDBG(1995, 1996) AIL Folder> AIL Folder Number Description Beginning Data Ending Date Record Title Name 0,) 4 West End Hunger Program(SOVA); Landlord/tenant mediation 01/01/1995 12/31/1996 Community Di Block Grants (IIIA YShred 3105 2030.4 Community Devpt Block Grants 01/01/1994 12/31/1995 12/31/2000 14-01-02 2 111YYY"`YYY Box Contents:CDBG(1994, 1995) AIG Folder u Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Adminlstratlon; Calavares btn Arrow&9th; 01/01/1994 12/31/1995 Community Devpt Block Grants 2 gin St,Grove to Edwin; YWCA 01/01/1994 12/31/1995 Community Di Block Grants J/ Shred 3106 2030.4 Community Devpt Block Grants 01/01/1995 12/31/1996 12/31/2001 14-01-02 3 Box Contents:CDBG(1995, 1996) AIG Folder a Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Environmental; Home improvement; Budget; Contingency; 01/01/1995 12/31/1996 Community Devpt Block Grants 2 Administration; Tavia Via design/const; Graffiti removal; 01/01/1995 12/31/1996 Community Devpt Block Grants 3 Neighborhood center rehab; West Lion's ADA Improvements; 01/03/1995 12/31/1996 Community Dev pt Block Grants 4 Fair housing; Calaveras,Arrow to 9th 01/01/1995 12/31/1996 Community Devpt Block Grants hred 3107 2030.4 Community Devpt Block Grants 01/01/1996 12/31/1997 12/31/2002 14-01-02 4 Bot Contentc CDBG(1996, 1997) Alt.Folder A AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Environmental; Budget; Lions Center East; (8185)Administration; 01/01/1996 12/31/1997 Community Devpt Block Grants G Date 8611 r -City Planner Date Markman,Jim-City Attorney Page 2 Notification Number Destruction Notification Report 05/16/2005 184 City of Rancho Cucamonga (RC) 08:39:25 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name; (4333) Records Coordinator:SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext: 4327 F lowing records are due for destruction on 06/30/2005, Place your initials next to EACH box you authorize[o be destroyed, [hen sign &date the bottom of age. If you want a box held for an additional 6 months, provide a memo justifying the hold. N THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. EndingHold? 06/30/2005 Location Spaceit 3107CUYt��� 030.4 Community Devitt Block Grants 01/01/1996 12/31/1997 12/31/2002 14-01-02 4 Box Contents:CDBG(1996, 199]) AIL Folder A AIL Folder Number Description Beginning Date Ending Date Record Title Name 2 (8187)Fair housing; (8189)Home improvement;(9045)Graffiti; 01/01/1996 12/31/1997 Community Devitt Block Grants 3 (9105)R.C.Senior Center; (9106)Wheelchair ramps; 01/01/1996 12/31/1997 Community Devpt Block Grants 4 (9107)Sidewalk repair/replace; (9114)Landlord/tenant 01/01/1996 12/31/1997 Community Oevpt Block Grants hired 3108 2030.4 Community Devitt Block Grants 01/01/1994 12/31/1995 12/31/2000 14-01-02 5 Box Contents:COBS(1994, 1995) qIL Polder x Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Wheelchair ramps; Lions Park Comm Ctr, West End hunger program; 01/01/1994 12/31/1995 Community Devitt Block Grants 2 Sidewalk repair/replace; Fair housing; Landlord mediation; 01/01/1994 12/31/1995 Community Devpt Block Grants 3 House of Ruth; Oldtimers Found; Home Improve; Graffiti removal; 01/01/1994 12/31/1995 Community Devpt Block Grants 4 Salina Vlnmar, Homeless outreach 01/01/1994 12/31/1995 Community Devpt Block Grants W 16hired 3109 2030.4 Community Devitt Block Grants 01/01/1997 12/31/1998 12/31/2003 14-01-02 6 4J Box Contents:CDBG(1997, 1998) Alt. Folder A Alt,Folder Number Description Beginning Date Ending Date Record Title Name 1 Budget; Environmental; (8185)Administration; (8187)Fair housing;01/01/1997 12/31/1998 Community Devpl Block Grants 2 (8189)Home improve; (9045)Graffiti removal; (9106)Wheelchair 01/01/1997 12/31/1998 Community Devpt Block Grants 3 ramps; (9107)Sidewalk grinding; (9114)Landlord/tenant; 01/01/1997 12/31/1998 Community Devpt Block Grants 4 (9213)Hope; (9214)House of Ruth; (9215)Olotimers Found 01/01/1997 12/31/1998 Community Devpt Block Grants CD hrod 31102030,4 Community Dell Block Grants 01/01/1806 12/31/1997 12/31/2002 14.01.01 1 N 0 Bax Contents:CDBG(1996, 199]) � O N � Z O O IV ' BD O O Ln G / ���0���9�i , N Date eul e -City Planner Date Mark m an,Jim-City Attorney O V Page 3 Notification Number Destruction Notification Report 05/18/2005 184 _U ;13 City of Rancho Cucamonga (RC) 08:39:25 c00 m Records Management Division (TMP) m o PLANNING DIVISION (4333) O c: O Bill to Name: (9333) OI Records Coordinator: SANCHEZ, GAIL Mall Code: Phone: (909)477-2700 ext: 4327 00 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. (n N RETURN THE SIGNED LIST TO THE RECORDS DIVISION By3UNE 14, 2005. 4 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Bax Contents) Beg. Ending Hold? 06/30/2005 Location Space# �Sta'ad 3110 C-u,,,D�'• 030.4 Community Devpt Block Grants 01/01/1996 12/31/1997 12/31/2002 14-01-01 1 Box Contents:CDBG(1996, 1997) AIG Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 (9213)Homeless outreach; (9214)House of Ruth; (9215)Olatimers 01/01/1996 12/31/1997 Community Devpt Block Grants 2 Found; (9315)Lions West ADA conversion; (9317)West End Hunger 01/01/1996 12/31/1997 Community Devpt Black Grants 3 program-SOVA: (9413-94) YWCA; (9500)Tapia Via design/const; 01/01/1996 12/31/1997 Community Devpt Block Grants 4 (9502)Foothill Family Shelter; (9503)YMCA/Boys&Girls Club; 01/01/1996 12/31/1997 Community Devpt Block Grants S (9617)Rancheria St.design; (9619)Senior services; (9620)Lions 01/01/1996 12/31/1997 Community Oevpt Block Grants 6 parking/landscape ADA conversion; (9621)YMCA Northtown 01/01/1996 12/31/1997 Community Devitt Block Grants �5hred 3111 2030.4 Community Devpt Black Grants 01/01/1997 12/31/1998 12/31/2003 14-01-01 2 W�/ Box Contents:CDBG(1997, 1998) AIG Folder a AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 (9315)Lions West censer; (9317)SOVA; (9413)YWCA; 01/01/1997 12/31/1998 Community Devpt Block Grants 2 (9500)Tapia Via cosntr; (9502)Foothill Family Shelter; 01/01/1997 12/31/1998 Community Devpt Block Grants 3 (9503)YMCA-West End Kids Club; (9619)Senior services; 01/01/1997 12/31/1998 Community Devpt Block Grants 4 (9621)YMCA-Northtown/Your Own Club; (9721)RCSC landscape 01/01/1997 12/31/1998 Community Devitt Block Grants 5 design; (9713)RCSC parking design/const; (9714)RCSC expansion/ 01/01/1997 12/31/1998 Community Devpt Black Grants 6 renovation design; (9715)Assistance League parking; 01/01/1997 12/31/1998 Community Devpt Block Grants 7 (9716)Rising Stars of Equestrian Therapy; (9717)OPARC; 01/01/1997 12/31/1998 Community Devpt Block Grants 8 (9721)Monte Vista Street 01/01/1997 12/31/1998 Community Devpt Black Grants yy LB .J/xx 8020.2 Conditional Use Permits(CUP's) 11/01/1997 01/31/2001 01/31/2005 06-03-03 1 Be. on an CUPS}(1997&1998) Date BUFt�e'f d -City Planner Date Max man,Jim-City Attorney Page 4 1 . Noiification Number Destruction Notification Report 05/18/2005 184 City of Rancho Cucamonga (RC)' 08:39:25 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator:SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext:4327 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (%)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# can/Recyc 2592 8020.2 Conditional Use Permits [CUP's) 11/01/1997 01/31/2001 01/31/2005 06-03-03 1 Box Contents:CUP's(1997&1998) _. Alt Folder p AIC Folder Number Description Beginning Date Ending Date Record Title Name 1 CUP 97-42(Coco's) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 2 CUP 97-43(Trautwein) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 3 CUP 97.44(Bassett Mattrett) \ 11/01/1997 01/71/2001 Conditlonal Ute Permits(CUP'§) 4 CUP 97-45(Masi Commerce Center) qty 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 5 CUP 97-47(GTE) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 6 CUP 96-01(Mariposa) \U �� 11/01/1997 01/31/2001 Conditional U§e PermilB(CUP's) 7 CUP 98-02(Masi Commerce Center) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) B CUP 98-04(Beer Hunter) J 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 9 CUP 98-05(Kelly McCues) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 10 CUP 98-07(Universal Tech Institute) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 11 CUP 98-09(Ralph&Gern Duran) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 12 CUP 98-10(Chinese Christian Church) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 13 CUP 98-13(Marriott) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 14 CUP 98-14(Joel Jones Furniture) 11/01/1997 01/31/2001 Condilional Use Permits(CUP'S) 15 CUP 98-15(Salvation Army) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 16 CUP 98-17(Charles Joseph Assoc) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 17 CUP 98-18(9801 Main St/Northtown) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 18 CUP 98-19(So Cal Karate) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 19 CUP 98-21(Alta Loma Christian Fellowship) 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) 20 ••• Needs to be Scanned ••• 11/01/1997 01/31/2001 Conditional Use Permits(CUP's) .Zl CD N 8020.2 Conditional Use Permits(CUP's) 01/01/1992 05/31/2001 05/31/2005 02-03-01 2 O ce nI �o e, c Bax Contents:CU s arious) -p O 0) � Z CD o w • � o PO Date BGIe -City Planner Date M rkman,Jim-City Attorney Page 5 Notification Number Destruction Notification Report 05/18/2005 184 City of Rancho Cucamonga (RC) 08:39:25 a) to Records Management Division (TMP) m o PLANNING DIVISION (4333) N c: O j Bill to Name: (4333) Records Coordinator: SANCHEZ, GAIL Mall Code: Phone: (909)477-2700 ext: 4327 00 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. UI N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BVJUNE 14, 2005. 4 V Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Cade (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# can/Recyc 2608 8020.2 conditional Use Permits (CUP's) 01/01/1992 05/31/2001 05/31/2005 02-03-01 2 Box Contents:CUP's(various) AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 CUP 79-01(Rancho Sports Center) 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 2 CUP 84-13(Sycamore Plaza) \j r\r 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 3 CUP 89-03 MOD(Chuck E Cheese0 �1 c)v' 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 4 CUP 92-21 MOD(Calvary) �^ 1 �1�` 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 5 CUP 93-13 MOD(E&R Rancho Pacific) `(�U�\ ��� 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 6 CUP 94-26(Masi) )\.�� 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 7 CUP 94-27(Rancho Realm Spa) / 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 8 CUP 96.03(Hillside Community Church) 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 9 CUP 9701(Cutting Edge) 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 10 CUP 97-02(Carl's Jr.) 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) 11 *** Needs to be Scanned *** 01/01/1992 05/31/2001 Conditional Use Permits(CUP's) hred 3115 1020.1 Gerl Correspondence 01/01/2001 06/30/2001 06/30/2003 07-03-01 5 Box Contents:2001 General Correspondence thru 6/01 can/Recyc 3062 10020.8 Subdivisions&Developments(DR's) 01/01/1987 01/31/2003 01/31/2005 06-01-03 2 Box Contents:DR's(1987-2003) All.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name _ 1 DR 87-16(MOD)(GTE Etiwanda FSU add'n); 01/01/1987 01/31/2003 Subdivisions&Developments(DR's) 2 DR 98-11(Compass Creek Restaurant and Bakery); 01/01/1987 01/31/2003 Subdivisions&Developments(DR's) Date /Buller, -City Planner Date M rkman,Jim-City Attorney Page 6 Notification Number Destruction Notification Report 05/18/2005 184 City of Rancho Cucamonga (RC) 08:39:25 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator:SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext: 4327 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Cade (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# �SGafl77tetrye 3062 (C4nid. 0020.8 Subdivisions&Developments(DR's) 01/01/1987 01/31/2003 01/31/2005 06-01-03 2 Box Contents:DR's(1987-2003) AIC Folder u AIL Folder Number Description �--�— Beginning Date Ending Date Record Title Name 3 DR 00-23(Lewis retail centers); ;\1 �i'i,i 01/01/1987 01/31/2003 Subdivisions&Developments(DR's) 4 DRC 2001-00231(McDonald's) ��lItt1I F(s(y 01/01/1987 01/31/2003 Subdivisions&Developments(DR's) 5 DRC 2001-00675(Copart Inc); 01/01/1987 01/31/2003 Subdivisions&Developments(DR's) 6 DRC 2001-00719(15 Freeway LLC) J ` 01/01/1987 01/31/2003 Subdivisions&Developments(DR's) \\ 7 ••• Need to SCAN ^+ ) 01/01/1987 01/31/2003 Subdivisions&Developments(DR'§) ran/Recyc 3113 10020.8 Subdivisions& Developments(DR's) 01/01/2001 06/30/2001 06/30/2003 07-03-03 S UT Box Contents'.ORC's 01/2001 thru 06/2001 Alt. Folder x AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 DRC 2001-00016 SW Design Group S.O.Banyan,W/S Archibald 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 2 DRC 2001 10955 Deer Canyon Drive(Custom Residence) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 3 DRC 2001-00059 5110 Addition/Tank Installation(8613 Etiwanda Ave.) 01/01/2001 06/30/2001 Subdivisions 9 Developments(DR's) 4 DRC 2001-00105 8333 Vineyard(Park Vineyard HOA) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 5 DRC 2001-00125 10210 Base Line Rd.(Entrance Gate&Turnaround 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 6 DRC2001-00130 11000 Jersey Blvd.(Generator Enclosure) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 7 DRC2001-00132 6753 Carnellan Ave.(Lucky Farms Supermarket) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 8 DRC2001-00182 12200 Arrow Route(American Builders Propane Tank 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) Installation) 9 DRC2001-00193 10930 Foothill Blvd.(Lease Space Next to Stemmart) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 10 DRC2001-00194 12676 Foothill Blvd.(Sacred Heart School) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 11 DRC2001-00197 8311 Haven Ave.(Install New Lighting) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) CD U) O C_ � O N � Z O O W W C) to a .I n1 ° Cn fv Date Bd -City Planner Date Mar man,Jim-City Attorney O V Page 7 Notification Number Destruction Notification Report as/1a/zoos 184 City of Rancho Cucamonga (RC) 08:39:25 (a V) Records Management Division (TMP) m O PLANNING DIVISION (4333) 01 0 O Bill to Name: (4333) Records Coordinator: SANCHEZ, GAIL Mall Code: Phone: (909)477-2700 ext:4327 O O The fallowing records are due for destruction on 06/30/2005. Place your Initials next to EACH box you authorize to be destroyed, [hen sign&date the bottom of O EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. U N ICD RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY]UNE 14, 2005. 4 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Cade (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# ffYfAWMti 3113 triad. 10020.8 Subdivisions&Developments(DR's) 01/01/2001 06/30/2001 06/30/2003 07-03-03 5 Box Contents:DRC's 01/2001 thru 06/2001 o Alt.folder# AIL Folder Number Description \�0'1i '��� Beginning Date Ending Date Record Title Name 12 ORC2001-00199 LBCSS System(Frito-Lay) 03/01/2003 06/30/2001 Subdivisions&Developments(DR's) 13 DRC2001-00214 Hillside Community Church(Snack Bar) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 14 DRC2001.00226 Nonhview Townhomes(tot lot demo&mod options) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 15 DRC2001-00243 12200 Arrow Route(American Builders Dust 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) Collector) 16 DRC2001-00246 Mo)abe Chiropractic Rehab Center(LI.Storage 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) IT-10. (sCe Pate-1) Space) ,IV�19 can/Recyc 3114 30020.8 Subdivisions&Developments (DR's) 01/01/2001 06/30/2001 06/30/2003 07-04-02 3 Box Contents: DRC'S 01/2001 thru 06/2001 Descriptioner Folder Folder All Q Beginning Dale Ending Dale Record Title Name 1 ORC2001-00079 TT 16193(Empire Homes- lside/Hermosa) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 2 DRC 2001-00108 TT 15174(KB Hames-SWC Rochester/Church) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 3 ORC2001-00109 TT 16189(American Pacific Homes-SEC Victoria/East)01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 4 DRC 2001-00245 TT 15540(Time Extension-Cucamongga Ridge) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 5 ORC2001-00262 TT 16239(NEC Base Line/Milliken) 01/01/2001 06/30/2001 Subdivisions&Developments(DR's) 6 ..*«..........in'.-NEEDS TO BE 01/01/2001 06/30/2001 Subdivisions 9 Developments(DR's) SCANNED. ..«.................u.............. 1002019 Tracts and Parcels 01/01/1989 la/a1/1999 la/211/1992 06.22.02 1 ens T s�T 8g-1990) o ' Dated, -City Planner, -Ci[y Planner Date Markm n,Jim-City Attorney Page 8 Notification Number Destruction Notification Report 05/18/2005 184 City of Rancho Cucamonga (RC) 08:39:25 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator: SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext: 4327 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Oates On Destroy ( )Code Bax Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# can/Recyc 3032 10020.9 Tracts and Parcels 01/01/1989 12/31/1990 12/31/1992 OS-02-03 1 Box Contents:TT's(1989-1990) AIL Folder x AIC Folder Number Description Beginning Date Ending Date Record Title Name 1 TT-14207(Map) 01/01/1989 12/31/1990 Tracts and Parcels 2 77-14771(M.J. Brock and Map);TT-14795(Handay 1nt'l); 01/01/1989 12/31/1990 Tracts and Parcels 3 TT-15247(Sbibata and Map) 01/01/1989 12/31/1990 Tracts and Parcels 4 "• Needs to be scanned '^ 01/01/1989 12/31/1990 Tracts and Parcels Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = O Boxes to be Destroyed for this Department = 16 ( Excluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) C N V1 O C_ � O N � m Z O O W (J1 O O_ ;n Date r$dll d-City Planner Date Marl Jim-City Attorney O V Page 9 Notification Number Destruction Notification Report 06/07/2005 189 City of Rancho Cucamonga (RC) 09:50:55 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BVJUNE 14,2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# scan/Recyc 3076 8020.2 Conditional Use Permits (CU��) 01/01/1988 12/31/2000 12/31/2004 12-01-01 2 / Bax Contents:CUP's(1989-2000) r';P)tQ,�(}4x".\�,t" Alt. Folder tt Alt. Folder Number Description •^` �t Beginning Date Ending Date Record Title Name 1 CUP's: 89-10,91-24,93-13,93-49,95\-,,16,95-39,96-09,96-29, 01/01/1988 12/31/2000 Conditional Use Permlts(CUP's) 2 96-32,98-25,97-09,99-04,99-08,99-10,99-17,99-24,99-25, 01/01/1988 12/31/2000 Conditional Use Permits(CUP's) 3 99-26,99-35,99-49,99-52,99-61,00.15,00-29,00-31 01/01/1988 12/31/2000 Condltlonal Use Permits(CUP's) 4 - Needs to be Scanned ... 01/01/1988 12/31/2000 Conditional Use Permits(CUP's) can/Recyc 3073 10020.8 Subdivisions&Developments (Dit's) 01/01/1988 12/31/2000 12/31/2002 12-01-01 1 /h Box Contents:MDR',&DR's(1988-2000) AIL Folder z AIL Folder Number Description Beginning Date Ending Date Record Title Name I MDR'S 97�il, 96.32, 99715, 99-27, 9930, 0043 91/01(1988 12/31/2000 50d1vi5ions it Dovelapmants(DR's) 2 DR's'. 68-32, 94-16, 96-34, 97-02, 97-07, 97-12, 97-17, 97-33, 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 3 98-05, 98-10, 98-12, 98-30, 98-31, 98-32, 99-10, 99-40, 99-52,01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 4 99-70, 99-72, 99-77 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 5 - Needs to be Scanned '•' Sw 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) f 7 can/Recyc 3074 10020.8 Subdivisions&Developmants(Il 01/01/1988 12/31/2000 12/31/2002 12-01-01 3 Box Contents.MDR's&DR's(1994-2001) r Alt.Folder# Alt.Folder Number Description p Beginning Date Ending Dale Record Title Name 1 MDR's: 94-15, 94-22, 95-20, 96-06, 96-14, 96-19, 97.11, 01/01/1986 12/31/2000 Subdivisions&Developments(DR's) 2 97-19, 98-28, 99-32, 99-34, 99-50 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) A 3 DR's: 93-15, 96-18, 96-21, 96-22, 98-29, 99-04,99-21, 99-28, 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) N N O C_ O 0) � f° Z (D O W - 0) CD rrn - a�7//'�i .��� � N Date Jo O'Neil,City Engineer Date Jim arkman,City Attorney O V Page 1 Notification Number Destruction Notification Report 06/07/2005 1119 City of Rancho Cucamonga (RC) 09:50:55 W CD Records Management Division (TMP) CD o ENGINEERING/ADMIN (4637) v c: O Bill to Name: (4637) O1 = Records Coordinator: Diane Whyte Mall Code: Phone: (909)477-2700 ext:4013 O O The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. d?t N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. 4 v Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# can/Recyc 3074 10020.8 Subdivisions&Developments (DR's) 01/01/1988 12/31/2000 12/31/2002 12-01-01 3 Bax Contents:MDR's&DR's(1994-2001) (� AIL Folder n AIL Folder Number Description -`U Beginning Date Ending Date Record litle Name 4 99-33, 99-53, 99-59, 99-64, 99-69, 99-75, 00-01, 00-07, 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 5 00-08, 00-10, 00-13, 00-14, 00-15, 00-20, 00-24, 00-25, 01/01/1968 12/31/2000 Subdivisions&Developments(DR's) 6 00-26, 00-27, 00-42, 00-44, 0045, 00-46, 00.48, 00.57, 01/01/1988 12/31/2000 Subdivisions&Developments(DRis) 7 00-62, 00-77, 00-78, 00-80, 00-83, 01-01, 01-05, 01-113 01/01/1988 12/31/2000 Subdivisions&Developments(DR s) 8 "" Needs to be 5canned .."�Lt V 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) j / y P (DR's) / / / / 12/31/2002 2y6can Rec c 3075 10020.8 Subdivisions&Developments DR's 01 01 1988 12 31 2000 12-01-01 4 Box Contents: DR's(1998-7002) AIL Folder a AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 DR's: 97-15,99-32,99-46,99-54,99-61,00-04,00-06,00-19, 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 2 00-40,00-65,00-66,00-67,00-70,00-75,00.76,01-03,01-053, 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 3 01-0345,01-0393,01-0437,01-0464,01-0493 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 4 (01-0497,GPA 0-04,DCA 0-05),01-0504,01-0545,01-0531, 01/01/1988 12/31/2000 Subdivisions&Developments(DR's) 5 01-0619,01-0675,010689,01-0695,01-0710,01-0719,01.0725, 01/01/1988 12/31/2000 Subdlvislons&Developments(DR's) 6 01-0729,01-0755,01-0772,01.0787,01-0806 01/01/1988 12/31/2000 Subdivisions 8.Developments(DR's) 7 "" Needs to be scanned " ``1 p 01/01/1968 12/31/2000 Subdivisions&Developments(DR's) can/Recyc 3078 1002bracts and Parcel Maps 06/01/1991 01/31/1995 01/31/1997 12-01-02 1 Box Contents:Parcel Maps Alt.Folder N Alt,Folder Number Descriptlon Beginning Data Ending Data Record Title Name _ Date Joe 'Neil,City Engineer Date Jim Karkman,City Attorney Page 2 Notification Number Destruction Notification Report 06/07/2005 189 City of Rancho Cucamonga (RC) 09:50:55 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013 The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# can/Recyc 3078 10020.9 Tracts and Parcel Maps 06/01/1991 01/31/1995 01/31/1997 12-01-02 1 Box Contents:Parcel Maps AIL Folder # AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 PM 13611, 13611-1, 13692, 13694, 13724, 13755, 06/01/1991 01/31/1995 Tracts and Parcel Maps 2 13782, 13800, 13808, 13825, 13859 06/01/1991 01/31/1995 Tracts and Parcel Maps 3 ""` Need to Scan — 1 06/01/1991 01/31/1995 Tracts and Parcel Maps ,�9can/Recyc 3099 10020.9 Tracts and Parcel Maps 01/01/1989 09/30/1999 08/30/2000 12.01-02 2 Box Contents:Tracts AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Tract 13564 files&FEMA file; 01/01/1969 05/30/1998 Tracts and Parcel Maps 2 Tract 13565 (5-10) 01/01/1989 05/30/1998 Tracts and Parcel Maps 3 "* Need to Scan ^' l//v p 01/01/1989 05/30/1998 Tracts and Parcel Maps can/Racyc 3080 10020.9 Tracts and Parcel Maps 04/01/1990 01/31/1999 01/31/1997 12-01.02 3 Box Contents: Parcel Maps Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Parcel Map 12987, 13020, 13059, 13075, 13086, 13108, 04/01/1990 01/31/1995 Tracts and Parcel Maps 2 13113, 13123, 13125, 13128, 13175, 13221, 13321, 13486, 04/01/1990 01/31/1995 Tracts and Parcel Maps 13593 3 ••. Need to Scan •"` 04/01/1990 01/31/1995 Tracts and Parcel Maps Scan/Recyc 3081 10020.9 Tracts and Parcel Maps 06/01/1990 02/28/1997 02/28/1999 12-01-02 4 CD `"111���'" Box Contents:Parcel Maps U) O C_ O 01 � Z O O W ' (D O ¢ O N Dat )oe 'Neii,eity Engineer bate Jim arkman,elty Attorney O -4 Page 3 Notification Number Destruction Notification Report 06/071200S 169 City of Rancho Cucamonga (RC) 09:50:55 Records Management Division (TMP) Cl)(C) 0W ENGINEERING/ADMIN (4637) wc_o ° Bill to Name: (4637) Q M Records Coordinator: Diane Whyte Mall Code: Phone: (909)477-2700 ext: 4013 A Z O O The following records are due for destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. 0 N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJUNE 14, 2005. V Destroy Permanent Record Title Record Title Name Dates On Destroy (x)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Location Space# an/Recyc 3081 10020.9 Tracts and Parcel Maps 06/01/1990 02/28/1997 02/28/1999 12-01-02 4 Box Contents:Parcel Maps AIL. Folder tt AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Parcel Map 13469, 13845, 13912, 13919, 13961, 13962, 13987, 06/01/1990 02/28/1997 Tracts and Parcel Maps 2 14001, 14022, 14038, 14190, 14160, 14278 06/01/1990 02/28/1997 Tracts and Parcel Maps 3 — Need to can ... 06/01/1990 02/28/1997 Tracts and Parcel Maps L���v Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 8 ( Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exception ) -Date Jo O'Neil,City Engineer Date Ji arkman,City Attorney Page 4 Notification Number Destruction Notification Report 06/22/2005 196 City of Rancho Cucamonga (RC) 08:23:14 Records Management Division (TMP) ENGR TRAFFIC/DESIGN (4639) Bill to Name: (4639) Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext: 4050 F ollowing records are due far destruction on 06/30/2005. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RN THE SIGNED LIST TO THE RECORDS DIVISION ey]UNE 34, 2005. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2005 Locatipn Space# WExp/Comp)/Te 3131 8060.1 Capital Improvement Projects 08/30/1981 12/31/1987 12/31/1994 01-01-01 1 Box Contents'.Capital Improvement Files Z Box Contents:Folders from 06/81- 12/87 ®Exp/Comp)/Te 3132 8060.1 Capital Improvement Projects 08/30/1981 12/31/1987 12/31/1994 01-01-01 2 Box Contents:Folders from 4/88-12.93 E = Excluded Eligible Boxes on Hold = O Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 2 ( Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exception ) .Zl in N 0 O C_ -0O D) =1 Z O A ' O O ? 05 2r x 05 ° Iv A O) Date Date Date O -4 Page 1