HomeMy WebLinkAbout06-244 - Resolutions RESOLUTION NO. 06-244
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS,said City records have met their useful life and are no longer required for
public or private purposes:
WHEREAS, destruction of said records is necessary to conserve storage space,
increase staff productivity, and maintain conformance with the City's Records Management Policy;
and
WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
Resolution No. 06-244
Page 2 of 39
PASSED, APPROVED, AND ADOPTED this 16`h day of August 2006.
AYES: Alexander, Gutierrez, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
William J. xander, Ma or
ATTEST:
Q _
Debra J. a s, CMC, City Clerk
I, DEBRA J.ADAMS, CITY CLERK of the City of Rancho Cucamonga,California,do
hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City
Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held
on the 16`h day of August 2006.
Executed this 17th day of August 2006, at Rancho Cucamonga, California.
De;b a J. Ada � C,-City Clerk
Resolution No. 06-244
Page 3 of 39
EXHIBIT `A'
Records Destruction Authorizations for the following
Departments / Divisions
City Manager
Personnel
Finance
Building & Safety
Planning
Community Services
Engineering/Admin
Redevelopment Finance
Fire Finance
Notification Number Destruction Notification Report 06/05/2006
216 City of Rancho Cucamonga (RC) 06:38:47
Records Management Division (TMP)
CITY MANAGER (4122)
Bill to Name: (4122)
Records Coordinator: KENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext: 2015
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BYJune 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
Archive 3077 1020.4 Newspaper Articles 04/01/2002 04/30/2003 04/30/2006 03-03-02 1
Box Contents: Newspaper Clippings 4/1/02-4/30/03
E = Excluded
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Elgibile Boxes Excepted = O
Boxes to be Destroyed for this Department = 1
( Excluding boxes on hold or boxes with folders on hold or
checked out,and excluding boxes selected for exception )
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Date Jack Lam, City Manager Date ]a es Markman, City Attorney cD A
Page 1
Notification Number Destruction Notification Report 06/05/2006
217 City of Rancho Cucamonga (RC) 10:09:02
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign A date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY lune 12,2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
( Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
Shred 3468 5010.2 Individual Personnel Folders 01/01/0200 12/31/2000 12/31/2005 13-02-03 4
Box Contents:Separated Employees-LE Thru W
Box Contents:2000
Shred 3471 5010.2 Individual Personnel Folders 01/01/2000 12/31/2000 12/31/2005 13-02-03 1
CBox Contents:Personnel Files Individual Separation
Box Contents:A thru LA
Shred 3464 5090.3 Personnel Recruitment 01/01/2001 12/31/2001 12/31/2004 13-02-02 2
Box Contents: Recruitments P thru R 2001
CAShred 3465 5090.3 Personnel Recruitment 01/01/2001 12/31/2001 12/31/2004 13-02-02 1
Box Contents:Recruitments M-P 2001
Shred 3466 5090.3 Personnel Recruitment 01/01/2001 12/31/2001 12/31/2004 13-02-03 6
Box Contents: Recruitments R thru S 2001
I'I•\1Shred 3467 5090.3 Personnel Recruitment 01/01/2001 12/31/2001 12/31/2004 13-02-03 5
Box Contents: Recruitments F thru L 2001
Shred 3469 5090.3 Personnel Recruitment 01/01/2001 12/31/2001 12/31/2004 13-02-03 3
sox Contents:Recruitments Personnel-2001 -
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Shred 3470 5090.3 Personnel Recruitment 01/01/2002 12/31/2002 12/31/2005 13-02-03 2 U)
Box Contents: Recruitments Personnel-2002
Box Contents:L-P O
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Date Larry Temple-Adm.CSW. Dir. Date cWris Pittenger- Per nnel Date James Markman -City Attorney CD A
Page 1
Notification Number Destruction Notification Report 06/05/2006
217 City of Rancho Cucamonga (RC) 10:09:02
Records Management Division (TMP)
PERSONNEL (4124) -0 X
Bill to Name: (4124) tp W
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 N 0
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The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of o
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Cl) Z
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
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Destroy Permanent Record Title Record Title Name Dates On Destroy A
( Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# ,p
Shred 3470 5090.3 Personnel Recruitment 01/01/2002 12/31/2002 12/31/2005 13-02-03 2
Box Contents: Recruitments Personnel-2002
Box Contents: L-P
$Shred 3472 5090.3 Personnel Recruitment 01/01/2002 12/31/2002 12/31/2005 13-02-01 6
Box Contents: Recruitments Personnel-2002
Box Contents:A-L
II ,ll Shred 3473 5090.3 Personnel Recruitment 01/01/2001 12/31/2001 12/31/2004 13-02-01 5
Box Contents:Recruitments Personnel-2001
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ShredVA u 3475I5090.3 Personnel Recruitment 01/01/2001 12/31/2001 12/31/2004 13-02-01 3
Box Contents: Recruitments Personnel-2001
Box Contents:A thru F
Shred 3478 5090.3 Personnel Recruitment 01/01/2002 12/31/2002 12/31/2005 13-02-01 4
` Box Contents: Recruitments 2002
Box Contents: Flrellghter/Paramedic
Eligible Boxes on Hold = 0
Elglbile Boxes Checked Out = 0
Elgiblle Boxes Excepted = 0
Boxes to be Destroyed for this Department = 12
( Excluding boxes on hold or boxes with folders on hold or
checked out, and excluding boxes selected for exception )
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Date Larry Temple-Adm.Srv. Dir. Date Chris Pittenge - PersonneU Date Jai6es Markman-City Attorney
Page 2
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 1968 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2006 02-02-02 3
Box Contents:A/P 1996-97(H Mlsc-Hyd)
Ahn
I ( Shred 1971 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2006 02-03-02 6
� Taj Box Contents:A/P 1996-97(K Misc-Low)
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1-r�115hred 2344 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-06-02 1
Box Contents:Year End Reports(FY 98/99)
hred 2345 4010.1 Accounts Payable 07/01/1998 06/30/1999 _ 06/30/2006 07-07-01 4
Box Contents:YTD Payable Ledger Posting(FY 98/99)
Ip'^q.6hred 2346 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-07-01 8
Box Contents:A/P Project Ledger Posting(FY 98/99)
hred 2347 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-07-01 9
Box Contents:YTD Payments by Vendor(FY 98/99)
hred 2492 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 03-03-02 3
�If Box Contents:A/P 1998/99(#'s accts-Air Comb)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 3-13 Carpet&Drapery thru Air Controlled Environments 07/01/1998 06/30/1999 Accounts Payable
run (D
Shred 2493 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-OS-01 3 p
Box Contents:A/P 1998/99(Air Touch-Arrow Truck) ,C.
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Date Larry Te ple-41a0n Svc Dir. Date Tamara Layne 44ji bfticer Date la-es Markman -City Attorney ?
Page 1
Notification Number Destruction Notification Report 06/05/2006
216 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151) -0 A
Bill to Name: (4151) to y
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 B) O
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The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of o 0
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. W Z
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY lune 12, 2006. o
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Destroy Permanent Record Title Record Title Name Dates On Destroy N
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
Is
2493 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-01 3
I7' Box Contents:A/P 1998/99(Air Touch-Arrow Truck)
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Air Touch Cellular thru Arrow Truck Bodles 07/01/1998 06/30/1999 Accounts Payable
{Shred 2494 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-02 2
Box Contents:A/P 1998/99(Arrowhead-B&K)
Shred 2495 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 02-01-01 5
V I� Box Contents:A/P 1998/99(Bab-Bro)
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Babcock&Sons thru Brodart Books 07/01/1998 06/30/1999 Accounts Payable
A10Shred 2496 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-02 6
Box Contents:A/P 1998/99(Brun-Central)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Brunick thru Central Cities 07/01/1998 06/30/1999 Accounts Payable
Shred 2497 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-01 5
Box Contents:A/P 1998/99(Cer-D Misc)
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
,,gy�pp 1 Ceramics&Crafts thru D Misc. 07/01/1998 06/30/1999 Accounts Payable
IIr�Shred 2498 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-01 6
Box Contents:A/P 1998/99(D Misc-E Misc)
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Date Larry Tet i e-4�m Svc Dir. Date Tama ayne-Fin. Officer Date lames Markman-City Attorney
Page 2
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
( )Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
fffg§hred 2498 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-01 6
Box Contents:A/P 1998/99(D Misc-E Mlsc)
AIG Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 D Mlsc(cont'd) thru E Misc. 07/01/1998 06/30/1999 Accounts Payable
hired 2499 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 03-03-02 4
Box Contents:A/P 1998/99(ESRI-FedEx)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 ESRI,Inc. thru Federal Express 07/01/1998 06/30/1999 Accounts Payable
IMJ6hred 2500 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-02 4
0'I7 Box Contents:A/P 1998/99(Fed Jobs-Gon)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Federal Jobs Digest thru Gonsalves&Sons,Joe 07/01/1998 06/30/1999 Accounts Payable
hired 2501 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-01 1
Box Contents:A/P 1998/99(Green-Hol)
AIL Folder# Alt.Folder Number Description Beginning Dale Ending Date Record Title Name
1 Green Rock thru Holiday Rock 07/01/1998 06/30/1999 Accounts Payable
Shred 2502 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006. 07-02-02 4
Box Contents:A/P 1998/99(Hol-Ina)
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Date Larry Temple-A�vc Dir. Date Tam ne-Fin.Officer Date James Markman-City Attorney t0 -N
Page 3
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151) -0 X
Bill to Name: (4151) tO vi
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
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The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom ofo 0
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. I
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. 0
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Destroy Permanent Record Title Record Title Name Dates On Destroy IV
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# ?
hired 2502 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-02-02 4
Box Contents:A/P 1998/99(Hol-Ina)
AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
nnn...LLL___,,, 1 Holt's thru Inacom 07/01/1998 06/30/1999 Accounts Payable
VFjpShred 2503 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-02 5
7 Box Contents:A/P 1998/99(Ind-K Mist)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Indep thru K Misc. 07/01/1998 06/30/1999 Accounts Payable
�$bred 2504 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-03 4
Box Contents:A/P 1998/99(Kam-Land)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
I Kamin&Assoc thru Landscape West 07/01/1998 06/30/1999 Accounts Payable
hred 2505 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-02 3
Box Contents:A/P 1998/99(Lar-M.S.A.)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Larson thru M.S.A. 07/01/1998 06/30/1999 Accounts Payable
Shred 2506 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-02-02 2
Box Contents:A/P 1998/99(MCI-Metrolink)
Date Larry Teff ple- n Svc Dir. Date Tama e-Fin.Officer Date James Markman -City Attorney
Page 4
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 2506 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-02-02 2
Box Contents:A/P 1998/99(MCI-Metrolink)
hred 2507 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-03 5
Box Contents:A/P 1998/99(Metrop-NT/S)
'µyphred 2508 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-02 1
Box Contents:A/P 1998/99(Office Depot)
hred 2509 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-04-03 1
Box Contents:A/P 1998/99(O Mlsc-Ox)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 O Misc. thru Oxford 07/01/1998 06/30/1999 Accounts Payable
ILA
hred 2510 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-02 5
Box Contents:A/P 1998/99(P.C.-Port)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
.........AAA��� 1 PC Magazine thru Port Supply 07/01/1998 06/30/1999 Accounts Payable
ml(Shred 2511 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-02 4
(T"7I Box Contents:A/P 1998/99(Pot-R7M)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record TI(le Name
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Date Larry Temple-QjpAn Svc Dir. bate Tam e-Fin. Officer Date James Markman -City Attorney (w0 A
Page 5
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
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Bill to Name: (4151) N p
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of o 0
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY lune 12,2006. O
Destroy Permanent Record Title Record Title Name Dates On Destroy
X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
hred 2511 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-03-02 4
Box Contents:A/P 1998/99(Pot-RIM)
I Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Potter thru RJM 07/01/1998 06/30/1999 Accounts Payable
hred 2512 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-05-02 6
Box Contents:A/P 1998/99(Rad-R.S.)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Radio Shack thru RS Technical Service 07/01/1998 06/30/1999 Accounts Payable
lit�}6hred 2513 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 04-03-02 5
Box Contents:A/P 1998/99(Rex-San Bdo Cc)
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Tltle Name
Rexel Calcon Electrical thru San Bdo Co Registrar 07/01/1998 06/30/1999 Accounts Payable
Shred 2514 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 03-02-01 6
Box Contents:A/P 1998/99(San Bdo Cc-Southside)
Alt.Folder# Alt. Folder Number Description beginning Date Ending Date Record Title Name
1 San Bdo Co Transp thru Southside Auto&Trailer 07/01/1998 06/30/1999 Accounts Payable
hred 2515 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 04-03-01 3
Box Contents:A/P 1998/99(Southwest-Torr)
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Date Larry Temple-A Svc Dir. Date Tam ne-Fin.Officer-Fin.Officer Date lames Markman-City Attorney
Page 6
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hired 2515 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 04-03-01 3
Box Contents:A/P 1998/99(Southwest-Torr)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Southwest Concrete thru Torres,Laura 07/01/1998 06/30/1999 Accounts Payable
hired 2516 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 07-02-01 3
Boz Contents:A/P 1998/99(Town-Van G)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Townsend,Jim thru Van Galaan Lock&Key 07/01/1998 06/30/1999 Accounts Payable 'i
IIf7�6hred 2517 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 04-01-01 6 �I
Box Contents:A/P 1998/99(Van T-Zum)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
ppp---III------,,, 1 Van Tech thru Zumar Industries 07/01/1998 06/30/1999 Accounts Payable
Shred 2518 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 02-02-03 6
Box Contents:A/P File Listings 1998/99(GTE)
fired 2519 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 02-02-01 3
Box Contents:A/P File Llstings 1998/99(Cuca Water)
INLUShred 2520 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 03-03-01 5
I� Box Contents:A/P File Listings 1998/99 So Cal Edison (D
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Page 7
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) m o
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
A.
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of o 0
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. -r
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. O
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Destroy Permanent Record Title Record Title Name Dates On Destroy N
(X)CodeBox Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
hired 2520 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 03-03-01 5
Box Contents:A/P File Listings 1998/99 So Cal Edison
IIYh(shred 2521 4010.1 Accounts Payable 07/01/1998 06/30/1999 06/30/2006 03-03-01 6
'ppp ,,,_ Box Contents:A/P File Listings 1998/99 So Cal Edison
ITNShred 3374 4010.2 Accounts Receivable 07/01/1997 06/30/1998 06/30/2005 05-03-03 2
Box Contents:City A/R 97/98
Bax Contents: False Alarms,Goolsby,Quakes,
Box Contents:Cuca SCh DIS,CCWD,CERT,Fire,
Box Contents:Grant,Mlsc,State of Ca,(more)
Shred 3375 4010.2 Accounts Receivable 07/01/1995 06/30/1996 06/30/2003 05-02-03 6
Box Contents:A/R 95/96
Box Contents: Fire Dist, RDA,Metrolink,Dare,
Box Contents: Misc,SCE,TRW,CCWD,Co.S0,
eee��t,,, Box Contents:Cuca.Sch Dist,False Alarms,(more)
OMShred 3440 4010.2 Accounts Receivable 07/01/1998 06/30/1999 06/30/2006 03-01-03 4
Box Contents:City Accounts Receivable
Box Contents:98-99;Fire Billings,Mlsc,State of Ca,
Box Contents:CERT,Goolsby,Co.of S.B., RDA Rmb.to
Box Contents: City,Cucamonga School Dist.(More)
fl
Date Larry tvinple<jignin Svc Dir. Date Tama a gyne-Fin. Officer Date James Markman -City Attorney
Page 8
Notification Number Destruction Notification Report 06/05/2006
216 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone; (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 3440 4010.2 Accounts Receivable 07/01/1998 06/30/1999 06/30/2006 03-01-03 4
Box Contents:City Accounts Receivable
Box Contents:98-99; Fire Billings,Misc,State of Ca,
Box Contents:CERT,Goolsby,Co.of S.B.,RDA Rmb.to
,,�µµ,. Box Contents:City,Cucamonga School Dist.(More)
YI'h65hred 3441 4010.2 Accounts Receivable 07/01/1996 06/30/1997 06/30/2004 03-01-03 3
��, Box Contents:City A/R/96/97
Box Contents:Marks Cable,Co.of S.B.,TRW,State of
Box Contents:CA,CERT,Goolsby,Rougeau,CCWD,Quakes
Box Contents:Cucaqmonga Sch Dist, (More)
Shred 3391 4030.2 Bank Statements &Reconciliations 01/01/2001 05/31/2001 05/31/2006 07-03-03 4
Box Contents:Bank Reconillation
WI7
hired 3396 4030.2 Bank Statements &Reconciliations 06/01/1999 05/31/2000 05/31/2005 07-02-03 4
Box Contents: Bank Reconciliation
0�91,Shred 2935 4030.6 Cancelled Checks (Non-RDA or Fire) 12/06/2000 02/15/2001 02/15/2006 15-03-03 7
j' Box Contents:A/P Checks(12/6/2000-2/15/2001)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Check#'s 162100 thru 164699 12/06/2000 02/15/2001 Cancelled Checks(Non-RDA or Fire)
01
Shred 2943 4030.6 Cancelled Checks (Non-RDA or Fire) 02/15/2001 04/18/2001 04/18/2006 15-03-03 5 to
O
Box Contents:A/P Checks(2/15101-4/18/01)
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Date Larry Temple-A&WnJSvc Dir. Dale Tama a ne- Fin.Officer Date James Markman -City Attorney
O A
Page 9
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:12
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) to N
Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 CDO
0) C2
O10
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of p
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. W.
Z
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. O
0)
Destroy Permanent Record Title Record Title Name Dates On Destroy N
[X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# ,'Ap
hred 2943 4030.6 Cancelled Checks(Non-RDA or Fire) 02/15/2001 04/18/2001 04/18/2006 15-03-03 5
Box Contents:A/P Checks(2/15/01-4/18/01)
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Check#'s 164700 thru 167399 02/15/2001 04/18/2001 Cancelled Checks(Non-RDA or Fire)
IR..lShred 2947 4030.6 Cancelled Checks(Non-RDA or Fire) 04/18/2001 06/27/2001 06/27/2006 15-02-03 14
BIW Box Contents:A/P Checks(4/18/01-6/27/01)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Check#'s 167400 thru 169999 04/18/2001 06/27/2001 Cancelled Checks(Non-RDA or Fire)
In'li({Shred 2964 4030.6 Cancelled Checks(Non-RDA or Fire) 10/12/2000 03/15/2001 03/15/2006 15-02-03 4
v-r Box Contents:City Payroll Checks(10/12/00-3/15/01)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
ice, 1 Check#'s 145100- 146399 AND 500000-501299 10/12/2000 03/15/2001 Cancelled Checks(Non-RDA or Fire)
`II rAI Shred 1907 4020.3 Daily Cash Receipts/ Revenue Files 12/02/1996 01/09/1997 01/09/2006 11-03-01 5
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
Imo-, 1 RECEIPT#'S 46336 THRU 47583 12/02/1996 01/09/1997 Dally Cash Receipts/Revenue Files
1A'hd Shred 1908 4020.3 Daily Cash Receipts / Revenue Files 01/13/1997 02/13/1997 02/13/2006 11-03-01 6
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 RECEIPT#'S 47584 THRU 48859 01/13/1997 02/13/1997 Dally Cash Receipts/Revenue Files
Shred 1909 4020.3 Dally Cash Receipts/ Revenue Files 02/18/1997 03/25/1997 03/25/2006 11-03-02 5
!! se". 1 IP i SLS
Date Larry Temple-A nt Svc Dir. Date Tam yne-Fin. Officer Date lames Markman -City Attorney
Page 10
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:13
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12,2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 1909 4020.3 Daily Cash Receipts/ Revenue Files 02/18/1997 03/25/1997 03/25/2006 11-03-02 5
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
{ 1 RECEIPT#'S 48860 THRU 50313 02/18/1997 03/25/1997 Daily Cash Receipts/Revenue Files
N ry{5hred 1973 4020.3 Daily Cash Receipts/ Revenue Files 03/26/1997 04/24/1997 04/24/2006 07-05-03 6
Box Contents:Dally Cash Receipts 3/26/97-4/24/97
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipts#01-50314 03/26/1997 04/24/1997 Dally Cash Receipts/Revenue Files
IYMShred 1974 4020.3 Dally Cash Receipts/ Revenue Files 03/26/1997 04/24/1997 04/24/2006 07-05-03 2
Box Contents:Dally Cash Receipts 4/28/97-6/2/97
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 01-51585 03/26/1997 04/24/1997 Dally Cash Receipts/Revenue Files
11-Fy6hred 2061 4020.3 Daily Cash Receipts/ Revenue Files 06/03/1997 06/30/1997 06/30/2006 07-04-01 1
Box Contents:Dally cash receipts(6/3/97-6/30/97)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 52986-54096) 06/03/1997 06/30/1997 Dally Cash Receipts/Revenue Files
Shred 2150 4020.3 Dally Cash Receipts/ Revenue Files 07/01/1996 06/30/1997 06/30/2006 07-08-03 1
Box Contents:Cash rec journals from Quadrant 96/97
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
N
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Date Larry Temple-A min Svc Dir. Date Tama ne- Fin.Officer Date James Markman-City Attorney O ?
Page 11
Notification Number Destruction Notification Report 06/05/2006
216 City of Rancho Cucamonga (RC) 30:03:13
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) (o ((A
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 (D O
J C_
00
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of O 00
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. w Z
(0 O
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. O
0)
Destroy Permanent Record Title Record Title Name Dates On Destroy A
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
hred 2150 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1996 06/30/1997 06/30/2006 07-08-03 1
Box Contents:Cash rec journals from Quadrant 96/97
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Dally cash receipts journal 7/96-9/96 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
2 Dally cash receipts journal 10/96- 12/96 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
3 Daily cash receipts journal 1/97-3/97 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Flies
4 Daily cash receipts journal 4/97-6/97 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
hred 2400 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1996 06/30/1997 06/30/2006 15-03-02 11
Box Contents:Revenue Ledger(FY 1996/97)
Shred 3341 4020.3 Daily Cash Receipts / Revenue Files 07/01/1995 06/30/1996 06/30/2005 04-03-01 2
Box Contents:City Revenue 95/96
Box Contents: (see folders In this box)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 U.U.T. 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
2 Quakes. 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
3 Prop.Trans Tax 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
4 Measure 1 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
5 Sales Tax 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
6 Property Taxes 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
7 Motor Vehicle 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
8 Off-Highway 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Flies
Date Larry Larry Temple�iin Svc Dir.Dir. Date TamiM tayne-Fin.Officer Date James Markman -City Attorney
Page 12
Notification Number Destruction Notification Report 06/05/2006
216 City of Rancho Cucamonga (RC) 10:03:13
Records Management Division (TMP)
FINANCE (4151)
Bili to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. �i
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 3341 4020.3 Daily Cash Receipts / Revenue Files 07/01/1995 06/30/1996 06/30/2005 04-03-01 2
Box Contents:City Revenue 95/96
Box Contents: (see folders In this box)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
9 Postage 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
10 Telephone Commis. 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
11 Asset Seizure 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
12 C.E.R.T. 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
14 D.U.I. 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
16 Highway User 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
IfHFpshred 3342 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1995 06/30/1996 06/30/2005 07-04-03 2
Box Contents:City Revenue
Box Contents:(see folders In this box)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Prop 108 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
2 AB 2766 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
3 Misc. 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
4 Yukon/Jack's Disposal 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
5 Rancho 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
6 Western Waste 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
7 Vehicle Fine 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
8 Franchise 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
9 Booking Fees 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
N
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Date Larry 7empl dmin Svc Dir. Date Tam r ayne-Fin. Officer Date lames Markman -City Attorney tD A
Page 13
Notification Number Destruction Notification Report 06/05/2006
216 City of Rancho Cucamonga (RC) 10:03:13
Records Management Division (TMP)
FINANCE (4151)
V ;17
Bill to Name: (4151) (a ai
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 N O
N C
The fallowing records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of o 0
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
w Z
(0 0
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. CD
m
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
hred 3342 4020.3 Daily Cash Receipts / Revenue Files 07/01/1995 06/30/1996 06/30/2005 07-04-03 2
Box Contents:City Revenue
Box Contents:(see folders in this box)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
10 Grant RMB 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
11 Marks/DCA/Comcast 07/01/1995 06/30/1996 Dally Cash Receipts/Revenue Files
12 Parking Citations 07/01/1995 06/30/1996 Daily Cash Receipts/Revenue Files
hred 3346 4020.3 Dally Cash Receipts / Revenue Files 07/01/1996 06/30/1997 06/30/2006 04-01-03 4
Box Contents:City Revenues 96/97
Alt.Folder# Alt.Folder Number Description Beginning Data Ending Data Recorl
1 U.U.T. 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
2 Quakes/Valley 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
3 Highway User's Tax 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
4 Off Highway License 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Flies
5 Motor Vehicle License 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
6 Franchise 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
7 Misc. 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
8 Property Taxes 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
9 Measure I 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
10 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
Shred 3347 4020.3 Daily Cash Receipts / Revenue Files 07/01/1996 06/30/1997 06/30/2006 04-02-03 1
VT Box Contents:City Revenues 96/97
a
Date Larry Tem)f e-AAjW Svc Dir. Date Tam yne- Fin. Officer Date James Markman -City Attorney
Page 14
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:13
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
X ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 3347 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1996 06/30/1997 06/30/2006 04-02-03 1
Box Contents:City Revenues 96/97
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Telephone Commission 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
2 Sales Tax 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
3 Vehicle Fines 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
4 State Asset Seizure 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
5 Federal Asset Seizure 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
6 Half Cent Sales Tax 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
7 D.U.I. 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
8 Cable Franchise 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
9 Refuse Franchise 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
10 Grant Reimbursements 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
11 Parking Citations 07/01/1996 06/30/1997 Daily Cash Receipts/Revenue Files
12 Property Transfer Tax 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
13 AB2766 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
14 Stadium Special 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
15 C.E.R.T. 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
16 Postage 07/01/1996 06/30/1997 Dally Cash Receipts/Revenue Files
hired 2393 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 18
rt-t' Box Contents:Estimate of Revenues Journal(FY96/97)
hred 2398 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 13
Box Contents: Payroll Journal/Gen'I Ledger(FY 96/97) ON
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Date Larry Larry Fe�ple ddin Svc Dirddin Svc Dir. Date Tamar e-Fin.Officer Date James Markman-City Attorney to A
Page 15
Notification Number Destruction Notification Report 06/05/2006
218 City of Rancho Cucamonga (RC) 10:03:13
Records Management Division (TMP)
FINANCE (4151)
Q) m
Bill to Name: (4151) O to
CD o
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 N c:
N
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of 0
O
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. W Z
co 0
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. O
W
Destroy Permanent Record Title Record Title Name Dates On Destroy A
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
Shred 2398 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 13
per, Box Contents: Payroll Journal/Gen'I Ledger(FY 96/97)
III f�QShred 2401 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 10
Box Contents:Adjusting Journal(FY 1996/97)
hired 2402 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 9
q�{{--,- Box Contents: Encumbrance Journal(FY 1996/97)
If)I'{'fyShred 2403 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 8
I Box Contents:Appropriations Journal(FY 1996/97)
hired 2404 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 7
Box Contents:Trial Balance Journal(FY 1996/97)
Shred 2407 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 2
pppptT,,,, ..,,,I7 Box Contents:Cash Dlsburse Journal(FY 1996/97)
hred 2408 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 15-03-02 1
Box Contents:Cash Receipts Journal(FY 1996/97)
I►ylShred 2676 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 03-01-01 2
Box Contents:Adjusting Journal Entries(7/96-6/97)
Date/ Larry Temple-lGiodn Svc Dir. Date Tam f [Nine- Fin. Officer Date J mes Markman -City Attorney
Page 16
Notification Number Destruction Notification Report 06/05/2006
218
City of Rancho Cucamonga (RC) 10:03:13
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY lune 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
[X)Code Bax Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 2676 4012.8 Journal Voucher 07/01/1996 06/30/1997 06/30/2006 03-01-01 2
Box Contents:Adjusting Journal Entries(7/96-6/97)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1�.., 1 Adjusting journal entries from 7/1/1996-6/30/1997 07/01/1996 06/30/1997 Journal Voucher
I1 hit$hred 3363 4040.2 Payroll Register 01/01/2001 03/30/2001 03/30/2006 06-01-02 4
PSI_ Box Contents:City Payroll Reports
Box Contents:Payroll Reports, Employee Register,
Box Contents:Contribution&Distribution Reports,
sssRRR---,,,��_ Box Contents:Leave Balance Report,Check Register
Phred 2829 4040.9 Time Cards 04/08/2001 05/20/2001 05/20/2006 06-02-01 5
I Box Contents:Time Cards(4/2001 -5/2001)
i hred 2830 4040.9 Time Cards 02/11/2001 03/25/2001 03/25/2006 06-02-01 6
Box Contents:Time Cards(2/2001-3/2001)
hred 2832 4040.9 Time Cards 12/03/2000 01/28/2001 01/28/2006 06-01-03 4
Bax Contents:Time Cards(12/2000-1/2001)
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Elgibile Boxes Excepted = 0 N
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Boxes to be Destroyed for this Department = 71 c_
( Excluding boxes on hold or boxes with folders on hold or -O o
checked out,and excluding boxes selected for exception ) m :3
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Date Larry bate Tamar yn -Fin. Officer Date lames Markman -City Attorney (Wo ?
Page 17
Resolution No. 06-244
Page 24 of 39
MEMORANDUM
PLANNING DEPARTMENT
RANCHO
Date: June 22, 2006 CUCAMONGA
To: Carrie Pincott, Records Coordinator//;,QQ
From: James R. Troyer, Planning Director '6 4
By: Lois Schrader, Planning Commission
//Secretary
Subject: SEMI ANNUAL RECORDS DESTRUCTION
This is in response to your scheduled destruction notice dated June 5, 2006. Because of the
unfortunate loss of many Planning file documents prior to scanning, we are requesting that the
Planning Department correspondence and memorandum be retained for a 5 year period as
opposed to the current one year schedule. We have found that the retained correspondence has
served as a link to missing information and exhibits often needed in the reconstruction and history
of otherwise insufficient case files.
Please reschedule our department general correspondence and memorandum to a five year
retention plan and do not destroy the records currently scheduled as shown on the attached memo.
Should you have further questions, please feel free to contact me or Lois Schrader at extension
4329.
JRT:LS
Attachment
Notification Number Destruction Notification Report 06/05/2006
219 City of Rancho Cucamonga (RC) 10:03:28
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bin to Name: (4333)SChrG eri 1015
Records Coordinator: SAPIFIONA, GAY Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
3328 10020.8 01/01/1999 12/31/2000 12/31/2002 07-01-03 4
Box Contents: Minor Development Reviews(MDR's)
Box Contents: DRC2001-00080; DRC2001-00251&69&74
Box Contents: DRC2001-00319&44&62&63&74
Box Contents: DRC2001-00389; DRC2001-00391 1
Alt. Folder# Alt.Folder Number Description ''X �e e&% }06e_SQ 4nn e� Beginning Date Ending Date Record Title Name
1 DRC2001-00080 Borgata Apartments 01/01/1999 12/31/2000
2 DRC2001-00251 Replanet Recycling Center 01/01/1999 12/31/2000
3 DRC2001-00269 7 Day Market 01/01/1999 12/31/2000
4 DRC2001-00274 A-1 Auto Care 01/01/1999 12/31/2000
5 DRC2001-00319 Ralphs Market 01/01/1999 12/31/2000
6 URC2001-00344 Jamboree Apartments 01/01/1999 12/31/2000
Shred 3493 2030.4 Community Devpt Block Grants 01/01/1993 12/31/1994 12/31/1999 06-03-02 2
Box Contents:Community Devpt Block Grants
f''" hred 3494 2030.4 Community Devpt Block Grants 01/01/1993 12/31/1994 12/31/1999 06-03-02 3
```"`1111TTBox Contents:Community Development Block Grants
XXS3488 8020.2 Conditional Use Permits (CUP's) 01/01/1994 12/31/2001 12/31/2005 07-01-03 2
Box Contents:CUP's-94-01,97-37,97-37 MOD ?�
Box Contents: DRC's 2001-00519,529,557, 572 (WZ1S ,�[^V be
CC �
Shred 3330 1020.1 Gen'I Correspondence 07/01/2003 12/31/2003 12/31/2005 07-01-03 1 N
Box Contents: Planning Dept.Correspondence&Memos
Box Contents:July 2003 through December 2003
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Date Dan Coleman, Planner Date Lois Schrader-Secretary Date James Markman -City Attorney to
Page 1
Notification Number Destruction Notification Report 06/05/2006
219 City of Rancho Cucamonga (RC) 10:03:28
Records Management Division (TMP)
PLANNING DIVISION (4333) A
Bill to Name: (4333) tp N
Records Coordinator: SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext:4327 N o
N C
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of o o
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
W Z
co 0
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY lune 12, 2006.
CDCD
Destroy Permanent Record Title Record Title Name Dates On Destroy N
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
F-JShred 3330 1020.1 Gen'I Correspondence 07/01/2003 12/31/2003 12/31/2005 07-01-03 1
Box Contents: Planning Dept.Correspondence&Memos
Box Contents:July 2003 through December 2003
Shred 3495 1020.1 Gen'I Correspondence 01/01/2003 06/30/2003 06/30/2005 04-01-03 S
Box Contents: General Correspondence
Scan/Recyc 2765 7010.2 Planning Commisson Agendas01/01/2001 06/30/2001 06/30/2006 06-03-03 3
Box Contents: Plan Comm Agendas(1/2001-6/2001)
Alt.Folder# Alt. Folder Number Description / Beginning Date Ending Date Record Title Name
�-
1 Jan 2u,200-Regular and Adjourned 01/01/2001 06/30/2001 Planning Commisson Agendas
2 January 24,2001-Regular and Adjourned / 01/01/2001 06/30/2001 Planning Commisson Agendas
3 February 14, 2001-Regular and Adjourned 01/01/2001 06/30/2001 Planning Commisson Agendas
4 February 28, 2001-Regular 01/01/2001 06/30/2001 Planning Commisson Agendas
5 March 7,2001-Adjourned 01/01/2001 06/30/2001 Planning Commisson Agendas
6 March 14,2001-Regular and Adjourned 01/01/2001 06/30/2001 Planning Commisson Agendas
7 March 28,2001-Regular 01/01/2001 06/30/2001 Planning Commisson Agendas
8 April 11,2001-Regular and Adjourned 01/01/2001 06/30/2001 Planning Commisson Agendas
9 April 25,2001-Regular and Adjourned 01/01/2001 06/30/2001 Planning Commisson Agendas
10 May 9,2001-Regular 01/01/2001 06/30/2001 Planning Commisson Agendas
11 May 23,2001-Regular 01/01/2001 06/30/2001 Planning Commisson Agendas
12 June 13,2001-Regular,Cont'd#1,Cont'd #2 01/01/2001 06/30/2001 Planning Commisson Agendas
13 June 27,2001-Regular 01/01/2001 06/30/2001 Planning Commisson Agendas
112 -
ate Da eman, Planner Date Lois Schrader- ecretary Date lames Markman -City Attorney
Page 2
Notification Number Destruction Notification Report 06/05/2006
219 City of Rancho Cucamonga (RC) 10:03:28
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
rt(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
l�/IScan/Recyc 2765 7010.2 Planning Commisson Agendas 01/01/2001 06/30/2001 06/30/2006 06-03-01 3
Box Contents: Plan Comm Agendas(1/2001-6/2001)
AIL Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
14 *z* Scanned October, 2002 01/01/2001 06/30/2001 Planning Commisson Agendas
Scan/Recyc 3326 10020.8 Subdivisions&Developments (DR's) 01/01/2001 06/30/2001 06/30/2003 07-01-03 6
Box Contents: Development Reviews
Box Contents: DRCDR99-11(MOD);DRC2001-00143;
Box Contents:DRC2001-00273; DRC2001-00464;
Box Contents:DRC2001-00516&DRC2001-00608
Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
1 DRCDR99-11(MOD)SEC Foothill&Milliken-Hogel Ireland,Inc. 01/01/2001 06/30/2001 Subdivisions&Developments(DR's)
2 DRC2001-00143;8989 Laramie Drive-APN 1061-801-01 01/01/2001 06/30/2001 Subdivisions&Developments(DR's)
3 DRC2001-00273; Hillside Development-8207 La Senda 01/01/2001 06/30/2001 Subdivisions&Developments(DR's)
4 DRC2001-00464; Residential Home-8720 Predera Ct. Lot 26 Tract 01/01/2001 06/30/2001 Subdivisions&Developments(DR's)
11262
5 DRC2001-00516; Design Dev.Review-7714494,14523, 15902, 01/01/2001 06/30/2001 Subdivisions&Developments(DR's)
(Banyan&Day Creek)
6 DRC2001-00516; Design Review Plans for TT14494, 14523, 15902 01/01/2001 06/30/2001 Subdivisions&Developments(DR's)
7 DRC2001-00608;Center 66-8270,8262,8252 Foothill, Piedra Dev. 01/01/2001 06/30/2001 Subdivisions&Developments(DR's)
d�,/ Co. meed-� )M b C s NATV e( �r
LYlscan/Recyc 3327 10020.8 Subdivisions&Developments (DR's) 01/01/2001 12/31/2001 12/31/2003 07-03-03 5
Box Contents: Development Reviews
N
Box Contents: DRC2001-00154; DRC2001-00523; O
Box Contents: DRC2001-00531&32; DRC2001-00539&45
c
Box Contents: DRC2001-00581&88&89
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Date D e , Planner Date Lois Schrader-Secretary Date James Markman-City Attorney tD ?
Page 3
Notification Number Destruction Notification Report 06/05/2006
219 City of Rancho Cucamonga (RC) 10:03:28
Records Management Division (TMP)
PLANNING DIVISION (4333) -0 X
Bill to Name: (4333) (o W
Records Coordinator: SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext:4327 N O
N C
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of o 3
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
W Z
mo
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy N
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
Scan/Recyc 3327 10020.8 Subdivisions&Developments (DR's) 01/01/2001 12/31/2001 12/31/2003 07-01-03 5
Box Contents: Development Reviews
Box Contents: DRC2001-00154; DRC2001-00523;
Box Contents: DRC2001-00531&32; DRC2001-00539&45
Box Contents: DRC2001-00581&88&89 -4 lv6sa0h2 St Pf,41Cd'4
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 DRC2001-00154 Harma Maghakian,Sth&Venyard 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
2 DRC2001-00523; Nabih Residence, Lot 28 Predera Ct. 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
3 DRC2001-00531;7th&Center SWC APN 0209-234-07&0209-222-17 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
4 DRC2004-00532;Tract 12332-2 Lot 61 on Carraige 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
5 DRC2001-00539;Stickney Residence NWC of Boulder Canyon& 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
Cobblestone
6 DRC2001-00545; Erlcksen Residence,Skyline Rd. Lot 33 Tract 10210 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
7 DRC2001-00581; Kimmel Residence,5422 Canistel Ave.Tract 12650 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
8 DRC2001-00588 8387 19th St.,SUBTT14162(17 SF Homes @ 19th 01/01/2001 12/31/2001 Subdivisions&Developments(DR'S)
St.&City Boundry)
9 DRC2001-00589; Carey Office Building,Maple Place-0208-352-45& 01/01/2001 12/31/2001 Subdivisions&Developments(DR's)
0208-352-46
scan/Recyc 3328 10020.8 Subdivisions&Developments (DR's) 01/01/1999 12/31/2000 12/31/2002 07-01-03 4
Box Contents:Minor Development Reviews(MDR's)
Box Contents:DRC2001-00080; DRC2001-00251&69&74
Box Contents: DRC2001-00319&44&62&63&74
Box Contents: DRC2001-00389; DRC2001-00391
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DateColeman, Planner Date Lois Schrader-Secretary Date James Markman-City Attorney
Page 4
Notification Number Destruction Notification Report 06/05/2806
219 City of Rancho Cucamonga (RC) 10:03:28
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
Scan/Recyc 3328 10020.8 Subdivisions &Developments (DR's) 01/01/1999 12/31/2000 12/31/2002 07-01-03 4
Box Contents:Minor Development Reviews(MDR's)
Box Contents:DRC2001-00080;DRC2001-00251&69&74 h Q.
Box Contents: DRC2001-00319&44&62&63&74 he Q 5 c���QC1
Box Contents: DRC2001-00389; DRC2001-00391 S
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
7 DRC2001-00362 Generator Enclosure 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
8 DRC2001-00363 Truck Ramp&Roll Up Door 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
9 DRC2001-00374 PFF Bank&Trust 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
10 DRC2001-00389 The Whole Enchilada Restaurant Conversion 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
11 DRC2001-00391 Nakano Foods-Water&Vinegar Tanks 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
12 DRC2001-00408 Drive up-Sunrise Center 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
13 DRC2001-00411 MUT co-located Wireless Tele Fac 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
14 DRC2001-00468 Loading Ramp 8613 Etiwanda Ave. 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
15 DRC2001-00484 Cingular Wireless-MDnopine 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
16 DRC2001-00502 3D Cottonseed Oil Tank 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
17 DRC2001-00506 La Serena Apts. 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
18 DRC2001-00526 Airport Corporate Center 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
19 DRC2001-00527 Wienerschnitzel Chalnwide Image Upgrade 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
20 DRC2001-00547 Old Navy 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
21 DRC2001-00606 Intern m Holding,Inc. 01/01/1999 12/31/2000 Subdivisions&Developments(DR's)
can/Recyc 3325 10020.9 Tracts and Parcels 01/01/2001 12/31/2002 12/31/2004 07-01-02 5 .Z)
Box Contents: Subdivision Tentative Tract Files (D
Box Contents:SUBTT16217; SUBTT16263(1 of 2) O
Box Contents: DRC2001-00379(2 of2);SUBTT16264
Box Contents:SUBTT14875 0
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Date n Colema fanner Date Lois Schrader-Secretary Date James Markman-City Attorney O A
Page 5
Notification Number Destruction Notification Report 06/05/2006
219 City of Rancho Cucamonga (RC) 10:03:28
Records Management Division (TMP)
PLANNING DIVISION (4333)
-0 ;10
m m
Bill to Name: (4333) (�D o
Records Coordinator: SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext:4327
W C_
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
C:)
O
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. '"` =1
W Z
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION By June 12, 2006. p
m
Destroy Permanent Record Title Record Title Name Dates On Destroy N
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
Scan/Recyc 3325 10020.9 Tracts and \Parcels a 01/01/2001 12/31/2002 12/31/2004 07-01-02 5
Box Contents: Subdivision Tentative Tract Files
Box Contents:SUBTT16217;SUBTT16263(1 of 2)
Box Contents: DRC2001-00379(2 of2); SUBTT16264
Box Contents: SUBTT14875
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 SUBTT16217; Del Mar II- 1077-421-28,1077-422-40-W of Milliken 01/01/2001 12/31/2002 Tracts and Parcels
N of Church
2 SUBTT16263(1 of 2)Terra Vista Tr. 16263(Brighton TT 13272)Base 01/01/2001 12/31/2002 Tracts and Parcels
Line&Ellena
a nRC7nn1-00379(2 of 2)Terra Vista Tract 16263(DRC file for this 01/01/2001 12/31/2002 Tracts and Parcels
Tract)
4 SUBTT16264;Terra Vista Tract 16264(Windsor TT 13796)Mtn.View E01/01/2001 12/31/2002 Tracts and Parcels
of Milliken
5 SUBTT14875 Ambeny Place-Landscape Construction Plans for 01/01/2001 12/31/2002 Tracts and Parcels
,�, ^ SUBTT14875
"`
yecan/Recyc 3329 10020.9 Tracts and Parcels �1 01/01/2001 12/31/2001 12/31/2003 07-01-03 3
'yy"`\�\ Box Contents:SUBTf
Box Contents: DRC2001-00317,TT14497-98&TT15838 aS Q
Box Contents: DRC2001-00570;VT1715477;TT15726; ,�QE
Box Contents:SUBTPM16769 � C
Alt.Folder# Alt.Folder Number Description ,)Q Beginning Date Ending Date Record Title Name
(72
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Date Dan Coleman, Planner Date Lois Schrader-Secretary Date James Markman -City Attorney
Page 6
Notification Number Destruction Notification Report 06/05/2006
219 City of Rancho Cucamonga (RC) 10:03:26
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
Scan/Recyc 3329 10020.9 Tracts and Parcels 01/01/2001 12/31/2001 12/31/2003 07-01-03 3
Box Contents:SUBT7
Box Contents: DRC2001-00317,TT14497-98&TT15838
Box Contents:DRC2001-00570;VTT15477; TT15726;
Box Contents:SUBTPM16769
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 DRC2001-00317: Standard Pacific Estates @ R.Etw. 01/01/2001 12/31/2001 Tracts and Parcels
2 DRC2001-00570; WF Construction-Ind. Bldgs. @ SE S Center&Effen 01/01/2001 12/31/2001 Tracts and Parcels
3 VTT15477;Time Extension- 153 Condominiums @ NEC Base Line& 01/01/2001 12/31/2001 Tracts and Parcels
Milliken
4 7715726; Lemon Ave.West of Hermosa Ave.(Diversified Pacific) 01/01/2001 12/31/2001 Tracts and Parcels
5 SUBTPM36769; Harma Maghakian-NEC Vineyard&8th Street 01/01/2001 12/31/2001 Tracts and Parcels
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Elgibile Boxes Excepted = 0
Boxes to be Destroyed for this Department = 11
( Excluding boxes on hold or boxes with folders on hold or
checked out,and excluding boxes selected for exception )
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ate Dan Coleman, Planner Date Lois Schrader-Secreta Cl) 4
Secretary Date James Markman-City Attorney (D A
Page 7
Notification Number Destruction Notification Report 06/05/2006
220 City of Rancho Cucamonga (RC) 10:03:42
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext:4227
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
can/Recyc 3009 8020.1 Construction Permits 05/01/2004 06/30/2004 06/30/2006 12-02-01 2
Box Contents: Bldg Permits(5/04-6/04)
Alt. Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
1 *** Scanned July,2004*•• 05/01/2004 06/30/2004 Construction Permits
rrr---nnn
Scan/Recyc 3013 8020.1 Construction Permits 12/12/2003 01/10/2004 01/10/2006 12-02-01 6
Box Contents: Bldg Permits(12/03-1/04)
Alt. Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
*** Scanned July,2004 «*« 12/12/2003 01/10/2004 Construction Permits
�ItbCan/Recyc 3089 8020.1 Construction Permits 01/12/2004 03/15/2004 03/15/2006 12-03-02 2
\\\7tVVV111'1(1 Box Contents: Building Permits(1/12/04-3/15/04)
Bill 3090 8020.1 Construction Permits 01/01/2004 05/30/2004 05/30/2006 12-03-02 4
yY1IV^ Box Contents: Building Permits(Lists A,B,C&D)
Scan/Recyc 3099 8020.1 Construction Permits 03/16/2004 05/04/2004 05/04/2006 11-01-02 4
Box Contents: Building permits(3/16/04-5/4/04)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 *** Scanned Mar,2005 *** 03/16/2004 05/04/2004 Construction Permits
711
1,8AScan/Recyc 3116 8020.1 Construction Permits 05/30/2004 06/30/2004 06/30/2006 13-01-02 1
Box Contents:Finaled Permits 05/04/04 thru 06/15/04 N
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Date Trang i1 n t -Bldg.&Saf. Off Date Lind Courtney-Secretar Date James Markman-City Attorney W A
Page 1
Notification Number Destruction Notification Report 06/05/2006
220 City of Rancho Cucamonga (RC) 10:03:42
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373) -0 ;
M m
Bill to Name: (4373) t0 N
N O
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext:4227
we
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. I
W Z
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY lune 12, 2006. O
W
Destroy Permanent Record Title Record Title Name Dates On Destroy A
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
Scan/Recyc 3116 8020.1 Construction Permits 05/30/2004 06/30/2004 06/30/2006 13-01-02 1
Box Contents: Finaled Permits 05/04/04 thru 06/15/04
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Elgibile Boxes Excepted = 0
Boxes to be Destroyed for this Department = 6
( Excluding boxes on hold or boxes with folders on hold or
checked out,and excluding boxes selected for exception )
r
Date Trang Htr nh Bldg &Saf. Off Date Linda Courtney-Secretary Date Tames Markman -City Attorney
Page 2
Notification Number Destruction Notification Report 06/65/2006
221 City of Rancho Cucamonga (RC) 10:04:03
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
Ph—red 3020 14010.2 Registration Forms&Receipts 03/01/2004 05/30/2004 05/30/2006 02-03-02 5
Bax Contents:Lions East deposits-Spring,2004
Wh red 3021 14010.2 Registration Forms&Receipts 03/01/2004 05/30/2004 05/30/2006 02-03-02 4
Box Contents:Reglst and deposits-Spring,2004
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 CSD registration forms; 03/01/2004 05/30/2004 Registration Forms&Receipts
2 Deposits for CSD, Lions East and West,Sr.Center,Sports 03/01/2004 05/30/2004 Registration Forms&Receipts
3 Center and E-Connect 03/01/2004 05/30/2004 Registration Forms&Receipts
111
Shred 3022 14010.2 Registration Forms&Receipts 03/01/2004 05/30/2004 05/30/2006 02-03-02 1
Box Contents:Regist and Deposits-Spring,2004
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 CSD registration forms; 03/01/2004 05/30/2004 Registration Forms&Receipts
2 Deposits for CSD,Lions East and West,Sr.Center,Sports Center 03/01/2004 05/30/2004 Registration Forms&Receipts
IKAI-
shred 3023 14010.2 Registration Forms&Receipts 03/01/2004 05/30/2004 05/30/2006 02-02-02 4
Box Contents:Lions East Registration-Spring,2004
shred 3024 14010.2 Registration Forms&Receipts 03/01/2004 05/30/2004 05/30/2006 02-03-02 3
Box Contents:CSD transaction records-Spring,2004
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Date Kevin M rdle-Com.Svc. Dir. Date Melissa Morales-Secreatary Date James Markman -City Attorney O A
Page 1
Notification Number Destruction Notification Report 06/05/2006
222 City of Rancho Cucamonga (RC) 10:04:33
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
can/Recyc 3481 10020.8 Subdivisions&Developments (DR's) 01/01/1999 02/28/2004 02/28/2006 04-02-02 6
Bax Contents:Development Reviews
Box Contents:99-08,99-15,99-49,99-55,99-60,99-62
Box Contents:99-63,00-05,00-18,00-24,00-28,00-31, necks be SQ(alnlydc
Box Contents:00-32,00-41,00-59,00-60,00-73, (more
Wyl Scan/Recyc 3324 10020.9 Tracts and Parcel Maps 12/31/1987 12/31/2000 12/31/2002 04-01-02 3
Box Contents:Tract Files
Box Contents: 13812 Parts 1,2,3,and R-O-W 0ie5 �eQ IS 1„ he S�nmd'�C
Box Contents: 13890(1&2 of 2)13890-1,-2,-3
rrrxxxffrhhh Box Contents: 14139,(part 1&2 of 2) 15072, 15814
Scan/Recyc 3480 10020.9 Tracts and Parcel Maps 03/01/1994 05/31/2000 05/31/2002 04-02-03 3
Bax Contents: Parcel Maps
Box Contents: 14647, 14806, 14877, 14961, 14972, 15012 -40 h2 .y unfuO
Box Contents: 15014, 15016, 15015, 15027, 15029, 15044
... nnn Box Contents: 15074, 15083, 15091, 15155, 15170 'SCAN
Scan/Recyc 3482 10020.9 Tracts and Parcel Maps 01/01/1988 12/31/1994 12/31/1996 04-02-02 1
Box Contents:Tract Files
Box Contents: 13316, 13566-1, 13566-2, 13566-3
Box Contents: 13566-4, 14263, 14405
Box Contents: "Needs to be Scanned'
Scan/Recyc 3491 10020.9 Tracts and Parcel Maps 02/01/1992 01/31/1997 01/31/1999 11-02-03 2
Box Contents: Parcel Ma /
Box Contents: 10538, 1067 11311, 11738, 12959 c G fC/fAU1 (�0
Box Contents: 14318, 1414357, 14376, 14428 '� O
Box Contents: 14457, 14635, 14748, 14786 C
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Date to O'Neil-City Engineer Date Diane Whyte-Secretary Date, Je es Markman -City Attorney A
Page 1
Notification Number Destruction Notification Report 06/05/2006
222 City of Rancho Cucamonga (RC) 10:04:33
Records Management Division (TMP)
ENGINEERING/ADMIN (4637) A
Bill to Name: (4637) a) N
Records coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013 N O
W C
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of rn o
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. =
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RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006. o
Destroy Permanent Record Title Record Title Name o)
Dates On Destroy N
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
F-lScan/Recyc 3491 10020.9 Tracts and Parcel Maps ,,�tI,� 02/01/1992 01/31/1997 01/31/1999 11-02-03 2
`/fry_y, Box Contents: Parcel Maps `r, I
r vY Box Contents: 10538, 11067, 11311, 11738, 12959Box Contents: 14318, 14331, 14357, 14376, ,���
14428
Box Contents: 14457,14635, 14748, 14786
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Elgibile Boxes Excepted = 0
Boxes to be Destroyed for this Department = 5
( Excluding boxes on hold or boxes with folders on hold or
checked out,and excluding boxes selected for exception )
Date Jo 'Neil-'City Engineer Date Diane Whyte-Secretary. Date James Markman -City Attorney
Page 2
Notification Number Destruction Notification Report 06/05/2006
223 City of Rancho Cucamonga (RC) 10:04:46
Records Management Division (TMP)
REDEVELOPMENT FINANCE (5015)
Bill to Name: (5015)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
hred 2473 4010.1 RDA-Accounts Payable 07/01/1998 06/30/1999 06/30/2006 02-02-02 5
toBox Contents: RDA A/P 1998/99(A-O)
hired 2474 4010.1 RDA-Accounts Payable 07/01/1998 06/30/1999 06/30/2006 02-02-02 2
ORBox Contents:RDA A/P 1998/99(P-Z)
ecycle 3369 4013.1 RDA- Fixed Assets 07/01/1995 06/30/1996 06/30/2002 05-03-02 6
Box Contents: RDA 96/96 Accounting Files
Box Contents: Bank Recs;Cancelled Checks,
Box Contents:]U's, Revenues,Staff Reports,
Box Contents: Budget Changes
E = Excluded
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Elgibile Boxes Excepted = 0
Boxes to be Destroyed for this Department = 3
( Excluding boxes on hold or boxes with folders on hold or
checked out,and excluding boxes selected for exception )
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Date Llfidal Daniels,RDA Directorr Date Tamara Layne, kRafice Off. Date aures Markman -City Attorney to 'p
Page 1
Notification Number Destruction Notification Report 06/05/2006
225 City of Rancho Cucamonga (RC) 10:05:16
Records Management Division (TMP)
FIRE FINANCE (5027)
Bill to Name: (5027)
Records Coordinator:Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
Destroy Permanent Record Title Record Title Name Dates - On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space#
h red 2550 4010.1 Fire-Accounts Payable 07/01/1998 06/30/1999 06/30/2006 05-03-03 5
Box Contents:Fire A/P(1998/99)
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 A/P postings 07/01/1998 06/30/1999 Fire-Accounts Payable
2 Check registers 07/01/1998 06/30/1999 Fire-Accounts Payable
3 P.O.postings 07/01/1998 06/30/1999 Fire-Accounts Payable '.
��}## 4 Budget postings 07/01/1998 06/30/1999- Fire-Accounts Payable
hred 2553 4010.2 Fire-Accounts Receivable 07/01/1998 06/30/1999 06/30/2006 06-03-03 4
Box Contents:Fire-Dally Cash Receipts(1998/99)
iPf5hred 2931 4030.6 Fire-Cancelled Checks 02/11/1999 01/11/2001 01/11/2006 15-03-03 13
Box Contents:Fire Payroll Checks(2/11/99- 1/11/01)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
,,,,,,,,dddd,{{{}---,,,, 1 Check#'s 18600 thru 21320 02/11/1999 01/11/2001 Fire-Cancelled Checks
"Scan 2068 4012.8 Fire-General Ledger&Postings 07/01/1995 06/30/1997 06/30/2006 05-01-02 3
/�"7 Box Contents:GL,IV's&Receipts(FY 95/96)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
2 General Ledger 07/01/1996 06/30/1997 Fire-General Ledger&Postings
Shred 2035 4012.8 Fire-Journal Vouchers 01/01/1996 06/30/1997 06/30/2006 07-04-01 4
Box Contents:Fire Journal Vouchers
Shred 2068 4012.8 Fire-Journal Vouchers 07/01/1995 06/30/1997 06/30/2006 05-01-02 3
Box Contents:GL,IV's&Receipts(FY 95/96)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name .Z7
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Date Peter Bryan -`Fire Chief Date Tamara Layne-licycretary Date James Markman-City Attorney p.
Page 1
Notification Number Destruction Notification Report 06/05/2006
225 City of Rancho Cucamonga (RC) 10:05:17
Records Management Division (TMP)
FIRE FINANCE (5027)
Bill to Name: (5027) too y
Records Coordinator:Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430 W O
We
The following records are due for destruction on 06/30/2006. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of W o
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. 0
W Z
too
RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY June 12, 2006.
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Destroy Permanent Record Title Record Title Name Dates On Destroy N
X Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2006 Location Space# A
PThred 2068 4012.8 Fire-Journal Vouchers 07/01/1995 06/30/1997 06/30/2006 05-01-02 3
Box Contents:GL,IV's&Receipts(FY 95/96)
AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 IV's 07/01/1995 06/30/1996 Fire-Journal Vouchers
I�L}}�, 3 Revenue receipts 07/01/1996 06/30/1997 Fire-Journal Vouchers
pfired 2069 4012.8 Fire-Journal Vouchers 07/01/1995 06/30/1997 06/30/2006 05-01-02 2
'r� Box Contents:IV's(FY 97/98)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
µy
I Monthly journal entries with support 07/01/1995 06/30/1997 Fire-Journal Vouchers
Mhred 3364 4040.0 Fire-Payroll Records 03/01/2001 06/30/2001 06/30/2006 06-01-02 3
►yyl Box Contents:City Payroll Reports
Box Contents: Payroll Reports,Employee Register,
Box Contents:Contribution&Distribution Reports,
�r}� Box Contents:Leave Balance Report,Check Register
BKl pShred 3392 4040.0 Fire-Payroll Records 01/01/2001 03/31/2001 03/31/2006 07-02-01 6
YT' Box Contents: Fire Payroll Reports
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Elgibile Boxes Excepted = 0
Boxes to be Destroyed for this Department = 8
( Excluding boxes on hold or boxes with folders on hold or
checked out,and excluding boxes selected for exception )
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Date Pieter Bryan -Fire Chief Date Tama ayne-Secretary Date James Markman -City Attorney
Page 2