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Home My WebLink About06-025 - Resolutions RESOLUTION NO. 06-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING AND AUTHORIZING THE EMERGENCY PROCUREMENT OF CONSTRUCTION AND CONSTRUCTION MANAGEMENT SERVICES WITHOUT COMPETITIVE BIDDING FOR FACILITY REPAIRS, MODIFICATIONS, AND IMPROVEMENTS TO THE RANCHO CUCAMONGA ANIMAL SHELTER LOCATED AT 11780 ARROW ROUTE A. RECITALS. WHEREAS, (i) The California Public Contract Code § 20168, permits that in the case of an emergency, the legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property. Upon adoption of the Resolution, it may expend any sum required in the emergency without complying with public bid processes. (ii) Per the approval and direction received at the Dec 13, 2005, Council meeting, an emergency need exists for the City to implement the operation of a new City Department for Animal Care and Services, wherein the City Council approved the recommendations contained in the Animal Shelter Transition - Phase II Report. The Phase II Report provided recommendations and guidance to the City Council for determining service levels, a recommended personnel and operational budget, as well as one- time costs associated with creating a new Animal Care and Services Department. Of the most urgent nature, was an approved plan for physical shelter building repairs, modifications, and improvements needed due to the age of the building and those necessary for the facility to meet more focused lifesaving goals. This direction followed the previous recommendations contained in the Phase I Report in August of 2005, and the Council action in May of 2005, to terminate the existing contract for services, and transition from a County of San Bernardino contract to a City operated Animal Care and Services Program. (iii) Due to these urgent circumstances for transitioning shelter services by May 1, 2006, and field services by July 1, 2006, and formation of the new City Department where time will not permit delays resulting from a competitive solicitation for bids, and action is necessary to respond to meet the public health related needs set for the new City operated Program; the City Manager or his Deputy requires authorization to proceed with the needed building repairs, modifications, and improvements in accord with the City Council goals without competitive bidding. Resolution No. 06-025 Page 2 of 5 (iv) It is the intent of the City Council of the City of Rancho Cucamonga in adopting this Resolution to ratify and approve the emergency expenditure of funds, the procurement of professional services, and building repairs, modifications, and improvements, without competitive bidding, related to the shelter facility as described in Recital (iii), Part A noted above, and in Attachment A. (v) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby finds and resolves as follows: 1. All of the facts set forth in the Recitals (iii), Part A, and in Attachment A are true and correct. 2. The City Council hereby finds that as a direct result of the Animal Shelter Transition referred to herein, emergency circumstances necessitate immediate repairs, modifications, and improvements to the City's Animal Shelter, including construction activities, without competitive bidding. 3. Based upon the foregoing findings, the City Council of the City of Rancho Cucamonga hereby approves and authorizes the emergency expenditure of funds for procurement of professional services, including construction and building repairs, modifications, and improvements as described in Attachment A. 4. The City Clerk shall certify to the adoption of this Resolution. Please see the following page for formal adoption,certification and signatures Resolution No. 06-025 Page 3 of 5 PASSED, APPROVED, AND ADOPTED this 1s'day of February 2006. AYES: Alexander, Gutierrez, Michael, Spagnolo, Williams NOES: None ABSENT: None ABSTAINED: None N. cFs William J. Alexa er, Mayor ATTEST: Debra J. Adm , CMC, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 1s` day of February 2006. Executed this 2nd day of February 2006, at Rancho Cucamonga, California. Debra J. Ada , C, City Clerk Resolution No. 06-025 Page 4 of 5 City of Rancho Cucamonga Proposed Animal Shelter Building Repairs, Modifications and Improvements Attachment A 1) Facility wide Multiphase medical type of cleaning of facility • Recable building for City computer and telephone systems. Install facility security system. • Reevaluate options to upgrade generator to maintain vital systems in facility, including use of portable generator • Install City Radio System at Shelter o Relocate antenna and install Radio System for Field Service Operations o Purchase 800 MHz Radio for Field Service Operations o Reprogram City radio system to incorporate animal services channel • Redo exterior signage • Replace roof, due to existing deterioration of roof and serious leak problems • Evaluate ways to improve functionality of existing HVAC System. After this evaluation occurs, then decision on replacement of system (in second year of capital program) can be better determined. Related energy management systems would then be installed o Note: Prospective "Second Year"Replacement of HVAC system and installation of energy management system. • Evaluate placement of eye wash locations • Repaint interior of facility, replace flooring materials, and restain wood • Upgrade lighting systems throughout facility 2) Lobby/Public Counter Area • Reorganize public counter work area, to provide ADA accessibility, accommodate entrance to adjacent dispatch room, add storage, and add volunteer work area. Install doorway between public counter work area and the Dispatch Room to allow access by personnel working at Front Counter who will also dispatch work. 3) Acquaintance Rooms off of Lobby and Cat Kennel Areas • Transition acquaintance rooms on south side of facility to cat condo areas, including providing an indoor/outdoor cat room using the existing indoor/outdoor acquaintance room. Evaluate feasibility and cost of altering access points to the acquaintance rooms and cat kennel areas to create a Cat Suite area and accommodate more cats in better environment, including possible expansion of the cat kennel area into the existing exterior storage room on the south side of the facility. • Install foot-operated sink 4) Dog Kennel Area • Evaluate options to refresh epoxy coating in kennel areas • Install foot operated sink • Install acoustical panels to assist with noise level abatement Resolution No. 06-025 Page 5 of 5 Proposed Animal Shelter Building Repairs, Modifications, and Improvements Page two 5) Interior Courtyard Area and Back Operational Area • Transition interior courtyard to an acquaintance area for potential animal adopters, including plant material removal, installation of pea gravel, benches, shade structure, etc. • Install door between interior courtyard to back operational area, to limit access of public • In the north dog exercise area, redo chain link area, remove existing rock, install pea gravel, and consider adding more area to chain link area. Area to be used for animal exercise areas. Install animal related equipment, benches, shade structure, etc. • Install storage racks in storage area near generator • Relocate morgue from existing location to the north side of the back operational area, with an addition of an adjacent medical room. Purpose would be to allow more efficient use of existing exam area. (Due to the nature of this work, this would most likely have to be completed after the May 1, 2006 transition.) 6) Exam Room/Washer 8 Dryer/Grooming Area • Modify washer/dryer area to become an Animal Intake Room 7) Service Bay Area • Consider options/feasibility for installation of bay roll-up doors, to allow area to be used for dog intake, temporary holding area for non traditional animals, use for behavioral work in inclement weather, etc • Install washer/dryer and dishwasher from existing location to the service bay area and replace cabinetry. • Acquire a storage container for food storage and other materials/goods • Remove existing wood storage racks on the west side of the service bay area and install wire racking for various types of storage • Evaluate feasibility and cost of relocation of truck wash off area to outside of the service bay area to allow use of service bay area for alternative uses 8) Storage Area off of Service Bay Area • Convert storage area to a cat infirmary and intake room. Will require extension of utilities, drainage, and heating/cooling unit. 9) Exterior of Building • Upgrade exterior lighting systems • Replace and enhance exterior signage and directional signs to Shelter • Landscape renovation and modifications 10) Staff Office Area 0 Convert existing break room into Shelter Manager office