HomeMy WebLinkAbout99-030 - ResolutionsRESOLUTION NO. 99-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO
LONGER- REQUIRED AS SET FORTH IN CALIFORNIA
GOVERNMENT CODE SECTION 34090 AND OTHER
APPLICABLE LEGAL REFERENCES
WHEREAS, it has been determined that certain City records of the City
Manager's Office and MIS/GIS/Special Districts have been retained in compliance with all
applicable Federal, State and local statutes; and
WHEREAS, said City records have met their useful life and are no longer
required for public or private purposes; and
WHEREAS, destruction of said records is necessary to conserve storage
space, increase staff productivity, and maintain conformance with the City's Records
Management Policy; and
WHEREAS, said records as listed in Exhibit "A" attached hereto have been
approved for destruction by the City Attorney;
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga
does hereby' resolve as follows:
SECTION '1:
That approval and authorization is hereby given to
destroy those records described as Exhibit "A"
attached hereto and made a part hereof.
Resolution No. 99-030
Page 2
SECTION 2:
That the City Clerk shall certify to the adoption of
this resolution, and thenceforth and thereafter the
same shall be in full force and effect.
ATTEST:
NOES:
ABSENT: None
ABSTAINED: None
PASSED, APPROVED, AND ADOPTED this 17th day of February, 1999
AYES: Alexander, Biane, Curatalo, Dutton, Williams
None
Wdham J. A/~nder, Mayor
Debra J. ,a{da"ms, CMC, City Clerk
I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and
adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular
Meeting of said City Council held on the 17th day of February, 1999.
Executed this 18th day of February, 1999, at Rancho Cucamonga, California.
Debra J. Adan~, CMC, City Clerk
.f
Resolution No. 99-030
Page 3
EXHIBIT 'A'
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destro)' Paper Records and/or Documents
I have inspected the following records.documents and recommenct'request that the,,,' be destroyed.
These records have not been stored in the City's Records Center and are not listed in the City's
Automated Records Management System (ARMS); therefore, destruction is requested outside
the scope of the annual AlLMS generated destruction process.
Description of Records / Documents (Include
Record Title Code from Records Retenlion
Schedule when applicable)
Beginning and Ending (Inclusive) Dates of
Records Documents (Mo'Yr)
Department Approval
(/fsfinat~e [J Date
Council Approval Date (if required)
City Attorney Approval (if required)
re Date
Destroyed by:
Signature Date
R \1 Rc~scd I I ')~
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
Resolution No. 99-030
Page 4
Department: MIS Requestor: Debbie Espinosa
I have inspected the following records/documents and recommend/request that they be destroyed.
These records have not been stored in the City's Records Center and are not listed in the City's
Automated Records Management System (ARMS); therefore, destruction is requested outside
the scope of the annual ARMS generated destruction process.
Description of Records / Documents (Include
Record Title Code from Records Retention
Schedule when applicable)
Beginning and Ending (Inclusive) Dates of
Records / Documents (Mo/Yr)
2040.1 Resource Serv. Chron Corresp. Jan. '93 - Dec. '93
MIS, Spec. Dist. & GIS
Department Approval
Signature
Date
City Attorney Approval (if required)
~C~;ature Dat~e ",-
Council Approval Date (if required)
Destroyed by:
R.M Revised 11/98
Signature Date
/ tL 7
Resolution No. 99-030
Pa. ge 5
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Document~
Department: MIS Requestor:. Debbie Espinosa
I have inspected the following records/documents and recommend/request that they be destroyed.
These records have not been stored in the City's Records Center and are not listed in the City's
Automated Records Management System (ARMS); therefore, destruction is requested outside
the scope of the annual ARMS generated destruction process.
Description of Records / Documents (Include
Record Title Code fi'om Records Retention
Schedule when applicable)
2040.1 Resource Serv. Chron Corresp.
MIS, Spec. Dist. & GIS
Be~nning and Ending ('Inclusive) Dates of
Records / Documents (Mo/Y'r)
Jan. '94 - Jan. '95
Department Approval
Signature Date
Council Approval Date (if required)
· City Attom~ Approval (if required)
Destroyed by:
Date
R.M. Rcvzsed I I/9B
Signature Date
Resolution No. 99-030
Page 6
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
Department: MIS __ Requestor: Debbie Espinosa
I have inspected the following records/documents and recommend/request that they be destroyed.
These records have not been stored in the City's Records Center and are not listed in the City's
Automated Records Management System (ARMS); therefore, destruction is requested outside
the scope of the annual ARMS generated destruction process.
Description of Records / Documents (Include
Record Tide Code from Records Retention
Schedule when applicable)
Beginning and Ending (Inclusive) Dates of
Records / Documents (Mo/Yr)
2040.1 Resource Serv. Chron Corresp. Jan. - Dec. '95
P,IIS, Spec. Dist. & GIS
Department Approval
Signature ~ Date
City Attomey Approval (if required)
Date
Council Approval Date (if required)
Destroyed by:
Signature Date
RNI. Revised 11/98