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2026-05-06 - Regular CCM Agenda Packet
CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.” Page 1 Mayor L. Dennis Michael Mayor Pro Tem Lynne B. Kennedy Members of the City Council: Ryan A. Hutchison Kristine D. Scott Ashley Stickler CITY OF RANCHO CUCAMONGA REGULAR MEETING AGENDA May 6, 2026 10500 Civic Center Drive Rancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL HOUSING SUCCESSOR AGENCY- SUCCESSOR AGENCY – PUBLIC FINANCE AUTHORITY CLOSED SESSION REGULAR MEETINGS TAPIA CONFERENCE ROOM COUNCIL CHAMBERS 4:30 P.M. 7:00 P.M. The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. It is the intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council. Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your-government/city-council-agendas or by contacting the City Clerk Services Department at 909-774-2023. Live Broadcast available on Channel 3 (RCTV-3). For City Council Rules of Decorum refer to Resolution No. 2023-086. Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your- government/city-council-agendas. CLOSED SESSION – 4:30 P.M. TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A.ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C.CITY MANAGER ANNOUNCEMENTS CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.” Page 2 D.CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR, PETER CASTRO, DEPUTY CITY MANAGER, JULIE SOWLES, DEPUTY CITY MANAGER, MIKE MCCLIMAN, ASSISTANT CITY MANAGER/FIRE CHIEF, AND EMILY NIELSEN, SENIOR HUMAN RESOURCES BUSINESS PARTNER; PER GOVERNMENT CODE SECTION 54957.6 REGARDING LABOR NEGOTIATIONS WITH TEAMSTERS LOCAL 1932. (CITY/FIRE) D2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: RANCHO CUCAMONGA PRESERVATION SOCIETY VS. CITY OF RANCHO CUCAMONGA ET AL., SAN BERNARDINO SUPERIOR COURT CASE NO.: CIVRS2601692 (CITY) D3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: SUPPORTERS ALLIANCE FOR ENVIRONMENTAL RESPONSIBILITY V. CITY OF RANCHO CUCAMONGA (TOLL BROTHERS, INC.), SAN BERNARDINO COUNTY SUPERIOR COURT CASE NO. CIVRS2603157 (CITY) E.RECESS CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.” Page 3 REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A.AMENDMENTS TO THE AGENDA B.ANNOUNCEMENTS / PRESENTATIONS B1. Presentation of a Proclamation to the Rancho Cucamonga City Clerk Services Department in Honor of Professional Municipal Clerk’s Week. B2. Presentation of a Proclamation to the Rancho Cucamonga Chamber of Commerce Designating the Month of May 2026 as Business Appreciation Month. B3. Presentation of Healthy RC Youth Leaders’ Advocacy in Sacramento. C.PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits us from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting. Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the City Council Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. --- --- --- CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.” Page 4 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar. D.CONSENT CALENDAR D1. Consideration to Approve the Minutes of the Regular Meetings of April 15, 2026. D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,896,303.52 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,144,336.64 Dated March 30, 2026, Through April 20, 2026. (CITY/FIRE) D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $16,556.16 Dated March 30, 2026, Through April 20, 2026. (CITY/FIRE) D4. Consideration of a Determination of Public Convenience or Necessity to Permit Alcoholic Beverage Sales for a Proposed Supermarket Located in the Corridor 1 (CO1) Form Based Zone at 9650 Base Line Road. APN: 0202- 161-40. This Project Qualifies as a Class 1 Exemption Under State CEQA Guidelines Section 15301 – Existing Facilities (DRC2025-00243). (CITY) D5. Consideration of a Contract with Hardy and Harper, Inc., In the Amount of $1,405,000 Plus 10% Contingency for Construction for the Fiscal Year 2025/26 Local Overlay Pavement Rehabilitation Project (Project). This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 – Existing Facilities. (CITY) D6. Consideration to Approve a Professional Services Agreement with SMG-Rancho Cucamonga Premier Food Services, LLC for Exclusive Catering, Bar, and Concession Services at Victoria Gardens Cultural Center. (CITY) D7. Consideration to Approve a Single Source Professional Services Agreement Between the City of Rancho Cucamonga and Clair Global Integration LLC for Epicenter Stadium Audio Equipment Replacement and Programming Services in an Amount of $123,986.33, Plus Contingency in the Amount of $11,013.67 for a Total Amount Not-to-Exceed of $135,000.00. (CITY) D8. Consideration to Approve Amendment No. 1 of Professional Services Agreement 2025-067 with Willdan Engineering for Consulting Services on the City Electric System Infrastructure Extending the Agreement Terms and Contract Amount for a Not-to-Exceed $172,800 from the Purchased Power Account (Fund 705). (CITY) D9. Consideration to Approve Amendment No. 3 of Contract Number 2025-026 with Eide Bailly, LLP for an Amount Not-to-Exceed $1,070,000 to Continue to Provide Accounting and Financial Consulting. (CITY) D10. Consideration of Amendment No. 4 to Contract No. 2022-069 with Able Building Maintenance (ABM) for Window Cleaning Services in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2026-27. (CITY/FIRE) D11. Consideration of Amendment No. 18 to the Agreement with Pacific Utility Installation, Inc. (Contract No. 19-085) in the Amount of $145,700, Plus a 10% Contingency and Appropriation of Funds in the Amount of $160,270 from the Municipal Utility Fund (Fund 705) for the CVWD Well Pump Project. (CITY) D12. Consideration of Resolution No. 2026-025 Declaring Certain City-Owned Property (APN 1108-011-17-0000) as Exempt Surplus Land Pursuant to Government Code Section 54221(f)(1)(N) and Finding Exemption from the California Environmental Quality Act. (RESOLUTION NO. 2026-025) (CITY) 7 14 40 42 56 61 93 120 146 150 158 160 CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.” Page 5 D13. Consideration of a Resolution Authorizing Application for, and Receipt of, Prohousing Incentive Program Funds. (RESOLUTION NO. 2026-027) (CITY) D14. Consideration of Resolutions Adopting Updated Records Retention Schedules, Authorizing Destruction and Rescinding Previous Records Retention Schedules. (RESOLUTION NO. 2026-029) (RESOLUTION NO. FD 2026-004) (CITY/FIRE) D15. Consideration of a Resolution Amending the Net Energy Metering Policy, Pursuant to the Requirements and Authority of Chapter 3.46 of Title 3 of the Rancho Cucamonga Municipal Code. (RESOLUTION NO. 2026-028) (CITY) D16. Consideration of a Resolution Establishing the Days, Time and Place for Regularly Scheduled Meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council and Consideration of a Resolution Establishing the Days, Time and Place for Regularly Scheduled Meetings of the Planning and Historic Preservation Commission, Effective July 1, 2026. (RESOLUTION NO. 2026-030 AND RESOLUTION NO. 2026-031) (CITY/FIRE) E.CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION F.ADMINISTRATIVE HEARING ITEM(S) F1. Consideration of a Resolution to Establish a Residential Permit Parking District on Main Street and Reid Avenue to be Known as the “Main Street Residential Permit Parking District”, Pursuant to Municipal Code Section 10.50; and to Approve a Waiver of Permit Fees for the District for a Period of Five (5) Years. The Establishment of the Residential Permit Parking District is Exempt from the Requirements of the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15301(c) – Existing Facilities. (RESOLUTION NO. 2026-026) (CITY) G.ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT G1. Public Hearing to Approve the Draft 2026-2027 Annual Action Plan (AAP) for the Community Development Block Grant (CDBG) Program. (CITY) H.CITY MANAGER'S STAFF REPORT(S) I.COUNCIL BUSINESS I1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2. INTERAGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J.CITY ATTORNEY ITEMS K.IDENTIFICATION OF ITEMS FOR NEXT MEETING L.ADJOURNMENT - Adjourn to Thursday, May 21, 2026, at 7:00 p.m. 167 170 271 316 322 341 CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive.” Page 6 CERTIFICATION I, Ashton R. Arocho, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. ASHTON R. AROCHO, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk Services Department at (909) 774-2023. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. *DRAFT* April 15, 2026 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 7 April 15, 2026 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a Closed Session on Wednesday, April 15, 2026, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 5:00 PM. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: Elisa C. Cox, City Manager; Mike McCliman, Assistant City Manager; Nicholas Ghirelli, City Attorney; Peter Castro, Deputy City Manager, Jennifer Gracia, Deputy City Manager and Julie Sowles, Deputy City Manager. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS Page 7 *DRAFT* April 15, 2026 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 7 D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATORS ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR, PETER CASTRO, DEPUTY CITY MANAGER, JULIE SOWLES, DEPUTY CITY MANAGER, MIKE MCCLIMAN, ASSISTANT CITY MANAGER/FIRE CHIEF, AND EMILY NIELSEN, SENIOR HUMAN RESOURCES BUSINESS PARTNER; PER GOVERNMENT CODE SECTION 54957.6 REGARDING LABOR NEGOTIATIONS WITH TEAMSTERS LOCAL 1932. (CITY/FIRE) D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 022901281, 022901282, AND 022901283. PROPERTY IS GENERALLY LOCATED AT THE NORTHWEST CORNER OF ROCHESTER AVENUE AND STADIUM WAY, THE SOUTHWEST CORNER OF ROCHESTER AVENUE AND STADIUM WAY, AND THE NORTHWEST CORNER OF ROCHESTER AVENUE AND JACK BENNY DRIVE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES ELISA COX, CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND JASON TOLLESON, SERRANO DEVELOPMENT GROUP, REGARDING PRICE AND TERMS. (CITY) D3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: RANCHO CUCAMONGA PRESERVATION SOCIETY VS. CITY OF RANCHO CUCAMONGA ET AL., SAN BERNARDINO SUPERIOR COURT CASE NO.: CIVRS2601692 (CITY) D4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF SECTION 54956.9: (1 CASE). THE CITY HAS RECEIVED A DEMAND LETTER FROM GIL RODRIGUEZ, JR. REGARDING THE CITY’S POTENTIAL DISPOSITION OF PROPERTY IDENTIFIED AS APN 207-112-024. A COPY OF THE LETTER IS AVAILABLE FOR INSPECTION IN THE CITY CLERK’S OFFICE. (CITY) D5. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION: INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9: 1 POTENTIAL CASE. (CITY) D6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR THE PROPERTY IDENTIFIED AS 9763 8th STREET, RANCHO CUCAMONGA, CA; NEGOTIATING PARTIES MIKE MCCLIMAN, FIRE CHIEF/ASSISTANT CITY MANAGER, REPRESENTING THE CITY OF RANCHO CUCAMONGA, AND POTENTIALLY INTERESTED PURCHASERS, REGARDING PRICE AND TERMS OF PAYMENT. (CITY) E. RECESS The closed session recessed at 6:49 p.m. Page 8 *DRAFT* April 15, 2026 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 7 REGULAR MEETING – 7:00 PM CALL TO ORDER – COUNCIL CHAMBERS The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on Wednesday, April 15, 2026, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 PM. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: Elisa C. Cox, City Manager; Nicholas Ghirelli, City Attorney; and Ashton R. Arocho, MMC, City Clerk Services Director. Council Member Hutchison led the Pledge of Allegiance. A. AMENDMENTS TO THE AGENDA None. B. ANNOUNCEMENTS / PRESENTATIONS B1. Presentation of Certificates of Recognition to Rancho Cucamonga’s 2025 Volunteers in Observance of National Volunteer Week. LaChelle Brown, Community Services Supervisor, offered remarks highlighting the many hours contributed by the volunteers being honored. Mayor Michael and Members of the City Council recognized Rancho Cucamonga’s 2025 Volunteers by presenting Certificates of Recognition and awards, expressing gratitude for their dedication and service to the community. C. PUBLIC COMMUNICATIONS Wendy Lopez displayed images and expressed concerns regarding encampments and homelessness and reported two alleged public safety incidents that occurred earlier in the day, including a shooting and a fire‑related incident involving individuals experiencing homelessness. She requested enforcement of local ordinances to help maintain public safety and cleanliness within the City. Dawn Porter expressed concerns about school overcrowding and noted that encampments and homelessness were affecting local shopping centers and public safety. Andrew Hanif, Outreach Specialist with Reach Out Strengthening Communities, spoke about the importance of increasing awareness regarding the risks associated with 7 ‑Hydroxymitragynine (7‑OH) opioids. He asked the City Council to consider options for regulating or restricting the sale of 7 ‑OH in Rancho Cucamonga and provided informational materials for the Council’s review. Liz Acuna, speaking on behalf of LaVay Bland, expressed opposition to the Hamilton Family Brewery located at 8889 Archibald Avenue. She shared a personal experience and stated that she hopes the community meetings will continue to work toward solutions, noting that the Northtown community is relying on the City Council for support. Page 9 *DRAFT* April 15, 2026 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 7 Amy Kashal expressed opposition to the presence of U.S. Immigration and Customs Enforcement (ICE) within the City of Rancho Cucamonga. She noted public safety concerns and referenced reports of alleged courthouse incidents at the Rancho Cucamonga Superior Court. She requested that the City Council consider actions to support safe spaces and due ‑process protections, including not permitting ICE staging at City facilities, local businesses, and private properties. In response to public comments regarding encampments and homelessness, City Manager Cox stated that she confirmed with the Rancho Cucamonga Police Department that there were no reports of a shooting or fire‑related incident earlier in the day. She also connected the speaker with Rancho Cucamonga Police Department Lieutenant Allison for any further clarification. D. CONSENT CALENDAR Council Member Scott abstained on item D3, due to a potential conflict of interest as her employer is Southern California Gas Company. D1. Consideration to Approve the Minutes of the Regular Meetings of April 1, 2026. D2. Consideration to Approve Bi-Weekly Payroll in the Amount of $2,493,675.18 and Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Amount of $2,689,536.44 Dated March 16, 2026, Through March 29, 2026. (CITY/FIRE) D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $9,245.10 Dated March 16, 2026, Through March 29, 2026. (CITY/FIRE) D4. Consideration to Accept Grant Revenue for $1,208,780 Awarded by the California Governor's Office of Volunteers (CalVol) for FY26-27); and Authorization to Appropriate $1,208,780 for the Approved Fostering a Climate Ready Workforce Program. (CITY) D5. Consideration of a Five-Year Professional Services Agreement with LION Safety Solutions for Fire Training Prop Maintenance Services in an Amount Not to Exceed $264,660. (FIRE) D6. Consideration of a Contract with American Asphalt South, Inc. in the Amount of $175,410 Plus a 10% Contingency for Construction of the Fiscal Year 2025/26 Local Slurry Seal Pavement Rehabilitation Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) Pursuant to Government Code Section 15301 – Existing Facilities. (CITY) D7. Consideration to Approve Agreement No. ITD-26004 with the County of San Bernardino Innovation and Technology Department for 800 MHz Radio Communications System Access, Paging, and Equipment Maintenance Services for $216,290 Annually, with an Estimated Total Contract Amount of $1,081,450 Over Five Years. (FIRE) D8. Consideration to Execute an Affordable Housing Agreement Between the City of Rancho Cucamonga and Fore Green Development, LLC for a Mixed -Use Project Consisting of 308 Residential Units and 14,730 Square Feet of Commercial Lease Area, With 5% of the Units Designated as Affordable for Very Low Income Households, to be Developed on a 9.15 Acre Parcel at the Northeast Corner of Foothill Boulevard and Grove Avenue Located at 8112 Foothill Boulevard. (CITY) Page 10 *DRAFT* April 15, 2026 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 7 D9. Consideration of a Contract with C.P. Construction Co., Inc., for the RC Sports Center Sewer Line Project in the Amount of $69,850 Plus a Contingency in the Amount of $10,500 for a Total of $80,350. (CITY) D10. Consideration to Approve a Single-Source Procurement and Execute a Professional Services Agreement with Placer Labs, Inc. for Subscription-Based Access to Location Intelligence and Economic Development Analytics, in an Amount Not to Exceed $137,738 Over a Three-year Term. (CITY) D11. Consideration for Acceptance of a Change Order to Contract No. 2025-254 with Zuma Construction and an Appropriation in the Amount of $164,375 from the Capital Reserve Fund for the Family Resource Center Rehabilitation Project. (CITY) D12. Consideration of Amendment No. 001 to the Pass -Through Grant Agreement with Southern California Mountains Foundation for the Californians For All (“CA 4 ALL”) Youth Workforce Program to Extend the Term of the Agreement Through December 31, 2027. (CITY) D13. Consideration of Amendment No. 1 to Contract No. 2025-077 with ACC Contractors, Inc. for Additional Construction Services in an Amount Not to Exceed $1,191,070 and an Appropriation in the Amount of $1,191,070 from the Library Capital Reserve Fund Balance. (CITY) D14. Consideration of Amendment No. 2 to the Professional Services Agreement with CCS Facility Services for Citywide Janitorial Services in an Amount Not to Exceed $1,014,120. (CITY) D15. Consideration of Amendment No. 2 to Contract No. 2024-094 with Colts Landscape, Inc. for Landscape and Irrigation Maintenance for General Fund and LMD1 Parkways, Paseos, and Medians, Pacific Electric Trail Hand Watering, and Pacific Electric Trail Weed Abatement in an Amount Not to Exceed $980,690 for FY26/27. (CITY) D16. Consideration to Accept Public Improvements for Heritage Park Bridge Replacement, File a Notice of Completion, and Authorize Release of Bonds for Heritage Park Bridge Replacement. (CITY) D17. Consideration to Accept the CDBG Concrete Rehabilitation Project FY 2025/26 as Complete, File a Notice of Completion, and Authorize Release of Bonds for CJ Concrete Construction, Inc. (CITY) D18. Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation Nos. 2026-1, 2026-2, 2026-3, 2026-4, 2026-5, and 2026-6 to Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2026-018 TO 2026-023) (CITY) D19. Consideration to Approve and Adopt a Resolution Certifying the Results of an Election and Adding Annexation No. 2026-1 to Community Facilities District No. 2022-02 (Industrial Area Services) of the City of Rancho Cucamonga. (RESOLUTION NO. 2026-017) (CITY) D20. Consideration to Adopt a Resolution Approving Updating Fiscal Year 2025/26 City Salary Schedules. (RESOLUTION NO. 2026-016) (CITY) D21. Consideration to Adopt a Resolution Approving a Memorandum of Understanding between the Rancho Cucamonga Fire Protection District and the Fire Union Local 2274. (RESOLUTION NO. FD 2026-003) (FIRE) Page 11 *DRAFT* April 15, 2026 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 7 D22. Consideration to Adopt a Resolution Approving a Memorandum of Understanding between the Rancho Cucamonga Fire Protection District and the Fire Management Employees’ Bargaining Group. (RESOLUTION NO. FD 2026-002) (FIRE) MOTION: Moved by Council Member Stickler, seconded by Council Member Hutchison, to approve Consent Calendar items D1 through D22, with Council Member Scott abstaining on item D3. Motion carried, 5-0. E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION None. F. ADMINISTRATIVE HEARING ITEM(S) None. G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT G1. Consideration of Resolution No. 2026-024, Adopting Reduced User Fees for Preapproved Model Home Permits and Preapproved Accessory Dwelling Unit Permits. (RESOLUTION NO. 2026-024) (CITY) City Manager Cox introduced Zack Neighbors, Building and Safety Services Director and Jennifer Nakamura, Planning Director, who provided a staff report along with a PowerPoint presentation related to reduced user fees for preapproved model home and ADU permits. Mayor Michael opened the Public Hearing. There were no public communications. Mayor Michael closed the Public Hearing. Discussion took place among the City Council, City staff, the City Attorney, and the City Manager regarding the impacts of California Assembly Bill 130 on local government, home‑hardening fire requirements, the City’s efforts to encourage builders to submit and pre ‑approve Accessory Dwelling Unit (ADU) plans, the financial approach intended to remain cost‑neutral, and the potential for an increase in the number of ADUs within the City. MOTION: Moved by Council Member Stickler, seconded by Mayor Pro Tem Kennedy, to adopt Resolution No. 2026-024, adopting reduced user fees for preapproved model home permits and preapproved Accessory Dwelling Unit Permits. Motion carried 5-0. H. CITY MANAGER'S STAFF REPORT(S) None. Page 12 *DRAFT* April 15, 2026 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 7 I. COUNCIL BUSINESS I1. COUNCIL ANNOUNCEMENTS Council Member Hutchison shared that he attended the Solid Waste Advisory Task Force committee meeting as the City’s delegate and praised Environmental Programs Manager Linda Ceballos for providing an excellent legislative update. I2. INTERAGENCY UPDATES None. J. CITY ATTORNEY ITEMS City Attorney Ghirelli reported that there was no reportable action taken during the Closed Session held earlier that evening. K. IDENTIFICATION OF ITEMS FOR NEXT MEETING None. L. ADJOURNMENT Mayor Michael adjourned the Council Meeting at 7:35 p.m. Approved: Ashton R. Arocho, MMC City Clerk Services Director Page 13 HEALTHY RC YOUTH LEADERS: YOUTH HOMELESSNESS ADVOCACY IN SACRAMENTO Angelynne Zhu, Junior at Los Osos High School Jamila Michelle Snyder, Junior at Joshua Center Christian Academy Alondra Alonso, Community Programs Coordinator - Healthy RC HEALTHY RC YOUTH LEADER OVERVIEW •Provides youth leadership training and empowerment to promote health - focused policy and systems change in Rancho Cucamonga • Health priority areas: mental health, workforce development, opioid prevention, and homelessness Sunday April 19 - Tue sda y April 21 YOUTH EMPOWERMENT SUMMIT brings toge the r young le a de rs a nd c om m unity pa rtne rs to foc us on youth a dvoc a c y, le a de rship de ve lopm e nt, a nd solutions to pre ve nting a nd e nding youth hom e le ssne ss Advoc a c y 101 a nd m oc k a dvoc a c y visits Polic y Workshops Advoc a c y Da y @ the Ca pitol April 19 April 20 April 21 Why this matters •50% of chronically homeless individuals had their first experience of homelessness when they were youth (under the age of 25) •Available data shows that youth experiencing homelessness are highly underrepresented •Nearly 48,000 unaccompanied youth and young adults accessed services in 2024 Youth Leaders in Action Youth Leader Experience My experience at the Youth Empowerment Summit gave me exposures to new perspectives, opportunities, and resources I was not aware of prior. As a Youth Leader working towards aiding the housing crisis in my city, I found it to be insightful and left with knowledge of certain bills, what my state is doing to mitigate the crisis, and how I can help most effectively. -Kaavya Kaka HEALTHY RC YOUTH LEADER FINAL PRESENTATIONS Wednesday, May 27 4:15 p.m. - 5:45 p.m. City Hall - Council Chambers You're invited to celebrate the impact of our youth leaders as they present data -driven solutions to the community issues they care about. Join us as we also honor and send off the graduating senior class of 2026! THANK YOU QUESTIONS? DATE:May 6, 2026 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:Elisa C. Cox, City Manager INITIATED BY:Jevin Kaye, Finance Director Ruth Cain, Finance Manager Cheryl Combs, Procurement Technician SUBJECT:Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,896,303.52 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $2,144,336.64 Dated March 30, 2026, Through April 20, 2026. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $6,199,665.68 for the City and the Fire District, respectively. Weekly check register amounts are $5,867,144.02 and $332,551.66 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 14 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 1 of 25 Company: City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Successor Agency to the Redevelopment Agency of the City of Rancho Cucamonga Payment Date On or After: 03/30/2026 Payment Date On or Before: 04/20/2026 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Chief Electric Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Chief Electric Inc 2,012.50 0 2,012.50 Supplier Payment: Champion Fire Systems Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Champion Fire Systems Inc 6,255.00 0 6,255.00 Supplier Payment: Onyx Paving Company Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Onyx Paving Company Inc 131,265.78 0 131,265.78 Supplier Payment: The Retail Coach, LLC: 04/02/2026 City of Rancho Cucamonga 04/02/2026 The Retail Coach, LLC 8,583.54 0 8,583.54 Supplier Payment: William Vasta Photography: 04/02/2026 City of Rancho Cucamonga 04/02/2026 William Vasta Photography 3,000.00 0 3,000.00 Supplier Payment: Aufbau Corporation: 04/02/2026 Rancho Cucamonga Fire Protection District 04/02/2026 Aufbau Corporation 0 90,095.00 90,095.00 Supplier Payment: Inland Overhead Door Company: 04/02/2026 City of Rancho Cucamonga 457464 04/02/2026 Inland Overhead Door Company 875.00 0 875.00 Supplier Payment: California Pacific Managment: 04/02/2026 City of Rancho Cucamonga 04/02/2026 California Pacific Managment 29,416.25 0 29,416.25 Supplier Payment: Dunn-Edwards Corporation: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Dunn-Edwards Corporation 400.53 0 400.53 Supplier Payment: Ups: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Ups 74.85 0 74.85 Supplier Payment: Glen A. Rick Engineering & Development Company: 04/02/2026 City of Rancho Cucamonga 457461 04/02/2026 Glen A. Rick Engineering & Development Company 3,020.00 0 3,020.00 Supplier Payment: Westbound Communications Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Westbound Communications Inc 7,238.28 0 7,238.28 Supplier Payment: Conway Data, Inc.: 04/02/2026 City of Rancho Cucamonga 457446 04/02/2026 Conway Data, Inc.3,750.00 0 3,750.00 Supplier Payment: Stanley Pest Control: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Stanley Pest Control 640.00 0 640.00 Supplier Payment: Palmer Consulting: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Palmer Consulting 4,600.00 0 4,600.00 Supplier Payment: Winsupply Pomona: 04/02/2026 City of Rancho Cucamonga 457495 04/02/2026 Winsupply Pomona 1,134.81 0 1,134.81 ATTACHMENT 1 Page 15 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 2 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Frontier Comm: 04/02/2026 Rancho Cucamonga Fire Protection District 457459 04/02/2026 Frontier Comm 0 124.15 124.15 Supplier Payment: NoLimit Construction: 04/02/2026 City of Rancho Cucamonga 457476 04/02/2026 NoLimit Construction 20,000.00 0 20,000.00 Supplier Payment: Assi Security: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Assi Security 450.00 0 450.00 Supplier Payment: Montgomery Hardware Co: 04/02/2026 City of Rancho Cucamonga 457473 04/02/2026 Montgomery Hardware Co 2,698.39 0 2,698.39 Supplier Payment: Esther Garrison: 04/02/2026 City of Rancho Cucamonga 457455 04/02/2026 Esther Garrison 182.00 0 182.00 Supplier Payment: Executive Auto Detail: 04/02/2026 Rancho Cucamonga Fire Protection District 457457 04/02/2026 Executive Auto Detail 0 340.00 340.00 Supplier Payment: Ewing Irrigation Products Inc: 04/02/2026 City of Rancho Cucamonga 457456 04/02/2026 Ewing Irrigation Products Inc 385.39 0 385.39 Supplier Payment: Fuel Serv: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Fuel Serv 115.63 0 115.63 Supplier Payment: ADP, Inc.: 04/02/2026 City of Rancho Cucamonga 457438 04/02/2026 ADP, Inc.221.70 0 221.70 Supplier Payment: Able Building Maintenance: 04/02/2026 City of Rancho Cucamonga 457437 04/02/2026 Able Building Maintenance 6,486.00 0 6,486.00 Supplier Payment: Southern California Edison: 04/02/2026 City of Rancho Cucamonga 457485 04/02/2026 Southern California Edison 17,011.39 0 17,011.39 Supplier Payment: Sharon Ott: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Sharon Ott 2,652.00 0 2,652.00 Supplier Payment: Polaris Education Foundation: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Polaris Education Foundation 1,071.00 0 1,071.00 Supplier Payment: C V W D: 04/02/2026 Rancho Cucamonga Fire Protection District 457451 04/02/2026 C V W D 0 649.62 649.62 Supplier Payment: Cucamonga Valley Water District: 04/02/2026 City of Rancho Cucamonga 457449 04/02/2026 Cucamonga Valley Water District 9,146.72 0 9,146.72 Supplier Payment: Psa Print Group: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Psa Print Group 106.98 0 106.98 Supplier Payment: Johnny Allen Tennis Academy: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Johnny Allen Tennis Academy 3,523.20 0 3,523.20 Supplier Payment: Felicity USA Management Services LLC: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Felicity USA Management Services LLC 264.00 0 264.00 Supplier Payment: All City Management Services Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 All City Management Services Inc 36,497.22 0 36,497.22 Page 16 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 3 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Jose Estrada: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Jose Estrada 264.00 0 264.00 Supplier Payment: Christopher Pellitteri: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Christopher Pellitteri 538.00 0 538.00 Supplier Payment: Karen Clark: 04/02/2026 City of Rancho Cucamonga 457466 04/02/2026 Karen Clark 720.00 0 720.00 Supplier Payment: MCCi, LLC: 04/02/2026 City of Rancho Cucamonga 457469 04/02/2026 MCCi, LLC 29,107.34 0 29,107.34 Supplier Payment: Alma Arocho: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Alma Arocho 1,738.20 0 1,738.20 Supplier Payment: Anne Marie Dunn: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Anne Marie Dunn 568.00 0 568.00 Supplier Payment: Ginger Dollarhide: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Ginger Dollarhide 753.65 0 753.65 Supplier Payment: Daniel A Moisa: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Daniel A Moisa 594.00 0 594.00 Supplier Payment: Citrus Motors Ontario Inc: 04/02/2026 City of Rancho Cucamonga 457445 04/02/2026 Citrus Motors Ontario Inc 9,056.76 0 9,056.76 Supplier Payment: Wilson Fiallos: 04/02/2026 City of Rancho Cucamonga 457494 04/02/2026 Wilson Fiallos 1,344.00 0 1,344.00 Supplier Payment: Directv: 04/02/2026 City of Rancho Cucamonga 457452 04/02/2026 Directv 154.92 0 154.92 Supplier Payment: Odp Business Solutions Llc: 04/02/2026 Rancho Cucamonga Fire Protection District 457478 04/02/2026 Odp Business Solutions Llc 0 665.37 665.37 Supplier Payment: Standard Insurance Company: 04/02/2026 City of Rancho Cucamonga 457487 04/02/2026 Standard Insurance Company 3,342.69 0 3,342.69 Supplier Payment: The Remy Corporation: 04/02/2026 City of Rancho Cucamonga 457489 04/02/2026 The Remy Corporation 7,095.00 0 7,095.00 Supplier Payment: Frontier Comm: 04/02/2026 City of Rancho Cucamonga 457460 04/02/2026 Frontier Comm 6,106.65 0 6,106.65 Supplier Payment: Auntie M Creative Consultants Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Auntie M Creative Consultants Inc 1,078.00 0 1,078.00 Supplier Payment: Mariposa Landscapes Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Mariposa Landscapes Inc 4,796.43 0 4,796.43 Supplier Payment: Covetrus North America: 04/02/2026 City of Rancho Cucamonga 457447 04/02/2026 Covetrus North America 389.85 0 389.85 Supplier Payment: Midwest Veterinary Supply Inc: 04/02/2026 City of Rancho Cucamonga 457472 04/02/2026 Midwest Veterinary Supply Inc 1,104.70 0 1,104.70 Supplier Payment: Abc Locksmiths Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Abc Locksmiths Inc 674.17 0 674.17 Supplier Payment: Us Postal Service: 04/02/2026 City of Rancho Cucamonga 457491 04/02/2026 Us Postal Service 15,000.00 0 15,000.00 Page 17 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 4 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Mesa Energy Systems Inc: 04/02/2026 City of Rancho Cucamonga 457471 04/02/2026 Mesa Energy Systems Inc 8,424.00 0 8,424.00 Supplier Payment: Merrimac Petroleum Inc: 04/02/2026 Rancho Cucamonga Fire Protection District 04/02/2026 Merrimac Petroleum Inc 0 45,774.85 45,774.85 Supplier Payment: Merrimac Petroleum Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Merrimac Petroleum Inc 4,238.51 0 4,238.51 Supplier Payment: Hampton Living: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Hampton Living 720.00 0 720.00 Supplier Payment: Inland Valley Dance Academy: 04/02/2026 City of Rancho Cucamonga 457465 04/02/2026 Inland Valley Dance Academy 180.00 0 180.00 Supplier Payment: Ida Tyus: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Ida Tyus 1,173.00 0 1,173.00 Supplier Payment: C V W D: 04/02/2026 City of Rancho Cucamonga 457450 04/02/2026 C V W D 34,733.45 0 34,733.45 Supplier Payment: Ontario Spay & Neuter Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Ontario Spay & Neuter Inc 2,900.00 0 2,900.00 Supplier Payment: Mutual Propane: 04/02/2026 Rancho Cucamonga Fire Protection District 457475 04/02/2026 Mutual Propane 0 1,728.90 1,728.90 Supplier Payment: Napa Auto Parts: 04/02/2026 Rancho Cucamonga Fire Protection District 04/02/2026 Napa Auto Parts 0 460.34 460.34 Supplier Payment: Jorry Keith: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Jorry Keith 436.00 0 436.00 Supplier Payment: Pvp Communications Inc: 04/02/2026 City of Rancho Cucamonga 457480 04/02/2026 Pvp Communications Inc 110.00 0 110.00 Supplier Payment: Cprs: 04/02/2026 City of Rancho Cucamonga 457448 04/02/2026 Cprs 748.75 0 748.75 Supplier Payment: Music Tree: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Music Tree 975.00 0 975.00 Supplier Payment: Mpact Communications: 04/02/2026 City of Rancho Cucamonga 457474 04/02/2026 Mpact Communications 4,200.00 0 4,200.00 Supplier Payment: Fire Apparatus Solutions: 04/02/2026 Rancho Cucamonga Fire Protection District 457458 04/02/2026 Fire Apparatus Solutions 0 1,053.12 1,053.12 Supplier Payment: Eide Bailly, LLP: 04/02/2026 City of Rancho Cucamonga 457453 04/02/2026 Eide Bailly, LLP 60,782.13 0 60,782.13 Supplier Payment: United Safety & Survivability Corporation: 04/02/2026 Rancho Cucamonga Fire Protection District 457490 04/02/2026 United Safety & Survivability Corporation 0 19,525.14 19,525.14 Supplier Payment: Griffiths, PC: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Griffiths, PC 2,552.50 0 2,552.50 Page 18 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 5 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Little Bear Productions: 04/02/2026 City of Rancho Cucamonga 457468 04/02/2026 Little Bear Productions 2,025.00 0 2,025.00 Supplier Payment: Cameron-Daniel Pc: 04/02/2026 City of Rancho Cucamonga 457442 04/02/2026 Cameron-Daniel Pc 948.90 0 948.90 Supplier Payment: San Bernardino County Sheriffs Dept: 04/02/2026 City of Rancho Cucamonga 457481 04/02/2026 San Bernardino County Sheriffs Dept 1,048.50 0 1,048.50 Supplier Payment: National Utility Locators Llc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 National Utility Locators Llc 1,760.00 0 1,760.00 Supplier Payment: Odp Business Solutions Llc: 04/02/2026 City of Rancho Cucamonga 457477 04/02/2026 Odp Business Solutions Llc 1,806.38 0 1,806.38 Supplier Payment: Diamond Environmental Services: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Diamond Environmental Services 215.40 0 215.40 Supplier Payment: California Association of Public Information Officials: 04/02/2026 City of Rancho Cucamonga 457441 04/02/2026 California Association of Public Information Officials 300.00 0 300.00 Supplier Payment: Southern California Edison: 04/02/2026 City of Rancho Cucamonga 457484 04/02/2026 Southern California Edison 11,912.26 0 11,912.26 Supplier Payment: Data Ticket Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Data Ticket Inc 4,697.71 0 4,697.71 Supplier Payment: Richards Watson & Gershon: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Richards Watson & Gershon 76,584.63 0 76,584.63 Supplier Payment: Megan Dolan: 04/02/2026 City of Rancho Cucamonga 457470 04/02/2026 Megan Dolan 6,000.00 0 6,000.00 Supplier Payment: Chin Chin Entertainment LLC: 04/02/2026 City of Rancho Cucamonga 457444 04/02/2026 Chin Chin Entertainment LLC 2,500.00 0 2,500.00 Supplier Payment: White Cap Lp: 04/02/2026 City of Rancho Cucamonga 457493 04/02/2026 White Cap Lp 69.32 0 69.32 Supplier Payment: Atlassian US LLC: 04/02/2026 City of Rancho Cucamonga 457440 04/02/2026 Atlassian US LLC 7,400.00 0 7,400.00 Supplier Payment: Ascent Environmental Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Ascent Environmental Inc 14,399.39 0 14,399.39 Supplier Payment: Talea Ross: 04/02/2026 City of Rancho Cucamonga 457488 04/02/2026 Talea Ross 250.00 0 250.00 Supplier Payment: Liebert Cassidy Whitmore: 04/02/2026 City of Rancho Cucamonga 457467 04/02/2026 Liebert Cassidy Whitmore 2,902.00 0 2,902.00 Supplier Payment: Holliday Rock Co Inc: 04/02/2026 City of Rancho Cucamonga 457462 04/02/2026 Holliday Rock Co Inc 3,455.55 0 3,455.55 Supplier Payment: Consolidated Electrical Distr Inc: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Consolidated Electrical Distr Inc 658.80 0 658.80 Supplier Payment: Pinnacle Ems Conference: 04/02/2026 Rancho Cucamonga Fire Protection District 457479 04/02/2026 Pinnacle Ems Conference 0 1,730.00 1,730.00 Page 19 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 6 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Airgas Usa Llc: 04/02/2026 City of Rancho Cucamonga 457439 04/02/2026 Airgas Usa Llc 107.38 0 107.38 Supplier Payment: D & K Concrete Company: 04/02/2026 City of Rancho Cucamonga 04/02/2026 D & K Concrete Company 817.83 0 817.83 Supplier Payment: Chambers Group Inc.: 04/02/2026 City of Rancho Cucamonga 457443 04/02/2026 Chambers Group Inc.6,417.70 0 6,417.70 Supplier Payment: Placeworks: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Placeworks 668.75 0 668.75 Supplier Payment: Vulcan Materials Company: 04/02/2026 City of Rancho Cucamonga 457492 04/02/2026 Vulcan Materials Company 117.31 0 117.31 Supplier Payment: Impact Sciences, Inc.: 04/02/2026 City of Rancho Cucamonga 457463 04/02/2026 Impact Sciences, Inc.3,225.00 0 3,225.00 Supplier Payment: Inclusive Arts: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Inclusive Arts 760.00 0 760.00 Supplier Payment: Grainger: 04/02/2026 City of Rancho Cucamonga 04/02/2026 Grainger 711.35 0 711.35 Supplier Payment: EN Engineering, LLC: 04/02/2026 City of Rancho Cucamonga 457454 04/02/2026 EN Engineering, LLC 9,404.87 0 9,404.87 Supplier Payment: Southern California Edison - Remit-To: RCMU: 04/02/2026 City of Rancho Cucamonga 457486 04/02/2026 Southern California Edison 902.50 0 902.50 Supplier Payment: D & K Concrete Company: 04/09/2026 City of Rancho Cucamonga 04/09/2026 D & K Concrete Company 119.63 0 119.63 Supplier Payment: O S T S Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 O S T S Inc 3,840.00 0 3,840.00 Supplier Payment: Nv5 Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Nv5 Inc 14,415.40 0 14,415.40 Supplier Payment: Beacon Athletics Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Beacon Athletics Llc 1,050.57 0 1,050.57 Supplier Payment: Mcfadden-Dale Hardware: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Mcfadden-Dale Hardware 200.54 0 200.54 Supplier Payment: Roadway Asset Services, LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Roadway Asset Services, LLC 6,250.00 0 6,250.00 Supplier Payment: Verizon Wireless - La: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Verizon Wireless - La 5,479.38 0 5,479.38 Supplier Payment: East Valley Emergency Pet Clinic Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 East Valley Emergency Pet Clinic Inc 150.00 0 150.00 Supplier Payment: Assi Security: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Assi Security 2,285.00 0 2,285.00 Supplier Payment: Imeg Consultants Corp: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Imeg Consultants Corp 608.00 0 608.00 Supplier Payment: Brightview Landscape Services Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Brightview Landscape Services Inc 3,616.11 0 3,616.11 Page 20 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 7 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Ame Builders Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Ame Builders Inc 75,149.75 0 75,149.75 Supplier Payment: G&G Laser Works: 04/09/2026 City of Rancho Cucamonga 04/09/2026 G&G Laser Works 48.49 0 48.49 Supplier Payment: Vulcan Materials Company: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Vulcan Materials Company 242.08 0 242.08 Supplier Payment: Clair Global Integration LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Clair Global Integration LLC 6,205.63 0 6,205.63 Supplier Payment: Stabilizer Solutions Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Stabilizer Solutions Inc 1,594.77 0 1,594.77 Supplier Payment: United Site Services: 04/09/2026 City of Rancho Cucamonga 04/09/2026 United Site Services 305.29 0 305.29 Supplier Payment: Premier Service Group Enterprise Inc.: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Premier Service Group Enterprise Inc. 7,602.58 0 7,602.58 Supplier Payment: Only Cremations For Pets Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Only Cremations For Pets Inc 1,072.00 0 1,072.00 Supplier Payment: Delta Dental Insurance Company: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Delta Dental Insurance Company 1,008.54 0 1,008.54 Supplier Payment: Dudek: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Dudek 1,365.00 0 1,365.00 Supplier Payment: DBH Rancho Cucamonga, LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 DBH Rancho Cucamonga, LLC 82,003.50 0 82,003.50 Supplier Payment: Delta Dental Of California: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Delta Dental Of California 86,279.68 0 86,279.68 Supplier Payment: Shred Pros: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Shred Pros 140.00 0 140.00 Supplier Payment: Safe Moves: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Safe Moves 3,000.00 0 3,000.00 Supplier Payment: Colts Landscape Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Colts Landscape Inc 39,285.26 0 39,285.26 Supplier Payment: Abound Food Care: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Abound Food Care 1,125.84 0 1,125.84 Supplier Payment: Occupational Health Centers Of Ca: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Occupational Health Centers Of Ca 156.38 0 156.38 Supplier Payment: Counts Unlimited: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Counts Unlimited 5,190.00 0 5,190.00 Supplier Payment: Archibald Pet Hospital: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Archibald Pet Hospital 300.00 0 300.00 Supplier Payment: Occupational Health Centers Of Ca: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Occupational Health Centers Of Ca 0 193.00 193.00 Supplier Payment: Rancho West Animal Hospital: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Rancho West Animal Hospital 600.00 0 600.00 Page 21 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 8 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Victoria Animal Hospital: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Victoria Animal Hospital 400.00 0 400.00 Supplier Payment: San Bernardino County: 04/09/2026 City of Rancho Cucamonga 04/09/2026 San Bernardino County 20.00 0 20.00 Supplier Payment: Inland Empire Prayer Breakfast: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Inland Empire Prayer Breakfast 0 80.00 80.00 Supplier Payment: Grainger: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Grainger 0 1,589.79 1,589.79 Supplier Payment: Standard Insurance Company: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Standard Insurance Company 15,923.08 0 15,923.08 Supplier Payment: Knight Leadership Solutions: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Knight Leadership Solutions 5,500.00 0 5,500.00 Supplier Payment: Audio Description Los Angeles: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Audio Description Los Angeles 1,200.00 0 1,200.00 Supplier Payment: Also Energy Inc: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Also Energy Inc 0 972.40 972.40 Supplier Payment: Fleetpride: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Fleetpride 0 384.95 384.95 Supplier Payment: Winzer Corporation: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Winzer Corporation 0 1,042.42 1,042.42 Supplier Payment: Sound Productions, LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Sound Productions, LLC 1,562.38 0 1,562.38 Supplier Payment: Ginger Dollarhide: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Ginger Dollarhide 456.25 0 456.25 Supplier Payment: Odp Business Solutions Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Odp Business Solutions Llc 712.26 0 712.26 Supplier Payment: Also Energy Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Also Energy Inc 1,210.00 0 1,210.00 Supplier Payment: Theatre 68: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Theatre 68 6,268.00 0 6,268.00 Supplier Payment: Safeway Sign Company: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Safeway Sign Company 7,513.10 0 7,513.10 Supplier Payment: Frontier Comm: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Frontier Comm 0 563.57 563.57 Supplier Payment: Allstar Fire Equipment Inc: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Allstar Fire Equipment Inc 0 4,582.18 4,582.18 Page 22 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 9 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Stanley Pest Control: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Stanley Pest Control 2,330.00 0 2,330.00 Supplier Payment: Mariposa Landscapes Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Mariposa Landscapes Inc 3,803.63 0 3,803.63 Supplier Payment: Canto Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Canto Inc 16,380.00 0 16,380.00 Supplier Payment: Shell Energy North America: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Shell Energy North America 146,700.00 0 146,700.00 Supplier Payment: Xerox Corporation: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Xerox Corporation 5,274.27 0 5,274.27 Supplier Payment: Holliday Rock Co Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Holliday Rock Co Inc 3,358.57 0 3,358.57 Supplier Payment: Southern California Edison: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Southern California Edison 170,675.48 0 170,675.48 Supplier Payment: Elite Command Training Llc: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Elite Command Training Llc 0 2,000.00 2,000.00 Supplier Payment: Grainger: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Grainger 3,528.31 0 3,528.31 Supplier Payment: West Coast Arborists Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 West Coast Arborists Inc 67,346.74 0 67,346.74 Supplier Payment: First Aid 2000: 04/09/2026 City of Rancho Cucamonga 04/09/2026 First Aid 2000 2,920.64 0 2,920.64 Supplier Payment: Patrick John Dewane: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Patrick John Dewane 30.00 0 30.00 Supplier Payment: Mark Christopher Auto Center Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Mark Christopher Auto Center Inc 326.13 0 326.13 Supplier Payment: Orion Safety Products: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Orion Safety Products 0 750.54 750.54 Supplier Payment: Dunn-Edwards Corporation: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Dunn-Edwards Corporation 910.28 0 910.28 Supplier Payment: Civic Core LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Civic Core LLC 4,795.00 0 4,795.00 Supplier Payment: Golden Fields Solar IV, LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Golden Fields Solar IV, LLC 24,698.55 0 24,698.55 Supplier Payment: C V W D: 04/09/2026 City of Rancho Cucamonga 04/09/2026 C V W D 15,047.46 0 15,047.46 Supplier Payment: New Color Silk Screen: 04/09/2026 City of Rancho Cucamonga 04/09/2026 New Color Silk Screen 1,244.00 0 1,244.00 Supplier Payment: Econo Fence Company Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Econo Fence Company Inc 22,700.00 0 22,700.00 Page 23 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 10 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Cfed: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Cfed 0 324.00 324.00 Supplier Payment: The Counseling Team International: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 The Counseling Team International 0 2,079.00 2,079.00 Supplier Payment: C V W D: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 C V W D 0 387.89 387.89 Supplier Payment: Ph&S Products Llc: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Ph&S Products Llc 0 4,603.50 4,603.50 Supplier Payment: PedalAce, LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 PedalAce, LLC 22,480.00 0 22,480.00 Supplier Payment: Main Street Signs: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Main Street Signs 222.94 0 222.94 Supplier Payment: Vista Paint: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Vista Paint 2,050.71 0 2,050.71 Supplier Payment: Zoll Medical Corporation: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Zoll Medical Corporation 0 6,122.13 6,122.13 Supplier Payment: Richards Watson & Gershon: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Richards Watson & Gershon 0 1,228.80 1,228.80 Supplier Payment: Ewing Irrigation Products Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Ewing Irrigation Products Inc 399.97 0 399.97 Supplier Payment: Best Outdoor Power Inland Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Best Outdoor Power Inland Llc 462.91 0 462.91 Supplier Payment: MNS Engineers, Inc.: 04/09/2026 City of Rancho Cucamonga 04/09/2026 MNS Engineers, Inc.55,777.50 0 55,777.50 Supplier Payment: Midwest Tape Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Midwest Tape Llc 1,460.25 0 1,460.25 Supplier Payment: Southern California Edison: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Southern California Edison 0 6,833.45 6,833.45 Supplier Payment: Apx Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Apx Inc 237.09 0 237.09 Supplier Payment: Merrimac Petroleum Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Merrimac Petroleum Inc 41,106.68 0 41,106.68 Supplier Payment: Mesa Energy Systems Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Mesa Energy Systems Inc 18,159.63 0 18,159.63 Supplier Payment: Waxie Sanitary Supply: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Waxie Sanitary Supply 2,417.82 0 2,417.82 Page 24 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 11 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Frontier Comm: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Frontier Comm 889.91 0 889.91 Supplier Payment: Yunex Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Yunex Llc 3,642.30 0 3,642.30 Supplier Payment: Vortex Industries Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Vortex Industries Llc 3,286.24 0 3,286.24 Supplier Payment: Redhead Rooter Inc.: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Redhead Rooter Inc.19,695.00 0 19,695.00 Supplier Payment: ASYMM Digital LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 ASYMM Digital LLC 1,822.50 0 1,822.50 Supplier Payment: Covetrus North America: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Covetrus North America 885.95 0 885.95 Supplier Payment: Collaborative Solutions Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Collaborative Solutions Llc 5,405.00 0 5,405.00 Supplier Payment: Willdan Group: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Willdan Group 50,943.50 0 50,943.50 Supplier Payment: Level 3 Communications Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Level 3 Communications Llc 8,206.16 0 8,206.16 Supplier Payment: Dependable Break Room Solutions Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Dependable Break Room Solutions Inc 7.99 0 7.99 Supplier Payment: Lilburn Corporation: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Lilburn Corporation 904.50 0 904.50 Supplier Payment: Canto Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Canto Inc 16,380.00 0 16,380.00 Supplier Payment: Shell Energy North America: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Shell Energy North America 146,700.00 0 146,700.00 Supplier Payment: Elite Command Training Llc: 04/09/2026 Rancho Cucamonga Fire Protection District 457589 04/09/2026 Elite Command Training Llc 0 2,000.00 2,000.00 Supplier Payment: Patrick John Dewane: 04/09/2026 City of Rancho Cucamonga 457612 04/09/2026 Patrick John Dewane 30.00 0 30.00 Supplier Payment: Mark Christopher Auto Center Inc: 04/09/2026 City of Rancho Cucamonga 457601 04/09/2026 Mark Christopher Auto Center Inc 326.13 0 326.13 Supplier Payment: Orion Safety Products: 04/09/2026 Rancho Cucamonga Fire Protection District 457610 04/09/2026 Orion Safety Products 0 750.54 750.54 Supplier Payment: Civic Core LLC: 04/09/2026 City of Rancho Cucamonga 457578 04/09/2026 Civic Core LLC 4,795.00 0 4,795.00 Supplier Payment: Golden Fields Solar IV, LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Golden Fields Solar IV, LLC 24,698.55 0 24,698.55 Supplier Payment: Southern California Edison: 04/09/2026 City of Rancho Cucamonga 457621 04/09/2026 Southern California Edison 170,675.48 0 170,675.48 Page 25 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 12 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Odp Business Solutions Llc: 04/09/2026 City of Rancho Cucamonga 457609 04/09/2026 Odp Business Solutions Llc 712.26 0 712.26 Supplier Payment: C V W D: 04/09/2026 City of Rancho Cucamonga 457584 04/09/2026 C V W D 15,047.46 0 15,047.46 Supplier Payment: New Color Silk Screen: 04/09/2026 City of Rancho Cucamonga 457605 04/09/2026 New Color Silk Screen 1,244.00 0 1,244.00 Supplier Payment: West Coast Arborists Inc: 04/09/2026 City of Rancho Cucamonga 457631 04/09/2026 West Coast Arborists Inc 67,346.74 0 67,346.74 Supplier Payment: Econo Fence Company Inc: 04/09/2026 City of Rancho Cucamonga 457588 04/09/2026 Econo Fence Company Inc 22,700.00 0 22,700.00 Supplier Payment: Cfed: 04/09/2026 Rancho Cucamonga Fire Protection District 457577 04/09/2026 Cfed 0 324.00 324.00 Supplier Payment: The Counseling Team International: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 The Counseling Team International 0 2,079.00 2,079.00 Supplier Payment: C V W D: 04/09/2026 Rancho Cucamonga Fire Protection District 457583 04/09/2026 C V W D 0 387.89 387.89 Supplier Payment: Ph&S Products Llc: 04/09/2026 Rancho Cucamonga Fire Protection District 457614 04/09/2026 Ph&S Products Llc 0 4,603.50 4,603.50 Supplier Payment: First Aid 2000: 04/09/2026 City of Rancho Cucamonga 457591 04/09/2026 First Aid 2000 2,920.64 0 2,920.64 Supplier Payment: PedalAce, LLC: 04/09/2026 City of Rancho Cucamonga 457613 04/09/2026 PedalAce, LLC 22,480.00 0 22,480.00 Supplier Payment: Main Street Signs: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Main Street Signs 222.94 0 222.94 Supplier Payment: Vista Paint: 04/09/2026 City of Rancho Cucamonga 457627 04/09/2026 Vista Paint 2,050.71 0 2,050.71 Supplier Payment: Zoll Medical Corporation: 04/09/2026 Rancho Cucamonga Fire Protection District 457635 04/09/2026 Zoll Medical Corporation 0 6,122.13 6,122.13 Supplier Payment: Richards Watson & Gershon: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Richards Watson & Gershon 0 1,228.80 1,228.80 Supplier Payment: Grainger: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Grainger 3,528.31 0 3,528.31 Supplier Payment: Ewing Irrigation Products Inc: 04/09/2026 City of Rancho Cucamonga 457590 04/09/2026 Ewing Irrigation Products Inc 399.97 0 399.97 Supplier Payment: Best Outdoor Power Inland Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Best Outdoor Power Inland Llc 462.91 0 462.91 Page 26 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 13 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: MNS Engineers, Inc.: 04/09/2026 City of Rancho Cucamonga 457604 04/09/2026 MNS Engineers, Inc.55,777.50 0 55,777.50 Supplier Payment: Midwest Tape Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Midwest Tape Llc 1,460.25 0 1,460.25 Supplier Payment: Southern California Edison: 04/09/2026 Rancho Cucamonga Fire Protection District 457620 04/09/2026 Southern California Edison 0 6,833.45 6,833.45 Supplier Payment: Apx Inc: 04/09/2026 City of Rancho Cucamonga 457575 04/09/2026 Apx Inc 237.09 0 237.09 Supplier Payment: Merrimac Petroleum Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Merrimac Petroleum Inc 41,106.68 0 41,106.68 Supplier Payment: Mesa Energy Systems Inc: 04/09/2026 City of Rancho Cucamonga 457603 04/09/2026 Mesa Energy Systems Inc 18,159.63 0 18,159.63 Supplier Payment: Waxie Sanitary Supply: 04/09/2026 City of Rancho Cucamonga 457630 04/09/2026 Waxie Sanitary Supply 2,417.82 0 2,417.82 Supplier Payment: Redhead Rooter Inc.: 04/09/2026 City of Rancho Cucamonga 457616 04/09/2026 Redhead Rooter Inc.19,695.00 0 19,695.00 Supplier Payment: Vortex Industries Llc: 04/09/2026 City of Rancho Cucamonga 457628 04/09/2026 Vortex Industries Llc 3,286.24 0 3,286.24 Supplier Payment: ASYMM Digital LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 ASYMM Digital LLC 1,822.50 0 1,822.50 Supplier Payment: Covetrus North America: 04/09/2026 City of Rancho Cucamonga 457582 04/09/2026 Covetrus North America 885.95 0 885.95 Supplier Payment: Collaborative Solutions Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Collaborative Solutions Llc 5,405.00 0 5,405.00 Supplier Payment: Willdan Group: 04/09/2026 City of Rancho Cucamonga 457632 04/09/2026 Willdan Group 50,943.50 0 50,943.50 Supplier Payment: Level 3 Communications Llc: 04/09/2026 City of Rancho Cucamonga 457599 04/09/2026 Level 3 Communications Llc 8,206.16 0 8,206.16 Supplier Payment: Xerox Corporation: 04/09/2026 City of Rancho Cucamonga 457634 04/09/2026 Xerox Corporation 5,274.27 0 5,274.27 Supplier Payment: Dependable Break Room Solutions Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Dependable Break Room Solutions Inc 7.99 0 7.99 Supplier Payment: Lilburn Corporation: 04/09/2026 City of Rancho Cucamonga 457600 04/09/2026 Lilburn Corporation 904.50 0 904.50 Supplier Payment: Holliday Rock Co Inc: 04/09/2026 City of Rancho Cucamonga 457595 04/09/2026 Holliday Rock Co Inc 3,358.57 0 3,358.57 Supplier Payment: D & K Concrete Company: 04/09/2026 City of Rancho Cucamonga 04/09/2026 D & K Concrete Company 119.63 0 119.63 Supplier Payment: O S T S Inc: 04/09/2026 City of Rancho Cucamonga 457611 04/09/2026 O S T S Inc 3,840.00 0 3,840.00 Supplier Payment: Nv5 Inc: 04/09/2026 City of Rancho Cucamonga 457606 04/09/2026 Nv5 Inc 14,415.40 0 14,415.40 Page 27 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 14 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Beacon Athletics Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Beacon Athletics Llc 1,050.57 0 1,050.57 Supplier Payment: Mariposa Landscapes Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Mariposa Landscapes Inc 3,803.63 0 3,803.63 Supplier Payment: Mcfadden-Dale Hardware: 04/09/2026 City of Rancho Cucamonga 457602 04/09/2026 Mcfadden-Dale Hardware 200.54 0 200.54 Supplier Payment: Roadway Asset Services, LLC: 04/09/2026 City of Rancho Cucamonga 457617 04/09/2026 Roadway Asset Services, LLC 6,250.00 0 6,250.00 Supplier Payment: Verizon Wireless - La: 04/09/2026 City of Rancho Cucamonga 457625 04/09/2026 Verizon Wireless - La 5,479.38 0 5,479.38 Supplier Payment: Frontier Comm: 04/09/2026 City of Rancho Cucamonga 457593 04/09/2026 Frontier Comm 889.91 0 889.91 Supplier Payment: Yunex Llc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Yunex Llc 3,642.30 0 3,642.30 Supplier Payment: Dunn-Edwards Corporation: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Dunn-Edwards Corporation 910.28 0 910.28 Supplier Payment: East Valley Emergency Pet Clinic Inc: 04/09/2026 City of Rancho Cucamonga 457587 04/09/2026 East Valley Emergency Pet Clinic Inc 150.00 0 150.00 Supplier Payment: Assi Security: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Assi Security 2,285.00 0 2,285.00 Supplier Payment: Imeg Consultants Corp: 04/09/2026 City of Rancho Cucamonga 457596 04/09/2026 Imeg Consultants Corp 608.00 0 608.00 Supplier Payment: Brightview Landscape Services Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Brightview Landscape Services Inc 3,616.11 0 3,616.11 Supplier Payment: Ame Builders Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Ame Builders Inc 75,149.75 0 75,149.75 Supplier Payment: G&G Laser Works: 04/09/2026 City of Rancho Cucamonga 04/09/2026 G&G Laser Works 48.49 0 48.49 Supplier Payment: Vulcan Materials Company: 04/09/2026 City of Rancho Cucamonga 457629 04/09/2026 Vulcan Materials Company 242.08 0 242.08 Supplier Payment: Clair Global Integration LLC: 04/09/2026 City of Rancho Cucamonga 457579 04/09/2026 Clair Global Integration LLC 6,205.63 0 6,205.63 Supplier Payment: Stabilizer Solutions Inc: 04/09/2026 City of Rancho Cucamonga 457622 04/09/2026 Stabilizer Solutions Inc 1,594.77 0 1,594.77 Supplier Payment: United Site Services: 04/09/2026 City of Rancho Cucamonga 457624 04/09/2026 United Site Services 305.29 0 305.29 Supplier Payment: Premier Service Group Enterprise Inc.: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Premier Service Group Enterprise Inc. 7,602.58 0 7,602.58 Supplier Payment: Only Cremations For Pets Inc: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Only Cremations For Pets Inc 1,072.00 0 1,072.00 Supplier Payment: Delta Dental Insurance Company: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Delta Dental Insurance Company 1,008.54 0 1,008.54 Page 28 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 15 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Dudek: 04/09/2026 City of Rancho Cucamonga 457586 04/09/2026 Dudek 1,365.00 0 1,365.00 Supplier Payment: DBH Rancho Cucamonga, LLC: 04/09/2026 City of Rancho Cucamonga 457585 04/09/2026 DBH Rancho Cucamonga, LLC 82,003.50 0 82,003.50 Supplier Payment: Delta Dental Of California: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Delta Dental Of California 86,279.68 0 86,279.68 Supplier Payment: Shred Pros: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Shred Pros 140.00 0 140.00 Supplier Payment: Safe Moves: 04/09/2026 City of Rancho Cucamonga 457618 04/09/2026 Safe Moves 3,000.00 0 3,000.00 Supplier Payment: Colts Landscape Inc: 04/09/2026 City of Rancho Cucamonga 457580 04/09/2026 Colts Landscape Inc 39,285.26 0 39,285.26 Supplier Payment: Abound Food Care: 04/09/2026 City of Rancho Cucamonga 457572 04/09/2026 Abound Food Care 1,125.84 0 1,125.84 Supplier Payment: Occupational Health Centers Of Ca: 04/09/2026 City of Rancho Cucamonga 457608 04/09/2026 Occupational Health Centers Of Ca 156.38 0 156.38 Supplier Payment: Counts Unlimited: 04/09/2026 City of Rancho Cucamonga 457581 04/09/2026 Counts Unlimited 5,190.00 0 5,190.00 Supplier Payment: Archibald Pet Hospital: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Archibald Pet Hospital 300.00 0 300.00 Supplier Payment: Occupational Health Centers Of Ca: 04/09/2026 Rancho Cucamonga Fire Protection District 457607 04/09/2026 Occupational Health Centers Of Ca 0 193.00 193.00 Supplier Payment: Rancho West Animal Hospital: 04/09/2026 City of Rancho Cucamonga 457615 04/09/2026 Rancho West Animal Hospital 600.00 0 600.00 Supplier Payment: Victoria Animal Hospital: 04/09/2026 City of Rancho Cucamonga 457626 04/09/2026 Victoria Animal Hospital 400.00 0 400.00 Supplier Payment: San Bernardino County: 04/09/2026 City of Rancho Cucamonga 04/09/2026 San Bernardino County 20.00 0 20.00 Supplier Payment: Inland Empire Prayer Breakfast: 04/09/2026 Rancho Cucamonga Fire Protection District 457597 04/09/2026 Inland Empire Prayer Breakfast 0 80.00 80.00 Supplier Payment: Grainger: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Grainger 0 1,589.79 1,589.79 Supplier Payment: Standard Insurance Company: 04/09/2026 City of Rancho Cucamonga 457623 04/09/2026 Standard Insurance Company 15,923.08 0 15,923.08 Supplier Payment: Knight Leadership Solutions: 04/09/2026 City of Rancho Cucamonga 457598 04/09/2026 Knight Leadership Solutions 5,500.00 0 5,500.00 Supplier Payment: Audio Description Los Angeles: 04/09/2026 City of Rancho Cucamonga 457576 04/09/2026 Audio Description Los Angeles 1,200.00 0 1,200.00 Page 29 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 16 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Also Energy Inc: 04/09/2026 Rancho Cucamonga Fire Protection District 457574 04/09/2026 Also Energy Inc 0 972.40 972.40 Supplier Payment: Fleetpride: 04/09/2026 Rancho Cucamonga Fire Protection District 457592 04/09/2026 Fleetpride 0 384.95 384.95 Supplier Payment: Winzer Corporation: 04/09/2026 Rancho Cucamonga Fire Protection District 457633 04/09/2026 Winzer Corporation 0 1,042.42 1,042.42 Supplier Payment: Sound Productions, LLC: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Sound Productions, LLC 1,562.38 0 1,562.38 Supplier Payment: Ginger Dollarhide: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Ginger Dollarhide 456.25 0 456.25 Supplier Payment: Also Energy Inc: 04/09/2026 City of Rancho Cucamonga 457573 04/09/2026 Also Energy Inc 1,210.00 0 1,210.00 Supplier Payment: Theatre 68: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Theatre 68 6,268.00 0 6,268.00 Supplier Payment: Safeway Sign Company: 04/09/2026 City of Rancho Cucamonga 457619 04/09/2026 Safeway Sign Company 7,513.10 0 7,513.10 Supplier Payment: Frontier Comm: 04/09/2026 Rancho Cucamonga Fire Protection District 457594 04/09/2026 Frontier Comm 0 563.57 563.57 Supplier Payment: Allstar Fire Equipment Inc: 04/09/2026 Rancho Cucamonga Fire Protection District 04/09/2026 Allstar Fire Equipment Inc 0 4,582.18 4,582.18 Supplier Payment: Stanley Pest Control: 04/09/2026 City of Rancho Cucamonga 04/09/2026 Stanley Pest Control 2,330.00 0 2,330.00 Supplier Payment: Quadient Finance Usa Inc: 04/09/2026 City of Rancho Cucamonga 457679 04/09/2026 Quadient Finance Usa Inc 6,000.00 0 6,000.00 Supplier Payment: John A Gilkey: 04/16/2026 City of Rancho Cucamonga 457728 04/16/2026 John A Gilkey 350.00 0 350.00 Supplier Payment: All City Management Services Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 All City Management Services Inc 18,160.20 0 18,160.20 Supplier Payment: Fun Service: 04/16/2026 City of Rancho Cucamonga 457713 04/16/2026 Fun Service 4,320.00 0 4,320.00 Supplier Payment: Unity Courier Service Inc: 04/16/2026 City of Rancho Cucamonga 457776 04/16/2026 Unity Courier Service Inc 1,092.41 0 1,092.41 Supplier Payment: Lu'S Lighthouse Inc: 04/16/2026 City of Rancho Cucamonga 457733 04/16/2026 Lu'S Lighthouse Inc 1,552.64 0 1,552.64 Supplier Payment: Lowes Companies Inc: 04/16/2026 Rancho Cucamonga Fire Protection District 457732 04/16/2026 Lowes Companies Inc 0 2,986.61 2,986.61 Page 30 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 17 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Lowes Companies Inc: 04/16/2026 City of Rancho Cucamonga 457731 04/16/2026 Lowes Companies Inc 14,994.90 0 14,994.90 Supplier Payment: Fuller Truck Accessories: 04/16/2026 Rancho Cucamonga Fire Protection District 04/16/2026 Fuller Truck Accessories 0 6,412.13 6,412.13 Supplier Payment: Southern California Edison: 04/16/2026 City of Rancho Cucamonga 457768 04/16/2026 Southern California Edison 1,487.18 0 1,487.18 Supplier Payment: Frontier Comm: 04/16/2026 City of Rancho Cucamonga 457712 04/16/2026 Frontier Comm 664.20 0 664.20 Supplier Payment: Cfed: 04/16/2026 Rancho Cucamonga Fire Protection District 457697 04/16/2026 Cfed 0 1,148.00 1,148.00 Supplier Payment: Mwi Animal Health: 04/16/2026 City of Rancho Cucamonga 457740 04/16/2026 Mwi Animal Health 4,263.71 0 4,263.71 Supplier Payment: Holliday Rock Co Inc: 04/16/2026 City of Rancho Cucamonga 457717 04/16/2026 Holliday Rock Co Inc 5,572.37 0 5,572.37 Supplier Payment: Motive Energy Llc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Motive Energy Llc 921.92 0 921.92 Supplier Payment: Brodart Co: 04/16/2026 City of Rancho Cucamonga 457692 04/16/2026 Brodart Co 2,400.00 0 2,400.00 Supplier Payment: Auto & Rv Specialists Inc: 04/16/2026 City of Rancho Cucamonga 457689 04/16/2026 Auto & Rv Specialists Inc 64.41 0 64.41 Supplier Payment: Us Department Of Energy: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Us Department Of Energy 10,532.70 0 10,532.70 Supplier Payment: J J Keller & Associates Inc: 04/16/2026 City of Rancho Cucamonga 457727 04/16/2026 J J Keller & Associates Inc 118.76 0 118.76 Supplier Payment: Pricelss Pet Rescue Corp: 04/16/2026 City of Rancho Cucamonga 457747 04/16/2026 Pricelss Pet Rescue Corp 350.00 0 350.00 Supplier Payment: Wilson & Bell Auto Service: 04/16/2026 City of Rancho Cucamonga 457788 04/16/2026 Wilson & Bell Auto Service 2,241.77 0 2,241.77 Supplier Payment: Dreams Training Facility: 04/16/2026 City of Rancho Cucamonga 457707 04/16/2026 Dreams Training Facility 400.00 0 400.00 Supplier Payment: Calif Intergovernmental Risk Authority: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Calif Intergovernmental Risk Authority 14,198.40 0 14,198.40 Supplier Payment: Tirehub Llc: 04/16/2026 City of Rancho Cucamonga 457774 04/16/2026 Tirehub Llc 1,586.26 0 1,586.26 Supplier Payment: Carol Jean Bourland: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Carol Jean Bourland 300.00 0 300.00 Supplier Payment: Robert Morales: 04/16/2026 City of Rancho Cucamonga 457754 04/16/2026 Robert Morales 395.50 0 395.50 Supplier Payment: Maria Elena Alvarez: 04/16/2026 City of Rancho Cucamonga 457734 04/16/2026 Maria Elena Alvarez 675.00 0 675.00 Page 31 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 18 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: C V W D: 04/16/2026 Rancho Cucamonga Fire Protection District 457704 04/16/2026 C V W D 0 1,154.25 1,154.25 Supplier Payment: Directv: 04/16/2026 City of Rancho Cucamonga 457706 04/16/2026 Directv 68.64 0 68.64 Supplier Payment: Michael Baker International Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Michael Baker International Inc 3,850.00 0 3,850.00 Supplier Payment: Hr Green Pacific Inc: 04/16/2026 City of Rancho Cucamonga 457719 04/16/2026 Hr Green Pacific Inc 19,686.25 0 19,686.25 Supplier Payment: Inland Valley Dance Academy: 04/16/2026 City of Rancho Cucamonga 457725 04/16/2026 Inland Valley Dance Academy 562.50 0 562.50 Supplier Payment: Diane Carty: 04/16/2026 City of Rancho Cucamonga 457705 04/16/2026 Diane Carty 396.00 0 396.00 Supplier Payment: Verizon Business: 04/16/2026 Rancho Cucamonga Fire Protection District 457780 04/16/2026 Verizon Business 0 3,960.43 3,960.43 Supplier Payment: Scl: 04/16/2026 Rancho Cucamonga Fire Protection District 457764 04/16/2026 Scl 0 1,081.78 1,081.78 Supplier Payment: Napa Auto Parts: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Napa Auto Parts 2,072.38 0 2,072.38 Supplier Payment: California Ppe Recon Inc: 04/16/2026 Rancho Cucamonga Fire Protection District 04/16/2026 California Ppe Recon Inc 0 1,194.00 1,194.00 Supplier Payment: Felicity USA Management Services LLC: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Felicity USA Management Services LLC 24.00 0 24.00 Supplier Payment: The Cylinder Maintenance Company, Inc.: 04/16/2026 Rancho Cucamonga Fire Protection District 457772 04/16/2026 The Cylinder Maintenance Company, Inc. 0 535.71 535.71 Supplier Payment: Citrus Motors Ontario Inc: 04/16/2026 City of Rancho Cucamonga 457699 04/16/2026 Citrus Motors Ontario Inc 5,031.97 0 5,031.97 Supplier Payment: Frontier Comm: 04/16/2026 Rancho Cucamonga Fire Protection District 457711 04/16/2026 Frontier Comm 0 1,691.35 1,691.35 Supplier Payment: Vulcan Materials Company: 04/16/2026 City of Rancho Cucamonga 457784 04/16/2026 Vulcan Materials Company 365.54 0 365.54 Supplier Payment: Vision Service Plan Ca: 04/16/2026 City of Rancho Cucamonga 457782 04/16/2026 Vision Service Plan Ca 11,561.06 0 11,561.06 Supplier Payment: Waxie Sanitary Supply: 04/16/2026 City of Rancho Cucamonga 457785 04/16/2026 Waxie Sanitary Supply 10,621.75 0 10,621.75 Supplier Payment: Beckonstage Productions LLC: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Beckonstage Productions LLC 21,875.93 0 21,875.93 Page 32 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 19 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Superior Pavement Markings Inc: 04/16/2026 City of Rancho Cucamonga 457770 04/16/2026 Superior Pavement Markings Inc 28,495.84 0 28,495.84 Supplier Payment: Southern California Edison: 04/16/2026 Rancho Cucamonga Fire Protection District 457767 04/16/2026 Southern California Edison 0 1,682.95 1,682.95 Supplier Payment: Law Office of Brenda Diederchs: 04/16/2026 City of Rancho Cucamonga 457730 04/16/2026 Law Office of Brenda Diederchs 15,805.00 0 15,805.00 Supplier Payment: Grainger: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Grainger 490.87 0 490.87 Supplier Payment: Psa Print Group: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Psa Print Group 64.26 0 64.26 Supplier Payment: Barbara'S Answering Service: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Barbara'S Answering Service 552.00 0 552.00 Supplier Payment: Animal Health Diagnostic Center: 04/16/2026 City of Rancho Cucamonga 457687 04/16/2026 Animal Health Diagnostic Center 115.50 0 115.50 Supplier Payment: Midwest Veterinary Supply Inc: 04/16/2026 City of Rancho Cucamonga 457737 04/16/2026 Midwest Veterinary Supply Inc 3,174.27 0 3,174.27 Supplier Payment: Alta Rancho Pet & Bird Hospital: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Alta Rancho Pet & Bird Hospital 400.00 0 400.00 Supplier Payment: Merrimac Petroleum Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Merrimac Petroleum Inc 3,670.37 0 3,670.37 Supplier Payment: Pedrag V. Pecic: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Pedrag V. Pecic 3,000.00 0 3,000.00 Supplier Payment: Rancho Cucamonga Chamber Of Commerce: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Rancho Cucamonga Chamber Of Commerce 11,275.00 0 11,275.00 Supplier Payment: Rialto Animal Hospital: 04/16/2026 City of Rancho Cucamonga 457753 04/16/2026 Rialto Animal Hospital 600.00 0 600.00 Supplier Payment: Mesa Energy Systems Inc: 04/16/2026 City of Rancho Cucamonga 457736 04/16/2026 Mesa Energy Systems Inc 20,800.26 0 20,800.26 Supplier Payment: Only Cremations For Pets Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Only Cremations For Pets Inc 933.00 0 933.00 Supplier Payment: Onward Engineering: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Onward Engineering 65,200.00 0 65,200.00 Supplier Payment: Consolidated Electrical Distr Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Consolidated Electrical Distr Inc 9,145.83 0 9,145.83 Supplier Payment: Mariposa Landscapes Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Mariposa Landscapes Inc 61,964.58 0 61,964.58 Supplier Payment: Z&K Consultants Inc.: 04/16/2026 City of Rancho Cucamonga 457791 04/16/2026 Z&K Consultants Inc.47,326.50 0 47,326.50 Supplier Payment: C T & T Concrete Paving Inc: 04/16/2026 City of Rancho Cucamonga 457702 04/16/2026 C T & T Concrete Paving Inc 683,080.96 0 683,080.96 Page 33 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 20 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Velocity Truck Centers: 04/16/2026 City of Rancho Cucamonga 457779 04/16/2026 Velocity Truck Centers 39,585.62 0 39,585.62 Supplier Payment: Humane Society Of San Bernardino Valley: 04/16/2026 City of Rancho Cucamonga 457721 04/16/2026 Humane Society Of San Bernardino Valley 366.00 0 366.00 Supplier Payment: Golden Oaks Vet Hospital: 04/16/2026 City of Rancho Cucamonga 457715 04/16/2026 Golden Oaks Vet Hospital 400.00 0 400.00 Supplier Payment: Atlas West, Inc.: 04/16/2026 City of Rancho Cucamonga 457688 04/16/2026 Atlas West, Inc.265.37 0 265.37 Supplier Payment: Upland Animal Hospital: 04/16/2026 City of Rancho Cucamonga 457777 04/16/2026 Upland Animal Hospital 200.00 0 200.00 Supplier Payment: Richards Watson & Gershon: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Richards Watson & Gershon 215.10 0 215.10 Supplier Payment: Braun Blaising & Wynne Pc: 04/16/2026 City of Rancho Cucamonga 457691 04/16/2026 Braun Blaising & Wynne Pc 967.79 0 967.79 Supplier Payment: Dependable Break Room Solutions Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Dependable Break Room Solutions Inc 171.86 0 171.86 Supplier Payment: Winner Chevrolet Inc: 04/16/2026 Rancho Cucamonga Fire Protection District 457789 04/16/2026 Winner Chevrolet Inc 0 57,567.14 57,567.14 Supplier Payment: Ups: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Ups 116.03 0 116.03 Supplier Payment: Inland Pacific Ballet: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Inland Pacific Ballet 150,127.84 0 150,127.84 Supplier Payment: Itron Inc: 04/16/2026 City of Rancho Cucamonga 457726 04/16/2026 Itron Inc 11,975.76 0 11,975.76 Supplier Payment: Ra Batchelor Co: 04/16/2026 City of Rancho Cucamonga 457749 04/16/2026 Ra Batchelor Co 3,900.00 0 3,900.00 Supplier Payment: Carrot-Top Industries Inc: 04/16/2026 City of Rancho Cucamonga 457695 04/16/2026 Carrot-Top Industries Inc 1,979.80 0 1,979.80 Supplier Payment: Mc Avoy & Markham Engineering and Sales CO: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Mc Avoy & Markham Engineering and Sales CO 3,724.77 0 3,724.77 Supplier Payment: Pre-Paid Legal Services Inc: 04/16/2026 City of Rancho Cucamonga 457746 04/16/2026 Pre-Paid Legal Services Inc 170.36 0 170.36 Supplier Payment: Ccs Orange County Janitorial Inc: 04/16/2026 City of Rancho Cucamonga 457696 04/16/2026 Ccs Orange County Janitorial Inc 74,565.18 0 74,565.18 Supplier Payment: California Building Officials: 04/16/2026 City of Rancho Cucamonga 457694 04/16/2026 California Building Officials 3,100.00 0 3,100.00 Supplier Payment: San Bernardino County: 04/16/2026 Rancho Cucamonga Fire Protection District 457763 04/16/2026 San Bernardino County 0 12,992.98 12,992.98 Supplier Payment: Express Brake Supply Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Express Brake Supply Inc 655.80 0 655.80 Page 34 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 21 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Ewing Irrigation Products Inc: 04/16/2026 City of Rancho Cucamonga 457709 04/16/2026 Ewing Irrigation Products Inc 9,717.79 0 9,717.79 Supplier Payment: Amazon Web Services Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Amazon Web Services Inc 3,397.68 0 3,397.68 Supplier Payment: TruePoint Solutions Solutions, LLC: 04/16/2026 City of Rancho Cucamonga 04/16/2026 TruePoint Solutions Solutions, LLC 506.25 0 506.25 Supplier Payment: Psa Print Group: 04/16/2026 Rancho Cucamonga Fire Protection District 04/16/2026 Psa Print Group 0 64.26 64.26 Supplier Payment: Electrical Power Systems Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Electrical Power Systems Inc 16,460.00 0 16,460.00 Supplier Payment: Occupational Health Centers Of Ca: 04/16/2026 City of Rancho Cucamonga 457742 04/16/2026 Occupational Health Centers Of Ca 1,505.64 0 1,505.64 Supplier Payment: C V W D: 04/16/2026 City of Rancho Cucamonga 457703 04/16/2026 C V W D 2,303.35 0 2,303.35 Supplier Payment: West Coast Arborists Inc: 04/16/2026 City of Rancho Cucamonga 457786 04/16/2026 West Coast Arborists Inc 71,366.10 0 71,366.10 Supplier Payment: ADP, Inc.: 04/16/2026 City of Rancho Cucamonga 457682 04/16/2026 ADP, Inc.9,121.50 0 9,121.50 Supplier Payment: Nationwide Premium Holding: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Nationwide Premium Holding 2,663.25 0 2,663.25 Supplier Payment: Aflac: 04/16/2026 City of Rancho Cucamonga 457684 04/16/2026 Aflac 5,450.02 0 5,450.02 Supplier Payment: Verizon Wireless - La: 04/16/2026 City of Rancho Cucamonga 457781 04/16/2026 Verizon Wireless - La 8,454.20 0 8,454.20 Supplier Payment: Cobra Professionals, INC.: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Cobra Professionals, INC.483.40 0 483.40 Supplier Payment: Best Outdoor Power Inland Llc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Best Outdoor Power Inland Llc 419.32 0 419.32 Supplier Payment: Reach Media Network: 04/16/2026 City of Rancho Cucamonga 457751 04/16/2026 Reach Media Network 959.28 0 959.28 Supplier Payment: Beacon Athletics Llc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Beacon Athletics Llc 322.18 0 322.18 Supplier Payment: Colts Landscape Inc: 04/16/2026 City of Rancho Cucamonga 457700 04/16/2026 Colts Landscape Inc 52,993.02 0 52,993.02 Supplier Payment: Dell Marketing Lp: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Dell Marketing Lp 2,734.05 0 2,734.05 Supplier Payment: ACC Contractors, Inc.: 04/16/2026 City of Rancho Cucamonga 457681 04/16/2026 ACC Contractors, Inc.609,733.82 0 609,733.82 Supplier Payment: Hill'S Pet Nutrition Sales Inc: 04/16/2026 City of Rancho Cucamonga 457716 04/16/2026 Hill'S Pet Nutrition Sales Inc 3,093.76 0 3,093.76 Supplier Payment: Aufbau Corporation: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Aufbau Corporation 184,887.50 0 184,887.50 Page 35 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 22 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Xerox Corporation: 04/16/2026 City of Rancho Cucamonga 457790 04/16/2026 Xerox Corporation 558.16 0 558.16 Supplier Payment: Concept Powder Coating: 04/16/2026 City of Rancho Cucamonga 457701 04/16/2026 Concept Powder Coating 750.00 0 750.00 Supplier Payment: National Cng & Fleet Service: 04/16/2026 City of Rancho Cucamonga 457741 04/16/2026 National Cng & Fleet Service 245.00 0 245.00 Supplier Payment: All Welding: 04/16/2026 City of Rancho Cucamonga 457686 04/16/2026 All Welding 1,400.00 0 1,400.00 Supplier Payment: Inland Valley Repertory Theatre: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Inland Valley Repertory Theatre 433.20 0 433.20 Supplier Payment: Hudson Audio Works: 04/16/2026 City of Rancho Cucamonga 457720 04/16/2026 Hudson Audio Works 2,500.00 0 2,500.00 Supplier Payment: Dawn Triche Bisek: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Dawn Triche Bisek 480.00 0 480.00 Supplier Payment: Christopher Pellitteri: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Christopher Pellitteri 360.50 0 360.50 Supplier Payment: Jorry Keith: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Jorry Keith 780.00 0 780.00 Supplier Payment: Fleetcrew: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Fleetcrew 836.62 0 836.62 Supplier Payment: Cintas Corporation: 04/16/2026 City of Rancho Cucamonga 457698 04/16/2026 Cintas Corporation 435.84 0 435.84 Supplier Payment: Prime Glass: 04/16/2026 City of Rancho Cucamonga 457748 04/16/2026 Prime Glass 383.06 0 383.06 Supplier Payment: Julio C. Jimenez: 04/16/2026 City of Rancho Cucamonga 457729 04/16/2026 Julio C. Jimenez 850.00 0 850.00 Supplier Payment: Graphics Factory Printing Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Graphics Factory Printing Inc 355.58 0 355.58 Supplier Payment: Dunn-Edwards Corporation: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Dunn-Edwards Corporation 730.21 0 730.21 Supplier Payment: Scott Mcleod Plumbing Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Scott Mcleod Plumbing Inc 2,410.00 0 2,410.00 Supplier Payment: Sovic Creative: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Sovic Creative 1,500.00 0 1,500.00 Supplier Payment: 11 11 Systems, Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 11 11 Systems, Inc 1,926.29 0 1,926.29 Supplier Payment: Mcfadden-Dale Hardware: 04/16/2026 City of Rancho Cucamonga 457735 04/16/2026 Mcfadden-Dale Hardware 323.58 0 323.58 Supplier Payment: Midwest Tape Llc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Midwest Tape Llc 4,164.05 0 4,164.05 Supplier Payment: Bosch Building Technologies LLC: 04/16/2026 City of Rancho Cucamonga 457690 04/16/2026 Bosch Building Technologies LLC 2,128.40 0 2,128.40 Page 36 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 23 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Postal Perfect: 04/16/2026 City of Rancho Cucamonga 457745 04/16/2026 Postal Perfect 300.00 0 300.00 Supplier Payment: Howard Ridley Co., Inc: 04/16/2026 City of Rancho Cucamonga 457718 04/16/2026 Howard Ridley Co., Inc 62,668.00 0 62,668.00 Supplier Payment: Vista Paint: 04/16/2026 City of Rancho Cucamonga 457783 04/16/2026 Vista Paint 87.82 0 87.82 Supplier Payment: Oclc Inc: 04/16/2026 City of Rancho Cucamonga 457743 04/16/2026 Oclc Inc 11,434.69 0 11,434.69 Supplier Payment: Siteone Landscape Supply Llc: 04/16/2026 City of Rancho Cucamonga 457765 04/16/2026 Siteone Landscape Supply Llc 869.69 0 869.69 Supplier Payment: Imperial County Office Of Education: 04/16/2026 City of Rancho Cucamonga 457723 04/16/2026 Imperial County Office Of Education 2,460.23 0 2,460.23 Supplier Payment: Salus Saunas LLC: 04/16/2026 Rancho Cucamonga Fire Protection District 457755 04/16/2026 Salus Saunas LLC 0 9,681.34 9,681.34 Supplier Payment: Engrave 'N Embroider Things: 04/16/2026 City of Rancho Cucamonga 457708 04/16/2026 Engrave 'N Embroider Things 1,227.49 0 1,227.49 Supplier Payment: RSM Design: 04/16/2026 City of Rancho Cucamonga 04/16/2026 RSM Design 8,750.00 0 8,750.00 Supplier Payment: Odp Business Solutions Llc: 04/16/2026 City of Rancho Cucamonga 457744 04/16/2026 Odp Business Solutions Llc 1,957.71 0 1,957.71 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 04/16/2026 San Bernardino County 120.00 0 120.00 Supplier Payment: Brightview Landscape Services Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Brightview Landscape Services Inc 29,198.01 0 29,198.01 Supplier Payment: Us Postal Service: 04/16/2026 City of Rancho Cucamonga 457778 04/16/2026 Us Postal Service 370.00 0 370.00 Supplier Payment: City of Banning: 04/16/2026 City of Rancho Cucamonga 04/16/2026 City of Banning 318,750.00 0 318,750.00 Supplier Payment: Montgomery Hardware Co: 04/16/2026 City of Rancho Cucamonga 457738 04/16/2026 Montgomery Hardware Co 465.48 0 465.48 Supplier Payment: William Vasta Photography: 04/16/2026 City of Rancho Cucamonga 04/16/2026 William Vasta Photography 1,000.00 0 1,000.00 Supplier Payment: Mountain View Emerg Phys Medical Group Inc: 04/16/2026 Rancho Cucamonga Fire Protection District 457739 04/16/2026 Mountain View Emerg Phys Medical Group Inc 0 777.00 777.00 Supplier Payment: White Cap Lp: 04/16/2026 City of Rancho Cucamonga 457787 04/16/2026 White Cap Lp 281.63 0 281.63 Supplier Payment: Burrtec Waste Industries Inc: 04/16/2026 City of Rancho Cucamonga 457693 04/16/2026 Burrtec Waste Industries Inc 2,853.48 0 2,853.48 Supplier Payment: Shannon Curtis: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Shannon Curtis 5,640.00 0 5,640.00 Page 37 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 24 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Idexx Distribution Inc: 04/16/2026 City of Rancho Cucamonga 457722 04/16/2026 Idexx Distribution Inc 2,694.29 0 2,694.29 Supplier Payment: The Bank Of New York Mellon: 04/16/2026 City of Rancho Cucamonga 457771 04/16/2026 The Bank Of New York Mellon 1,875.00 0 1,875.00 Supplier Payment: Experian: 04/16/2026 City of Rancho Cucamonga 457710 04/16/2026 Experian 50.00 0 50.00 Supplier Payment: Able Building Maintenance: 04/16/2026 City of Rancho Cucamonga 457680 04/16/2026 Able Building Maintenance 10,731.00 0 10,731.00 Supplier Payment: Absolute Security International Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Absolute Security International Inc 8,669.09 0 8,669.09 Supplier Payment: Uline: 04/16/2026 City of Rancho Cucamonga 457775 04/16/2026 Uline 161.60 0 161.60 Supplier Payment: Westbound Communications Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Westbound Communications Inc 13,027.50 0 13,027.50 Supplier Payment: General Code Llc: 04/16/2026 City of Rancho Cucamonga 457714 04/16/2026 General Code Llc 340.00 0 340.00 Supplier Payment: Palmer Consulting: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Palmer Consulting 4,515.00 0 4,515.00 Supplier Payment: Whittier Fertilizer: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Whittier Fertilizer 452.55 0 452.55 Supplier Payment: Danken Construction Engineering Group: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Danken Construction Engineering Group 13,630.00 0 13,630.00 Supplier Payment: Southern California News Group: 04/16/2026 City of Rancho Cucamonga 457769 04/16/2026 Southern California News Group 6,026.66 0 6,026.66 Supplier Payment: Ingram Library Services LLC: 04/16/2026 City of Rancho Cucamonga 457724 04/16/2026 Ingram Library Services LLC 1,011.17 0 1,011.17 Supplier Payment: Airgas Usa Llc: 04/16/2026 City of Rancho Cucamonga 457685 04/16/2026 Airgas Usa Llc 548.87 0 548.87 Supplier Payment: The Ecohero Show Llc: 04/16/2026 City of Rancho Cucamonga 457773 04/16/2026 The Ecohero Show Llc 1,400.00 0 1,400.00 Supplier Payment: Advanced Chemical Transport Inc: 04/16/2026 City of Rancho Cucamonga 457683 04/16/2026 Advanced Chemical Transport Inc 2,316.00 0 2,316.00 Supplier Payment: Toro Towing: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Toro Towing 900.00 0 900.00 Supplier Payment: G/M Business Interiors: 04/16/2026 City of Rancho Cucamonga 04/16/2026 G/M Business Interiors 187.53 0 187.53 Supplier Payment: Rehabwest Inc: 04/16/2026 City of Rancho Cucamonga 457752 04/16/2026 Rehabwest Inc 674.50 0 674.50 Supplier Payment: Rancho Smog Center: 04/16/2026 City of Rancho Cucamonga 457750 04/16/2026 Rancho Smog Center 199.80 0 199.80 Supplier Payment: D & K Concrete Company: 04/16/2026 City of Rancho Cucamonga 04/16/2026 D & K Concrete Company 685.29 0 685.29 Page 38 Council Meeting Check Register - without SoCal Gas 04:01 PM 04/20/2026 Page 25 of 25 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Envisionware Inc: 04/16/2026 City of Rancho Cucamonga 04/16/2026 Envisionware Inc 1,267.88 0 1,267.88 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 457762 04/16/2026 San Bernardino County 19.00 0 19.00 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 457761 04/16/2026 San Bernardino County 19.00 0 19.00 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 457760 04/16/2026 San Bernardino County 19.00 0 19.00 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 457759 04/16/2026 San Bernardino County 19.00 0 19.00 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 457758 04/16/2026 San Bernardino County 19.00 0 19.00 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 457757 04/16/2026 San Bernardino County 19.00 0 19.00 Supplier Payment: San Bernardino County: 04/16/2026 City of Rancho Cucamonga 457756 04/16/2026 San Bernardino County 19.00 0 19.00 5,867,114.02 332,551.66 6,199,665.68 Page 39 DATE:May 6, 2026 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:Elisa C. Cox, City Manager INITIATED BY:Jevin Kaye, Finance Director Ruth Cain, Finance Manager Cheryl Combs, Procurement Technician SUBJECT:Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $16,556.16 Dated March 30, 2026, Through April 20, 2026. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $14,927.54 and $1,628.62 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register Page 40 Council Meeting Check Register - SoCal Gas 03:45 PM 04/20/2026 Page 1 of 1 Company: City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Successor Agency to the Redevelopment Agency of the City of Rancho Cucamonga Payment Date On or After: 03/30/2026 Payment Date On or Before: 04/20/2026 Supplier Payment Company Check Number Check Date Supplier Name City of Rancho Cucamonga Rancho Cucamonga Fire Protection District Payment Amount for Reporting Transaction Supplier Payment: Socal Gas: 04/02/2026 City of Rancho Cucamonga 457483 04/02/2026 Socal Gas 14,927.54 0 14,927.54 Supplier Payment: Socal Gas: 04/02/2026 Rancho Cucamonga Fire Protection District 457482 04/02/2026 Socal Gas 0 1,628.62 1,628.62 14,927.54 1,628.62 16,556.16 ATTACHMENT 1 Page 41 1 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Peter Castro, Deputy City Manager Jennifer Nakamura, CNU-A, Planning Director Jeffrey Graham, Contract Planner SUBJECT:Consideration of a Determination of Public Convenience or Necessity to Permit Alcoholic Beverage Sales for a Proposed Supermarket Located in the Corridor 1 (CO1) Form Based Zone at 9650 Base Line Road. APN: 0202-161-40. This Project Qualifies as a Class 1 Exemption Under State CEQA Guidelines Section 15301 – Existing Facilities (DRC2025-00243). (City) RECOMMENDATION: Staff recommends the City Council approve the determination of Public Convenience or Necessity DRC2025-00243 for an approved Grocery Outlet Supermarket located at 9650 Base Line Road through the adoption of the attached Resolution of Approval and direct staff to forward a copy to the Department of Alcoholic Control (ABC). BACKGROUND: Grocery Outlet has submitted tenant improvement plans to repurpose a vacant 20,426-square- foot tenant space within the shopping center on the northwest corner of Archibald Avenue and Baseline Road previously occupied by Rite Aid for a new supermarket. Attachments 2 and 3 include a site plan for the center and a floor plan for the tenant space. On September 25, 2025, Grocery Outlet Inc. submitted a request for a PCN determination in connection with an application for a Type-21 Off-Sale ABC license to permit the sale of beer, wine, and distilled spirits for off-site consumption at the supermarket. Development Code Section 17.32.020 (Allowed Use Descriptions) outlines that “…supermarkets may include up to ten percent of floor area of alcohol sales”. The proposed display area for alcoholic beverages is approximately 3.6 percent of the total floor area. Section 23958 of the California Business and Professions Code grants ABC the authority to regulate license distribution and requires a local jurisdiction to make a finding of Public Convenience or Necessity when the statutory license threshold is exceeded. The state does not define "Public Convenience or Necessity," instead allowing local agencies such as the Rancho Cucamonga City Council discretion to make determinations based on community-specific conditions and needs. Page 42 Page 2 3 4 0 6 On May 5, 2021, the Planning Department adopted a policy outlining the review process for PCN requests in census tracts with an over-concentration of off-sale alcohol licenses. Under this policy, staff will generally not recommend approval unless specific criteria are met. Exceptions may be considered if a business demonstrates compliance with one or more of the following: ANALYSIS: th St), another at a 76 Gas Station (7287 Archibald Ave), and another at a Stater Bros Market (9750 19th St). If approved, Grocery Outlet would hold the fourth off-sale license in this tract. Cameras provide an additional Page 43 Page 3 3 4 0 6 dimension of visibility into properties, encouraging the Crime Prevention Through Environmental Design principle of natural surveillance. The business is a grocery store which is not located within a ½ mile of other grocery stores that exist within City boundaries. A 99 Ranch Market is located within a ½ mile of the proposed business but is considered a specialty market that sells primarily Asian foods and products. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED ATTACHMENTS: Page 44 Aerial View of Project Site with Parcel Boundaries 9650 Base Line Road Overall Parcel Project Site ATTACHMENT 1 Page 45 ATTACHMENT 2 Page 46 BANANA RACK AISLE 1 AISLE 2 AISLE 3 AISLE 4 AISLE 6 AISLE 7 AISLE 8 AISLE 9 SE A S O N A L 3' - 6 " 3' - 6 " 10 D O O R D A I R Y C O O L E R 677 SF DAIRY/ PRODUCE COOLER 104 GO C O O L E R mdser (60X24) CO K E mdser (60X24) GO C O O L E R mdser (60X24) PE P S I mdser (60X24) 158 SF FRONT OFFICE 102 100 SF BACK OFFICE 103 ON G R A D E RE C E I V I N G MODIFY (E) OPENING TO ACCOMMODATE 3'-0" X 8'-0" MAN DOOR WITH PANIC HARDWARE AND GOI ALARM (E)FIRE RISER TO REMAIN MODIFY (E) OPENING TO ACCOMMODATE (N) 9'-0" X 10'-0" OH DOOR PER GOI STANDARDS CLEANING SUPPLY STORAGE BEER & WINE 511 SF 5R 4R 3R 191 SF BREAK ROOM 107 28 - 4 8 - 4 8 2 8 - 3 6 - 4 8 2 8 - 3 6 - 4 8 28 - 4 8 - 4 8 24-36-84 24-36-84 24 - 4 8 - 8 4 2 4 - 4 8 - 8 4 2 4 - 4 8 - 8 4 36 - 1 0 2 - 7 2 2 - T I E R W I R E 36 - 1 0 2 - 7 2 2 - T I E R W I R E 36 - 1 0 2 - 7 2 2 - T I E R W I R E SAFE7' - 5" EYE WASH LADDER UP TO EQUIP. PLATFORM PROD SLANT RACKS 2074 SF STOCK ROOM 111 12 ' S A L A D 12 ' P R O D U C E 12 ' P R O D U C E 8' M E A T 8' M E A T 12 ' D E L I C A S E HI G H P R O F I L E 12 ' D E L I C A S E HI G H P R O F I L E 12 ' D E L I C A S E HI G H P R O F I L E 50 " X 9 8 " IC E C A S E 12' B&W CASE PR O D BU N K ME A T BU N K FI S H BU N K 18-48-48 18-36-48 18-48-48 18-36-48 NUT TABLE 24-36-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-84 24-48-8424-48-8424-48-8424-48-8424-48-8424-48-8424-48-8424-48-8424-48-8424-48-8424-48-84 FO R K L I F T FL O O R SC R U B B E R WALL-MOUNTED FORKLIFT CHARGER ALCO BINS 8' - 0" FLORAL AL C O B I N S 24-36-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 6' - 0" 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-36-84 28-36-84 7' - 8 " 7' - 3 " 7' - 8 " 7' - 8 " 7' - 8 " 8' - 6 " 36-84-42 2-TIER 36-102-72 2-TIER WIRE 36 - 1 0 2 - 7 2 2 - T I E R W I R E 11' - 0" 24-48-84 14 - 3 6 - 4 8 14 - 3 6 - 4 8 12345 A B C D POWERWALL. 4" CONCRETE CURB AND BOLLARDS. 1' - 9 " 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28 - 3 0 - 8 4 28 - 3 0 - 8 4 28-48-84 28-48-84 28-48-84 28-48-84 28-36-84 28-36-84 8' - 0 " (E) COLUMN AISLE 10 ME A T S C A L E A N D PR I N T E R S T A T I O N WELD (E) DOOR SHUT AND MAKE WATER TIGHT MODIFY (E) 4'x7' DOOR WITH TO ACCOMMODATE A (N) 3'X7' EXIT DOOR WITH PANIC HARDWARE, DELAYED EGRESS AND GOI ALARM ENTRANCE 16' - 0" MODIFY (E) STOREFRONT AND CONC. CURB TO ACCOMMODATE (N) 16'-0" X 8'-8" AUTO-SLIDING ENTRANCE SYSTEM REMOVE EXISTING ENTRY DOOR AND INFILL TO MATCH (E) WALL (N) 3'-0" DEEP METAL CANOPY ABOVE (E) TRANSFORMER W/ CONC PAD (E) ELECTRICAL CABINET TO BE RELOCATED BAKERY TABLE (E) COLUMN (E) COLUMN (E) COLUMN ADJACENT TENANT ADJACENT TENANT 24-48-8424-48-8424-48-84 5' - 1 0 1 / 2 " 28 - 4 8 - 4 8 (E) RETAINING WALL DASH LINE INDICATES DELIVERY TRUCK BEING ON GRADE (N) TRASH ENCLOSURE EXTENT OF EXISTING MEZZANINE ABOVE TO BE REMOVED (E) FLUSH CURB AND TRUNCATED DOME (E) FLUSH CURB AND TRUNCATED DOME 26' - 7 1/4"45' - 0"43' - 4"44' - 11 1/2" 159' - 10 1/2" 39' - 8 1/2" 49' - 6 1/4" 44' - 7 1/2" 133' - 10" 1861 SF RECEIVING AREA 115 36 - 1 0 2 - 7 2 2 - T I E R 36 - 1 0 2 - 7 2 2 - T I E R PA L L E T D R O P EXTENT OF (E) CANOPY ABOVE 2' - 0" 28-48-84 28-48-84 (E) BOLLARD TO REMAIN TYP. 7' - 2" 10' - 4" (N) CONC. CURB TO MATCH EXISTING (E) CONC. CURB AD A C A R T 36-84-42 2-TIER 36-84-42 2-TIER AISLE 6 28 - 3 6 - 8 4 28 - 3 6 - 8 4 28 - 3 6 - 8 4 28 - 3 6 - 8 4 28-36-8428-36-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-84 28-36-8428-36-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-8428-48-84 9' - 0" 2D R F F T & N 2D R F F T & N 5DR FF REACH-INS TALL & NARROW 5DR FF REACH-INS TALL & NARROW 5DR FF REACH-INS TALL & NARROW 5DR FF REACH-INS TALL & NARROW 5DR FF REACH-INS TALL & NARROW 5DR FF REACH-INS TALL & NARROW 5DR FF REACH-INS TALL & NARROW 5DR FF REACH-INS TALL & NARROW 14200 SF SALES FLOOR 101 28-36-84 28-36-84 28-36-84 28-36-84 28-36-84 28-36-84 28-36-84 28-36-84 7' - 8" 8' - 5" 74 SF RESTROOM #1 142 74 SF RESTROOM #2 143 92 SF HALLWAY 144 10' - 0" 8' - 0" 24-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 28-48-84 24-36-84 (E) FIRE LANE - CONFIRM THE TRUCK ACCESS AND UNLOADING WITH AHJ (N ) 9 ' x 1 0 ' RO L L - U P 24-48-84 28 - 3 6 - 4 8 2 8 - 3 6 - 4 8 2 8 - 3 6 - 4 8 13' - 3" (N) BOLLARDS, TYP 6' - 0" 6' - 0" 5' - 4" 7' - 6" 6' - 4" (N) BOLLARDS, TYP 8' - 4" (E) ACCESSIBLE PARKING SIGNAGE, TYP 6' - 4" 7' - 6" 36-84-42 2-TIER 9' - 4 1/2" 18-48-48 18-48-48 18-48-48 18-48-48 14 - 3 6 - 4 8 14 - 3 6 - 4 8 18-36-48 18-36-48 6' - 0" 6' - 0" 6' - 7 1/2" 6' - 7" 18-36-48 18-36-48 18-36-48 18-36-48 2R 11' - 0" 3' - 6" 7' - 4 1/2" ALCO BINS ALCO BINS 7' - 4 1/2" ALCO BINS 8' - 6" 6' - 0" ALCO BINS 6' - 0" 9' - 0 1/2"8' - 0" 6' - 0" HOLLIS ST 8' - 0"8' - 3 1/2" 8' - 0"7' - 3 1/2" 12' - 1"8' - 0" 8' - 0"8' - 0 1/2" BA L E R BA L E R ST A G I N G (E) COLUMN (E) COLUMN (E) BEARING WALL - NEED TO COORDINATE WITH VLMK FOR OPENINGS IN THE WALL 36 - 1 0 2 - 7 2 2 - T I E R 36 - 1 0 2 - 7 2 2 - T I E R IN T E R I O R B A L E S T O R A G E 8' - 0" 7' - 6" 1R PE P S I 8' - 0" 4' - 0" 150 SF MEAT COOLER 146 4FT 4FT4FT 435 SF FREEZER 147 36 - 7 2 - 7 2 2 - T I E R W I R E 36-102-72 2-TIER WIRE 36-102-72 2-TIER WIRE 36 - 1 0 2 - 7 2 2 - T I E R W I R E 36 - 7 2 - 7 2 2 - T I E R W I R E 36 - 1 0 2 - 7 2 2 - T I E R W I R E 8' - 0" 378 SF VESTIBULE 148 (E) BEARING WALL - NEED TO COORDINATE WITH VLMK FOR OPENINGS IN THE WALL WALL LEGEND: = SHELL STRUCTURAL WALLS (CMU) = T.I. LOAD-BEARING / SHEAR WALLS = T.I. FULL HT. PARTITIONS (TO BOTTOM OF ROOF) = T.I. PARTITIONS (TO BOTTOM OF CEILING) = T.I. COOLER WALLS (BY MANUF.) = EXISTING SHELL STRUCTURAL WALLS = BRASS BELL (AT CHECKSTAND #1) FIXTURE PLAN LEGEND: = ECO BAG GRIDS (3 -PER PLAN) FLOOR AREAS SALES (NET) = STOCK + RCVG (NET) = BOXES (NET) = SUPPORT + MISC. (NET) = TOTAL FLOOR AREA (NET) = LEASABLE AREA (GROSS) = F.O.H. = B.O.H. = <INCLUDES SALES, VESTIBULE, OFFICES> <INCLUDES SUPPORT, BOXES> 14,600 SF 3,903 SF 1,234 SF 689 SF 20,426 SF 21,396 SF 14,858 SF 5,568 SF BEER & WINE AREA 43 SF 44 SF LENGTH 12 LF 22 LF DESCRIPTION / REMARK CHILLED B&W (MULTI-DECK) 24"D GONDOLAS (PERIMETER) 18"D GONDOLAS (CENTER) 14" X 42" END CAPS 82 SF48 LF 14 SF12 LF 183 SF94 LFTOTALS: 511 SF 3.60% = ALLOCATED FLOOR AREA - B&W = RATIO TO TOTAL SALES FLOOR SALES FLOOR SHELVING 18KDESCRIPTION FL. HT. GONDOLAS 877 LF 16K 657 LF PROPOSED 891 LF SEASONAL HEIGHT: 48" BASE DEPTH: 28" SHELF DEPTH: 24" # SHELVES PER SECTION: 3 COLOR: SARAHA PERIMETER HEIGHT: 84" BASE DEPTH: 24" SHELF DEPTH: 20" # SHELVES PER SECTION: 7 COLOR: SARAHA CENTER STORE HEIGHT: 84" BASE DEPTH: 28" SHELF DEPTH: 24" # SHELVES PER SECTION: 6 COLOR: SARAHA WINE - PERIMETER HEIGHT: 84" BASE DEPTH: 24" SHELF DEPTH: 20" # SHELVES PER SECTION: 5 COLOR: BLACK WINE - CENTER HEIGHT: 48" BASE DEPTH: 18" SHELF DEPTH: 16" # SHELVES PER SECTION: 3 COLOR: BLACK WINE - CENTER END CAPS HEIGHT: 48" BASE DEPTH: 14" SHELF DEPTH: 12" # SHELVES PER SECTION: 3 COLOR: BLACK BARGAIN PROMO HEIGHT: 42" LENGTH: 84" DEPTH: 36" 2 TIER OF SHELVING GONDOLA SHELVING DAIRY/PRODUCE & FREEZER HEIGHT: 72" LENGTH: 102" OR 72" DEPTH: 36" 2 TIER OF SHELVING WIRE MESH DECKS STOCK ROOM HEIGHT: 72" LENGTH: 102" OR 72" DEPTH: 36" 2 TIER OF SHELVING STEEL SHELVING MEAT COOLER HEIGHT: 58.5" LENGTH: 48" DEPTH: 24" 3 TIER OF SHELVING 24 - 48 - 84 DEPTH (BASE DECK) LENGTH HEIGHT GONDOLA SHELVING SIZES 36 - 84 - 42 - 2-TIER - WIRE DEPTH LENGTH HEIGHT STEEL SHELVING SIZES # OF SHELVING TIERS WIRE MESH DECKS DISCLAIMER NUMBERS SHOWN AS AN EXAMPLE, REFER TO PLAN FOR ACCURATE SIZES. ALL DIMENSIONS ARE MEASURED IN INCHES GROCERY OUTLET ON GRADE RECEIVING 4 D 407 SF EQUIPMENT PLATFORM 201 COMPRESSOR RACK (N) ROOF HATCH AND ACCESS LADDER 13' - 1 1/2"4' - 0" 4' - 0" 8' - 2" 9 6 0 A t l a n t i c A v e n u e A l a m e d a , C A 9 4 5 0 1 T e l 5 1 0 8 6 5 8 6 6 3 F a x 5 1 0 8 6 5 1 6 1 1 PROJECT TEAM ISSUE/REVISION RECORD PROFESSIONAL SEAL PROFESSIONAL IN CHARGE PROJECT MANAGER QUALITY CONTROL DRAWN BY PROJECT NAME PROJECT NUMBER SHEET TITLE SHEET NUMBER COPYRIGHT NOTICE La s t M o d i f i e d : Dr a w i n g N a m e : This drawing is the property of the above referenced Professional and is not to be used for any purpose other than the specific project and site names herein, and cannot be reproduced in any manner without the express written permission from the Professional. C:\Users\ISanchez\Documents\59196_GO_Rancho Cucamonga_CA - R22 - Central_isanchezK4FUU.rvt 1/ 2 9 / 2 0 2 5 1 0 : 4 4 : 5 4 AM CELSO RIVERA MATT SPANIOL SARA AMERI EUNWOO JUN GROCERY OUTLET 59196 F1-01 FIXTURE PLAN 9650 BASELINE RD RANCHO CUCAMONGA, CA 91701 1/8" = 1'-0"1 FLOOR PLAN - FIXTURE LAYOUT NORTH FLOOR AREAS ROOM NAME AREA BACK OFFICE 100 SF BREAK ROOM 191 SF DAIRY/ PRODUCE COOLER 677 SF EQUIPMENT PLATFORM 407 SF FREEZER 435 SF FRONT OFFICE 158 SF HALLWAY 92 SF MEAT COOLER 150 SF RECEIVING AREA 1861 SF RESTROOM #1 74 SF RESTROOM #2 74 SF SALES FLOOR 14200 SF STOCK ROOM 2074 SF VESTIBULE 378 SF DATE DESCRIPTION 04/30/2024 FIXTURE PLAN V1 05/01/2024 FIXTURE PLAN V2 05/02/2024 FIXTURE PLAN V3 05/06/2024 FIXTURE PLAN V4 01/21/2024 FIXTURE PLAN V5 01/28/2024 FIXTURE PLAN V6 KEY PLAN1/8" = 1'-0"2 EQUIPMENT PLATFORM ATTACHMENT 3 Page 47 Census Tract Boundaries –0020.23– ATTACHMENT 4 Page 48 Statement of Business Operations For Finding of Public Convenience or Necessity for Type 21 ABC License 9650 Baseline Rd September 24, 2025 Grocery Outlet will operate a 21,396 square foot grocery store and is requesting to sell beer, wine, and distilled spirits for off-site consumption (ABC Type 21 License). Grocery Outlet offers fantastic bargains and deals on a variety of products including groceries, frozen foods, deli items, vitamins, health and beauty items, housewares, gift items and much, much more. Brand names for less is the name of the game and smart shoppers get incredible savings over regular store prices every day when they shop at Grocery Outlet. Grocery Outlet gets products by searching the nation’s major manufacturers for amazing one-time buys resulting from excess production, packaging/design changes, and special promotions. Grocery Outlet’s assortment of products changes frequently because of the nature of the one-time buys. As such, Grocery Outlet stores are “destination stores”. Although the sale of beer , wine, and distilled spirits is approximately 4-5% of total sales, the customers desire the convenience of being able to purchase alcoholic beverages together with the typical grocery items. This convenience is imperative to Grocery Outlet’s ability to serve and attract customers. Moreover, Grocery Outlet believes that offering a full assortment of products typically found in grocery stores is beneficial to the neighborhood and city. As a destination store, Grocery Outlet typically has customers who shop from outside the city. Grocery Outlet owns over 250 stores in California that sell alcohol. Operators and their employees of all the locations are careful to make sure the store is always clean, neat, and free from debris. Grocery Outlet has had no significant issues raised by l ocal law enforcement agencies with respect to alcoholic products or public disturbances. Grocery Outlet is fully aware of the unique responsibilities of operating a store associated with alcoholic beverage sales. The store will be open from 7 AM to 10 PM daily. The store will be staffed with approximately 35 employees; approximately 12 employees are on-site at any given time during store operations. As related to alcohol sales, all register clerks are trained in proper alcoholic beverage sales rules, including use of Point-of-Sale required identification age verification. All clerks will have read and signed the Alcoholic Beverage Control’s Clerk’s Affidavit. These affidavits are kept on file by the store operator. For security, Grocery Outlet will have a minimum 16 camera system which has a view of all parts of the store, including the alcoholic beverage display area. The video system has a 30-day retrieval function that can track previous days’ activity. ATTACHMENT 5 Page 49 The alcoholic beverage display of approximately 511 square feet is highlighted on the floor plan included with this application. The alcoholic beverage display area is 3.6% of the total square footage of the Grocery Outlet premises. Page 50 Attachment 6 Page 51 Attachment 6 Page 52 ATTACHMENT 7 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A DETERMINATION OF PUBLIC CONVENIENCE OR NECESSITY (DRC2025-00243) FOR ALCOHOLIC BEVERAGE SALES FOR OFF-SITE CONSUMPTION (TYPE-21 OFF-SALE GENERAL) FOR AN APPROVED SUPERMARKET LOCATED IN THE CORRIDOR 1 (CO1) FORM BASED ZONE AT 9650 BASE LINE ROAD; AND MAKING FINDINGS IN SUPPORT THEREOF– APN: 0202-161-40. A. Recitals. WHEREAS Grocery Outlet, Inc. filed an application for a Public Convenience or Necessity determination DRC2025-00243 as described in the title of this Resolution for a Type-21 (Off-Sale General) license from the Department of Alcoholic Beverage Control (ABC). Hereinafter in this Resolution, the subject Public Convenience or Necessity request is referred to as "the application." WHEREAS, Section 23958 of the Business and Professional Code requires the City of Rancho Cucamonga to make a determination on whether the issuance of the said license will service the public convenience or necessity. WHEREAS, On the 15th day of April 2026, the City Council of the City of Rancho Cucamonga reviewed said application prior to the adoption of this Resolution. WHEREAS, all legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: 1. This Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based upon substantial evidence presented to this Council during the above- referenced public hearing on April 15, 2026, including written and oral staff reports, this Council hereby specifically finds as follows: a. The site is located in Census Tract 20.23 at 9650 Base Line Road, on the north side of Base Line Road, between Archibald Avenue and Amethyst Avenue; and b. The shopping center on the northwest corner of Archibald Avenue and Baseline Road is located within Census Tract 20.23. According to the Department of Alcoholic Beverage Control (ABC), this tract is currently authorized for a maximum of three off-sale alcohol licenses based on population. Three such licenses presently exist: one at Beverage House Liquor (9794 19th St), another at a 76 gas station (7287 Archibald Ave), and another at a Stater Bros Market (9750 19th St). If approved, Grocery Outlet would hold the fourth off-sale license in this tract; Page 53 CITY COUNCIL RESOLUTION NO. 2026-XXX 6 6 9 7 and Page 54 CITY COUNCIL RESOLUTION NO. 2026-XXX 6 6 9 7 City Council hereby approves the request for a Public Convenience or Necessity determination subject to the conditions set forth below, th DAY OF MAY 2026. Page 55 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Mike McCliman, Assistant City Manager / Fire Chief Peter Castro, Deputy City Manager Jason C. Welday, Director of Engineering Services/City Engineer Christopher Sorensen, Senior Civil Engineer Vishal Lad, Assistant Engineer SUBJECT:Consideration of a Contract with Hardy and Harper, Inc., In the Amount of $1,405,000 Plus 10% Contingency for Construction for the Fiscal Year 2025/26 Local Overlay Pavement Rehabilitation Project (Project). This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 – Existing Facilities. (CITY). RECOMMENDATION: Staff recommends the City Council: 1. Approve the plans and specifications for the Fiscal Year 2025/26 Local Overlay Pavement Rehabilitation (Project) on file with the City Engineer; 2. Accept the bids received for the Project; 3. Award and authorize the execution of a contract in the amount of $1,405,000, to the lowest responsive bidder, Hardy and Harper, Inc., for the total bid amount; and 4. Authorize the expenditure of a 10% contingency for the construction contract in the amount of $140,500. BACKGROUND: The City uses asphalt overlay as one of its paving methods for maintenance of our pavement infrastructure. The choice to utilize and asphalt overlay treatment is based on an evaluation of each street’s condition. This method applies a new layer of asphalt to deteriorating roadway surfaces. Instead of replacing the existing asphalt surface completely, asphalt overlays use the existing layers as a base for the new asphalt pavement. An asphalt overlay is expected to extend the life of the pavement between eight (8) and fifteen (15) years. Engineering staff used its Pavement Management Program (PMP) to determine the list of neighborhood streets to be resurfaced as part of the recommended contract award. The PMP is a planning tool that analyzes existing pavement conditions and identifies good, fair, or poor Page 56 Page 2 3 4 2 6 conditions and provides initial recommendations of appropriate treatment to extend the life of the pavement. A vicinity map illustrating the various neighborhood streets schedule for asphalt overlay is included as Attachment 1. ANALYSIS: ENVIRONMENTAL: Staff has determined that the project is Categorically Exempt per Section 15301 “Existing Facilities” subsection (c), Class 1 California Environmental Quality Act (CEQA). FISCAL IMPACT: Expenditure Category Amount Estimated Construction Costs $1,829,710 Page 57 Page 3 3 4 2 6 Account No.Funding Source Description Amount F174 CC307 SC7004 PID2221-174 Gas Tax R&T7360 Fund (174) Local Street Rehab $1,367,000 F177 CC307 SC7004 PID2221-177 Measure I Fund (177)Local Street Rehab $1,367,000 Total Project Funding $2,734,000 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This project meets our City Council core values by promoting and enhancing a safe and healthy community for all, planning for a sustainable future, and by strengthening infrastructure to support our commitment to prosperity. ATTACHMENTS: Attachment 1 - Vicinity Map Attachment 2 - Bid Summary Page 58 ATTACHMENT 1 PROJECT# 800-2026-02 FY 2025/26 LOCAL OVERLAY PAVEMENT REHABILITATIONS VICINITY MAP NOT TO SCALE Project Site He r m o s a A v e n u e Page 59 UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID UNIT BID NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT 1 1 LS 2 5,600 TONS Asphalt Concrete Overlay 0.10' Thick Per Detail 1 and Detail 2 115.00$ 644,000.00$ 108.00$ 604,800.00$ 105.00$ 588,000.00$ $114.00 638,400.00$ $114.00 638,400.00$ $104.00 582,400.00$ $148.50 831,600.00$ $114.00 638,400.00$ $138.00 772,800.00$ $115.00 644,000.00$ 3 27,190 SY 4 150 SF 5 55 EA 6 45 LF 7 170 SF 8 66 EA 9 90 EA 10 1 EA 11 14 EA Adjust Water Meter with Frame to Grade (CVWD Will Supply New Box If Damaged)700.00$ 9,800.00$ 600.00$ 8,400.00$ 500.00$ 7,000.00$ $639.00 8,946.00$ $639.00 8,946.00$ $780.00 10,920.00$ $1,150.00 16,100.00$ $1,563.00 21,882.00$ $500.00 7,000.00$ $500.00 7,000.00$ 12 1 LS Thermoplastic Traffic Striping, Markings, Signage and Markers Per City STD Plan. No.133 30,000.00$ 30,000.00$ 15,000.00$ 15,000.00$ 25,000.00$ 25,000.00$ $21,494.20 21,494.20$ $21,494.20 21,494.20$ $23,700.00 23,700.00$ $26,400.00 26,400.00$ $15,867.00 15,867.00$ $23,500.00 23,500.00$ $16,000.00 16,000.00$ 13 1 LS TOTAL BASE BID AMOUNT:$2,016,820.00 $1,405,000.00 $1,439,484.00 $1,516,000.00 $1,516,000.00 $1,556,655.00 $1,579,301.50 $1,694,472.00 $1,881,800.00 $1,887,892.00 ALL AMERICAN ASPHALT ATTACHMENT 2 9 R.J. NOBLE COMPANYLC PAVING & SEALING, INC.CALMEX ENGINEERING INC. APPARENT LOW BIDDER HARDY & HARPER, INC.ONYX PAVING COMPANY, INC.MATICH CORPORATIONGENTRY BROTHERS, INC.ONYX PAVING COMPANY, INC.ENGINEER'S ESTIMATEFY25-26 LOCAL OVERLAY PAVEMENT REHABILITATIONS PROJECT Page 60 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Jennifer Gracia, Deputy City Manager Nathan Hunt, Community Services Director Kevin Shimko, Community Services Superintendent Cristina Gorka, Management Analyst I Jonathan Hilton, Management Analyst I SUBJECT:Consideration to Approve a Professional Services Agreement with SMG-Rancho Cucamonga Premier Food Services, LLC for Exclusive Catering, Bar, and Concession Services at Victoria Gardens Cultural Center. (CITY) RECOMMENDATION: Staff recommends the City Council approve a Professional Services Agreement with SMG- Rancho Cucamonga Premier Food Services, LLC for exclusive catering, bar, and concession services at Victoria Gardens Cultural Center. BACKGROUND: Victoria Gardens Cultural Center hosts a variety of private events for corporations, non-profit organizations, community members and individuals. As a condition of renting the Cultural Center’s event spaces, food and beverage service must be provided through the Victoria Gardens Cultural Center’s contracted caterer, SMG-Rancho Cucamonga Premier Food Services, LLC. The City has maintained a renewable contract with SMG Premier Food Services for catering, concessions, and beverage services at Victoria Gardens Cultural Center since 2019. That agreement expires in May 2026, creating the need for a new Professional Services Agreement to ensure continuity of food and beverage services at the facility. Since the prior agreement was executed, operations at Victoria Gardens Cultural Center have evolved to support expanded food and beverage activity. Catering services have been broadened to additional areas of the venue, including the Lewis Family Playhouse and the re-design of Imagination Courtyard creates new opportunities for bar, concession, and catering service to patrons attending performances and private events in redefined areas. The proposed agreement reflects these operational changes and supports the Cultural Center’s ongoing use as a regional destination for arts, entertainment, and special events. ANALYSIS: The proposed Professional Services Agreement with SMG-Rancho Cucamonga Premier Food Services, LLC would grant the contractor the exclusive right to provide catering, bar, and Page 61 Page 2 3 4 2 8 concession services at Victoria Gardens Cultural Center, including the Lewis Family Playhouse, Celebration Hall, Black Box Theater, Main Street Lobby, Imagination Courtyard, Arbor Court, the Paul A. Biane Library, and Randall Lewis Second Story and Beyond. The agreement would become effective upon mutual execution for a four (4) year term, with the option to renew once for an additional two (2) years, subject to City Manager approval and pricing review. Under the proposed compensation structure, the contractor would retain seventy-five percent (75%) of gross receipts attributable to food, non-alcoholic beverage sales, and certain approved upsold equipment or décor elements, and the City would receive twenty-five percent (25%) of those gross receipts. The contractor would retain one-hundred percent (100%) of gross receipts attributable to alcohol sales. This structure updates the prior business arrangement and increases the City’s catering commission revenue from twenty percent (20%) to twenty-five percent (25%). FISCAL IMPACT: COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: ATTACHMENTS: Page 62 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 23 day of March, 2026, by and between the City of Rancho Cucamonga, a municipal corporation (“City”) and SMG-Rancho Cucamonga Premier Food Services LLC, a California Corporation (“Contractor”). RECITALS A.City desires Contractor to perform the following services: Catering, Bar, & Concession services at the Victoria Gardens Cultural Center (including the Lewis Family Playhouse, Celebration Hall, Black Box Theater, Main Street Lobby, Imagination Courtyard, Arbor Court, the Paul A. Biane Library and Randall Lewis Second Story and Beyond). B.City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. C.Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services set forth by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1.Contractor’s Services. 1.1. Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals “A” and “B” above, including, but not limited to historical support services, all as more fully set forth in “Scope of Work”, attached hereto as Exhibit “A”, and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as “the Services.” In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2. Revisions to Scope of Work. Upon request of the City the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Contractor’s compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City’s Manager without amendment. 1.3. Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “A”. ATTACHMENT 1 Page 63 1.4. Standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5. Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall be four (4) years and shall become effective as of the date of the mutual execution by way of both parties signature (the “Effective Date”). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. 2.1. Parties to this Agreement shall have the option to renew once for an additional two (2) years to a maximum total contract duration of of six (6) years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager’s approval, subject to pricing review, and in accordance with all Terms and Conditions stated herein unless otherwise provided in writing by the City. 3. Compensation. 3.1. As consideration for the Exclusive right to provide food and beverage, Contractor shall be entitled to retain seventy-five percent (75%) of gross receipts attributable to food, non-alcoholic beverage sales, and any revenue from the upselling of equipment or décor elements as outlined in Exhibit A Section 13.2 and twenty-five percent (25%) shall be paid to the City. Contractor shall be entitled to retain one-hundred percent (100%) of gross receipts attributable to sales of alcohol. As used herein, "gross receipts" shall not include any amount required to be collected as taxes, or any amount paid to Contractor's staff in the form of "tips." 3.2. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. 3.3. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. Page 64 4.1. Reports. Contractor shall submit to City reports for the Services performed pursuant to this Agreement. The reports shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All reports shall be remitted to the City of Rancho Cucamonga, California. 4.2. City shall review such reports and notify Contractor in writing within twenty (20) business days of any disputed amounts. 4.3. City shall pay all undisputed portions of the invoice within sixty (60) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3. 4.4. All records, reports, timecards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1. City Representative. For the purposes of this Agreement, the contract administrator and City representative shall be the Building Official, or such other person as designated in writing by the City (“City Representative”). It shall be Contractor’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2. Contractor Representative. For the purposes of this Agreement, Michael Krouse, President and CEO is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Contractor’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor’s Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor’s Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City. 6. Contractor’s Personnel. 6.1. All Services shall be performed by Contractor or under Contractor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City’s Municipal Code. 6.2. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3. Contractor shall be responsible for payment of all employees’ and subcontractors’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self- Page 65 insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4. Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor’s violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1. Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, “Work Product”), are considered to be “works made for hire” for the benefit of the City. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City’s reuse of the Work Product for any purpose other than the Project, shall be at City’s sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City , and shall require all of its subcontractors to assign to City , all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3. Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City’s use is violating federal, state or Page 66 local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City’s use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained. 10.2. Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee Page 67 working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3. Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1. To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, “Indemnitees”),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, “Claims”), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including actual attorney’s fees and experts’ costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2. Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.3. Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4. Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. 12. Insurance. Page 68 12.1. Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2. Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: 12.2.1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). 12.2.2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 12.2.3. Worker’s Compensation insurance as required by the State of California, and Employer’s Liability Insurance. 12.3. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 12.3.1. Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. 12.3.2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 12.3.3. Employer’s Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers’ Compensation Insurance in the amount required by law. 12.4. The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. 12.5. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.6. Other Insurance Provisions. 12.6.1. The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no limitations on the Page 69 scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured. 12.6.2. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self- insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be in excess of Contractor’s insurance and shall not contribute with it. 12.6.3. Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. 12.6.4. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor’s sole cost and expense. 12.6.5. Each insurance policy required by this clause shall expressly waive the insurer’s right of subrogation against City, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. 12.6.6. Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating Guide. 12.6.7. Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. 12.6.8. Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. 12.6.9. Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.7. Evidence of Coverage. Prior to commencing performance under this Agreement, the Contractor shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker’s Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor Page 70 commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.8. Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor’s work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub-subcontractor. 13. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City might require. City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. 14.1. City shall have the right to terminate this Agreement at any time for any or no reason on not less than sixty (60) days prior written notice to Contractor. However, if Contractor has invested not less than one hundred and seventy-five thousand dollars ($175,000) in authorized improvements to the City’s premises, including but not limited to the installation of equipment, then City may not terminate this Agreement for convenience for a period sufficient to allow the Contractor to fully amortize the cost of such authorized improvements, measured from the date of completion of the improvements. 14.1.1. Notwithstanding the foregoing, the City may terminate this Agreement immediately upon written notice if the Contractor fails to cure any default within five (5) business days after service of a written notice of default, or within such longer cure period as the City may authorize. The Contractor may terminate this Agreement for any reason upon one hundred twenty (12) days prior written notice to City. 14.2. In the event City exercises its right to terminate this Agreement, City shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate due to a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. 14.3. Contractor may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 14.4. Upon termination or expiration of this Agreement, the Contractor agrees to transfer the Alcoholic Beverage Control (ABC) license to the new caterer and cooperate in good faith with such caterer to ensure completion of the license transfer. Page 71 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor’s and City’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: Kevin Shimko 10500 Civic Center Dr Rancho Cucamonga CA 91730 If to Contractor: Michael Krouse SMG - Rancho Cucamonga Premier Food Services, LLC 2000 E. Convention Center Way Ontario, CA 91764 18. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 19. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor’s obligations hereunder without City’s prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 20. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and compliance with other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 21. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of Page 72 performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 22. Attorney’s Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney’s fees and costs of experts. 23. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 24. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 25. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 26. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. ______ Name Date ______________________________ ________________________________ Name Date _________________________________ Title Name Date ______________________________ Page 73 EXHIBIT A SCOPE OF SERVICES For purposes of this Exhibit A (Scope of Services), the term “CATERER” shall have the same meaning as the term “Contractor” as used elsewhere in this Agreement, and the terms may be used interchangeably. All subsequent references in this Exhibit A to the “CATERER” shall be deemed references to the “Contractor”. Subject to the terms and conditions herein, CATERER shall have the exclusive right to provide food and beverage service which may include, alcoholic and non-alcoholic beverages. CATERER will provide each year proposed standard menus with descriptions and pricing for review and approval in advance by the CITY prior to implementation. It is understood by CATERER that services may be provided only in designated areas within the Victoria Gardens Cultural Center, Outdoor Patios and Courtyard, Library and Lewis Family Playhouse, (see Attachment "C"). CATERER will provide Contracts and/or Event Orders outlining a schedule for each event. Food and Beverage may be prepared on the CITY's premises or offsite. In both examples it is understood that it is the responsibility of the CATERER to meet and exceed all requirements of the San Bernardino County Health Department. This would include properly permitted space for preparation and sanitation on and off; site any transported food must be prepared in like facility and transported in NSF grade containers designed to sustain temperatures as mandated by the San Bernardino County Health Department. Menus and services may be modified outside the annual requirement noted in this section at any time with written agreement by both CATERER and CITY. CATERER shall provide patrons with written menus that include food and beverage items. It is agreed that patrons may request customized menu options which may not be included in standard and approved basic menus. Patrons will be provided with menus and pricing based on those customized selections. Specific Food Service Sites include Celebration Hall, Lewis Family Playhouse, Main Street Lobby, Bank of America Imagination Courtyard, Arbor Court, Paul A. Biane Library, Randall Lewis Second Story and Beyond, Black Box Theater, and attached Outdoor Patios. See Attachment "C". Other Food and Beverage locations may be utilized from time to time, the provisions of this Agreement shall fully apply to services provided in such locations. Advance written approval is required from the CITY. CATERER shall be authorized to cater events already contracted by the CITY at Food and Beverage locations as part of this agreement. Catering of any such private event shall be provided by CATERER. CATERER shall not be entitled to receive any compensation or percentage of any Rental Fee for events referred by CATERER but shall receive compensation for Food and Beverage as provided in this Agreement. For events operated by the CITY, the CITY may use CATERER or other catering services only after providing the exclusive CATERER with an opportunity to provide competitive pricing. CITY agrees that should pricing and menu options meet budgetary requirements for a CITY event the CATERER will be awarded the event. Otherwise, CATERER shall be the Exclusive Food and Beverage service provider including catering of private events where CITY facilities are rented by private parties. Page 74 EXHIBIT A continued CATERER shall be responsible for providing all necessary labor, equipment, food and beverage, and for obtaining and maintaining any and all required licenses, permits and/or approvals, necessary to fully, competently, and professionally provide the Services as required herein, in compliance with any and all applicable local, State, and federal laws and regulations. 1. Accounting. 1.1. CATERER shall maintain full and complete records of all services and shall provide CITY with monthly sales reports. Reports shall be emailed by the 10th day of each month for the preceding month. CITY shall have the right during normal business hours to examine the books, records and premises of CATERER for the purpose of determining CATERER's compliance with the terms and conditions of this agreement. Any such inspection shall be scheduled so as not to disrupt CATERER's normal operations. 1.2. Payments will be made monthly by the 10th day of the month for the preceding month. All required payments shall be directed to the CITY, accompanied by a detailed statement showing gross receipts (and any required sales tax collected), derived from the CATERER's sales during the reporting period. 1.3. CATERER's books and records relating to the services may be audited by the CITY at any time it deems appropriate but shall be audited not more than once during any six (6) consecutive month period. The CATERER shall at all times during the term hereof maintain an adequate system of internal accounting controls. Within thirty (30) days of receipt, the CATERER shall implement any internal control requested by the CITY. 2. Use of CITY Premises and E quipment. 2.1. During performance of the services, and at any other times agreed upon in writing by the parties, CATERER shall have full use of CITY's refrigerators, freezer(s), oven, ice machine, and existing kitchen facilities present at the food service sites, or on other CITY premises, as agreed upon in writing. The CATERER will utilize their own POS system to maintain accuracy and to assist in proper inventory of food items, alcohol and non- alcoholic beverages. 2.2. CATERER shall be authorized to store food, beverages, and/or its equipment in those specific areas identified in Attachment "B" hereto. CATERER is hereby granted a revocable license to construct improvements on CITY premises necessary to improve and/or more fully perform the services, as set forth in a separate agreement of the parties. At all times while in the performance of the services, CATERER shall be assigned two (2) parking spaces for its exclusive use. All CATERER staff will be allowed to use public parking facilities while working a private event, the CITY may designate an appropriate location for employee parking. 3. Responsibility for CITY E quipment and F urnishings . 3.1. No equipment or furnishing shall be installed in such a manner as to become a fixture or part of the premises, without written approval of the CITY. CATERER shall be responsible for the costs of any repairs to or replacement of CITY's equipment necessitated by the acts or omissions of CATERER or any of its employees, officers, invitees, agents or contractors. Page 75 EXHIBIT A continued 3.2. Equipment provided by CATERER that is installed on CITY's premises, such as new refrigerators, freezers, stoves, warmers, or any other equipment needed to provide catering services that is fixed to or otherwise attached to CITY property, shall become the property of CITY upon expiration or termination for cause by CITY. A mutually agreed upon amortization for such equipment will be provided. 4. Utilities. The CITY shall pay the reasonable costs of providing water, gas, trash, and electricity to the food service sites. The CATERER shall pay for telephone and data services as necessary to carry on the food and beverage operations. 5. Equipment. With CITY's consent, CATERER may utilize CITY cash registers. However, to the extent necessary to fully provide the services, CATERER, at its own expense, shall provide point of sale or additional cash register equipment and software and be responsible to oversee and manage the system. In addition, CATERER shall pay all fees associated with credit card transactions. The parties shall meet and confer to discuss the acquisition and ownership of equipment deemed necessary in order for CATERER to fully provide the services. The parties shall agree on a master equipment list which shall be included in Attachment "A" hereto, and which includes equipment descriptions and ownership information. 6. Condition of CITY Premises. The CITY disclaims any and all warranties concerning the condition of all CITY premises ("premises"). CATERER acknowledges and agrees that it has inspected the premises or has been given the opportunity to do so but has declined. CATERER accepts the premises in their current condition "as- is,", and the CITY shall not be required to make any alterations, improvements, or repairs, except as required herein or as otherwise agreed upon in writing. 7. Signs and A dvertising. With the CITY's prior written consent, CATERER shall display signage identifying Premier Food Services as the designated exclusive CATERER during contracted events on the premises. 8. Cleanliness. 8.1. CATERER, at its own expense, shall keep the premises, equipment, and facilities in the premises in a clean and sanitary condition at all times. Any determination as to what constitutes a clean and sanitary condition shall be at the discretion of the CITY, and any such standards may be more stringent than industry standards. 8.2. Cleanliness standards shall, at minimum, require that CATERER provide appropriate floor care including sweeping, vacuuming, and mopping where required following CATERER's provision of services. Surfaces, equipment and storage areas of kitchen and concession areas accessible by the public must be cleaned after each use. 8.3. If CATERER fails to keep the premises, equipment and facilities in a clean and sanitary condition and fails to correct unclean conditions within (24) twenty-four hours following written notification, the CITY may immediately suspend this agreement or at its sole discretion, clean such premises and charge CATERER its actual costs plus 50%. No such Page 76 EXHIBIT A continued action or omission to act on the part of the CITY shall be construed to waive or in any way affect similar or like action undertaken by the San Bernardino County Health Department. CATERER shall promptly advise and provide the CITY with a copy of the results of any health department inspection. 9. Garbage and R ubbish. The CATERER shall be responsible to ensure that no boxes, containers, supplies, rubbish or waste attributable to operations of the CATERER, are present, kept, piled or stored on CITY premises unless approved by the CITY. The CITY shall provide receptacles and daily garbage/refuse collection. 10. Maintenance. 10.1. The CITY, at its own expense, shall be responsible for all regular maintenance and repair of equipment owned or installed by the CITY. The CITY shall be responsible for reasonable repairs for plumbing, including clogged drains, and any and all other utility lines and facilities within the premises, unless otherwise agreed upon in writing. The CITY shall also be responsible to repair damage to the premises and/or replace any CITY owned property being used by CATERER pursuant to this agreement. However, CATERER will be responsible for repair of the premises, and equipment regardless of when the damage occurs if CATERER has left the premises unsecured or has otherwise acted or omitted to act in such a way as to have contributed to or intentionally caused such damage. 10.2. Prior to scheduling repairs and maintenance, the CITY shall coordinate with CATERER staff to ensure that work does not interfere with CATERER's operations. 11. Safety. Subject to the provisions of this agreement, CATERER shall immediately correct dangerous or defective conditions of the premises caused by or arising out of CATERER's use thereof, when CATERER determines such conditions exist, or if informed of such conditions by the CITY. In addition, the CATERER shall immediately report all injuries and any reported crimes occurring on the premises, as well as any other dangerous or defective conditions of the premises to the CITY and shall cooperate fully with the CITY in the investigation of all such injuries and criminal activity. 12. Operation and M anagement. 12.1. CATERER shall be responsible for operating and maintaining the concession and/or other service areas in an efficient and businesslike manner. CATERER shall maintain all equipment and conduct all operations in a safe and orderly manner and shall, at the written request of the CITY, withdraw from use of any equipment or cease any operations deemed to be unsafe or detrimental to the public welfare. 12.2. CATERER shall furnish courteous, efficient and quality service to meet the reasonable demands of CITY, its invitees, patrons, and CATERER's customers. CATERER shall control and is responsible for the conduct, demeanor and appearance of its officers, agents, employees, representatives, contractors and others while engaged in performance of the services. CATERER will provide tips certified staff to transact all functions related to Page 77 EXHIBIT A continued service of alcoholic beverages as outlined by Alcohol Beverage Control (ABC). CATERER also reserves the right to refuse service to guests appearing to exhibit behaviors indicating consumption resulting from being intoxicated. Upon objection from the CITY concerning the conduct, demeanor or appearance of any of CATERER's officers, agents, employees, representatives, guests or contractors, CATERER shall immediately take corrective action. 13. Use of Audiovisual E quipment and Décor. 13.1. CATERER agrees that it will not provide or authorize any person to provide entertainment of any kind, or to bring onto any CITY premises audio/visual equipment, lighting equipment, amplifiers, equipment, visual projectors, or p.a. systems, or similar equipment without the prior written consent of the CITY. 13.2. CATERER agrees that any upselling of equipment or decor elements for use by rental customers will be limited to the food and beverage displays and not cross over into general decor of the room itself unless requested, or otherwise authorized, by CITY in writing. CITY is the sole provider for any items contracted for events hosted on CITY's premises. In the event that a private event client requests additional design and decor not in CITY inventory, CATERER will provide recommendations for qualified service providers. CATERER will provide service and coordination of these service providers and any additional revenue opportunity will be included in revenue share with the CITY as outlined in section 3, "compensation" of the Agreement for Professional Services. 14. Quality of P roducts and S ervices. 14.1. In the course of discharging its responsibilities under this agreement, CATERER shall at all times ensure maintenance of the highest standards of quality in both the products offered for sale and in the service provided. 14.2. CATERER shall offer for sale only foods and beverages identified in the menus and that are of such quality as deemed acceptable by the CITY. All products shall be fresh and appealing in appearance. CITY shall have the right, always when employees or representatives of CATERER are present, and whether services are then being provided or not, to inspect food or beverages to be sold by CATERER and disapprove the service of any deemed not to meet the requirements of this agreement. In the event the CITY disapprove any product, that product shall be immediately removed from the premises. 14.3. CATERER shall provide prompt, courteous, efficient, and quality service to meet the reasonable demands of the CITY and patrons being served. CATERER shall furnish the services on a fair, equal and non-discriminatory basis to all patrons. CATERER shall conduct its business on the premises in an orderly, cooperative and proper manner so as not to annoy, disturb, disrupt, offend or otherwise interfere with on-going CITY activities or events. 14.4. CATERER shall always carry in stock adequate stock items, as is customary in the catering industry, to render good service to customers. All food and beverages sold or kept for sale Page 78 EXHIBIT A continued by the CATERER, shall be first class in quality, wholesome and pure, and shall conform to all federal, state and local food laws, ordinances and regulations in all respects. Except for price increases pursuant to Exhibit A Section 15, the prices to be charged for food and beverage items shall always be uniform and seasonal as set forth in the menus. No imitation, adulterated, misbranded or impure food or beverages shall be sold or kept for sale by the CATERER, and all food and beverage service items kept on hand by CATERER shall be stored and handled with due regard for sanitation and in compliance with all health regulations. 14.5. CATERER shall provide CITY with proof of any required health examinations of employees and inspections of facilities (but not personal medical information). CATERER will provide staff that have been trained in food safety. CATERER shall provide for the sanitary handling of all food and beverages and for the sanitary maintenance of the food service areas. 15. Pricing of P roducts and S ervices . 15.1. In providing the services, CATERER will serve a diverse range of patrons in a highly competitive market. The imposition of a non-competitive price structure for food or beverages would be detrimental to CITY patrons, and the CITY's reputation and potential for future business, and, ultimately, to the CATERER. Therefore, CATERER shall utilize its best efforts to competitively price food and beverages. 15.2. Because of the importance of competitive pricing, CATERER agrees to price all food and beverages at rates comparable to the prices of CATERERs providing similar services in San Bernardino County. CATERER shall provide for the consideration and selection of patrons, a wide range of standard menu items and pricing. All such menus and prices listed shall be submitted to the CITY in writing prior to being put into effect. CITY shall have ten working days to approve or disapprove prices proposed by CATERER or said prices shall be deemed approved and shall be included in the product list. Approved menus and price lists shall be printed by the CATERER at CATERER's own expense and made available to prospective patrons. 15.3. Contractor shall charge recipients of the services those charges set forth in the menus. Prices set forth in the menus may only be increased following not less than sixty (60) days prior, written notice to the CITY, together with documentation establishing an increase of cost incurred by the CATERER for the affected food and beverage item(s). Provided the CITY approves the requested increase in writing, the menus shall be deemed to be amended to reflect each approved increase. Unless otherwise approved by the CITY, within thirty (30) days of any five percent (5%) or greater price reduction affecting any item on the menu, CATERER shall notify the CITY and pass through such reduction to the current menus. 15.4. CITY intends that the standard menu items referenced above shall be considered as the minimum food and beverage items offered by the CATERER. Throughout the term of this agreement and to maintain continued variety, the CATERER shall regularly explore the feasibility and appropriateness of offering additional kinds of food and beverages and shall make recommendations to the CITY. Page 79 EXHIBIT A continued 16. Provision of F ood S ervices for P rivate E vents. 16.1. Subject to the agreed upon written schedule of services, the CATERER shall be authorized to offer and provide catering services for private events at CITY facilities. Such events may include, but are not limited to, business meetings, wedding receptions, birthday parties, and similar events as to comply with the CITY's policy for use/rental of CITY facilities. CATERER shall be authorized to customize menus according to the budgets of patrons and clientele in order to meet the separate needs of various customers including culturally specific cuisine options. The CITY reserves the right to review any specialized menu, in advance of use, to ensure compliance with the spirit and intent of this agreement. 17. CITY Events and P rograms. 17.1. CITY events and programs always have priority for use of CITY facilities including food service sites. If events require food service, the CITY reserves the right to provide its own service, however the CATERER is the exclusive food and beverage provider and permits and licenses from the county and ABC will require that in the event the CITY wishes to bring in outside food and beverage products or providers, it must ensure CATERER is satisfied with the providers ability to comply with county regulations for food and beverage handling, these requirements will not change for the CATERER or CITY. CATERER may also be given an opportunity to provide food service for CITY special events that are sponsored by CATERER, or at a deeply discounted rate. For any such CITY sponsored events, CATERER shall provide the services at no cost to CITY up to a net cost to the CATERER that will be determined in advance in writing. CITY shall pay CATERER for the cost of services that exceed the agreed upon amount, however, the CITY will receive a minimum of twenty-five percent (25%) discount off CATERER's base menu prices net staffing costs. 18. Provision of F ood S ervice Items. CATERER is responsible for providing all food service items such as utensils, plates, bowls and cups, napkins, and any other service items associated with providing the services. 19. Marketing, Advertising and P ublic Relations. The CITY is responsible for marketing its rental and other public use facilities in and upon CITY premises including the food and beverage service locations. CATERER may also create and use marketing materials that reference publicly available CITY facilities, subject to CITY's prior written approval. The CITY agrees to participate with CATERER to offer special promotions and publicity. 20. Performance E valuation . The CITY shall have the right (but not an obligation) to conduct an annual performance evaluation concerning CATERER's compliance and performance under this agreement. CATERER agrees to cooperate in the preparation of a written evaluation based thereon ("report") and to make available to the CITY its books and records and to supply other information reasonably needed by the CITY to prepare such report. The report shall include the following: 20.1. CATERER's compliance with this agreement. In the event of non-compliance, the report Page 80 EXHIBIT A continued shall set forth the nature and extent of the non-compliance, and what the CATERER needs to do to attain compliance. The purpose of the report is to improve performance and not establish grounds for termination provided, however, that nothing herein shall prevent the CITY from exercising any rights under section 4 of the Agreement for Professional Services based on facts discovered during this process. 20.2. Review of customer comments and complaints. CATERER agrees to make comment cards and on-line surveys regularly available to customers and to permit review of same by the CITY, and to cooperate with the CITY in preparing periodic customer satisfaction samplings. The review shall be in writing and CATERER and CITY agree to discuss the customer comments and complaints with the goal of resolving any problems therein raised. 20.3. Other items to be reviewed in each annual performance evaluation may include, but are not limited to, sufficiency of personnel, appearance and conduct of employees, upkeep and maintenance of facilities, equipment and furnishings, employee training as to their responsibilities under this agreement, and management and supervision. All CATERER employees will be of the same professional standards as all other facilities it provides for food staffing services. 21. CATERER's Policies and Procedures. 21.1. CATERER agrees within sixty (60) days of the effective date of this agreement to prepare in writing and file with the CITY a statement of its policies and procedures and to thereafter during the term of this agreement enforce and maintain the policies and procedures there set forth, or as hereafter amended and filed with the CITY. Said policies and procedures shall include: 21.1.1. A table of organization setting forth the responsibilities and duties of each person listed in the table of organization. A statement of applicable office hours. 21.1.2. An enumeration of equipment and furnishings provided by CATERER. 21.1.3. Description of staff training including alcohol service. 21.1.4. Closing procedures. 21.1.5. Building security procedures. 21.1.6. Money handling procedures. 21.1.7. Contracting procedures. 21.2. Said policies and procedures shall be consistent with the terms and provisions of this agreement and shall be subject to CITY approval, which shall not be unreasonably withheld or conditioned. 22. Waivers. 22.1. The waiver by CITY of any breach of any term, covenant, or condition contained shall not be deemed to be a waiver of such term, covenant, or condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained. The subsequent acceptance of fees hereunder by CITY shall not be deemed to be a waiver of any preceding breach by CATERER of any term, covenant, or condition of this agreement, other than failure of CATERER to pay the concession Page 81 EXHIBIT A continued fees so accepted and mutually agreed upon, regardless of CITY's knowledge of such preceding breach at the time of acceptance of such concession fees, nor shall any failure on the part of CITY to require or exact full and complete compliance with any of the covenants and conditions of this agreement be construed as in manner changing the terms hereof, nor shall any failure on the part of CITY to require or exact full and complete compliance with any of the covenants and conditions of this agreement be construed as in manner changing the terms hereof, nor shall the terms of this agreement be changed or altered in a manner whatsoever other than by written agreement of CITY and CATERER. 23. Number of E mployees. CATERER, with concurrence of the CITY, shall provide and supervise an adequate number of employees to render good service and perform necessary maintenance. 24. Uniforms. CATERER employees shall be in uniform while working. Uniforms shall be subject to the approval of CITY. CATERER shall always enforce dress code and uniform codes its employees are working on CITY premises. Employees will always wear a name badge. Employees shall also adhere to the CITY's employee policies regarding tattoos and piercings. All employee standards per premier food services standards will be adhered to and consistent with all Premier Food Service facilities. 25. Hours. The services shall be provided during hours that are set forth in an agreed-upon written schedule available to the public, which will be updated as necessary. CATERER has the right to suspend performance of services outdoors during inclement weather. CATERER will make its best efforts to provide alternative solutions in the event of inclement weather, including relocation of the food service within an indoor location. 26. Disorderly Persons . The CATERER shall conduct its business in a quiet, orderly manner to the satisfaction of the CITY. The CATERER agrees not to serve alcohol to any loud, boisterous, disorderly, or intoxicated persons. 27. Laws and O rdinances. CATERER shall conduct its activities in accordance with all local, state and federal laws, ordinances, rules and regulations. CATERER shall be strictly responsible for ensuring its employees' compliance with this section and all other provisions of this agreement. Any violation of law or of the terms hereof by any officer or employee of CATERER shall be deemed to be a violation of the CATERER. 28. Non -discrimination . CATERER shall not discriminate against any person in hiring or rendering of the services, based on race, color, creed, religion, gender, national origin, ethnicity, ancestry, sexual preference, marital status, age or disability. 29. License and P ermits . 29.1. CATERER shall, at its own expense, obtain all licenses and permits required by any governmental agency for the performance of the services hereunder, including the appropriate ABC license, food handler's certification, and tips certification, and shall keep such permits and licenses in full force and effect during the term of this agreement. The ABC license and all employees' food handler's certifications shall be displayed in locations approved by the CITY. 29.2. Once a letter grade is assigned by the San Bernardino County health department, it must Page 82 EXHIBIT A continued also be posted in a location approved by the CITY. 29.3. Copies of all necessary or required permits, certificates and licenses are to be submitted to CITY for verification. CATERER shall immediately notify CITY in writing, if a required permit, license or insurance is revoked, terminated, cancelled or suspended during the term of this agreement. The licenses, certificates and permits to be secured by CATERER shall include, but not be limited to: 29.3.1. CITY of Rancho Cucamonga business license. 29.3.2. California state board of equalization seller's permit. 29.3.3. Certificate of insurance as required in this agreement. 29.3.4. ABC license appropriate for the services. 29.3.5. Proof of offsite health license. 29.4. CATERER shall notify CITY immediately if any inspecting agency is on the premises and notify the CITY in writing, of any violations or citations from the county of San Bernardino health department, ABC or any other governmental agency having jurisdiction. CATERER shall advise CITY within twenty- four (24) hours of such notice what corrective action CATERER is taking. 30. Assignment and Subletting. CATERER shall not assign or attempt to convey any interest in CITY premises or any part thereof or allow the same to be used or occupied by any other person or for any other use than herein specified, nor assign any part of this agreement without prior written consent of the CITY. CATERER shall not transfer, assign, or in any manner attempt to convey any of the rights or privileges herein granted without the prior written consent of the CITY. Excepting only authorized construction activities, CATERER shall not subcontract any required performance hereunder without CITY's prior written consent. Neither this agreement nor the rights herein granted shall be assignable or transferable by any process or proceedings in any court or by exhibit, execution, proceedings in solvency, or receivership proceedings. In the event of the insolvency or bankruptcy, either voluntary or involuntary, of the CATERER, the CITY may immediately terminate this agreement, in which event all rights of CATERER hereunder shall immediately cease and terminate, and it or its representatives shall immediately deliver up possession and all sums owing, to the CITY. Page 83 ATTACHMENT A ADDITIONAL PERFORMANCE REQUIREMENTS 1. Bar Service. 1.1. As part of the Services, CATERER will provide at no additional cost to CITY discounted cash bar service during ticketed and non-ticketed public performances and events at the Victoria Gardens Cultural Center. Complimentary is defined as CITY's release from expenses incurred through labor, product costs and equipment necessary for CATERER to execute the service. Ticketed and non-ticketed public performances and events include performances inside the Lewis Family Playhouse during pre-show seating periods (1 hour prior to advertised curtain/start time), intermissions (ranging from 15 to 20 minutes at select performances) and performances in the Bank of America Imagination Courtyard. Scheduling of cash bar service is at the discretion of CITY. Upon scheduling of cash bar service, CITY and CATERER will determine the number of cash bar service stations that will be available on a per performance basis. There will be no additional charge to CITY if more than one cash bar service station is required to meet the service standards of CITY or its guests to provide timely beverage service. The number of cash bar service stations will be determined by the type of event, anticipated attendance, intended/expected audience (adult vs. youth), length of seating period and intermission. CATERER agrees to meet all reasonable service standards of CITY as previously identified in this Agreement in its execution of any bar service. 1.2. CATERER will provide CITY with a list of offerings in advance consisting of well and premium alcoholic beverages obtained through its current relationships with beer, wine and spirits purveyors that the CATERER currently works with. CITY must approve all offerings at CATERER's cash bar service station a minimum of ten (10) business days prior to scheduled cash bar service. 1.3. CATERER's beverage menu will offer only high-quality beer and wine and not standard store-bought brands. Additional beverages served must be first approved by CITY ten (10) business days prior to scheduled cash bar service. CATERER may at any time propose to CITY service delivery methods under which service to guests can be maximized and made more efficient. CITY reserves the right to approve any such delivery methods outside of standard service methods ten (10) business days prior to scheduled cash bar service. 1.4. CATERER agrees to provide all scheduled cash bar service stations with cash and credit card processing capabilities. 1.5. CATERER agrees that all beverage servers will possess the proper licenses and/or certifications as required by law, including San Bernardino County and the State of California, in order to lawfully provide bar service. CATERER also agrees that it will carry all permits and licenses required by law, necessary to legally execute such services. 2. Concessions Requirements. Page 84 ATTACHMENT A 2.1. CATERER will serve as concessionaire under this Agreement and will operate as such out of the CITY's Cultural Center Cafe space. As concessionaire, CATERER will provide suitable and quality food and beverage offerings during pre-show seating periods and intermissions at both ticketed and non-ticketed public performances and events including those inside the Lewis Family Playhouse and/or the Bank of America Imagination Courtyard. As concessionaire, CATERER will work with CITY to create appropriate menus and pricing, all of which will be subject to approval by CITY. CATERER reserves the right to change items on the menu that are not popular, in demand or are not selling well. CATERER will also maintain and keep all product and product inventory, and the Cultural Center Cafe space, inspection ready at all times, and shall adhere to the service standards of the CITY and those of the County of San Bernardino's Department of Environmental Health. 2.2. CATERER will provide cashiers at its sole expense. CITY reserves the right during events to reconcile receipts at any time the Services are being performed, or as arranged. CATERER is expected to be present as concessionaire at all advertised events unless mutually agreed by CATERER and City that CATERER would not be required. Except as otherwise expressly provided herein, no cost or expense related to CATERER's Services shall be billed to the CITY. Designation and number of areas required to perform the Services in a manner consistent with CITY's expectations for service delivery and efficiency standards are at the discretion of CITY. 2.3. CATERER agrees that all of the concession operations will have cash and credit card processing capabilities. CATERER agrees that twenty-five percent (25%) of all gross food and non-alcoholic beverage sales will be paid monthly to the City of Rancho Cucamonga. 2.4. CATERER agrees that all persons providing concessionaire service on behalf of CATERER will possess the proper licenses and/or certifications required by law including San Bernardino County and the State of California, in order to lawfully perform such services. CATERER also agrees that it will carry the proper licenses required by law to execute such services. 3. Equipment List. 3.1. The following equipment is owned by the CITY and may be used by CATERER throughout the term of this Agreement, as arranged per event between CITY and CATERER. Any additional equipment on CITY premises is not available for use by CATERER unless otherwise approved in writing by the CITY. 3.1.1. Dual Refrigerator/ Freezer Unit (Kitchen) 3.1.2. Single Refrigerator Unit (Kitchen) 3.1.3. Stovetop Oven (Kitchen) 3.1.4. Dual Bunn Coffee Maker (Cafe) 3.1.5. Double Clear-Door Refrigerator Unit (Cafe) 3.1.6. Clear-Door Freezer Unit (Cafe) 3.1.7. Miniature Double Clear-Door Refrigerator Unit (Cafe) 3.1.8. Commercial NSF Microwave (Cafe) Page 85 ATTACHMENT A 3.1.9. Stainless Steel Preparation Sink (Cafe) 3.1.10. 3-Station Dishwashing Sink Unit (Cafe) 3.1.11. FETCO Single Unit Iced Tea Brewer (Cafe) Page 86 ____________ Vendor Initials PSA without professional liability insurance (contractor) Page 25 Last Revised: 05/22/14 ATTACHMENT B AUTHORIZED STORAGE AREAS As agreed upon in writing by CITY and CATERER, within the kitchen and cafe, areas will be designated for exclusive use of the CATERER. Other areas available upon mutual agreement in writing. CATERER shall maintain all storage areas in inspection- ready condition and in adherence to applicable standards established by the San Bernardino County Health Department and CITY. Page 87 ____________ Vendor Initials PSA without professional liability insurance (contractor) Page 26 Last Revised: 05/22/14 ATTACHMENT C DESIGNATED CONCESSION SERVICE LOCATIONS As required by Alcoholic Beverage Control (ABC) the following maps identify the areas outlined for concession and bar service. Specific Food Service Sites include Celebration Hall, Lewis Family Playhouse, Main Street Lobby, Bank of America Imagination Courtyard, Arbor Court, Paul A. Biane Library, Randall Lewis Second Story and Beyond, Black Box Theater, and attached Outdoor Patios. Other Food and Beverage locations may be utilized from time to time, the provisions of this Agreement shall fully apply to services provided in such locations. Advance written approval is required from the CITY. Page 88 Page 89 Area of Service Portable Cart (Beer, Wine, Spirits) Page 90 Area of Service Portable Cart (Beer, Wine, Spirits) Page 91 Area of Service Portable Cart (Beer, Wine, Spirits) Page 92 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Jennifer Gracia, Deputy City Manager Nathan Hunt, Community Services Director Ted Morales, Community Services Superintendent Jonathan Hilton, Management Analyst I SUBJECT:Consideration to Approve a Single Source Professional Services Agreement Between the City of Rancho Cucamonga and Clair Global Integration LLC for Epicenter Stadium Audio Equipment Replacement and Programming Services in an Amount of $123,986.33, Plus Contingency in the Amount of $11,013.67 for a Total Amount Not-to- Exceed of $135,000.00. (CITY) RECOMMENDATION: Staff recommends that the City Council approve a single source professional services agreement between the City of Rancho Cucamonga and Clair Global Integration LLC for Epicenter Stadium audio equipment replacement and programming services in an amount of $123,986.33, plus contingency in the amount of $11,013.67 for a total amount not-to-exceed of $135,000.00. BACKGROUND: The City of Rancho Cucamonga has invested in professional-grade audio-visual (A/V) systems at several municipal facilities, including Epicenter Stadium, Council Chambers, the Police Department’s Real-Time Information Center, and other key City locations. These systems support public meetings, emergency operations, event programming, and other essential municipal functions. Clair Global Integration LLC. designed and installed several of the City’s integrated A/V systems and currently provides preventative maintenance and corrective support services under Professional Services Agreement No. 2024-155. That ongoing maintenance agreement remains in place as a separate contract for service and support. As part of its ongoing work, Clair Global assessed the Epicenter Stadium sound system and identified critical components within the system that have exceeded their useful life, are no longer supported by the manufacturer, and are presently malfunctioning. Staff determined that replacement of these components is necessary to reduce the risk of system failure and to maintain reliable operations for events, announcements, and other stadium activities. Based on these findings, staff included the Epicenter Stadium sound system project in the Major Projects Program for FY 2025/26, and funding was approved as part of the adopted budget. Page 93 Page 2 3 4 3 8 ANALYSIS: The proposed project consists of replacement of key audio equipment and associated programming services for the Epicenter Stadium sound system. The work includes replacement of the stadium’s central audio processing unit and four (4) primary loudspeaker arrays, together with removal, installation, integration, calibration, testing, commissioning, and related hardware, software, and programming services. The proposed scope also includes a three (3) year warranty for the replacement equipment and associated work. During FY 2024/25, in connection with the City’s existing maintenance agreement with Clair Global, the maintenance-related repair and replacement of the Epicenter sound system was identified as a distinct project with its own defined scope, compensation, deliverables, and warranty obligations. This project-specific agreement will be administered to Clair Global through single-source procurement based on the vendor’s specialized knowledge of and familiarity with the City’s existing audio/visual infrastructure, the need to ensure compatibility and standardization with the current system’s programming and infrastructure, and the operational benefit of reducing downtime while mitigating the risk of system incompatibility and failure. Upon approval, Staff will proceed with execution of the project-specific agreement with Clair Global and coordinate scheduling, installation, integration, testing, and commissioning of the replacement sound system components. Completion of this work will restore reliable stadium audio performance, improve system compatibility and functionality, and provide warranty-backed support for continued operations. FISCAL IMPACT: There is no additional fiscal impact to the General Fund. The total project cost of $135,000 is already approved and budgeted in FY 2025/26 as part of the Community Services Department’s Major Projects Program. Funding is available in the Capital Reserve Fund under account number F025 | CC401 | SC7003 | PID-2189-025. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item aligns with the City Council’s core value of relentless pursuit of improvement. ATTACHMENTS: Attachment 1 – Professional Services Agreement & Additional Scope of Services Attachment 2 – Single Source Justification Memorandum Page 94 PSA with professional liability insurance (Design) Page 1 Last Revised: 01/11/2018 AGREEMENT FOR DESIGN PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 6th day of May, 2026, by and between the City of Rancho Cucamonga, a municipal corporation (“City”) and Clair Global Integration LLC., a Audio/Visual Equipment Provider and Installer (“Consultant”). RECITALS A.City has heretofore approved and accepted a single/sole source justification memorandum for Consultant to perform the following design professional services: identify, remove, replace, integrate and program audio/visual equipment at the Quakes Stadium (“the Project”). B.Consultant has submitted a proposal to perform the professional services described in Recital “A”, above, necessary to complete the Project. C.City desires to engage Consultant to complete the Project in the manner set forth and more fully described herein. D.Consultant represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1.Consultant’s Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Consultant to perform all technical and design professional services described in Recitals “A” and “B” above, including, but not limited to that the Consultant shall provide all labor, equipment, materials, engineering, project management, site supervision, installation, programming, commissioning, training, and record documentation necessary to deliver a complete and fully functional system, all as more fully set forth in the Consultant’s proposal, dated 04/09/2026 and entitled “Scope of Work”, attached hereto as Exhibit “A”, and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Consultant are set forth in the Scope of Work and are referred to herein as “the Services.” In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. ATTACHMENT 1 Page 95 PSA with professional liability insurance (Design) Page 2 Last Revised: 01/11/2018 1.2 Revisions to Scope of Work. Upon request of the City, the Consultant will promptly meet with City staff to discuss any revisions to the Project desired by the City. Consultant agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Consultant’s compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Consultant by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City’s City Manager without amendment. 1.3 Time for Performance. Consultant shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a “Schedule of Performance”, if such Schedule is attached hereto as Exhibit “B”. 1.4 Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Consultant represents that Consultant, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of services, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the City Representative. 2.Term of Agreement. This Agreement shall become effective upon mutual execution by both parties (the “Effective Date”) and shall remain in effect until completion of the Project, unless earlier terminated in accordance with the terms of this Agreement. No work shall be performed, and no services or goods shall be provided, until this Agreement has been fully executed and all applicable requirements have been satisfied. Page 96 PSA with professional liability insurance (Design) Page 3 Last Revised: 01/11/2018 3. Compensation. 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Consultant shall not exceed One-Hundred-Thirty-Five-Thousand ($135,000), including all out of pocket expenses, unless additional compensation is approved by the City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Consultant be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Consultant for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Consultant shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Consultant in writing within ten (10) business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Consultant relating to services hereunder shall be available for review and audit by the City. 5.Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City’s representative shall be Ted Morales, or such other person as designated in writing by the City (“City Representative”). It shall be Consultant’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Consultant shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Consultant Representative. For the purposes of this Agreement, Derek Lewis is hereby designated as the principal and representative of Consultant Page 97 PSA with professional liability insurance (Design) Page 4 Last Revised: 01/11/2018 authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Consultant’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Consultant’s Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Consultant’s Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. Consultant may not change the Responsible Principal without the prior written approval of City. 6.Consultant’s Personnel. 6.1 All Services shall be performed by Consultant or under Consultant’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City’s Municipal Code. 6.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Consultant shall be responsible for payment of all employees’ and subcontractors’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Consultant shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7.Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Consultant in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, “Work Product”), are considered to be “works made for hire” for the benefit of the City. Upon payment being made, and provided Consultant is not in breach of this Agreement, all Work Product shall be and remain the property of City without Page 98 PSA with professional liability insurance (Design) Page 5 Last Revised: 01/11/2018 restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Consultant. In the event of the return of any of the Work Product to Consultant or its representative, Consultant shall be responsible for its safe return to City. Under no circumstances shall Consultant fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Consultant and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City’s reuse of the Work Product for any purpose other than the Project, shall be at City’s sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Consultant shall be deemed to grant and assign to City, and shall require all of its subcontractors to assign to City, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Consultant shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Consultant shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City’s use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City’s use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement. Page 99 PSA with professional liability insurance (Design) Page 6 Last Revised: 01/11/2018 8.Status as Independent Contractor. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. 9.Confidentiality. Consultant may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Consultant to defend itself from any legal action or claim. 10.Conflict of Interest. 10.1 Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 10.2 Consultant further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or Page 100 PSA with professional liability insurance (Design) Page 7 Last Revised: 01/11/2018 to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Consultant has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in subsection 10.1. 11.Indemnification. 11.1 Design Professional Services. To the fullest extent permitted by law, the Consultant shall, at its sole cost and expense, indemnify, defend, and hold harmless the City, its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees” in this Section 11.0), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, stop notices, and losses of any nature whatsoever, including fees of accountants and other professionals, and all costs associated therewith, and reimbursement of attorneys’ fees and costs of defense (collectively “Claims”), whether actual, alleged or threatened, to the extent arising out of, pertaining to, or relating to, in whole or in part, the negligence, recklessness or willful misconduct of the Consultant, and/or its officers, agents, servants, employees, subcontractors, contractors or their officers, agents, servants or employees (or any entity or individual for which or whom the Consultant shall bear legal liability) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined in California Civil Code § 2782.8(c). The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement. Notwithstanding the foregoing and as required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is charged to Consultant exceed Consultant’s proportionate percentage of fault. 11.2 Other Indemnities. With respect to claims and liabilities which do not arise in connection with the performance of professional services by a “design professional”, as that term is defined in California Civil Code Section 2782.8(c), including, but not limited to, those claims and liabilities normally covered by commercial general and/or automobile liability insurance, and to the maximum extent permitted by law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, stop notices, and losses of any nature whatsoever, including fees of accountants, attorneys and other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Damages”), in law or equity, whether actual, Page 101 PSA with professional liability insurance (Design) Page 8 Last Revised: 01/11/2018 alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or their officers, agents, servants or employees (or any entity or individual for which or whom Consultant shall bear legal liability) in the performance of this Agreement, except to the extent the Damages arise from the active or sole negligence or willful misconduct of any of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Damages with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs as they are actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement. . 11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.4 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant. 11.5 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against Consultant shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. 12.Insurance. 12.1 Liability Insurance. Consultant shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Consultant, and/or its agents, representatives, employees and subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1)Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). Page 102 PSA with professional liability insurance (Design) Page 9 Last Revised: 01/11/2018 (2)Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3)Worker’s Compensation insurance as required by the State of California, and Employer’s Liability Insurance. (4)Professional Liability insurance in a form approved by the City, having an extended reporting period of not less than three (3) years after completion of the Services which shall provide protection against claims of professional negligence arising out of Consultant’s performance of the Services and otherwise complying with all applicable provisions of this Section 12. The policy shall be endorsed to include contractual liability to the extent insurable. 12.3 Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1)Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3)Employer’s Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers’ Compensation Insurance in the amount required by law. (4)Professional Liability: $1,000,000 per claim/aggregate. (5)The Insurance obligations under this agreement shall be the greater of (i) the Insurance coverages and limits carried by the Contractor; or (ii) the minimum insurance requirements shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement. 12.4 Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the Page 103 PSA with professional liability insurance (Design) Page 10 Last Revised: 01/11/2018 limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1)The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; and/or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured. (2)For any claims related to this Agreement, Consultant’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City or officials. Any insurance or self- insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be excess of Consultant’s insurance and shall not contribute with it. (3)Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. (4)Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after 30 days prior written notice by first class mail has been given to City (ten (10) days prior written notice for non-payment of premium). Consultant shall provide thirty (30)days written notice to City prior to implementation of a reduction of limits or material change of insurance coverage as specified herein. Page 104 PSA with professional liability insurance (Design) Page 11 Last Revised: 01/11/2018 (5)Each insurance policy, required by this clause shall expressly waive the insurer’s right of subrogation against City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6)Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating Guide. (7)Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8)Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9)Contractor shall provide any and all other required insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage. Prior to commencing performance under this Agreement, the Consultant shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2)Worker’s Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Consultant commences performance. If performance of this Agreement shall extend beyond one year, Consultant shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor’s work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub- subcontractor. Page 105 PSA with professional liability insurance (Design) Page 12 Last Revised: 01/11/2018 13. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation that City might require. City shall compensate Consultant for any litigation support services in an amount to be agreed upon by the parties. 14.Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Consultant. In the event City exercises its right to terminate this Agreement, City shall pay Consultant for any services satisfactorily rendered prior to the effective date of the termination, provided Consultant is not then in breach of this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Consultant may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15.Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Consultant’s and City’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: Mr. Ted Morales Community Services Superintendent 10500 Civic Center Drive Rancho Cucamonga, CA 91730 If to Consultant: Mr. Derek Lewis Account Executive 2425 Auto Park Way Escondido CA, 92026 16.Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, Page 106 PSA with professional liability insurance (Design) Page 13 Last Revised: 01/11/2018 subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17.Assignment and Subcontracting. Consultant shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Consultant’s obligations hereunder without City’s prior written consent. Except as provided herein, any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18 Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Consultant performs the Services. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19.Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20.Attorney’s Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney’s fees and costs of experts. 21.Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material Page 107 PSA with professional liability insurance (Design) Page 14 Last Revised: 01/11/2018 discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22.Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23.Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24.Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Clair Global Integration LLC. By: ________________________________ Michael Martin Date _______________________________ Title City of Rancho Cucamonga By:________________________________ L. Dennis Michael Date _______________________________ Title By: ______________________________ Name Date ______________________________ Page 108 PSA with professional liability insurance (Design) Page 15 Last Revised: 01/11/2018 EXHIBIT A SCOPE OF SERVICES (Full Scope of Services Provided by Consultant on Next Page) Page 109 C L A I R G L O B A L I N T E G R A T I O N City of Rancho Cucamonga-Quakes Stadium 4/9/2026 ATTACHMENT 2 Page 110 C L A I R G L O B A L I N T E G R A T I O N Proposal HQ: 2425 Auto Park Way, Escondido CA, 92026 | P: +1 760 737 3900 W: www.sound-image.com/integration Project #: 50594 4/9/2026 City of Rancho Cucamonga 10500 Civic Center Dr Rancho Cucamonga, CA 91730 Attn: Ted Morales RE: Quakes Stadium AV Refresh Dear Ted, On behalf of Clair Global Integration, thank you fo r the opportunity to provide a proposal to upgrade the AV systems at Quakes Stadium. As part of the projec t team, Clair Global Integration will fold into the construction process to ensure project milestones are met and the audiovisual technology systems are coordinated from start to finish. Clair Global Integration consists of Clair Data Ser vices, Eighth Day Sound, Pro Media Audio Video, and Sound Image. These business units specialize in pr oviding integrated technology solutions for large- scale, engineering-intense construction projects ac ross a wide range of environments including performance venues, sports facilities, corporate he adquarters, and houses of worship. For over fifty years, Clair Global Integration has been working wi th architects, owners, and general contractors to produce innovative, high impact and cost-effective solutions. Clair Global Integration is renowned for our service, project management, construction aptit ude, and installation delivered in time and on budget, along with an extraordinary safety record and continuous personal attention to detail before, during, and after every project. Company staff have built a lasting reputation on pr oblem-solving, and applying creative, passionate attention to detail. The company legacy is steeped in entertainment audio and video production where the most discerning standards for quality are the n orm. More about Clair Global can be found at: www.clairglobal.com Sincerely, Derek Lewis Account Executive Clair Global Integration Page 111 C L A I R G L O B A L I N T E G R A T I O N Proposal HQ: 2425 Auto Park Way, Escondido CA, 92026 | P: +1 760 737 3900 W: www.sound-image.com/integration Project #: 50594 CO N TE NT S Project Justification .................................................................................................................................... 4 Scope of Work .............................................................................................................................................. 4 Scope of Services ........................................................................................................................................ 5 Clarifications ................................................................................................................................................ 5 Pricing Summary ......................................................................................................................................... 6 Bill of Materials ............................................................................................................................................ 7 Page 112 C L A I R G L O B A L I N T E G R A T I O N Proposal HQ: 2425 Auto Park Way, Escondido CA, 92026 | P: +1 760 737 3900 W: www.sound-image.com/integration Project #: 50594 P R O J E C T J U S T I F I C A T I O N The intent of this upgrade is to replace all discon tinued and non-functioning equipment with modern replacements to extend the AV system’s life for ano ther 5-7 years. The current Biamp Nexia CS digital audio processors are end of life and no longer supported by the manufacturer. If these fail, the audio system woul d be non-functional until a new system was installe d. There are three (3) Biamp wall panel controller tha t are also end of life and no longer supported by t he manufacturer. The Crestron control system is end of life and no l onger supported by the manufacturer. Two (2) QSC amplifiers are end of life and no long er supported by the manufacturer. The AV system network switches are end of life and no longer supported by the manufacturer. Four (4) of the existing pole speakers have experie nced many repairs over the years and it is recommen ded that they be replaced. Existing amplifiers and cab ling to be reused. S C O P E O F W O R K 1. Replace the current Biamp audio processing and Cres tron control system with a new Q-SYS ecosystem which combines audio processing and contr ol into one system. The Biamp Nexia CS (3) will be replaced by one Q-SYS Core110F. 2. The Biamp Select/Volume 8 (2) and Red-1 wall contro llers with Q-SYS Axon C1 wall controllers. 3. Replace the two Crestron touch panels with a new Q -SYS 7” and 10” touch panel. 4. Provide two new Netgear network switches to replace the old network switches. 5. Replace two QSC amplifiers with new Crown Audio amp lifiers. The new amplifiers are the same series as all other amplifiers onsite, so now there will be one consistent amplifier brand. 6. Program the new Q-SYS system and update the user in terface as required. 7. Remove four (4) existing pole speakers and install four (4) new Community R2-694Z speakers. 8. Replace one (1) existing JBL garden speaker with on e (1) new JBL Control 88M. Page 113 C L A I R G L O B A L I N T E G R A T I O N Proposal HQ: 2425 Auto Park Way, Escondido CA, 92026 | P: +1 760 737 3900 W: www.sound-image.com/integration Project #: 50594 S C O P E O F S E R V I C E S 1. Equipment & Materials a. Provide all required equipment and materials to ens ure a 100% functional system. 2. Engineering a. Develop record documentation for the system includi ng wiring diagrams, rack elevations, etc. 3. Project Management & Site Supervision 4. Installation 5. Programming, Commissioning & Training 6. One (1) year labor warranty and a three (3) year ma nufacturer's equipment warranty C L A R I F I C A T I O N S 1) All electrical branch circuits, panel boards, break ers, transformers, and grounding are to be provided and installed by others, if required. We believe all current infrastructure can be re-used. 2) New cable pathways, conduit, junction boxes, etc. a re not included. 3) Building Modifications of any kind are not included to mount displays, or other devices to. This inclu des, but is not limited to, wall/ceiling backing, primar y steel, other primary points or structures for dev ices to mount to or hang from, and repair to any fire treat ment. 4) Any patching, painting, modifications to furniture and/or walls/ceilings to be provided by others. 5) All non-AV data drops, data patch panels, data patc hing, network switches, network configuration, etc. is to be provided and installed by others. 6) Pricing includes one mobilization and standard work hours only. a) If multiple mobilizations or overtime are/is requir ed due to delays caused by others it will be provided at an additional charge. 7) Payment and performance bonds are not required. 8) Sales tax is included. 9) Prevailing wage rates are not required. Page 114 C L A I R G L O B A L I N T E G R A T I O N Proposal HQ: 2425 Auto Park Way, Escondido CA, 92026 | P: +1 760 737 3900 W: www.sound-image.com/integration Project #: 50594 P R I C I N G S U M M A R Y Description Price Equipment & Materials $ 38,090.50 Engineering $ 12,977.75 Installation $ 22,863.45 Project Management & Site Supervision $ 7,380.00 Programming, Testing & Commissioning $ 34,950.00 Training $ Included Freight and Rentals $ 5,087.32 Sales Tax (7.75%) $ 2,637.31 LUMP SUM $123,986.33 Page 115 C L A I R G L O B A L I N T E G R A T I O N Proposal HQ: 2425 Auto Park Way, Escondido CA, 92026 | P: +1 760 737 3900 W: www.sound-image.com/integration Project #: 50594 B I L L O F M A T E R I A L S Core Processor QSC Core 24F 1 Q-SYS peripheral providing 4 mic/line inputs QSC QIO-ML4i 4 Q-SYS peripheral providing 4 line outputs. QSC QIO-L4o 4 Q-SYS Core 110 UCI Deployment Software License, Perpetual QSC SLQUD-110-P 1 Q-SYS Core 110 Scripting Engine Software License, Perpetual. QSC SLQSE-110-P 1 Q-SYS Software-based Dante 32x32 Channel (16x16 Flows) License, Perpetual. QSC SLDAN-32-P 1 Q-SYS 10.1” PoE Touch Screen Controller for In-Wall Mounting. QSC TSC-101-G3 1 Q-SYS 7” PoE Touch Screen Controller for In-Wall Mounting. QSC TSC-70-G3 1 Single gang US, IP Wall Controller, PoE QSC Axon C1 3 2 CH, 300w Network Amplifier Crown DCI 2|300N 1 2 CH, 1250w Network Amplifier Crown DCI 2|1250N 1 24x1G PoE+ 300W 2x1G and 4xSFP Managed Switch Netgear GSM4230P 2 CAT6 Cable Belden 2412 1 Misc Installation Materials CGI Misc 1 Two-Way 8 inch (200mm) Coaxial Mushroom Landscape Speaker JBL Control 88M 1 EN R2-694Z with EN 54-24 certification Community R2-694Z 4 PoleStar, Pole adapter for 6 Dia. poles, Adaptive Tech PM-MOUNT-6UP-G 4 PoleStar, Band Kit, 90 w/clamp, SS, Pair Adaptive Tech PM-BAND-90 4 Safety Cable, 3/16X30-SS 470 lb WLL Adaptive Tech SC-188-30-SS 4 Misc Installation Materials CGI Misc 1 P A Y M E N T T E R M S 50% deposit prior to ordering equipment Monthly progress payments Page 116 Docusign Envelope ID: 507B7D65-6EBB-4A6D-A35D-9A6EE93BEDF9 ATTACHMENT 2 Page 117 Docusign Envelope ID: 507B7D65-6EBB-4A6D-A35D-9A6EE93BEDF9 4/1/2026 | 9:15 AM PDT Page 118 Docusign Envelope ID: 507B7D65-6EBB-4A6D-A35D-9A6EE93BEDF9 Page 119 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Jennifer Hunt Gracia, Deputy City Manager Michael Parmer, Engagement and Special Programs Director SUBJECT:Consideration to Approve Amendment No. 1 of Professional Services Agreement 2025-067 with Willdan Engineering for Consulting Services on the City Electric System Infrastructure Extending the Agreement Terms and Contract Amount for a Not-to-Exceed $172,800 from the Purchased Power Account (Fund 705). (CITY) RECOMMENDATION: Staff recommends the City Council approve amendment no. 1 of Professional Services Agreement 2025-067 with Willdan Engineering for consulting services on the City Electric System Infrastructure exercising the first option to renew for an additional year and increasing the total compensation from $172,800 to $345,600. BACKGROUND: A vacancy in staffing at the professional management level within the Rancho Cucamonga Municipal Utility (RCMU) has created a skills and technical knowledge gap in the division. While this vacancy was filled in early Fiscal Year 2025/2026, electric utilities are highly regulated and require specialized expertise to navigate and interpret regulations, oversee power resource requirements and schedule power resource needs, review electrical utility rate structures, and more. Further, there are critical upcoming projects that need specialized knowledge to ensure they are supported from design through construction. One such project is the development of a second substation. RCMU’s first substation was built in 2003 when RCMU first began providing electric services to customers. The current substation is approaching its capacity limit and building a second substation will allow RCMU to accommodate future growth. ANALYSIS: For over 30 years, Willdan Engineering has assisted over 90 local governments and utilities to deliver energy efficiency, load capacity procurement, new construction, and demand response. Willdan runs electric utility operations primarily on the east coast of the United States; however, they have an extensive network of utility experts that they can leverage to meet the needs of RCMU. Contracting with Willdan Engineering will enable RCMU to continue to leverage their expertise in the operation and maintenance of RCMU’s electric system infrastructure, provide input and direction on utility system extensions (such as the second substation), advise on RCMU’s upcoming electrical utility rate structure for the forthcoming electric substation, and will advise City staff on utility division business and work plans to meet City goals and objectives. Page 120 Page 2 3 4 6 0 On May 21, 2025, the City entered into a contract with Willdan Engineering to provide the City and Rancho Cucamonga Municipal Utility consulting services on the City Electric System Infrastructure. The original agreement terms were for one (1) year with the option to renew in one (1) year increments to a total of three (3) years. This will be the first option to renew, extending the contract an additional year from May 22, 2026 through May 21, 2027, and increasing the total not-to-exceed compensation under the agreement to $345,600. FISCAL IMPACT: COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: ATTACHMENTS: Page 121 ATTACHMENT 1 AMENDMENT NO. 1 to Professional Services Agreement (CO# 2025-067) between Willdan Engineering (hereinafter “Consultant”) and City of Rancho Cucamonga (hereinafter the “City”) This Amendment No. 1 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2025-067, to incorporate the following: The above mentioned PSA has been in effect for one (1) year and the Consultant and City mutually agree to extend the Agreement for one (1) year. This Amendment serves as the City exercising its first one (1) year option, extending the Agreement Term Date to May 21, 2027. This is the first one (1) year option of a total of three (3) one (1) year increment extensions pursuant to Agreement CO#2025-067 Section 2. Term of Agreement. Section 3.1 Compensation. City shall compensate Consultant as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Consultant shall not exceed $345,600. All other Terms and Conditions of the original Agreement CO# 2025-067, will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. Please return two (2) original signed copies to the City no later than 06/04/2026. The City will process both copies for signature and provide Consultant with one (1) fully executed copy of the Amendment. 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Cox, City Manager INITIATED BY:Julie A. Sowles, Deputy City Manager Jevin Kaye, Finance Director Rick Flinchum, Deputy Finance Director SUBJECT:Consideration to Approve Amendment No. 3 of Contract Number 2025-026 with Eide Bailly, LLP for an Amount Not-to-Exceed $1,070,000 to Continue to Provide Accounting and Financial Consulting. (CITY) RECOMMENDATION: Staff recommends the City Council approve Amendment No. 3 of Contract Number 2025-026 with Eide Bailly, LLP for an amount not to exceed $1,070,000 to continue to provide accounting and financial consulting services on a limited term basis, focused on completing critical financial stabilization efforts and transitioning responsibility to City staff. BACKGROUND: Over the last two years, the City’s Finance Department has experienced significant turnover in key leadership and technical positions, resulting in gaps in institutional knowledge, delays in core financial processes, and increased reliance on external support to maintain operational continuity. Since March 2025, Eide Bailly, LLP has been engaged to stabilize Finance Department operations and rebuild foundational practices. Their work has included development of monthly and year-end closing procedures, reconciliation of bank accounts, capitalization of fixed assets in Workday, audit preparation support, and implementation of process improvements designed to strengthen internal controls and financial reports. ANALYSIS: While meaningful progress has been made over the past year, the Finance Department remains in a transitional phase. Amendment No. 3 is intended to provide targeted, short-term support to complete remaining critical workstreams and ensure a successful transition to fully staffed internal operations. Key reasons for continuing the contract include: •Completion of Critical Backlog and Audit Readiness: while foundational processes have been established, several time-intensive activities – such as completing bank reconciliations, refining Workday financial processes, and preparing for the upcoming audit cycle – remain in progress and require continuity of support to avoid disruption. •Knowledge Transfer to Newly Hired Staff: the Department has recently filled several key positions, including a Finance Manager and additional accounting staff. This amendment prioritizes structured knowledge transfer from Eide Bailly to City staff to ensure long-term Page 146 Page 2 3 4 2 9 sustainability and reduce reliance on consultants. •Stabilization of Core Financial Functions: the Department is transitioning from recovery phase to stabilization phase. Continued support will allow for refinement of processes, documentation, and internal controls to ensure consistency and audit readiness going forward. This amendment is also structured with the expectation that reliance on Eide Bailly will phase down towards the end of FY 2026-27. Key transition triggers include: •Completion of backlog items •Successful completion of the FY 2025-26 audit cycle without significant reliance on consultant-led preparation •Demonstrated ability of internal staff to independently perform monthly and year-end close processes •Full transition of Workday-related accounting processes and reporting to City staff FISCAL IMPACT: Additional appropriation has been recommended in the 3rd Quarter budget report and will be requested, if necessary, in any future recommended budget or quarterly report. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: The approval of this item supports the City Council’s core value of providing a sustainable future and the City’s commitment to prosperity. ATTACHMENTS: Attachment 1 – Eide Bailly Amendment Letter Page 147 eidebailly.com 901 Via Piemonte, Ste. 450 • Ontario, CA 91764-8504 • T 909.466.4410 • F 909.466.4431 • EOE February 10, 2026 Jevin Kaye, Finance Director City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA. 91730 Dear Mr. Kaye, Thank you for giving Eide Bailly the opportunity to provide continued services to the City. Pursuant to our Agreement for professional services dated March 10, 2025, we have prepared this amendment to our Agreement to increase the compensation set forth in Section 3.1 of the Agreement. The fee for this amendment is $500,000 bringing the Agreement total to $1,195,000. The terms and definitions used herein are those set forth in the Agreement. There shall be no change to the Scope of Work. This Amendment and the Agreement contain the entire agreement between the Parties with respect to the subject matter hereof, and they supersede all prior or contemporaneous agreements in connection with the subject matter. Nothing in this Amendment relieves the Consultant of its obligation to perform as required by the Agreement or any previous Addendums or Amendments unless expressly stated herein. No modification of this Amendment or the Agreement shall be binding unless executed in writing by the Parties hereto. Except as expressly modified herein, the terms and provisions of the Original Agreement remain in full force and effect. This Amendment and other actions and documents related to the original Agreement may be executed in any number of counterparts, each of which when executed and delivered will for all purposes be deemed to be an original, and all of which taken together will constitute one and the same document. The counterparts of this Amendment and all other actions and documents executed in connection herewith may be executed and delivered by facsimile or other electronic signature by any of the parties to any other party and the receiving party may rely on the receipt of such document so executed and delivered by facsimile or other electronic means as if the original had been received. The parties agree that the electronic signature of a party to this Amendment and any other actions and documents related to the original Agreement, shall be as valid as an original signature of such party and shall be effective to bind such party to this Amendment. The parties agree that any electronically signed document (including this Amendment) shall be deemed (i) to be “written” or “in writing,” (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of business and an original written record when printed from electronic files. ATTACHMENT 1 Page 148 For fiscal years subsequent to the one ending June 30, 2026, Eide Bailly will increase its rates by 3.5%. Accordingly, our fees will be invoiced on an hourly basis pursuant to the chart below. EB Staff Hourly Rate Hourly Rate* Partner Director Senior Manager $396 $374 $339 $410 $387 $351 Manager Supervisor $284 $251 $294 $260 Senior Associate $215 $223 Staff Associate $170 $176 *effective July 1, 2026 Services are expected to be performed remotely. Where an on-site visit seems warranted, we will make every effort to accommodate it. It is expected that the City accepts responsibility for the results of the services being provided and agrees to perform the following functions in connection with this engagement: Make all management decisions and perform all management functions, Designate a competent individual to oversee the services, Evaluate the adequacy and results of the services performed, Accept responsibility for the results of the services, and Establish and maintain internal controls, including monitoring ongoing activities. Sincerely, Dr. Bradford Rockabrand, CPA Partner *************************************************************** RESPONSE: This letter correctly sets forth our understanding. Acknowledged and agreed on behalf of City of Rancho Cucamonga by: Name: _______________________________________________________________ Title: ________________________________________________________________ Date: ________________________________________________________________ Page 149 DATE:May 6, 2026 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:Elisa C. Cox, City Manager INITIATED BY:Peter Castro, Deputy City Manager Maritza Martinez, Public Works Services Director Danny Akers, Public Works Services Deputy Director Mike McCliman, Fire Chief Andy Miller, Facilities Superintendent Mark Medina, Management Analyst I SUBJECT:Consideration of Amendment No. 4 to Contract No. 2022-069 with Able Building Maintenance (ABM) for Window Cleaning Services in an Amount Not to Exceed $130,000 for City and Fire District Facilities for FY 2026- 27. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Fire Board of the Rancho Cucamonga Fire Protection District approve Amendment No. 4 to Contract No. 2022-069 with Able Building Maintenance extending the term of the contract to June 30, 2027, in an amount not to exceed $130,000 for City and Fire District facilities during FY 2026-2027. BACKGROUND: On June 1, 2022, the City Council and Board of Directors accepted the bids received for window cleaning services and awarded Contract No. 2022-069 to Able Building Maintenance. The contract has an option to renew in one year increments up to a total contract term of seven years ending June 30, 2029. With the third year coming to an end, staff is requesting the City Council and Board of Directors renew Contract No. 2022-069 with Able Building Maintenance for an additional year for window cleaning services with an annual not to exceed amount of $130,000. ANALYSIS: Able Building Maintenance has submitted a Letter of Intent expressing their desire to continue providing window cleaning services for the City and Fire District during FY 2026-27 with a 3% rate increase. Able Building Maintenance has been competitive, responsive and continues to provide great service to the City and Fire District. If approved, Amendment 4 to Contract No. 2022-069 will extend the term of the contract to June 30, 2027 with a 3% rate increase to the service provided. A copy of this agreement is available in the City Clerk’s Office. Page 150 Page 2 3 4 3 3 FISCAL IMPACT: Appropriation will be included in the 2026-27 Proposed Budget for Council review in the following account numbers in Fund 001 (general fund), Fund 700 (sports complex fund) and Fund 281 (fire fund): Account No. Funding Source Description Amount F001CC312SC2101 General Fund General Facilities $100,000 F700CC312SC2101 General Fund Sports Complex $23,993 F281CC529SC2101P0128 Fire Fund Fire Facilities $6,007 The contract spending limit of $130,000 includes a contingency of $30,430 for unforeseen extra work. This item addresses the City Council’s core value of promoting a safe and healthy community. Attachment 1 - Amendment No. 4 Attachment 2 - LOI and Rate Sheet Page 151 Initials Contract 2022-069 Amendment 4 Page 1 of 2 AMENDMENT NO. 4 to Agreement (CO 2022-069) between Able Building Maintenance (hereinafter Contractor) and City of Rancho Cucamonga (hereinafter “City”) and the Rancho Cucamonga Fire Protection District (RCFPD) This Amendment No. 4 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2022-069 to incorporate the following: RECITALS A. City, RCFPD and Contractor entered into the Agreement on June 1, 2022 pursuant to which Contractor is in the business of citywide window cleaning services; and B. Customer and Contractor desire to set forth in this Amendment Number Four (4) certain modifications to the Agreement, and C. In all other respects, the Agreement, as amended shall control the relationship between the Parties. NOW, THEREFORE, in consideration of the Recitals and for other goods and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: Item 1: The term of the agreement is hereby extended to June 30, 2027 in an amount that shall not exceed $130,000 for City and RCFPD facilities during the period July 1, 2026 through June 30, 2027. Said extension will be in accordance with Contractor’s letter of intent dated March 31, 2026, attached hereto as Exhibit A. Item 2: Contract rates effective July 1, 2026 through June 30, 2027 are attached hereto as Exhibit B. All other Terms and Conditions of the original Agreement CO 2022-069 will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of e-signature by both parties and on the date indicated below. Please electronically sign through Docusign no later than May 5, 2026. The Contractor will be provided one (1) fully executed copy of the Amendment once all e-signatures are obtained. Rancho Cucamonga CONTRACT NO. CO 2022-069 ATTACHMENT 1 Page 152 Initials Contract 2022-069 Amendment 4 Page 2 of 2 Able Building Maintenance By: Name Date City of Rancho Cucamonga By: Name Date Title Title Rancho Cucamonga Fire Protection District By: Name Date By: Name Date Title (two signatures required if corporation) Page 153 Exhibit A 14201 Franklin Avenue, Tustin, CA 92780 March 31st, 2026 Mark Medina, MBA | Management Analyst I Public Works Services Department | City of Rancho Cucamonga 8794 Lion Street, Rancho Cucamonga, CA 91730 RE: City of Rancho Cucamonga Window Cleaning Services Contract Dear Mr. Medina, This letter is to notify the City of Rancho Cucamonga of ABM’s intent to continue providing window cleaning services for the Rancho Cucamonga Portfolio for the fiscal year starting on July 1, 2026, and ending on June 30, 2027. Below you will find the pricing sheet for fiscal year 2026 - 2027. Please feel free to contact me at Jonathan Barrales at (925) 941-7512 or via email at Jonathan.Barrales@abm.com, should you have any questions or concerns. Best Regards, Jonathan Barrales Branch Manager ATTACHMENT 2 Page 154 Exhibit B Vendor: Able Building Maintenance Project: Window Cleaning Services for Various City Facilities Subject: Pricing for July 1, 2026 through June 30, 2027 Item No. Bldg/Site Frequency Annual Periods Periodic Price Annual Price City Hall Cleaning interior Glass and Sills (less Cupola and Main 1 Entrance) Cleaning Exterior Glass and sills (less Cupola and Main 2 Entrance 3 Cleaning Interior Main Entrance Façade and doors 4 Cleaning Exterior Main Entrance Façade and doors 5 Cleaning Interior Cupola 6 Cleaning Exterior Cupola Public Safety 7 Cleaning Interior Glass and Sills 8 Cleaning Exterior Glass and Sill Victoria Gardens Cultural Center Cleaning Interior Glass and Sills (less Cupola and Main Semi Annual Quarterly Bi Monthly Bi Monthly Semi Annual Semi Annual Quarterly Quarterly 2 $ 711.90 4 $ 711.90 6 $ 203.94 6 $ 203.94 2 $ 153.47 2 $ 153.47 4 $ 713.79 4 $ 713.79 $ 1,423.8 $ 2,846.6 $ 1,223.64 $ 1,223.64 $ 306.94 $ 306.94 $ 7,331.56. $ 2,855.16 $ 2,855.16 $ 5,710.32 9 Entrance) Semi Annual 2 Cleaning Exterior Glass and Sill (less Cupola and Main $ 1,427.58 $ 2,855.16 10 Entrance) Bi Monthly 6 $ 713.79 $ 4,282.74 11 Cleaning Interior Main Entrance Façade and Doors Monthly 12 $ 407.88 $ 4,894.56 12 Cleaning Exterior Main Entrance Façade and doors Monthly 12 $ 407.88 $ 4,894.56 13 Cleaning Interior Cupola Semi Annual 2 $ 153.47 $ 306.94 14 Cleaning Exterior Cupola Semi Annual 2 $ 153.47 $ 306.94 $ 17,540.9 Victoria Gardens Public Safety 15 Cleaning Interior Glass and Sills Semi Annual 2 $ 153.47 $ 306.94 16 Cleaning Exterior Glass and Sills Bi Monthly 6 $ 153.47 $ 920.82 $ 1,227.76 Central Park/Community Centers 17 Cleaning Int. Glass Incl. Entry Arch and Partisans Bi Monthly 6 $ 1,697.44 $ 10,184.64 18 Cleaning Exterior Glass and Sills Monthly 12 $ 1,083.56 $ 13,002.72 $ 23,187.36 Epicenter/Sports Complex Cleaning exterior concourse (includes all 3 levels of 19 Epicenter & Exterior concessions) Monthly 12 $407.88 $4,894.56 Cleaning interior concourse (includes 5 interior arches, 20 gift shop and interior concessions) 29 $ 203.94 $ 5,914.26 21 Cleaning interior stadium (includes exterior side of suites) 29 $ 203.94 $ 5,914.26 $ 16,723.08 Archibald Library 22 Cleaning Int. Glass Incl. Entry Arch Semi Annual 2 $ 713.79 $ 1,427.58 23 Cleaning Exterior Glass and Sills Quarterly 4 $ 713.79 $ 2,855.16 $ 4,282.74 Lions Center ‐ East 24 Cleaning Interior Glass and Sills Quarterly 4 $ 153.47 $ 613.88 25 Cleaning Exterior Glass and Sills Bi Monthly 6 $ 153.47 $ 920.82 $ 1,534.7 Page 155 Exhibit B Vendor: Able Building Maintenance Project: Window Cleaning Services for Various City Facilities Subject: Pricing for July 1, 2026 through June 30, 2027 Item No. Bldg/Site Lions Center ‐ West Frequency Annual Periods Periodic Price Annual Price 26 Cleaning Interior Glass and Sills Quarterly 4 $ 153.47 $ 613.88 27 Cleaning Exterior Glass and Sills Bi Monthly 6 $ 153.47 $ 920.82 RC Family Resource Center $ 1,534.7 28 Cleaning Interior Glass and Sills Bi Monthly 6 $ 153.47 $ 920.82 29 Cleaning Exterior Glass and Sills Bi Monthly 6 $ 153.47 $ 920.82 9th Street Corporate Yard $ 1,841.64 30 Cleaning Interior Glass and Sills Quarterly 4 $ 103.00 $ 412.00 31 Cleaning Exterior Glass and Sills Quarterly 4 $ 103.00 $ 412.00 Animal Care and Adoption Center $ 824.00 32 Cleaning Interior Glass and Sills Quarterly 4 $ 305.91 $ 1,223.64 33 Cleaning Exterior Glass and Sills Quarterly 4 $ 305.91 $ 1,223.64 Public Works Services Administration Building $ 2,447.28 34 Cleaning Interior Glass and Sills Quarterly 4 $ 407.88 $ 1,631.52 35 Cleaning Exterior Glass and Sills Quarterly 4 $ 407.88 $ 1,631.52 RC Sports Center $ 3,263.04 36 Cleaning of the Exterior Windows Semi Annual 2 $ 713.79 $ 1,427.58 37 Cleaning of the Interior Windows Annual 1 $ 713.79 $ 713.79 38 Cleaning of the Interior Partition Glass Quarterly 4 $ 153.47 $ 613.88 Fire Station 8 $ 2,755.25 39 Cleaning Interior Glass and Sills Quarterly 4 $ 394.43 $ 1,577.75 40 Cleaning Exterior Glass and Sills Quarterly 4 $ 554.14 $ 2,216.56 $3,794.31 Service Calls ‐ Outside the basic services 1a Service Call Cleaning (interior) 1b Service Call Cleaning (exterior) Per Man-hour Per Man-hour 39 Regular Working Hours Per Man-hour $ 149.00 40 After Hours Per Man-hour $ 149.00 41 Holiday Hours Per Man-hour $ 149.00 $ 93,998.64 Page 156 Janitorial/Custodial Services Day Porter Service Ambassador Service Parking Transportation Facilities Engineering HVAC/Mechanical EV Charging Stations Other Page 157 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Jennifer Hunt Gracia, Deputy City Manager Michael Parmer, Engagement and Special Programs Director Trina Valdez, Utilities Operations Supervisor SUBJECT:Consideration of Amendment No. 18 to the Agreement with Pacific Utility Installation, Inc. (Contract No. 19-085) in the Amount of $145,700, Plus a 10% Contingency and Appropriation of Funds in the Amount of $160,270 from the Municipal Utility Fund (Fund 705) for the CVWD Well Pump Project. (CITY) RECOMMENDATION: Staff recommend the City Council: 1. Approve the plans and specifications for the CVWD Well Pump (Project) on file with the City Engineer; 2. Conditionally award and authorize the execution of an amendment to the existing agreement with Pacific Utility Installation, Inc. (CO19-085), the lowest responsive bidder for the Project, in the amount of $145,700; 3. Authorize the expenditure of a 10% contingency in the amount of $14,570; 4. Authorize the appropriation in the amount of $160,270 to account number F705CC304SC7009 (Utility Infrastructure); and 5. Authorize the inclusion of additional revenue in the amount of $145,700 into account number F705CC000RC4401 (Reimbursement from Applicant) into the current fiscal year budget. BACKGROUND: The Rancho Cucamonga Municipal Utility is preparing to serve a Cucamonga Valley Water District (CVWD) Well Pump located at the northwest corner of Sixth Street and Utica Avenue. This project will require a 12 kilovolt (kV) line extension from an existing switch on Utica Avenue to a new transformer on Sixth Street which will include approximately 820 feet of cable, interception of existing conduit and trenching approximately 106 feet to add new conduit. ANALYSIS: A Request for Proposals for the Project was prepared and sent out to RCMU’s three (3) pre- qualified vendors on March 11, 2026. On March 26, 2026, three (3) bids were received for the Project. Staff reviewed the bids and found Pacific Utility Installation, Inc., the lowest responsive bidder for the Project. Staff find the bid to be reasonable and meet the requirements of the bid documents. A copy of Amendment No. 18 to the Agreement with Pacific Utility Installation, Inc. is on file with the City Clerk’s office. Page 158 Page 2 3 4 3 9 The scope of the proposed award will be funded by the Applicant. To meet the Applicant’s timeline for energizing the project, staff is seeking a conditional award effective upon receipt of the funds from the Applicant. FISCAL IMPACT: The total cost of the Project is $145,700. Staff anticipates receiving funding up to $145,700 from the Applicant for the scope of work under the proposed amendment. Expenditures and revenue for this project have not been included in the Fiscal Year 2025/26 Adopted Budget, therefore, an appropriation is needed for project expenditures and to amend the budget for revenue reimbursed by the applicant in the following accounts and amounts: Account No.Funding Source Description Amount F705CC304SC7009 Municipal Utility Fund (Fund 705) CVWD Well Pump $160,270 F705CC000RC4401 Municipal Utility Fund (Fund 705) Reimbursement from Applicant $145,700 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision for the City by ensuring the construction and maintenance of high-quality public improvements that promote a world class community. ATTACHMENTS: None. Page 159 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Matt Marquez, Economic Development Director Jason Welday, Engineering Services Director Flavio Nunez, Management Analyst II SUBJECT:Consideration of Resolution No. 2026-025 Declaring Certain City-Owned Property (APN 1108-011-17-0000) as Exempt Surplus Land Pursuant to Government Code Section 54221(f)(1)(N) and Finding Exemption from the California Environmental Quality Act. (RESOLUTION NO. 2026- 025) (CITY) RECOMMENDATION: Staff recommend the City Council adopt Resolution No. 2026-025 Declaring City-Owned Property (APN 1108-011-17-0000) as exempt surplus land pursuant to Government Code Section 54221(f)(1)(N) and Finding Exemption from the California Environmental Quality Act. BACKGROUND: The subject property, identified as Assessor Parcel Number (APN) 1108-011-17-0000, is located along Cherry Avenue, immediately west of Interstate 15, within the City of Rancho Cucamonga. The parcel was acquired by the City from the California Department of Transportation (Caltrans) as surplus land. At the time of acquisition, a specific project was not identified for the property, but its acquisition provided an opportunity for development of potential recreation or green space to serve the immediate community and region. However, since its purchase, it has been determined that such green space or recreational facilities would be better suited to be included in the future development of vacant land to the north of the site. As a result, the property is currently not being utilized for any City purpose. In accordance with the Surplus Land Act (Government Code Section 54220 et seq.), public agencies must formally declare property as either “surplus land” or “exempt surplus land” prior to disposition. Government Code Section 54221(f)(1)(N) updated the definition of "Agency's Use" to include sites for broadband equipment or wireless facilities. As such the subject Parcel, if sold, would be used for a State broadband and/or wireless facility project which aligns with the City’s goals for expansion of internet and fiber technology to serve our community. ANALYSIS: Staff has evaluated the subject property and determined that its size and irregular configuration make it unsuitable for City operations or use. Additionally, the parcel does not contain, nor is it needed for any future right-of-way or infrastructure improvements. Based on this determination, the City must take formal action under the Surplus Land Act prior to any future disposition of the Page 160 Page 2 3 4 3 4 property. FISCAL IMPACT: COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: ATTACHMENTS: Page 161 6 7 6 9 RESOLUTION NO. 2026- 025 , the City of Rancho Cucamonga (“City) is the owner in fee simple of a certain parcel of real property generally located at intersection of Cherry Avenue and the I-15 Fwy. in the City of Rancho Cucamonga and described in Exhibit “A”, attached hereto and made a part of hereof (the “Parcel”); and , under Section 54221(b) of the Surplus Land Act, Government Code Sections 54220-54234 (the “Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use. The Act provides that land must be declared either surplus land or exempt surplus land before the City may take any action to dispose of it consistent with the City’s policies or procedures; and , under the Act, land is necessary for the City’s use if the land is being used, or is planned to be used pursuant to a written plan adopted by the City Council, for City work or operations; and , the Parcel is approximately 145,022 square feet (3.33 acres) and generally located at the intersection of Cherry Avenue and the I-15 Fwy. The City acquired the Parcel as surplus land from the California Department of Transportation; and , City staff has evaluated the Parcel for its potential to be used for other City municipal use or operations and has determined that the Parcel is not suitable for the City’s use because it (1) the size and irregular shape of the parcel renders it unusable for any City operations; and (2) the Parcel lacks any improvements that are needed by the City for future use or operations; and , Government Code Section 54221(f)(1)(N) updated the definition of "Agency's Use" to include sites for broadband equipment or wireless facilities. , the Parcel will be used for a State broadband and/or wireless facility project ; and Page 162 6 7 6 9 WHEREAS, the City Council desires to declare that the Parcel is exempt surplus land pursuant to Government Code Sections 54221(f)(1)(N) and not necessary for the City’s use; and WHEREAS, the Act provides that the City may dispose of property declared exempt surplus land without further regard to the requirements of the Act, except for the requirement to notify the California Department of Housing and Community Development (“HCD”) at least 30 days prior to disposition of the property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga as follows: Section 1.The above recitals are true and correct and are a substantive part of this Resolution. Section 2.Pursuant to Government Code Sections 54221(b), the City Council hereby declares that the Parcel is exempt surplus land and not necessary for the City’s use. Section 3.The Parcel constitutes exempt surplus land pursuant to statutory exemptions under Government Code Sections 54221(f)(1)(N). Section 4. The City Council has reviewed this Resolution with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”). The City Council hereby finds that the City Council’s designation of the Parcel as exempt surplus land does not have the potential for creating a significant negative effect on the environment and therefore the adoption of this Resolution is exempt from further review under CEQA because it is not a project as defined in Section 150060(c)(3) of the State CEQA Guidelines. Section 5. Staff of the City are hereby authorized and directed to provide a copy of this Resolution to HCD in the form and manner required by HCD at least 30 days prior to the disposition of the Parcel. Section 6.The City Engineer is hereby authorized to do all things which he may deem necessary or proper to effectuate the purposes of this Resolution, and any such actions previously taken are hereby ratified and confirmed. Page 163 6 7 6 9 Section 7.The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this __ day of _________, 2026. _____________________________________ L. Dennis Michael, Mayor I, KIM SEVY, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the ____ day of ________, 2024. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: __________________________ KIM SEVY, City Clerk Page 164 Exhibit A That portion of Grant Deed to the State of California recorded November 18, 1974, in Book 8559, Pages 60 through 65 of Official Records, in the Office of the San Bernardino County Recorder, in the City of Rancho Cucamonga, County of San Bernardino, State of California, lying northwesterly of the following described line: at the easterly terminus of Course "P" as described in said Grant Deed; thence Course "Z") South 44° 39' 44" West 1, 776. 81 feet to a point 60. 00 feet easterly of and parallel with the West line of the Northwest Quarter of Section 26, Township 1 North, Range 6 West, San Bernardino Meridian, according to the Official Plat thereof; being the POINT OF TERMINUS of said reference line. all that portion lying northerly of Courses " P" through " T" as described in said Grant Deed. There shall be no abutter' s rights, including rights of access, appurtenant to the above described real property in and to the adjacent State highway along hereinabove said Course " Z". Page 165 Attachment 2 - Vicinity Map Subject Property: Assessor Parcel Number (APN) 1108-011-17-0000 Summit Ave. Wilson Ave. Ch e r r y A v e . Page 166 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Jennifer Gracia, Deputy City Manager Michael Parmer, Engagement and Special Programs Director Erika Lewis-Huntley, Management Analyst III SUBJECT:Consideration of a Resolution Authorizing Application for, and Receipt of, Prohousing Incentive Program Funds. (RESOLUTION NO. 2026- 027) (CITY) RECOMMENDATION: Staff recommends the City Council adopt a resolution authorizing application for, and receipt of Prohousing Incentive Program (PIP) funds and authorize the City Manager, or designee, to execute any documents necessary or appropriate to secure the grant. BACKGROUND: On September 30, 2025, the California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) for approximately $8 million under Round 4 of the Prohousing Incentive Program (PIP). The PIP is a state-funded program established through Senate Bill 2 (SB 2, Atkins, Chapter 364, Statutes of 2017), which created the Building Homes and Jobs Trust Fund to support affordable housing efforts statewide. A portion of these funds is allocated to the PIP to incentivize jurisdictions that adopt prohousing policies and strategies and accelerate housing production. PIP funds are awarded on a competitive basis for planning and implementation activities related to housing and community development. Jurisdictions that have not previously received PIP funding are prioritized in the award process. The City is eligible to apply for up to $1.15 million, with the final award amount dependent on the number and competitiveness of applications received statewide. ANALYSIS: The Prohousing Incentive Program complements HCD’s Prohousing Designation Program by providing funding to jurisdictions that have implemented policies that facilitate housing development. Funding is based on a combination of a base award, determined by population size, and a bonus award, based on a jurisdiction’s Prohousing Designation score. The program is designed to encourage jurisdictions to obtain a Prohousing Designation and reward those that pursue additional prohousing policies to achieve higher designation scores. By earning a Prohousing Designation, jurisdictions gain access to exclusive funding opportunities and receive additional points in competitive state funding programs. The City received its Prohousing Designation in 2024, enabling participation in the Prohousing Incentive Program. The City was previously awarded $1.15 million in Round 2 PIP funding, which was allocated toward an affordable for-sale housing project focused on “missing middle” housing, Page 167 Page 2 3 4 4 1 supporting homeownership opportunities for workforce households. The project is currently in the predevelopment phase. While the City remains eligible to apply for Round 4 funding, priority will be given to jurisdictions that have not previously received PIP funds. Program funds may be used for a range of eligible activities, including: •The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households, including necessary operating subsidies. •Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas. •Matching portions of funds placed into local or regional housing trust funds. •Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to Health and Safety Code section 34176(d). •Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014. •Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. •Accessibility modifications. •Efforts to acquire and rehabilitate foreclosed or vacant homes. •Homeownership opportunities, including, but not limited to, down payment assistance. •Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households. FISCAL IMPACT: COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: ATTACHMENTS: Page 168 Resolution No. 2026-XXX – Page 1 of 1 ATTACHMENT 1 6 8 1 4 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, AUTHORIZING APPLICATION FOR, AND RECEIPT OF, PROHOUSING INCENTIVE PROGRAM FUNDS. WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the California Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Program or “PIP”); and WHEREAS, the City Council of the City of Rancho Cucamonga desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and WHEREAS, the Department has issued Guidelines and Application on September 30, 2025, in the amount of $8,000,000 for PIP. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, Section 1. The Engagement & Special Programs Director is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $1,150,000; Section 2. In connection with the PIP grant, if the Application is approved by the Department, the Engagement and Special Programs Director of the City of Rancho Cucamonga is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $1,150,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and Section 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and 2 allowable expenditures in the manner presented and specifically identified in the approved Application. PASSED, APPROVED, AND ADOPTED this 6th day of May 2026. Page 169 DATE:May 6, 2026 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:Elisa C. Cox, City Manager INITIATED BY:Julie A. Sowles, Deputy City Manager Ashton R. Arocho, MMC, City Clerk Services Director Patricia Bravo-Valdez, MMC, Deputy Director of City Clerk Services Justine Finn, Records Management Analyst SUBJECT:Consideration of Resolutions Adopting Updated Records Retention Schedules, Authorizing Destruction and Rescinding Previous Records Retention Schedules. (RESOLUTION NO. 2026-029) (RESOLUTION NO. FD 2026-004) (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors of the Fire Protection District adopt Resolutions, updating Records Retention Schedules, authorizing destruction of certain obsolete City Records, and rescinding previous Records Retention Schedules. BACKGROUND: The Records Retention Schedules of the City/Fire District were last revised in 2025. These schedules play a vital role in maintaining an efficient records management program. They help the City/Fire District in identifying which records need to be kept in the office or temporary storage, which records have historical or research value, and which records can be discarded as they no longer hold any administrative, operational, fiscal, or legal significance. ANALYSIS: It is recommended by general records management principles to periodically review and update retention schedules. The City/Fire District updates its Records Retention Schedules every two years or sooner if necessary. The City Clerk Services Department collaborated closely with the City's records consultant, various City Departments, and the City Attorney's Office to update the schedules. The revisions proposed for this year's schedules have been made in accordance with new laws, as well as industry best practices. The attached Records Retention Schedules have been updated, and changes have been marked in colored and strike-out format. These changes in law and best practices include the following revisions to schedules: formatting updates including the removal of the “Active” and “Inactive” columns, removal of duplicate or copy record series, and renumbering of all record series to ensure proper numerical order; updates to listed legal citations to reflect the most current legal statutes; updates to records descriptions to improve clarity; and the removal of Engagement and Special Programs records from the City Manager schedule and the creation of a separate schedule for Engagement and Special Programs/RCMU. Page 170 Page 2 3 4 3 0 Also included in the Resolutions is authorization to allow updates to be made without Council action but with the consent of the City Clerk Services Director, City Manager, and City Attorney, aligning with standard business practices used by other California cities. Written authorizations are retained by the City Clerk Services Department and will be available to the public. FISCAL IMPACT: COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: ATTACHMENTS: Page 171 RESOLUTION NO. 2026-XX - Page 1 of 3 RESOLUTION NO. 2026-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING UPDATED RECORDS RETENTION SCHEDULES, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS, AND RESCINDING RESOLUTION NO. 2025-063 WHEREAS, the objective of a records management program and retention schedule is to control costs, increase space availability, streamline information and consistent record keeping systems, and improve productivity by providing records and information in a timely manner to individuals requiring them; and WHEREAS, California Government Code Section 34090 provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and WHEREAS, the State of California has adopted records retention guidelines for various government records; and WHEREAS, the City Attorney has reviewed and approves the Records Retention Schedule as evidenced by his signature on this Resolution, in accordance with the provisions of California Government Code Section 34090; and WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted records retention schedules, the most recent in 2025. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DOES FIND AND RESOLVE AS FOLLOWS: Section 1. The facts set forth in the Recitals, above, are true and correct. Section 2. Resolution No. 2025-063 is hereby rescinded. Section 3. The City Council hereby adopts the revised City-wide Records Retention Schedules set forth in Exhibit “A”, attached hereto and incorporated herein by this reference, as the City’s Records Retention Schedules. Records identified in the Schedules set forth in Exhibit A that are no longer required by law to be maintained and are no longer needed for any City purpose, are hereby authorized to be destroyed as provided by California Government Code Section 34090 and in accordance with the provisions of the Schedules, upon the request of a Department Head and with the consent in writing of the Department Director, Deputy City Manager, City Clerk Services Director, City Manager and City Attorney, without further action by the City Council of the City of Rancho Cucamonga. Section 4. Updates are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Director, City Clerk Services Director, City Manager and City Attorney. Section 5. The term “records” as used herein shall include records, documents, instructions, books, microforms, electronic files, magnetic tape, optical media, instruments, writings, and/or papers, regardless of media, as defined by the California Public Records Act, and as those terms are used in Government Code Section 34090, et seq. ATTACHMENT 1 Page 172 RESOLUTION NO. 2026-XX - Page 2 of 3 Section 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. Section 7. This resolution shall become effective immediately upon its passage and adoption. Page 173 RESOLUTION NO. 2026-XX - Page 3 of 3 PASSED, APPROVED, and ADOPTED this 6th day of May 2026. ___________________________________ L. Dennis Michael, Mayor ATTEST: _________________________________ Kim Sevy, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF RANCHO CUCAMONGA ) I, Kim Sevy, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 6th day of May 2026. AYES: NOES: ABSENT: ABSTAINED: Executed this 7th day of May 2026, at Rancho Cucamonga, California. ______________________________________ Kim Sevy, City Clerk APPROVED AS TO FORM: Nicholas R. Ghirelli, City Attorney Richards, Watson & Gershon Page 174 HOW TO USE RETENTION SCHEDULES ©1995-2026 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column. The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained. Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required. The term “records” shall include all records as defined by the California Public Records Act. STRUCTURE: CITY-WIDE, DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.) BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: • Reduce administrative expenses, expedite procedures • Free office space and computer storage space • Reduce the cost of records storage – paper and electronic • Eliminate duplication of effort within the City • Find records faster • Determine what media should be used to store records AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records): Destruction or deletion of an official (original) record that has exceeded its retention period (and has SUBSTANTIVE CONTENT) must be authorized prior to destruction or deletion. • If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record. Copies, drafts, notes and non-records (or originals that do NOT have SUBSTANTIVE CONTENT) do NOT require authorization, and can be destroyed “When No Longer Required.” If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).” Page 175 RECORDS RETENTION SCHEDULE LEGEND ©1995 – 2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction. Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record. Records Description: The record series (a group of like records). Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated and certain data may require minimum retention. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper, Mylar, Linen, “Hard Copy” OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location. Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes; other legal mandates may apply. Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA) Page 176 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-1 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY-WIDE (Used By ALL Departments) Lead Dept.CW-002.1 Administrative Hearings 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090, 60201 Lead Dept.CW-003 Affidavits of Publications / Public Hearing Notices / Legal Advertising / Affidavits of Posting 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 60201 , 54960.1(c)(1) Lead Dept. (Managing the Agreement / Contract) CW-006 Agreements / Contracts: ADMINISTRATIVE FILES (with Grant Funding) (Correspondence, Insurance Certificates, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Send all originals to the City Clerk Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Some Grants require audits; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, and 570.502(a), 29 CFR 97.42; OMB Circular A- 110 and A-133; GC §§34090, 60201 et seq.; GC §8546.7 Lead Dept. (Managing the Agreement / Contract) CW-007 Agreements / Contracts: ADMINISTRATIVE FILES (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Send all originals to the City Clerk Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Covers E and O Statute of Limitations (insurance certificates are filed with agreement); Published Audit Standards=4-7 years; Statute of Limitations: Contracts and Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090, 60201 Lead Dept. (Managing the Agreement / Contract) CW-008 Agreements / Contracts: UNSUCCESSFUL BIDS / PROPOSALS / RESPONSES to RFPs (Request for Proposals) / RFQs (Request for Qualifications) that don't result in a contract 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 177 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-2 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Staffing Dept.CW-011 Department Staff Meetings (all Records, including Minutes / Recordings, Department Awards) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090, 60201 et seq. Staffing Dept.CW-013 Boards, Commissions, / Committees: Residents Advisory Bodies Formed by CITY COUNCIL AGENDAS, AGENDA PACKETS Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 60201 , 54960.1(c)(1) Staffing Dept.CW-014 Boards, Commissions, / Committees: Residents Advisory Bodies Formed by CITY COUNCIL: Recordings - AUDIO RECORDINGS of Meetings / Audio Tapes 2 years Mag Department preference; State law only requires for 30 days; GC §54953.5(b) Staffing Dept.CW-015 Boards, Commissions, / Committees: Residents Advisory Bodies Formed by CITY COUNCIL: Recordings - VIDEO RECORDINGS of Meetings / Video Tapes Minimum 3 years Mag Department Preference; Video recording of meetings are only required for 90 days if audio or another record is made; GC §§34090, 60201 .7, 34090 Staffing Dept.CW-016 Boards, Commissions, / Committees: Residents Advisory Bodies Formed by CITY COUNCIL MINUTES / BYLAWS P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090, 60201 et seq. Lead (Requesting) Dept. CW-019 City Attorney Opinions Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; GC §§34090, 60201 et seq. Lead (Responding) Dept. CW-021 Complaints / Concerns from Citizens Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; Statute of Limitations for personal property, fraud, etc. is 3 years; Claims must be filed within 6 months; CCP §340 et seq., 342, GC §§ 911.2, 34090, 60201 et seq. Human Resources CW-022 Complaints Against Employees Send to Human Resources Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090.7, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 178 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-3 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-024 Copies / Duplicates of any record Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090.7, 60201 Dept. that Authors Document or Receives the City's Original Document CW-025 Correspondence - ROUTINE (IF CONTENT relates in a SUBSTANTIVE way to the conduct of the public's business) (e.g. Administrative Files, e-mail / email with SUBSTANTIVE content, General Files, Letters, Memorandums, Miscellaneous Reports, Press Releases, Public Records Requests, etc.) SUBSTANTIVE synonyms: Significant, Meaningful, Considerable, Essential 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Only if content relates in a substantive way to the conduct of the public's business; City of San Jose v. Superior Court (2017) 2 Cal.5th 608; GC §§34090, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 179 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-4 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Dept. that Authors Document or Receives the City's Original Document CW-026 Correspondence - TRANSITORY / PRELIMINARY DRAFTS, Interagency / Intraagency Memoranda NOT retained in the ordinary course of business Content NOT Substantive, / NOT made / retained for the purpose of preserving the informational content for future reference (e.g. calendars, checklists, e-mail / email, social media posting, flyers, invitations, instant messaging, inventories, logs, mailing lists, meeting room registrations, speaker cards, staff Teams videoconference chats, notes / recordings, supply inventories, telephone messages, text messages, transmittal letters, thank yous, requests from other cities, undeliverable envelopes / returned mail, visitors logs, voice mails, webpages, etc.) When No Longer Required Mag, Ppr Electronic and paper records are categorized, filed and retained based upon the CONTENT of the record. Records where either the CONTENT relates in a SUBSTANTIVE way to the conduct of the public's business, or ARE made or retained for the purpose of preserving the informational content for future reference are SAVED by placing them in an electronic or paper (project) file folder and retained for the applicable retention period. If not mentioned here, consult the City Attorney to determine if a record is considered transitory / preliminary draft. GC §§34090, 60201 , 64 Ops. Cal. Atty. Gen. 317 (1981));City of San Jose v. Superior Court (2017) 2 Cal.5th 608 Lead Dept.CW-028 Deposit Accounts / Trust Accounts / Refundable Deposits Close + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; meets auditing standards; GC §§34090, 60201 et seq. Lead Dept.CW-029 DMV Pull Notices 2 years After Superseded or Separated Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Transitory or source records not retained in the ordinary course of business; CHP audits every 2 years; Bureau of National Affairs recommends 2 years for all supplementary Personnel records; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 180 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-5 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-030 Drafts / Notes: Drafts that are revised (retain final version) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD As long as the drafts and notes are not retained in the "Regular Course of Business". Consult the City Attorney to determine if a record is considered a draft. GC §§34090, 60201 Lead Dept.CW-031 GIS Database / Data / Layers (both City- wide / Specialized) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD The Lead Department should print out historical documents (or save source data) prior to replacing the data, if they require the data or output for historical purposes; Department Preference (Preliminary documents); GC §§34090, 60201 et seq. et seq. Lead Dept. (Managing the Grant) CW-032 Grants (UNSUCCESSFUL Applications, Correspondence)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090, 60201 et seq. Lead Dept. (Managing the Grant) CW-033 Grants / CDBG / Reimbursable Claims / FEMA Claims / OES Claims (SUCCESSFUL Reports, other records required to pass the funding agency's audit, if required) Applications (successful), grant agreement, program rules, regulations / procedures, reports to grant funding agencies, correspondence, audit records, completion records After Funding Agency Audit, if required - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, and 570.502(a), 29 CFR 97.42; OMB Circular A- 110 and A-133; GC §§34090, 60201 et seq.; GC §8546.7 Lead Dept.CW-035 Litigation Files / Lawsuits / Court Case Files Send Final Settlement Agreements to the City Clerk Final Resolution + 5 years Yes: Until Settlement Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §§ 337 et seq.; GC §§ 911.2, 34090, 6020134090.6 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 181 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-6 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-036 Leave Slips / Time Off Requests When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the Regular Course of Business GC §§34090, 60201 et seq. Lead Dept.CW-037 Material Safety Data Sheet (MSDS) / Safety Data Sheet (SDS) / Chemical Use Report Form (/ records of the chemical / substance / agent, where / when it was used) 30 years Mag, Mfr, OD, Ppr S / I Yes - After QC & OD Previous MSDS may be obtained from a service; MSDS may be destroyed as long as a record of the chemical / substance / agent, where and when it was used is maintained for 30 years; Applies to qualified employers; Claims can be made for 30 years for toxic substance exposures; 8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR 1910.1020(d)(1)(I), GC §§34090, 60201 et seq. Lead Dept.CW-040 Newspaper Clippings When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-records - may be obtained from the newspaper company; GC §§34090, 60201 et seq. Staffing Dept.CW-041 Notices: Public Hearing Notices / Proofs of Publications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 60201 et seq. Human Resources / Risk Management CW-043 OSHA Inspections / Citations Send to Human Resources Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090.7, 60201 Human Resources CW-044 Personnel Files (Department-level Files) Send all originals to Human Resources Do Not Retain in Departments Before Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Ensure records kept in Department files comply with City policy (all originals are sent to Human Resources); GC §§34090.7, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 182 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-7 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-045 Personnel Files (Supervisor's Notes) Shred After Incorporation into Performance Evaluation or Documented Discipline Before Annual Evaluation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Notes maintained in a separate folder to be incorporated into performance evaluation, or to document progressive discipline; GC §§34090, 60201et seq. Lead Dept.CW-046 Unused Photographs When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts; (retention is placed on the record the photograph is used in - Brochure, Report, etc.); destroy unnecessary photographs. GC §§34090, 60201 Lead Dept.CW-047 Public Relations / Press Releases 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090, 60201 et seq. Lead Dept.CW-048 Purchase Orders / Requisitions 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §§34090, 60201 et seq. Lead Dept. (Who Ordered the Appraisal) CW-049 Real Estate Appraisal Reports: Property NOT purchased, Loans not funded 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not accessible to the public; GC §§34090, 60201 7928.705 Lead Dept. (Who Ordered the Appraisal) CW-050 Real Estate Appraisal Reports: Purchased Property, Funded Loans Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not accessible to the public until purchase has been completed; meets municipal government auditing standards; GC §§34090, 60201 7928.705 External Organization CW-051 CW-012 Records from External Organizations (not relevant to city's business): Boards, Commissions, Committees (e.g. County of Board of Supervisors) Boards, Commissions, / Committees: External Organizations (e.g. County Board of Supervisors) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-records RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 183 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-8 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). External Organization CW-052 Reference Materials Produced by External Organizations: Policies, Procedures, Handbooks, Brochures, Flyers, Manuals, Plans (if not provided in the schedule.) Standard Operating Procedures (SOPs), Studies, Reports (if not provided in the schedule.) Newsletters, etc.: Produced by OUTSIDE ORGANIZATIONS (not relevant to city's business) (League of California Cities, Chamber of Commerce, etc.) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-Records Lead Dept.CW-053 Reference Materials: Policies, Procedures, Handbooks, Brochures, Flyers, Manuals, Plans (if not provided in the schedule.) Standard Operating Procedures (SOPs), Studies. Reports (if not provided in the schedule.) Newsletters, etc.: Produced by YOUR Department Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Lead Dept.CW-054 Reference Materials: Policies, Procedures, Handbooks, Brochures, Flyers, Manuals, Plans (if not provided in the schedule.) Standard Operating Procedures (SOPs), Studies, Reports (if not provided in the schedule.) Newsletters, etc.: Produced by OTHER Departments When Superseded Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Copies; GC §§34090.7, 60201 Lead Dept.CW-056 Reports, Studies (Historically significant - e.g., Zoning Studies)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Administratively and Historically significant, therefore retained permanently; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 184 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-9 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CW-057 Reports, Studies (other than Historically significant - e.g. Annual Reports)10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Information is outdated after 10 years; GC §34090 Lead Dept.CW-059 Special Projects / Subject Files / Issue Files Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 et seq. et seq. Lead Dept.CW-060 Surveys / Questionnaires (that the City issues) If a summary of the data is compiled, the survey forms are considered a draft / transitory record, / can be destroyed as drafts (When No Longer Required) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090, 60201 et seq. Lead Dept.CW-062 Time Off Requests 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Salaried employees do not have timecards; ; GC §§34090, 60201 et seq. Lead Dept.CW-062.5 Training EMPLOYEE RECORDS (If Records are Created - filed by Employee Name) Required Information by Employee for all Employee Training for Separation + 5 years: Employee Name Training Provider’s Name Date Duration (length) Core Competencies / Skills Certifications / Qualification Documents Separation + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §§1198.5, 6401.9(f), 6429(c); 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), GC §§12946, 12960, 34090, 60201, 53235.2(b), 53237.2(b); 53238.3(b) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 185 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used By ALL Departments) Page CW-10 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept. (Presenting the Training) CW-063 Training Presented by Staff - COURSE RECORDS (Attendance Rosters / Sign-in Sheets, Outlines / Materials; includes Ethics, Fiscal & Financial, Harassment, Workplace Violence, Safety Training, Tailgates) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets OSHA requirements; Ethics, Fiscal & Financial, Harassment & Workplace Violence Training is 5 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 2-3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), LC §6429(c); GC §§12946, 12960, 34090, 60201; 53235.2(b), 53237.2(b); 53238.3(b), LC §6401.9(f) RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 186 RECORDS RETENTION SCHEDULE: ANIMAL SERVICES Page AS-1 Ver. 9.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ANIMAL SERVICES Animal Services AS-001 Animal Registration Database Indefinite - Minimum 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Data is interrelated; GC §34090 Animal Services AS-002 Animal Registration Report When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Considered transitory / preliminary draft (the database is the original); GC §34090, GC §6252 7920.530 Animal Services AS-003 Animal Trap Deposit Receipts 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. Animal Services AS-004 Bite Reports / Rabies Control Records 3 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq. Animal Services AS-005 Clinics: Spay / Neuter 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-006 Drug Logs - Animal Services 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-007 Investigations / Problem Files (barking, loose dogs, dangerous dog reports, etc.) Resolution + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq. Animal Services AS-008 Medical Records, Surgical Records, X-rays 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-009 Meet / Greet / Animal Adoption Contracts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required; FA §32003(e), CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-010 Notices to Comply, Warning Letters / Notices / Citation Books (Off leash, etc.)3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Animal Services AS-011 Officer's Daily Log - Animals 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090, GC §7920.530 Animal Services AS-012 Rabies Vaccination Clinics 3 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required for animal treatment records; FA §32003(e), PC §597.1(d); CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-012.5 Record of All Efforts to Contact Owner / Microchip’s Primary Registrant 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD FA §§31108.3 and 31752.1; GC §34090 Animal Services AS-013 Rescue Partnerships / Foster Care Partnerships - Animals 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required; FA §32003(e), PC §597.1(d); CCP §§336(a), 337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 187 RECORDS RETENTION SCHEDULE: ANIMAL SERVICES Page AS-2 Ver. 9.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Animal Services AS-014 Ride-a-Long Waivers - Animals 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. Animal Services AS-015 Strays / Incoming Animals / Impound Records / Impound Cards / "Relinquishments"3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required; FA §32003(e), PC §597.1(d); CCP §§336(a), 337 et. seq., GC §34090 Animal Services AS-016 Volunteer Hours 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 188 RECORDS RETENTION SCHEDULE: BUILDING AND SAFETY (Community Improvement) Page BL-1Ver. 12.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). BUILDING AND SAFETY Building & Safety BL-001 Address Assignments / Changes / Corrections P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Building & Safety BL-002 Address Files / Building Permits P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CBC §§104.6 104.7 and 107.5; GC §34090 Building & Safety BL-003 Building Permit Database Indefinite - Permanent Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5; H&S §19850; GC §34090 Building & Safety BL-004 Building Plans - Cancelled, Expired / Withdrawn Upon Expiration, Cancellation or Withdrawal Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5; H&S §19850; GC §34090 Building & Safety BL-005 Building Plans - Finalled - INDUSTRIAL, COMMERCIAL, MULTI-FAMILY DWELLINGS, PLACES OF PUBLIC ACCOMMODATION, TENANT IMPROVEMENTS P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5; H&S §19850; GC §34090 Building & Safety BL-006 Building Plans - Finalled - SINGLE FAMILY RESIDENTIAL - SFR / APPURTENANCES P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5; H&S §19850; GC §34090 Building & Safety BL-007 California Building Code / California Standard Code (12 Parts)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Attorney preference for reconstruction issues; GC §50022.6 Building & Safety BL-008 Certificate of Occupancy (CofO)P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2019 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 189 RECORDS RETENTION SCHEDULE: BUILDING AND SAFETY (Community Improvement) Page BL-2Ver. 12.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Building & Safety BL-009 Construction Notices / Inspection Notices (correction notices, compliance orders, stop work notices, etc.) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Building & Safety BL-010 Plan Check Comments When Finalled Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts; GC §34090 Building & Safety BL-011 Reports: Building Activity When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts (the database is the original); GC §34090 Building & Safety BL-012 Requests / Permissions to Receive Copies of Plans (to / from Architects)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 BUILDING AND SAFETY / COMMUNITY IMPROVEMENT Building & Safety / Community Improve. CI-001 Citations Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Building & Safety / Community Improve. CI-002 Code Enforcement / Abatement Case Files (Includes appeals / Code Enforcement Complaint Letters) Minimum 2 years Yes: Until Resolution Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Case is open until satisfactorily resolved (some cases are not resolved); CFC §104.3.4, GC §34090 RANCHO CUCAMONGA, CA. ©1995-2019 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 190 Ver. 22.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY CLERK City Clerk CC-001 Agenda Packets: City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission, All Subcommittees of the City Council (Public Works Subcommittee, etc.) Includes Budget and Final Audit Reports / ACFR P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Keep hard copies in vault and destroying every January Includes final budget and final audit reports / CAFR; GC §34090, 60201 et seq. City Clerk CC-002 Agreements / Contracts - ALL (INFRASTRUCTURE, / IF IMAGED, JPAs, MOUs, FRANCHISES) Agreement / Contract includes all contractual obligations (e.g. Specifications / Successful Proposal / Scope of Work) Examples of Infrastructure: Architects, Buildings, bridges, covenants, development, environmental, Joint Powers, MOUs, park improvements, property / property restrictions, redevelopment, reservoirs, sewers, sidewalks, street / alley improvements, settlement, subdivisions, utilities, water, etc. P Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; All infrastructure contracts should be permanent for emergency preparedness; Statute of Limitations is 4 years; 10 years for Errors and Omissions; land records are permanent by law; CCP §337 et. seq., GC §34090; Contractor has retention requirements in 48 CFR 4.703 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 191 Ver. 22.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-003 Agreements / Contracts - ALL (NON- INFRASTRUCTURE, Professional Services Agreements - NOT IMAGED) Agreement / Contract includes all contractual obligations (e.g. Specifications / Successful Proposal / Scope of Work) Examples of Non-Infrastructure: Consultants, Landscaping, Painting, Slurry Seals (Paving), Tree Trimming, Leases, Personnel, Professional Services, etc. Completion Term of the Contract + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Statute of Limitations is 4 years; 10 years for Errors and Omissions; land records are permanent by law; CCP §§337. 337.1(a), 337.15, 343; GC §34090, Contractor has retention requirements in 48 CFR 4.703(a) City Clerk CC-004 Articles of Incorporation P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-005 Board / Commission / Committee Maddy Act Lists / Vacancy Notices 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-006 Board / Commission Applications (Successful / Unsuccessful)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-007 Bonds (Performance Bonds, Subdivision Bonds, Letters of Credit) Release of Bond / Letter of Credit Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Securities (Performance Bonds, Letters of Credit, CD's, etc.) are normally released after the Notice of Completion is filed. Bond / letter may be replaced with a Warranty Bond, which is usually released 1 year after the Notice of Completion date. GC §34090 City Clerk CC-008 City Council Subcommittees: Agendas, Minutes (Composed solely of less than a quorum of the City Council) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD All recommendations are presented to the City Council; GC §§34090, 60201 et seq. City Clerk CC-009 City Council, Board / Commission Historical List of Members P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 192 Ver. 22.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-044 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ELECTRONICALLY FILED 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC Statements filed electronically are required for 10 years; City maintains copies only; original statements are filed with FPPC; GC §81009(f)(g); GC §84615 City Clerk CC-010 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL FILED IN PAPER FORMAT 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC City maintains original statements; GC §81009(d)(e)(f)and(g) City Clerk CC-011 Economic Interest Filings (FPPC Form 602 or 635) - Lobbyist Authorization Reporting 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC 2 CCR 18615(f), GC §34090 City Clerk CC-012 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Must post on website; FPPC Opinion; GC §81009(e City Clerk CC-013 FPPC Form 802 (Event Ticket / Pass Distributions Agency Report)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Should post on website for 4 years; GC §81009(e) City Clerk CC-014 FPPC Form 803 (Behested Payment Report)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC GC §81009e City Clerk CC-015 FPPC Form 804 (Agency Report of New Positions)P Mag, Mfr, OD, Ppr S / I Yes: After QC FPPC Regulation 18734(c); GC §81009e City Clerk CC-016 FPPC Form 805 (Agency Report of Consultants)P Mag, Mfr, OD, Ppr S / I Yes: After QC FPPC Regulation 18734(c); GC §81009e City Clerk CC-017 FPPC Form 806 (Agency Report of Public Official Appointments)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Must post on website; 2 CCR 18702.5(b)(3); GC §34090; GC §81009(e) RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 193 Ver. 22.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY CLERK / ELECTIONS City Clerk / Elections CC-018 Assessment District Ballots, Protest Letters, / Envelopes - Prop. 218 proceedings 2 years Ppr GC §§53753(e)(2), 53755(d) City Clerk / Elections CC-019 Campaign Filings (FPPC 400 Series Forms / Form 501): SUCCESSFUL CANDIDATES (Elected Officials) All, whether filed electronically / not P Mag, Mfr, OD, Ppr S Yes: After QC Department Preference; as of January 1, 2025, the FPPC is the Filing Officer for 87200 filers; City maintains copies only; original statements are filed with FPPC; GC §81009(f)&(g) City Clerk / Elections CC-020 Campaign Filings (FPPC 400 Series Forms / Form 501): UNSUCCESSFUL CANDIDATES Includes Unsuccessful Candidates Without Committees that Don't File Electronically 5 years Mag, Mfr, OD, Ppr S Yes: After QC Candidates without committees are not required to file their statements, reports or copies online or electronically; Paper must be retained for at least 2 years; GC §81009(b)and(g); City Clerk / Elections CC-020.1 Campaign Filings (FPPC 400 Series Forms, 501 Form): UNSUCCESSFUL CANDIDATES, ELECTRONICALLY FILED - WITH / WITHOUT Committees 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC Statements filed electronically are required for 10 years; GC §81009(b)and(g); GC §84615 City Clerk / Elections CC-021 Campaign Filings (FPPC 400 Series Forms): THOSE NOT REQUIRED TO FILE ORIGINAL WITH CITY CLERK (copies) 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC Paper must be retained for at least 2 years; GC §81009(f)and(g) City Clerk / Elections CC-022 Campaign Filings (FPPC 400 Series Forms): OTHER COMMITTEES (PACS - not candidate-controlled) 7 years Mag, Ppr Paper must be retained for at least 2 years; GC §81009(c)and(g) City Clerk / Elections CC-023 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - SUCCESSFUL CANDIDATES Term of Office + 4 years Mag, Ppr CA law states term of office and 4 years after the expiration of term for Nomination Papers; EC §17100 City Clerk / Elections CC-024 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - UNSUCCESSFUL CANDIDATES Election + 4 years Mag, Ppr Department Preference; CA law states term of office and 4 years after the expiration of term for Nomination Papers; EC §17100 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 194 Ver. 22.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk / Elections CC-025 Elections - GENERAL, WORKING / ADMINISTRATION Files (Correspondence, Precinct Maps, County Election Services, Candidate Statements to be printed in the Sample Ballot, Polling Locations / Precinct Board Members, Notices, Postings, etc.) 2 years Mag, Ppr GC §34090 City Clerk / Elections CC-026 Elections - HISTORICAL (copies of resolutions, final results; Certificate of Election) P Mag, Mfr, OD, Ppr S No Retained for Historical Value, GC §34090 City Clerk / Elections CC-27.1 Elections - Petitions (Initiative, Recall / Referendum) - IF INSUFFICIENT - IF Examined by Proponents Final Examination + 1 year after petition examination Ppr Not accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 City Clerk / Elections CC-27.1.5 Elections - Petitions (Initiative, Recall / Referendum) - IF INSUFFICIENT - NOT Examined by Proponents Determinatio n of Insufficiency Ppr Not accessible to the public; The 8 month retention applies after the City Clerk makes the determination of insufficiency / examines the petitions. unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 City Clerk / Elections CC-27.2 Elections - Petitions (Initiative, Recall / Referendum) - IF SUFFICIENT Results + 8 months Ppr Not accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 (End of Elections Section) City Clerk CC-028 Historical Records, Photographs, / Historical Projects (e.g. Incorporation, City Seal, Awards of significant historical interest, etc.) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk determines historical significance; records can address a variety of subjects and media. Some media (e.g. audio and video tape) may be limited because of the media's life expectancy; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 195 Ver. 22.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-029 Minutes: City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission P Mag, Mfr, OD, Ppr S / I No GC §34090 City Clerk CC-030 Municipal Code Administration, Distribution, etc.2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-031 Municipal Code History / Supplements P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference (retain one of each supplement); GC §34090.7 City Clerk CC-032 Oath of Office: City Council, Boards / Commission Members Term of Office + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department Preference; GC §34090 City Clerk CC-033 Ordinances P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 City Clerk CC-034 Petitions (submitted to Council on any subject - Dog Parks, Parking, Traffic Calming, etc.) See Elections for Initiative, Recall / Referendum Petitions 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference; only 1 year is required; GC §50115 City Clerk CC-035 Public Records Requests / Request for Records 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 City Clerk CC-036 Recorded Documents: ALL - Deeds, Easements, Liens / Releases, Rights of Way, Notices of Completion, Recorded Agreements / Contracts, Certificate of Compliance, etc. P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. City Clerk CC-037 City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission: Recordings - AUDIO RECORDINGS of Meetings / Audio Tapes 2 years Mag Department preference; State law only requires for 30 days; GC §54953.5(b) RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 196 Ver. 22.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). City Clerk CC-038 City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission: Recordings - VIDEO RECORDINGS of Meetings / Video Tapes Minimum 3 years Mag Department Preference; Video recording of meetings are only required for 90 days; GC §§34090.7, 34090 City Clerk CC-039 Records Destruction Authorization Forms, Transfers P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference; GC §34090 City Clerk CC-040 Records Retention Schedules / Amendments to Records Retention Schedules P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et. seq. City Clerk CC-046 Redistricting Web Page / District Boundary Web Page (Map, Redistricting Process, Agendas, Calendars, Notice, etc.) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD EC §21160(i) ); GC §34090 City Clerk CC-041 Resolutions: City Council, Redevelopment Agency, Successor Agency, Oversight Board, Fire Protection District Board, Public Safety Commission P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-045 Secretary of State Statement of Facts / Registry of Public Agencies 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-042 Speaker Cards When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Keep hard copies in vault and destroying every January; Preliminary drafts used to produce minutes; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 197 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). CITY MANAGER City Manager CM-014 All Hands Meeting Agendas 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Manager CM-001 Annual Reports / Strategic Plans P Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department Preference; GC §34090 City Manager CM-015 Art in Public Places (City Projects, not Developer Projects)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Manager CM-016 Art In Public Places Committee AGENDAS, AGENDA PACKETS Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) City Manager CM-017 Art In Public Places Committee MINUTES / BYLAWS P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§34090 City Manager CM-002 Cable TV Complaints 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Manager CM-003 City Council Correspondence Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Manager CM-004 Council / Commission Contact Forms When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary documents; GC §34090 et seq. City Manager CM-005 Grand Jury Reports / Responses (Regarding City Operations)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (the Grand Jury keeps their reports 5 years); GC §34090 City Manager CM-006 Proclamations / Commendations 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 City Manager CM-007 Projects, Programs, Subject / Issues (Issues / projects will vary over time) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Manager CM-008 Public Comment Cards 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 City Manager CM-009 RCTV Message Request Forms 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. City Manager CM-010 Speech Notes / PowerPoint Presentations 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 198 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance CM-011 Travel / Conferences Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Invoices are maintained by Finance; GC §34090.7 City Manager CM-012 Videos (Public activity, etc. Not City Council / Advisory Body Videos, nor regular, ongoing operations of the City) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Content does not relate in a substantive way to the conduct of the public's business; GC §34090 et seq. City Manager CM-013 Weekly Reports (News / Notes)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 199 Ver. 19.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). COMMUNITY SERVICES Risk Management CS-001 Accident / Incident Reports (Members of the Public) Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 Community Services CS-002 Activity / Special Programs / Special Event Files / Reports / ABC Permits, where required After School, Children's Programs, Cultural Arts, Sports, Seniors, Filming, Theatre Programs etc. Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Community Services CS-003 Armored Car Manifests 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-004 Art in Public Places / Artists in Residence - Successful Placements P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Community Services CS-005 Art in Public Places / Artists in Residence - Unsuccessful Proposals Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Community Services CS-006 Artist Contracts Includes Insurance Certificates / Administration Records Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Statute of Limitations: Contracts and Spec's=4 years; CCP §337 et. seq., GC §34090 Community Services CS-007 Attendance Tracking 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 2 years, unless it is a preliminary draft; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 200 Ver. 19.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-008 Capital Improvement Projects (CIP - where Community Services is the Lead): Administration File / NOT Scanned Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs / Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors and Omissions is 10 years; Statute of Limitations: Contracts and Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Community Services CS-009 Capital Improvement Projects (CIP - where Community Services is the Lead): Permanent File / Scanned Records Specifications / RFP / Addenda, Agreement / Contract (copy), Successful Proposal, Change Orders, Geotechnical Studies / Reports, Operations / Maintenance Manuals (O / M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 Community Services CS-010 Class Instructors Contracts Includes Insurance Certificates / Administration Records Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Statute of Limitations: Contracts and Spec's=4 years; CCP §337 et. seq., GC §34090 Community Services CS-011 Client / Provider Agreements Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Statute of Limitations: Contracts and Spec's=4 years; CCP §337 et. seq., GC §34090 Lead Dept. and Finance CS-015 Credit Card Receipts 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference (not all detail is sent to Finance); GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 201 Ver. 19.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-016 Customer Relations / Member Database Indefinite - Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data fields are inter-related; GC §34090 et seq. Lead Dept. and Finance CS-017 Deposits / Cash Receipts Detail / Backup / Accounts Receivable Detail / Refund Detail 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference (not all detail is sent to Finance); GC §34090 Community Services CS-018 Donations Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Community Services CS-019 Evaluations / Surveys (of programs) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Content does not relate in a substantive way to the conduct of the public's business; GC §34090 Community Services CS-020 Event Service Agreements / ESS Contracts / Special Event Contacts / Professional Service Agreements (PSAs) Includes Insurance Certificates / Administration Records Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Statute of Limitations: Contracts and Spec's=4 years; CCP §337 et. seq., GC §34090 Community Services CS-021 Facility Use Rental Contracts / Field Use Contracts / Facility Use Requests (includes insurance certificates, ABC Permit) 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-022 Fundraising Events 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept. and Finance CS-023 Gift Shop Sale Receipts 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference (not all detail is sent to Finance); GC §34090 Community Services CS-024 House Reports / Program Files / Event Files / Sponsored Vouchers / Coupons (Theatre) Includes Contract Billing Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 202 Ver. 19.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-025 Lewis Family Playhouse Memberships Inactive + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets auditing standards); GC §34090 Community Services CS-026 Park / Recreation Commission / Parks and Recreation Committee AGENDA PACKETS / AGENDAS P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Original Staff Reports are filed in the project file; Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Community Services CS-027 Park / Recreation Commission / Parks and Recreation Committee Recordings - AUDIO RECORDINGS of Meetings / Audio Tapes 2 years (Mag)City preference; State law only requires for 30 days; GC §54953.5(b) Community Services CS-028 Park / Recreation Commission / Parks and Recreation Committee MINUTES / RESOLUTIONS / BYLAWS P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-029 Performance Contracts Includes Insurance Certificates / Administration Records Completion + 5 years Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Statute of Limitations: Contracts and Spec's=4 years; CCP §337 et. seq., GC §34090 Community Services CS-030 Photo Waivers 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-031 Recreation Database (Active Net) Indefinite - Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; data is interrelated; GC §34090 Community Services CS-032 Registration / Applications / Liability Forms / Release of Liability Forms / Permissions: Camps, Field Trips, Authorization to give Medicine, etc. 2 years Yes: During Class or Program Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-033 Safety Inspections 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 203 Ver. 19.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Community Services CS-034 Schedules / Hours When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Community Services CS-035 Scholarships 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets auditing standards); GC §34090 Community Services CS-037 Senior Advisory Committee - All Records (Members are not Appointed by the City Council) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-039 Sign-in / Sign-Out Sheets for classes / programs 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-040 Sports Advisory Committee - All Records (Member are not Appointed by the City Council)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Community Services CS-041 Sports Organizations / Non-Profit Organizations (Little League, etc.) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Community Services CS-042 Sports Score Sheets, Schedules When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts / Transitory records - NOT made or retained for the purpose of preserving the informational content for future reference, GC §34090; 64 Ops. Cal. Atty. Gen. 317 (1981)) Community Services CS-043 Theatre Member Files / Patron Files (Gym, etc.) Minimum 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Community Services CS-044 Ticket Stubs When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 204 Ver. 19.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.CS-045 Volunteer / Unpaid Intern Applications / Agreements - Unsuccessful / Pending Applicants 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Consistent with employee personnel files (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR 1602.31 and 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12960, 34090 Lead Dept.CS-046 Volunteer / Unpaid Intern Applications / Agreements (includes emergency contact information) - Successful Applicants Inactive / Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Courts treat volunteers as employees; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 and 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12960, 34090; 29 USC 1113 Community Services CS-047 Waivers of Liability 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 205 RECORDS RETENTION SCHEDULE: DEPARTMENT OF INNOVATION AND TECHNOLOGY Page DOIT-1Ver. 10.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). DEPARTMENT OF INNOVATION AND TECHNOLOGY Depart. of Innovation and Technology DOIT-001 Backups / Computer Backups (ALL Disaster Recovery Computer Backups) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Used for Disaster Recovery Purposes Only; Considered a copy and can be destroyed when no longer required; GC §34090 et seq. Depart. of Innovation and Technology DOIT-003 Network Configuration Maps / Plans 2 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. Depart. of Innovation and Technology DOIT-003.5 Routine Video Monitoring 1 year Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.6(a) Depart. of Innovation and Technology DOIT-004 UNALTERABLE MEDIA / IMMUTABLE MEDIA (CLOUD IMMUTABLE BACKUP) / WORM / DVD-r / CD-r / Blue Ray-R / other UNALTERABLE MEDIA that does not permit additions, deletions, / changes Follows Retention of Official Electronic Record Mag, Mfr, OD, Ppr S / I Yes: After QC & OD For legal compliance for Trustworthy Electronic Records (when the electronic record serves as the official record); must be stored in a "safe and separate location"; GC 34090, 12168.7, EVC 1550, 2 CCR 22620 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 206 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT, (FORMER REDEVELOPMENT / SUCCESSOR AGENCY, HOUSING, RDA) Page ED-1Ver. 9.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ECONOMIC DEVELOPMENT / FORMER REDEVELOPMENT / SUCCESSOR AGENCY Economic Develop. / Former Redevelop ment / Successor Agency ED-001 Economic Development Projects, Programs, Subject / Issues (Issues / projects will vary over time) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Economic Develop. / Former Redevelop ment / Successor Agency ED-002 Mobile Home Accords P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Economic Develop. / Former Redevelop ment / Successor Agency ED-003 Real Estate Appraisals 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference, meets municipal auditing standards; GC §34090 City Clerk ED-004 Recorded Documents: ALL - Deeds, Easements, Liens / Releases, Rights of Way, Notices of Completion, Recorded Agreements / Contracts, etc. Copies - When No Longer Required Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Finals are maintained by City Clerk; GC §34090 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 207 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT, (FORMER REDEVELOPMENT / SUCCESSOR AGENCY, HOUSING, RDA) Page ED-2Ver. 9.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Economic Develop. / Former Redevelop ment / Successor Agency ED-005 Redevelopment Long Range Property Management Plans, Oversight Plans Completion + 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Economic Develop. / Former Redevelop ment / Successor Agency ED-006 Redevelopment Plans P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference for Historical Purposes; GC §34090 Economic Develop. / Former Redevelop ment / Successor Agency ED-007 Redevelopment Projects / Project Areas (Ensure Planning has all Environmental Documents, Engineering has all CIP Projects, / City Clerk has all Real Property records for Permanent retention) Completion + 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Planning, Building and Engineering retains final documents of construction projects (transfer any CIP project files to Engineering); Covers various Statute of Limitations; CCP §337 et seq.; GC §34090 Economic Develop. / Former Redevelop ment / Successor Agency ED-008 Relocations Completion + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference, meets municipal auditing standards; CCP §337 et seq.; GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 208 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT, (FORMER REDEVELOPMENT / SUCCESSOR AGENCY, HOUSING, RDA) Page ED-3Ver. 9.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ECONOMIC DEVELOPMENT / HOUSING Economic Develop. / Housing ED-009 Foreclosure Notices / Notices of Defaults (NOD) Disposition + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Attorney preference; GC §34090 Economic Develop. / Housing ED-009.5 Housing Plans: Consolidated Annual Performance and Evaluation Review (CAPER) / Comprehensive Housing Affordability Strategy (CHAS) / Consolidated Action Plan / Analysis of Impediments to Fair Housing Choices / Citizen Participation Plan / Action Plans, etc. Superseded + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 24 CFR 91.105(h); 24 CFR 92.508(a); GC §34090 Economic Develop. / Housing ED-010 Housing Programs: Affordable Housing Projects, Rehabilitation, CDBG-funded Housing Projects, etc. WITH a Recapture / Resale Restriction Deeds are sent to City Clerk 5 years after the Affordability Period Terminates, or the Written Agreement Terminates, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD HUD requires 5 years after the project completion; documents imposing recapture / resale restrictions are 5 years after the affordability period terminates; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report; 2 CFR 200.334; 24 CFR 92.508(a)and(c) and 570.502(a)(16), 982.158, 884.214; 29 CFR 97.42, GC §34090 Economic Develop. / Housing ED-011 Housing Programs: Affordable Housing Projects, Rehabilitation, CDBG-funded Housing Projects, etc. WITHOUT a Recapture / Resale Restriction Deeds / Insurance are sent to City Clerk Loan Pay-off OR Forgiveness + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD HUD requires 5 years after the agreement terminates; Consistent with Consolidated Plan Requirements; Required for 3-4 years from expenditure or performance report; 2 CFR 200.334; 24 CFR 92.508(a)and(c) and 570.502(a)(16), 982.158, 884.214; 29 CFR 97.42, GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 209 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT, (FORMER REDEVELOPMENT / SUCCESSOR AGENCY, HOUSING, RDA) Page ED-4Ver. 9.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Economic Develop. / Housing ED-012 Loan Applications / Potential Buyers Denied, Cancelled / Withdrawn (First Time Home Buyers, Life/Safety, Rehabilitation, HOME, etc.) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Economic Develop. / Housing ED-013 Preliminary Application Form (required for a housing development project that includes residential units; form is provided by California Department of Housing / Community Development 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Various benchmarks are placed using the number of residential dwelling units on the project site within the last five years; GC §§34090, 66300. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 210 Ver. 27.0 RECORDS RETENTION SCHEDULE: ENGAGEMENT AND SPECIAL PROJECTS / RCMU RANCHO CUCAMONGA MUNICIPAL UTILITIES Page RCMU-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). RCMU / ENGAGEMENT AND SPECIAL PROJECTS RCMU / Engagement and Special Projects City Manager RCMU-000.05 CM-014 All Hands Meeting Agendas 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RCMU / Engagement and Special Projects City Manager RCMU-000.07 CM-015 Art in Public Places (City Projects, not Developer Projects)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RCMU / Engagement and Special Projects City Manager RCMU-000.09 CM-016 Art In Public Places Committee AGENDAS, AGENDA PACKETS Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) RCMU / Engagement and Special Projects City Manager RCMU-000.10 CM-017 Art In Public Places Committee MINUTES / BYLAWS P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RCMU / Engagement and Special Projects RCMU-000.20 Grapevine Publication 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RCMU - RANCHO CUCAMONGA MUNICIPAL UTILITIES RCMU RCMU-001 Applications for Service 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 211 Ver. 27.0 RECORDS RETENTION SCHEDULE: ENGAGEMENT AND SPECIAL PROJECTS / RCMU RANCHO CUCAMONGA MUNICIPAL UTILITIES Page RCMU-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Lead Dept.RCMU-002 AQMD Permits (Generators, etc.)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 RCMU RCMU-003 Armored Car Manifests 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RCMU RCMU-004 Bulk Power Log Sheets / Purchasing / Suppliers (Evaluations, Financial Data. Reports / Studies) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU RCMU-005 Capital Improvement Projects (CIP - RCMU): Administration File / NOT Scanned (Electricity, Fiber / Street Lights Only) Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs / Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 212 Ver. 27.0 RECORDS RETENTION SCHEDULE: ENGAGEMENT AND SPECIAL PROJECTS / RCMU RANCHO CUCAMONGA MUNICIPAL UTILITIES Page RCMU-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). RCMU RCMU-006 Capital Improvement Projects (CIP - RCMU): Permanent File / Scanned Records (Electricity, Fiber / Street Lights Only Specifications / RFP / Addenda, Agreement / Contract (copy), Successful Proposal, Change Orders, Geotechnical Studies / Reports, Operations / Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 RCMU RCMU-007 Customer Information Service (CIS) Database Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §34090 RCMU RCMU-008 Department of Energy (DOE) / Federal Energy Regulatory Commission (FERC) Licenses / Regulatory Correspondence P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU RCMU-009 Department of Energy (DOE) / Federal Energy Regulatory Commission (FERC) Reports P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Clerk RCMU-010 Easements Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (copies); GC §34090.7 RCMU RCMU-011 Electricity Drawings / As-Builts / Record Drawings P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering has originals); GC §34090.7 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 213 Ver. 27.0 RECORDS RETENTION SCHEDULE: ENGAGEMENT AND SPECIAL PROJECTS / RCMU RANCHO CUCAMONGA MUNICIPAL UTILITIES Page RCMU-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). RCMU RCMU-012 Equipment Records (Manuals, Tests, Inspections, Studies, Reports) Disposal of Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; CCP §337 et. Seq., GC §34090 RCMU RCMU-013 Facility Histories / Infrastructure Design P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Lead Dept.RCMU-014 Generator Operation Logs / Inspections - Fixed / Stationary Generators 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; GC §34090 Lead Dept.RCMU-015 Generator Operation Logs / Inspections - Portable / Emergency Generators 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 RCMU RCMU-016 Joint Pole Agreements, History, Maintenance (Card Files) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU RCMU-017 Joint Pole Invoices / Accounts Receivable 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing requirements); GC §34090 RCMU RCMU-018 Load Records 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU RCMU-019 Payments / Credit Card Receipts - RCMU 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets auditing standards); GC §34090 RCMU RCMU-020 Power Operations Reports / Outage Reports 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU RCMU-021 Power Outage Report Database Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 214 Ver. 27.0 RECORDS RETENTION SCHEDULE: ENGAGEMENT AND SPECIAL PROJECTS / RCMU RANCHO CUCAMONGA MUNICIPAL UTILITIES Page RCMU-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). RCMU RCMU-022 Power Trading / Power Scheduling (Check Out Worksheets) Completion + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (auditing standards are 5 years); GC §34090 RCMU RCMU-023 Power Trading / Power Scheduling (Confirmations, Invoices) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU RCMU-024 Power Trading / Power Scheduling (Pathing Sheets)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU & Gas RCMU-025 Regulatory Agency Audits: CEC, CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU & Gas RCMU-026 Regulatory Agency Compliance Reports / Confirmations: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU & Gas RCMU-027 Regulatory Agency Correspondence: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.. Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU & Gas RCMU-028 Regulatory Agency Inspections: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU & Gas RCMU-029 Regulatory Agency Licenses: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RCMU RCMU-030 SCADA Database (Electricity) (Supervisory Control / Data Acquisition) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Databases where sewer records may be stored are required for 5 years; SWRCB Order 2022-0103-DWQ; GC §§34090, 12168.7 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 215 Ver. 27.0 RECORDS RETENTION SCHEDULE: ENGAGEMENT AND SPECIAL PROJECTS / RCMU RANCHO CUCAMONGA MUNICIPAL UTILITIES Page RCMU-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). RCMU RCMU-031 SCADA Printouts / Reports / Log Books When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Databases where sewer records may be stored are required for 5 years; SWRCB Order 2022-0103-DWQ; GC §§34090,12168.7 RCMU RCMU-032 Solar Power Production Operating Data Logs / Diaries 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Lead Dept.RCMU-033 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference: entered into DigAlert Software the Excavator, Operator and the Regional Notification Center has the obligation to retain the notice for 3 years; (required for 3 years); GC §§4216.2(d)l 34090 Division Providing Service / Work RCMU-034 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Databases where sewer records may be stored are required for 5 years; SWRCB Order 2022-0103-DWQ; CCP §§338 et seq., 340 et seq., 342, GC §34090 Division Providing Service / Work RCMU-035 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work RCMU-036 Work Orders / Service Requests - NOT entered in CMMS Database (/ partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD May contain sewer records, which are required for 5 years; SWRCB Order 2022-0103-DWQ; CCP §§338 et seq., 340 et seq., 342; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 216 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES (CIP, General Eng, Land Dev. Transportation) Page ENG-1Ver. 26.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ENGINEERING ADMINISTRATION (SEE CITY-WIDE) ENGINEERING SERVICES / CAPITAL PROJECTS Engineering Services / Capital Projects ENG-001 Capital Improvement Projects (CIP): Maintenance Projects - Not Involving Professional Design Professional Services (All Records) Examples of Maintenance Projects: Painting, Pavement Overlays, Repairs, Ramps, Re- Roof, Sidewalk Repairs, Slurry Seals, etc. Completion + 5 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors and Omissions is not applicable; Statute of Limitations: Contracts and Spec's=4 years; CCP §337 et. seq., GC §34090 Engineering Services / Capital Projects ENG-002 Capital Improvement Projects (CIP): Administration File / NOT Scanned Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs / Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, Photos, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors and Omissions is 10 years; Statute of Limitations: Contracts and Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 217 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES (CIP, General Eng, Land Dev. Transportation) Page ENG-2Ver. 26.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Capital Projects ENG-003 Capital Improvement Projects (CIP): Permanent File / Permanent File Scanned Records Specifications / Addenda, Agreement / Contract (copy), Successful Proposal, Change Orders, Geotechnical Studies / Reports, Operations / Maintenance Manuals (O / M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; retained for disaster preparedness purposes; GC §34090 Engineering Services / Capital Projects ENG-004 Construction Inspection Databases Indefinite - Minimum 10 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Data Fields / Records are interrelated; Covers Statute of Limitations for Errors and Omissions; GC §34090, CCP§ 337.1 and 337.15 Engineering Services / Capital Projects ENG-005 Design / Construction Standards - Authored by the City P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department Preference; GC §34090 Engineering Services / Capital Projects ENG-006 Drawings, Maps, Plans / Record Drawings, Large-Format Drawings, Capital Improvement Project "As-Built", Base Maps P Yes (all)Mag, Mfr, OD, Ppr S Yes: After QC and OD Drafts should be destroyed; Some maps are also retained by Planning; Selected maps are retained in Public Works for administrative purposes; GC §34090, 34090.7 ENGINEERING SERVICES / GENERAL ENGINEERING Engineering Services / General Engineering ENG-021 Aerial Maps (Analog / Historical)P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 218 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES (CIP, General Eng, Land Dev. Transportation) Page ENG-3Ver. 26.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / General Engineering ENG-022 Benchmarks P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-023 Correspondence - Regulatory Agencies Not Related to a CIP (State / Federal Agencies, EPA, Health Department, etc.) Minimum 2 years Yes: While Active Issues Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; Some correspondence from Regulatory Agencies need to be retained for long periods of time; GC §34090 Engineering Services / General Engineering ENG-024 Encroachment Permits / Excavation Permits: Temporary (Street Permits, Temporary Construction, Sidewalk Repairs, Traffic Control, Utility Cuts etc.) Includes Insurance Certificates Final / Completion + 2 years Yes: Until Completion Mag, Mfr, OD, Ppr S / I Yes: After QC and OD GC § 34090 Engineering Services / General Engineering ENG-025 Encroachment Permits - Permanent (Permanent structures in the City's Right of Way) P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-026 Engineering Permits Database Indefinite - Permanent Yes Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Data Fields / Records are interrelated; Some Encroachment Permits are Permanent; GC §34090 Engineering Services / General Engineering ENG-027 Engineering Studies / Surveys - Preliminary Studies / Project Assessments P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-028 Geotechnical / Soil Reports; Hydrology Reports (Authored on behalf of the City)P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 219 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES (CIP, General Eng, Land Dev. Transportation) Page ENG-4Ver. 26.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / General Engineering ENG-029 Grading Plans, Grading Plans / Grading Certificates P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department Preference; GC §34090 Engineering Services / General Engineering ENG-031 Master Plans: Bikeway, Park, Pavement, Sewer, Traffic, Transportation, Water Master Plan, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; Drafts should be destroyed; GC §34090 City Clerk ENG-032 Public Works Subcommittee Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC and OD GC §34090.7 City Clerk ENG-033 Recorded Documents: ALL - Deeds, Easements, Liens / Releases, Rights of Way, Notices of Completion, Recorded Agreements / Contracts, Certificate of Compliance, etc. Send all originals to City Clerk, even if they are e-recorded. P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Even if documents are e-recorded, send all finals to the City Clerk; GC §34090 et seq. ENGINEERING SERVICES / LAND DEVELOPMENT AND TRANSPORTATION Building ENG-034 Plan Checks for Building Permits 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC and OD CBC §§104.6 104.7 and 107.5; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 220 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES (CIP, General Eng, Land Dev. Transportation) Page ENG-5Ver. 26.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Land Dev. and Transportation ENG-035 Private Land Development Projects / Job Files: Administration File Construction Inspections, Correspondence, Photos, Private Lab Verifications, Testing Lab Final Reports, etc. Examples of Development Projects: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Subdivisions, Tract Maps, Tracts,. TPMs, TSMs Completion + 10 years Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Statute of Limitations for Errors and Omissions is 10 years; Statute of Limitations: Contracts and Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Engineering Services / Land Dev. and Transportation ENG-036 Private Land Development Projects / Job Files: Permanent Files Drainage, Driveway, Grading Plans, Rights of Way, Soil Reports, Stormwater, etc. Dedications, Easements, Abandonments (City Clerk is OFR) Examples of Development Projects: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Subdivisions, Tract Maps, Tracts,. TPMs, TSMs P Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; retained for disaster preparedness purposes; GC §34090 Police ENG-037 Traffic Collision Reports Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC and OD copies; GC §34090.7 Engineering Services / Land Dev. and Transportation ENG-038 Traffic Congestion Management Plans / Transportation Plans 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 221 RECORDS RETENTION SCHEDULE: ENGINEERING SERVICES (CIP, General Eng, Land Dev. Transportation) Page ENG-6Ver. 26.0 Office of Record (OFR)Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Engineering Services / Land Dev. and Transportation ENG-039 Traffic Counts 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; GC §34090 Engineering Services / Land Dev. and Transportation ENG-040 Traffic Investigation Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC and OD GC §34090 Engineering Services / Land Dev. and Transportation ENG-041 Self-Haul Permits 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC and OD GC §34090 Engineering Services / Land Dev. and Transportation ENG-042 Traffic Speed Surveys 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference (required every 5 years, but can be extended to 7 or 10 years); GC §34090 Engineering Services / Land Dev. and Transportation ENG-043 Transportation Studies / Traffic Studies / Warrants: Signals, Stop Signs, Crossing Guards, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC and OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 222 RECORDS RETENTION SCHEDULE: ENVIRONMENTAL PROGRAMS Page ENV-1Ver. 26.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). ENVIRONMENTAL PROGRAMS Environment al Programs ENV-001 CCTV - Storm Drains 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Preliminary drafts); GC §34090 Environment al Programs ENV-002 Construction Diversion / Deposit, Reimbursement, etc.10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Environment al Programs ENV-003 FOG (Fats, Oil / Grease) / Source Control / Pretreatment Annual / Semi-Annual Reports 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; POTW reports are required for 3 years; 40 CFR 403.12; GC §34090 Environment al Programs ENV-004 Household Hazardous Waste / Recycling/Disposal / Participant Logs 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 14 CCR 18813.4; 22 CCR 66262.40 et seq.; GC §34090 Environment al Programs ENV-005 Sanitary Spills / Overflows (SSOs)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; SWRCB Order 2022-0103-DWQ; ; 40 CFR 122.41(j)(2); GC §34090 Environment al Programs ENV-006 Sewer System Management Plans (SSMP) / Audits / Sanitary Spills Overflow Prevention Plan (SSOPP) / Sanitary Sewer Overflow Response Plan Superseded + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; SSMPs are required to be retained 5 years, and updated every 6 years; SSOs are required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB General Order 2022-0103-DWQ; GC §34090 Environment al Programs ENV-007 Solid Waste Reduction / Recycling / AB 939 Compliance / Tonnage Reports / SB 1383 Compliance (Organic Waste Collection / Recycling) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; SB 1383 compliance is required for 5 years; Low-Carbon Fuel Standard regulations credits can be received for 10 years, and are eligible for an extension; 14 CCR § 18995;.2 H and S §39730.7; GC §34090 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 223 RECORDS RETENTION SCHEDULE: ENVIRONMENTAL PROGRAMS Page ENV-2Ver. 26.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Environment al Programs ENV-008 Solid Waste Tonnage / AB 939 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Environment al Programs ENV-009 Stormwater Illicit Discharges 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Environment al Programs ENV-010 Stormwater Monitoring / NPDES Monitoring / Inspection 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Environment al Programs ENV-011 Stormwater: Business Inspections 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Environment al Programs ENV-012 Stormwater: NPDES Annual Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Environment al Programs ENV-013 Stormwater: NPDES Permits Expiration + 5 years Yes: Until Expiration Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Environment al Programs ENV-014 Stormwater: TMDL Plan (Total Maximum Daily Load) Plan 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Environment al Programs ENV-015 Water Quality Management Plans (Commercial, Private Development)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 224 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-1Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FINANCE / ACCOUNTING AND FINANCIAL REPORTING Finance / Accounting and Financial Reporting FIN-001 1099's / 1096's / DE542 (California Report of Independent Contractors)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 years after tax is due or paid (longer for auditing & contractor delinquency); Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R & T §19530, GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-002 Accounts Payable / Invoices / Backup (Includes Invoices, Travel Expense Reimbursements, Warrant Request, etc.) 7 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD May contain Fire District independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; GC §§60201(d)(12), 34090, 60201 Finance / Accounting and Financial Reporting FIN-003 Accounts Receivable - Miscellaneous - Damage to Public Property, Invoices to Outside Entities, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §§34090, 60201 et seq. Finance / Accounting and Financial Reporting FIN-004 Audit Work Papers 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-004.1 Audits - Annual Financial Reports P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-005 Audits - Single Audits, Grant Audits, IRS Audits, Transportation Audits, PERS Audit, etc. 5 years after Audit Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards);GC §§34090, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 225 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-2Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting and Financial Reporting FIN-006 Bank Statements / Trustee Statements, Fiscal Agent Statements, Investment Account Statements, Bank Reconciliations, Bank Deposits, Bank Transmittal Advice 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets auditing standards; GC §§60201(d)(12), 34090, 60201, 26 CFR 31.6001-1 Finance / Accounting and Financial Reporting FIN-007 Bonds (Revenue) Official Statements / Transcripts / Certificates of Participations (COPs) - Includes Continuing Disclosure Reports, / all Special District Bonds See Bank Statements for statement retention. Fully Defeased + 10 years Yes: Until Maturity Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Statute of Limitations for bonds, mortgages, trust deeds, notes or debentures is 6 years; Bonds issued by local governments are 10 years; IRS bond auditing regulations state, "…material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds; There are specific requirements for disposal of unused bonds; CCP §§336 et seq. 337.5(a); 26 CFR 1.6001-1(e): 26 CFR § 1.148-5(d)(6)(iii)(E); GC §43900 et seq. Finance / Accounting and Financial Reporting FIN-007.1 Budget Appropriation Transfer Requests 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets auditing standards; GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-008 CalPERS Reports - Annual Valuation Reports, Actuarial Valuation Reports 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-009 Cash Receipts / Daily Cash Summaries / Cashiers Reports / Cash Reports / Petty Cash 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 226 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-3Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting and Financial Reporting FIN-010 Checks / Warrants (Cashed)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD May contain Fire District independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; GC §§ 34090, 60201(d)(12) Finance / Accounting and Financial Reporting FIN-011 Collections / Collection Agency Case Files / Statements / Delinquent Accounts 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Delinquencies remain on credit reports for 7 years; GC §§34090, 60201 et seq. Finance / Accounting and Financial Reporting FIN-012 DE-6, DE-7, DE-9, DE-43, W-3, / DE-166, 941 Forms, IRS 5500 Forms (Employee Benefit Plans), PERS / FICA / Medicare Adjustments - Quarterly Payroll Tax Returns / OASDI, Federal Tax Deposits, Adjustments, etc. 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R & T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-013 Deferred Compensation (City Statements)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Produced by Deferred Comp. Provider; GC §34090, 26 CFR 31.6001.1 Finance / Accounting and Financial Reporting FIN-014 Escheat (Unclaimed money / uncashed checks)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; All tangible property held by government agencies escheats after 3 years; Statute of Limitations is 1 year for seized property; CCP §§340(d), 1355. 1519; GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-015 FEMA Reimbursement / OES Reimbursements 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 227 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-4Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting and Financial Reporting FIN-016 Financial Services Database Indefinite - Minimum 7 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Meets municipal government auditing standards; May include Employee Reimbursement; GC §§34090; 60201(d)(12) Finance / Accounting and Financial Reporting FIN-017 Fixed Assets 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (bond auditing purposes; IRS regulations state, "…material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds"); 26 CFR 1.6001-1(e); GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-018 Journal Entries / Journal Vouchers 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets auditing standards; GC §§60201(d)(12), 34090, 60201, 26 CFR 31.6001-1 Finance / Accounting and Financial Reporting FIN-019 Payroll File (By Employee Name) Includes W-4, other payroll forms Separation + 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; W-4s are required four years after the due date of such tax for the return period to which the records relate, or the date such tax is paid, whichever is the later. 26 CFR 31-6001-1; GC §60201(d)(12); GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-020 Payroll Reports - Annual Detail P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference for SBCERA Buy- backs; GC §§34090, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 228 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-5Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting and Financial Reporting FIN-021 Payroll Reports - Periodic (includes Deduction Registers, Leave Registers, Time Transaction Reports, etc.) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference for Grant Auditing Purposes; May contain independent contractor's compensation, expense reimbursement, or District credit card records; Meets municipal government auditing standards; GC §60201(d)(12); GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-022 Reports / Finance Reports created from Database; Subsidiary Ledgers, Reconciliations, Registers, Transaction Histories, Balance Sheets, Revenue / Expenditure Reports, etc. (MONTHLY / PERIODIC) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (The Financial System Database is the original; reports are considered drafts or copies); GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-023 Reports: Annual State / Federal: State Controller's Report, Local Government Compensation Report, Gas Tax, MOE (Maintenance of Effort) Report, Street Report, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-024 Returned Checks / NSF Checks 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-025 Time Sheets / Time Cards / Overtime Sheets / Overtime Cards 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference for Grant Auditing Purposes; Meets municipal government auditing standards; GC §60201(d)(12); GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-025.1 Vehicle Titles (Pink Slips) - All Vehicles Sale or Disposal Mag, Mfr, OD, Ppr S / I Department Preference; this is a State record, must be given to the buyer; GC §§34090, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 229 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-6Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Accounting and Financial Reporting FIN-026 W-2's 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference for Grant Auditing Purposes; Meets municipal government auditing standards; GC §60201(d)(12); GC §§34090, 60201 Finance / Accounting and Financial Reporting FIN-027 W-9s Vendor Inactive + 3 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets IRS auditing standards; GC §§34090, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 230 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-7Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FINANCE / BUDGET MANAGEMENT Finance / Budget Manage. FIN-028 Budgets - Preliminary, Proposed, Backup Documents (The Final Budget is maintained by the City Clerk) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §§34090, 60201 FINANCE / BUSINESS LICENSE AND REVENUE Finance / Business License and Revenue FIN-029 Business License / Permit Database Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §§34090, 60201 Finance / Business License and Revenue FIN-030 Business License / Permit Applications / Changes P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Used by Planning for Zoning Clearances); GC §§34090, 60201 et seq. Finance / Business License and Revenue FIN-031 Business License / Permit Renewals 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing requirements); GC §§34090, 60201 et seq. FINANCE / SPECIAL DISTRICTS Finance / Special Districts FIN-031.5 Assessment Districts, Street Lighting / Landscape Districts Formation / Boundaries / Engineer’s Reports (Proposed Annual Assessments for Districts) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §§34090, 60201 Finance / Special Districts FIN-032 Assessment Rolls / Lighting / Landscape Districts / Special District Assessment Rolls (to Tax Assessor for Tax Rolls) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 231 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-8Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance / Special Districts FIN-033 Community Parks / Landscape Citizens’ Oversight Committee (Landscape Maintenance Districts / Special Districts): Recordings - AUDIO RECORDINGS of Meetings / Audio Tapes 2 years Mag Department preference; Formerly Planned Communities Citizens' Oversight Committee; State law only requires for 30 days; GC §54953.5(b) Finance / Special Districts FIN-034 Community Parks / Landscape Citizens’ Oversight Committee (Landscape Maintenance Districts / Special Districts) MINUTES P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Formerly Planned Communities Citizens' Oversight Committee; Send originals to the City Clerk; GC §§34090, 60201.7 Finance / Special Districts FIN-035 Community Parks / Landscape Citizens’ Oversight Committee / Landscape Maintenance Districts Citizens' Oversight Committee AGENDAS / AGENDA PACKETS Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Formerly Planned Communities Citizens' Oversight Committee; Original Staff Reports are filed in the project file; GC §§34090, 60201 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 232 RECORDS RETENTION SCHEDULE: FINANCE (Accounting and Financial Reporting, Budget Man., Business Lic. Rev., Special Districts, Treasury Man.) Page FIN-9Ver. 24.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FINANCE / TREASURY MANAGEMENT Finance / Treasury Manage. FIN-036 Bankruptcies - NOT pursued When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §§34090, 60201 Finance / Treasury Manage. FIN-037 Bankruptcies - Where a claim is filed 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (negative information remains on credit ratings for 7 years); GC §§34090, 60201 Finance / Treasury Manage. FIN-038 Investment Reports / Backup / Treasury Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 Finance / Treasury Manage. FIN-039 Investments / Arbitrage / Certificate of Deposit / Investment Bonds (Receipts / Advisor Reports / Trade Tickets / LAIF (Local Agency Investment Fund)) 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; FTC Reg's rely on "self- enforcement"; GC §§34090, 60201, 43900 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 233 Ver. 22.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES (Risk Management) Page HR-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). HUMAN RESOURCES Human Resources HR-001 Benefit Plan Documents (CalPERS, Optical, Dental, etc.) Duration of the Contract and/or disposition of any enforcement action + 2 years Yes: For Duration of Contract Mag, Mfr, OD, Ppr S / I Yes: After QC & OD EEOC / ADEA (Age) requires 1 year after benefit plan termination; State Law requires 2 years after action; 29 CFR 1627.3(b)(1); 29 USC 1027; GC §§12946, 12960, 34090, 60201 Human Resources HR-002 Classification / Reorganization Studies (for employee classifications / department structures) Minimum 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6, 29 CFR 1602.14, GC §§12946, 12960, 34090, 60201 Human Resources HR-003 Compensation Surveys / Studies Minimum 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6, 29 CFR 1602.14, GC §§12946, 12960, 34090, 60201 Human Resources HR-004 California Civil Rights Department (CRD) / Department of Fair Employment / Housing (DFEH / EEOC) Claims / Harassment Claims Final Disposition + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.14, 29 CFR 1602.31 and 1627.3(b)(1), GC §§12946, 12960, 34090; 29 USC 1113, LC §1198.5, 6 CFR 31.6001- 1(e)(2); GC §3105 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 234 Ver. 22.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES (Risk Management) Page HR-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-005 DMV Pull Notices 2 years After Superseded, or Upon Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 et seq. Human Resources / Risk Manag. HR-005.5 Drivers D.O.T. File / Drivers Qualification File Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 49 CFR § 391.49(j)(1); 49 CFR § 391.51(c) Human Resources HR-006 Drug / Alcohol Test Results (All - Positives / Negatives)6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; D.O.T. Requires 5 years for positive tests, 1 year for negative tests; EEOC/FLSA/ADEA (Age) requires 3 years physical examinations; State Law requires 2 years; 29 CFR 1627.3(b)(1)(v), GC §§12946, 12960, 34090, 60201; 49 CFR 655.71 et seq.; 49 CFR 382.401 et seq. 49 CFR 653.71 Human Resources HR-006.1 EEO-4 Reports 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 29 CFR 1602.30; 29 CFR 1602.31, 29 CFR 1602.32; GC §34090, 60201 Human Resources HR-007 Employee Investigations Minimum Final Disposition + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; All State and Federal laws require retention until final disposition of formal complaint; State requires 4 years after "fully and finally disposed"; 2 CCR 11013; GC §§12946, 12960, 34090, 60201 Human Resources HR-008 Ethics Training Certificates / Harassment Prevention Training Certificates Financial and Fiscal Training Certificates Separation + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Employee Training Certificates must be retained Separation + 5 years GC §§53235.2(b), 53237.2(b), 34090, 60201 GC §53238.3(b); LC §§1198.5, Human Resources HR-009 I-9s Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for 1 year from termination or 3 years from hiring, whichever is later; EEOC / FLSA / ADEA (Age) requires 3 years for "any other forms of employment inquiry"; State Law requires 2 -3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC §§12946, 12960, 34090, 60201 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 235 Ver. 22.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES (Risk Management) Page HR-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-010 Job Descriptions / Classification Specifications Minimum Superseded + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; retirement benefits is 6 years from last action; 29 CFR 1602.31 and 1627.3(b)(1), GC §§12946, 34090, 60201 Human Resources HR-011 Labor Relations Files (Negotiation Notes, Correspondence, Interpretation of MOU Provisions, Documentation, etc.) Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 et seq. Human Resources HR-012 Personnel Files - Background Files (Fire, Executives, Information Technology) Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 and 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113 Human Resources HR-013 Personnel Files - Benefit File Includes Employee Elections for various benefits Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 and 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 236 Ver. 22.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES (Risk Management) Page HR-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-014 Personnel Files - Employee File Includes Application, Evaluations, Policies, Oaths of Office, PAFs (Personnel Action Forms), etc. Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 and 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113; LC §1198.5 Human Resources HR-015 Personnel Files - Medical File (all employees) Pre-employment Medical Clearances, ADA Accommodations, Respirator Fit Tests, etc. Whichever is Longer: Separation + 30 years, or Termination of Benefits + 5 years, or Death of Employee + 5 years Yes: Until Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR 5144, 8 CCR 15400.2; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090, 60201 Human Resources HR-016 Personnel Files - Training File Training Certificates, etc. Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Training Certificates must be retained Separation + 5 years statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 and 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090, 60201; 29 USC 1113; LC §1198.5 Human Resources HR-027 Recruitment Database (NeoGov)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Per NeoGov Policy; 29 CFR 1627.3(b)(1), 29 CFR 1602.14; 2 CCR 11013(c); GC §§12946, 12960, 34090, 60201 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 237 Ver. 22.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES (Risk Management) Page HR-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources HR-017 Recruitment / Testing File (Includes Advertisements, Applications for Unsuccessful Candidates, Interview Notes, Job Brochures, Test Data, Testing Analysis / statistical Metric, Job Analysis, Rating Sheets, Scantrons, etc.) Hiring Decision + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD State Law requires 4 years EEOC / FLSA / ADEA (Age) requires 1-3 years; ; 29 CFR 1627.3(b)(1), 29 CFR 1602.14; 2 CCR 11013 (c)(2), GC §§12946, 12960, 34090, 60201 Human Resources HR-018 Studies / Surveys Conducted on Behalf of the City (Sick Leave, Attrition, Benefits, etc.) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 2 years, unless it is a preliminary draft; GC §§34090, 60201 et seq. Human Resources HR-018.5 Verifications of Employment, Child Support: Third party form requests for verification of employment, child support, etc. When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not an Agency record / Content does NOT relate in a substantive way to the conduct of the public's business; GC §34090 et seq Human Resources HR-018.6 Workplace Violence – Hazard identification, evaluation, correction, incident logs, investigations, Training, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §6401.9(f), GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 238 Ver. 22.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES (Risk Management) Page HR-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). HUMAN RESOURCES / RISK MANAGEMENT Human Resources / Risk Manag. HR-019 Accident / Incident Reports / Injury Reports (Potential Claims - medical / non-medical that do not result in a claim.) 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §340.5, GC §§34090, 60201 et seq. Human Resources / Risk Manag. HR-020 Claim Runs 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 et seq. Human Resources / Risk Manag. HR-021 Claims (Includes Litigated Claims)Resolution + 5 years Yes: Until Resolution Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Claim must be filed within 6 months, lawsuit within 2 years; complaints against peace officers within 5 years; Statute of Limitations for contracts is 4 years; wrongful death for construction is completion + 5 years; CCP §§ 337 et seq.; GC §§ 911.2, 34090, 34090.6, 60201 Human Resources / Risk Manag. HR-022 Insurance Polices (City-owned policies)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§34090, 60201 et seq. Human Resources / Risk Manag. HR-023 OSHA Logs - 200, 300, 301, 301A, OSHA Inspections / Citations 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD OSHA requires 5 years; State law requires 2 years; 8 CCR 14300.33, 8 CCR §3203(b)(1), GC §34090; LC §6429c Human Resources / Risk Manag. HR-024 Subpoenas / Summons 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD GC §§34090, 60201 et seq. Human Resources / Risk Manag. HR-025 Workers Compensation Claim Runs / Monthly Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; GC §§34090, 60201 et seq. RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 239 Ver. 22.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES (Risk Management) Page HR-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Human Resources / Risk Manag. HR-026 Workers Compensation Claims / Long Term Disability Claims (Includes all Accident, Incident, / Injury Reports from Employees) Whichever is Longer: Separation + 30 years, or Termination of Benefits + 5 years, or Death of Employee + 5 years Yes: Until Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR 5144, 8 CCR 15400.2; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090, 60201 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 240 RECORDS RETENTION SCHEDULE: LIBRARY Page L-1Ver. 8.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). LIBRARY Library LIB-001 Board of Library Trustees AGENDA PACKETS / AGENDAS P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Library LIB-002 Board of Library Trustees: Recordings - AUDIO RECORDINGS of Meetings / Audio Tapes 2 years Mag City Clerk maintains these Permanently; GC §34090.7 Library LIB-003 Board of Library Trustees MINUTES P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept. and Finance LIB-004 Cash Receipts Report / Detail / Backup / Accounts Receivable Detail / Refund Detail 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference (not all detail is sent to Finance); GC §34090 Library LIB-005 Complaints / Compliments 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Library LIB-006 Flyers for Library Programs When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts; GC §34090 Library LIB-007 Grants: LSCA (Library Services / Construction), LSTA (Library Services / Technology), SLRC (State Literacy Resource Centers), CLLS (California Library Literacy Services); CLSA (California Library Services Act) / PLF (Public Library Foundation) ONLY. For all others, follow City-wide Schedule. (SUCCESSFUL Reports, / Financial Information) Send copy of application / award to Finance Final Expenditure + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Per California State Library Records Management Program Requirements (April 27, 1998); GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 241 RECORDS RETENTION SCHEDULE: LIBRARY Page L-2Ver. 8.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Library LIB-008 Library Card Applications When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (the database is the original record); GC §34090 Library LIB-009 Library Systems: ILS Database Indefinite - Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Library LIB-010 Library Volunteer / Unpaid Intern Applications / Agreements - Unsuccessful / Waiting 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Library LIB-011 Library Volunteer / Unpaid Intern Logs (Hours)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Library LIB-012 Library Volunteers / Unpaid Intern Applications / Agreements - Successful Inactive / Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR 1602.31 and 1627.3(b)(1)(i)and(ii), GC §§ 12960, 34090 Library LIB-013 Passport Transmittals 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Library LIB-014 Problem Patron File Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §§34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 242 Ver. 23.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). PLANNING State of California PL-002 Alcohol Beverage Control License Applications (ABC Applications) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (Non-Records) Planning PL-003 Annexations / Boundaries / Consolidations / LAFCO P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Land Records; GC §34090 Planning PL-006 Design Review Committee (Subcommittee of Planning Commission) AGENDAS, AGENDA PACKETS / MINUTES P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Original Staff Reports are filed in the project file; GC §34090 Planning PL-031 Entertainment Permits / Massage Business Permits 2 years After Abandonment or Revocation Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-009 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Inside City boundaries, Non- Development Projects P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Usually filed in the project file; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC §34090 Planning PL-010 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Outside City boundaries When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-records; EIRs and Negative Declarations within the City Boundaries are with the project file RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 243 Ver. 23.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-033 Environmental Impact Reports (EIRs), Negative Declarations, etc.) / CEQA Correspondence / staff notes that provide insight into the project / the agency’s CEQA compliance with respect to the project Project Approval or Denial + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not all internal communications and notes are required to be saved; "E-mails that do not provide insight into the project or the agency’s CEQA compliance with respect to the project — are not within the scope of section 21167.6, subdivision (e) and need not be retained." Golden Door Properties, LLC v. Superior Court of San Diego County (County of San Diego, et al., Real Parties in Interest) (D076605, D076924, D076993) (4th Dist. 2020); PRC 21167,6; GC §34090 Planning PL-011 General Plan, Elements / Amendments P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk Maintains all Agenda Packets Permanently; GC §34090.7 Planning PL-012 Historic Preservation Survey, Evaluations / Designations P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Planning PL-024 Historic Property Files P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-025 Large Family Day Care Permits Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-031 Massage Business Permits Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-013 Master Plans, Specific Plans, Land Use Plans, etc.P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Planning PL-014 Materials Boards When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 244 Ver. 23.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-026 Mills Act Contracts P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-025 Municipal Code Amendment / Zoning Map Ordinance Amendments, Reclassifications / Zone Change P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies); GC §34090.7 Planning PL-015 Planning / Historic Preservation Commission AGENDAS / AGENDA PACKETS P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Original Staff Reports are filed in the project file; GC §34090 Planning PL-017 Planning / Historic Preservation Commission MINUTES / BYLAWS / RESOLUTIONS P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Planning PL-016 Planning / Historic Preservation Commission: Recordings - AUDIO RECORDINGS of Meetings / Audio Tapes 6 months 2 years Mag Department preference; State law only requires for 30 days; GC §54953.5(b) Planning PL-001 Planning Director Approvals P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Planning PL-018 Planning Project Log of Applications, Database Indefinite - Permanent Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference - Data is interrelated; GC §34090, H and S §19850 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 245 Ver. 23.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-019 Planning Project Files - Approved Entitlements (Includes Associated CEQA Noticing, Conditions of Approval, Public Noticing, Environmental Determinations, Staff Reports, Plans / Maps) Examples: Conditional Use Permits (CUPs), Design Review, Parcel Maps, Site Plans, Tentative Subdivisions, Variances, Zone Changes, etc. P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC§§34090, 34090.7 Planning PL-019.5 Planning Project Files - Cancelled / Expired / Withdrawn Minimum Cancellation, Expiration or withdrawal + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (project was not pursued by applicant); GC §34090 Planning PL-020 Preliminary Review / Courtesy Review - APPLICATIONS, other City Records 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Applicant's proposals / plans can be destroyed When No Longer Required, as no application has been submitted, and they are not City records; GC §34090 Planning PL-027 Preliminary Review / Courtesy Review - PLANS, PROPOSALS, other Documents belonging to Applicant When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Applicant's proposals / plans can be destroyed When No Longer Required, as no application has been submitted, and they are not City records; GC §34090 Planning PL-028 Sign Permits Life of Sign, Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-022 Special Studies Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 246 Ver. 23.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Planning PL-029 Street Name Assignments / Changes P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-021 Temporary Permits / Special Event Permits / Temporary Entitlements (Approved / Unapproved): Christmas Tree Lots, Pumpkin Lots, Banner Permits, Tree Removal Permits, etc. Minimum 2 years Yes: During Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Planning PL-030 Trails Committee (Subcommittee of Planning Commission) AGENDAS, / AGENDA PACKETS / MINUTES P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Original Staff Reports are filed in the project file; GC §34090 Planning PL-024 Zoning Maps (Historically Significant)P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090.7 Planning PL-023 Zoning Verification Letters P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 247 RECORDS RETENTION SCHEDULE: PROCUREMENT Page PRO-1Ver. 7.0 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). PROCUREMENT Procure- ment PUR-001 Procurement Database (Planet Bids) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §34090 Procure- ment PUR-002 Purchase Orders / Requisitions 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets municipal government auditing standards; Statute of Limitations is 4 years GC §34090, CCP § 337 Procure- ment PUR-003 Request for Proposals 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Procure- ment PUR-004 Surplused Equipment / Disposal 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets municipal government auditing standards; Statute of Limitations is 4 years GC §34090, CCP § 337 Procure- ment PUR-005 Unsuccessful Bids / Evaluations 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RANCHO CUCAMONGA, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 248 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS (Maintenance / Facilities, Parks Landscape, Streets Fleet / Safety / Admin) Page PW-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). PUBLIC WORKS / MAINTENANCE / FACILITIES Lead Dept.PW-001 AQMD Permits (Generators, etc.)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 Public Works / Maint. / Facilities PW-002 Facility Inspections 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.PW-003 Generator Operation Logs / Inspections - Fixed / Stationary Generators 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; GC §34090 Lead Dept.PW-004 Generator Operation Logs / Inspections - Portable / Emergency Generators 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Lead Dept.PW-005 Operations / Maintenance Manuals (O / M Manuals) Life of Facility or Equipment Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et. seq. Division Providing Service / Work PW-006 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Databases where sewer records may be stored are required for 5 years; SWRCB Order 2022-0103-DWQ; CCP §§338 et seq., 340 et seq., 342, GC §34090 Division Providing Service / Work PW-007 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 249 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS (Maintenance / Facilities, Parks Landscape, Streets Fleet / Safety / Admin) Page PW-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Division Providing Service / Work PW-008 Work Orders / Service Requests - NOT entered in CMMS Database (/ partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD May contain sewer records, which are required for 5 years; SWRCB Order 2022- 0103-DWQ; CCP §§338 et seq., 340 et seq., 342; GC §34090 PUBIC WORKS / MAINTENANCE / PARKS AND LANDSCAPE Public Works / Maint. / Parks and Landscape PW-009 Arbor Day / Tree City USA, etc.2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.PW-010 Operations / Maintenance Manuals (O / M Manuals) Life of Facility or Equipment Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et. seq. Public Works / Maint. / Parks and Landscape PW-011 Park Safety Checklist 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Maint. / Parks and Landscape PW-012 Pesticide Use Permits / Applications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (agricultural pesticide records are required for 2 years); GC §34090; 3 CCR 6623 Public Works / Maint. / Parks and Landscape PW-013 Playground Inspections 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 250 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS (Maintenance / Facilities, Parks Landscape, Streets Fleet / Safety / Admin) Page PW-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Public Works / Maint. / Parks and Landscape PW-014 Sidewalk Complaints - Parks 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Maint. / Parks and Landscape PW-015 Tree Inventory Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Public Works / Maint. / Parks and Landscape PW-016 Tree Maintenance Work Orders 30 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Division Providing Service / Work PW-017 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Databases where sewer records may be stored are required for 5 years; SWRCB Order 2022-0103-DWQ; CCP §§338 et seq., 340 et seq., 342, GC §34090 Division Providing Service / Work PW-018 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work PW-019 Work Orders / Service Requests - NOT entered in CMMS Database (/ partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD May contain sewer records, which are required for 5 years; SWRCB Order 2022- 0103-DWQ; CCP §§338 et seq., 340 et seq., 342; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 251 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS (Maintenance / Facilities, Parks Landscape, Streets Fleet / Safety / Admin) Page PW-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). PUBLIC WORKS / MAINTENANCE / STREETS AND FLEET Public Works / Maint. / Streets and Fleets PW-020 Aboveground Diesel Storage Tanks (Agency Owned) Spill Prevention Control / Countermeasures (SPCC), Inspections, Integrity Testing, Maintenance, Repairs Life of the Tank Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; EPA FAQs recommend Life of the Tank; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §§34090, 60201 Lead Dept.PW-021 AQMD Permits (Fuel Usage)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 Public Works / Maint. / Streets and Fleets PW-022 Hazardous Waste Manifests / Certificates of Disposal P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (City has "cradle to grave" liability); 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 Lead Dept.PW-023 Operations / Maintenance Manuals (O / M Manuals) Life of Facility or Equipment Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et. seq. Lead Dept.PW-024 Pre-Trip Inspections / DOT Program / CHP Inspections / Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090; 13 CCR 1234(c) Public Works / Maint. / Streets and Fleets PW-025 Sidewalk Complaints - Right of Way 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 252 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS (Maintenance / Facilities, Parks Landscape, Streets Fleet / Safety / Admin) Page PW-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Public Works / Maint. / Streets and Fleets PW-026 Sidewalk Inspection Database Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Public Works / Maint. / Streets and Fleets PW-027 Stormwater: Operation / Maintenance (Catch Basins, Field, General Cleaning, Open Channels, Slots, Stormwater Treatment Measures / Trash Cleaning) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Lead Dept.PW-028 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; entered into DigAlert Software the Excavator, Operator and the Regional Notification Center has the obligation to retain the notice for 3 years; GC §§4216.2(f) , GC §34090 Public Works / Maint. / Streets and Fleets PW-029 Underground Storage Tanks (City-Owned - Removed) Location, Soil Remediation P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (required for the life of the tank); 23 CCR 2712(b), H and S §25284.2(i); GC §34090 et. seq. Public Works / Maint. / Streets and Fleets PW-030 Used Oil Disposal 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 22 CCR 66266.130(c)(5), H and S §25250.18(b), 25250.19(a)(3) et seq. Public Works / Maint. / Streets and Fleets PW-031 Vehicle / Equipment History Files AQMD Certifications, Maintenance, Registrations, Safety Certifications, etc. Disposal of Vehicle or Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 253 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS (Maintenance / Facilities, Parks Landscape, Streets Fleet / Safety / Admin) Page PW-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Division Providing Service / Work PW-032 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Databases where sewer records may be stored are required for 5 years; SWRCB Order 2022-0103-DWQ; CCP §§338 et seq., 340 et seq., 342, GC §34090 Division Providing Service / Work PW-033 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work PW-034 Work Orders / Service Requests - NOT entered in CMMS Database (/ partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD May contain sewer records, which are required for 5 years; SWRCB Order 2022- 0103-DWQ; CCP §§338 et seq., 340 et seq., 342; , GC §34090 PUBLIC WORKS / SAFETY / ADMINISTRATION Public Works / Safety Admin. PW-035 Employee Training File (Training Certificates)Separation + 5 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §§1198.5, 6401.9(f), 6429(c); 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), GC §§12946, 12960, 34090, 53235.2(b), 53237.2(b); 53238.3(b) Department preference; GC §34090 RANCHO CUCAMONGA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 8/20/2025 Page 254 RESOLUTION NO. FD2026-XX - Page 1 of 3 RESOLUTION NO. FD2026-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, ADOPTING UPDATED RECORDS RETENTION SCHEDULES, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS, AND RESCINDING PREVIOUS RECORDS RETENTION SCHEDULES WHEREAS, the objective of a records management program and retention schedule is to control costs, increase space availability, streamline information and consistent record keeping systems, and improve productivity by providing records and information in a timely manner to individuals requiring them; and WHEREAS, California Health & Safety Code Section 13868 and Government Code Section 60200 provide that the legislative body of a fire protection district may authorize at any time the destruction or disposition of any duplicate record, paper, or document, the original or a permanent photographic record of which is in the files of any officer or department of the district; and WHEREAS, California Government Code Section 60201 provides that District records which have served their purpose, which are not expressly required by law to be filed and preserved, and which will not adversely affect any interest of the district or public may be destroyed; WHEREAS, the District has a procedure to maintain a list of the types of records destroyed or disposed of that reasonably identifies the information contained in the records in each category; WHEREAS, the City Attorney has reviewed and approves the Records Retention Schedule as evidenced by his signature on this Resolution, in accordance with the provisions of California Government Code Section 60201; and WHEREAS, the District previously adopted Resolution No. 2025-020 adopting records retention schedules. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT DOES FIND AND RESOLVE AS FOLLOWS: Section 1. The facts set forth in the Recitals, above in this resolution, are true and correct. Section 2. Resolution No. FD2025-020 and all previous resolutions adopting District records retention schedules are hereby rescinded and replaced with the Fire District Records Retention Schedules adopted herein. Section 3. The Board of Directors hereby adopts as its District Records Retention Schedules, the District Records Retention Schedules set forth in Exhibit “A” attached hereto and incorporated by reference herein. The Board of Directors hereby finds that the destruction or disposition of records in Exhibit A that have exceeded the retention periods set forth therein, and are no longer required for any District purpose, will not adversely affect any interest of the District ATTACHMENT 2 Page 255 RESOLUTION NO. FD2026-XX - Page 2 of 3 or the public. Section 4. The records of the Rancho Cucamonga Fire Protection District, as set forth in the Fire District Records Retention Schedules, Exhibit A, and that are no longer required for any District purpose, are hereby authorized to be destroyed as provided by California Health & Safety Code Section 13868, and Government Code Section 60200, et seq., and in accordance with the provisions of said Schedule and District policies and procedures, without further action by the District’s Board of Directors. Section 5. Updates are hereby authorized to be made to the Records Retention Schedules, without any further action by the District’s Board of Directors, with the consent of the City Clerk Services Director, City Manager and City Attorney. Section 6. The term “records” as used herein shall include records, documents, instructions, books, microforms, electronic files, magnetic tape, optical media, instruments, writings, and/or paper regardless of media, as defined by the California Public Records Act and as those terms are used in Health & Safety Code Section 13868 and Government Code Section 60200, et seq. Section 7. The Clerk of the Board of Directors shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. Section 8. This resolution shall become effective immediately upon its passage and adoption. Page 256 RESOLUTION NO. FD2026-XX - Page 3 of 3 PASSED, APPROVED AND ADOPTED this 6th day of May 2026. _____________________________ L. Dennis Michael, President ATTEST: _ Kim Sevy, Clerk I, Kim Sevy, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of said Board held on the 6th day of May 2026. AYES: NOES: ABSENT: ABSTAINED: Executed this 7th day of May 2026, at Rancho Cucamonga, California. Kim Sevy, Clerk APPROVED AS TO FORM: Nicholas R. Ghirelli, City Attorney Richards, Watson & Gershon Page 257 HOW TO USE RETENTION SCHEDULES ©1995-2026 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column. The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained. Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required. The term “records” shall include all records as defined by the California Public Records Act. STRUCTURE: DISTRICT-WIDE, DEPARTMENTS & DIVISIONS The District-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the District-wide retention schedule, or look in the index to the schedules (provided after approval.) BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the District with the following benefits: •Reduce administrative expenses, expedite procedures •Free office space and computer storage space •Reduce the cost of records storage – paper and electronic •Eliminate duplication of effort within the District •Find records faster •Determine what media should be used to store records AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records): Destruction or deletion of an official (original) record that has exceeded its retention period (and has SUBSTANTIVE CONTENT) must be authorized prior to destruction or deletion. •If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record. Copies, drafts, notes and non-records (or originals that do NOT have SUBSTANTIVE CONTENT) do NOT require authorization, and can be destroyed “When No Longer Required.” •If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).” Page 258 RECORDS RETENTION SCHEDULE LEGEND ©1995 – 2026 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction. Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record. Records Description: The record series (a group of like records). Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated and certain data may require minimum retention. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper, Mylar, Linen, “Hard Copy OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location. Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes; other legal mandates may apply. Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA) Page 259 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). Finance FR-002 Billings - Fire Alarm Permits, Fire Inspections, Fire Permits Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CFC §104.6 104.7; GC §60201 Human Resources FR-001 Career File: Equipment Assignments (Turnouts, etc.) Shred Upon Separation or Transfer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City / District Preference (copies); GC § 60200 City Clerk FR-003 Fire District Board Agendas, Audio / Video Recordings, Minutes, Resolutions, Notices Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk keeps originals; GC § §60200 Fire / Admin.FR-004 ISO Insurance Ratings 15 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (rated every 10 years); GC §60201 Fire / Admin.FR-005 Monthly Statistical Reports / Run Statistics When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Considered a preliminary draft / copy (the Fire database is the original); GC §60201 et seq. City Clerk FR-006 Mutual Aid Agreements, Joint Power Authorities Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Originals Maintained by City Clerk or County Clerk of the Board Permanently; GC §34090.7 Fire / Admin.FR-007 Programs / Projects (e.g. Explorer, CPR Program, Fire Service Day, etc.) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 60201 et seq. Fire / Admin.FR-008 Requests for Fire Incident Reports / Fire Investigation Reports 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §60201 Fire / Admin.FR-009 Ride-A-Long Waivers 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §60201 FIRE / ADMINISTRATION RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 260 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATIONFire / Admin.FR-009.5 Spark of Love Applications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §60201 Fire / Admin.FR-010 Standard Operating Procedures / Policy / Procedure Manual Superseded + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §60201 Fire / Admin.FR-011 Subpoenas (Personal Appearance - Fire Personnel)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §60201 Fire / Admin.FR-012 Telestaff Database Indefinite - Minimum 7 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Meets municipal government auditing standards; May include Employee Reimbursement; GC §60201(d)(12) Fire / Admin.FR-013 Training COURSE Records / EMS Continuing Education Training (Attendance Rosters, Outlines / Materials) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Ethics Training is 5 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 60201, 53235.2(b), 53237.2(b) Fire / Admin.FR-014 Training Database / Log (Target Solutions / Vector Solutions) Indefinite - Minimum Separation +5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; LC §§1198.5, GC §§12946, 12960, 60201, 53235.2(b), 53237.2(b); 53238.3(b) RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 261 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATION Fire / Admin.FR-013.5 Training EMPLOYEE RECORDS (If Records are Created - filed by Employee Name) Required Information by Employee for all Employee Training for Separation + 5 years: Employee Name Training Provider’s Name Date Duration (length) Core Competencies / Skills Certifications / Qualification Documents Separation + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §§1198.5, 6401.9(f), 6429(c); 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), GC §§12946, 12960, 60201, 53235.2(b), 53237.2(b); 53238.3(b) Fire / Admin.FR-015 Underground Storage Tanks - ALL - City / Privately owned) Location, Soil Remediation, Monitoring Well Records P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (required for the life of the tank); 23 CCR 2712(b), H&S §25284.2(i); GC §60201 et. seq. RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 262 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATION Fire / Community Affairs FR-016 Community Outreach Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 Fire / Community Affairs FR-017 Public Information / Education (when produced internally) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 Lead Dept.FR-018 Volunteer Applications / Agreements - Unsuccessful 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Consistent with employee personnel files (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR 1602.31 and 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12960, 60201 Lead Dept.FR-019 Volunteer Applications / Agreements (includes emergency contact information) - Successful Applicants Inactive / Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Courts treat volunteers as employees; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 and 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12960, 60201; 29 USC 1113 Fire / Community Affairs FR-020 Volunteer Historical Lists / Extractions from Volunteer Database Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 FIRE / COMMUNITY AFFAIRS RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 263 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATION Fire / Community Risk FR-021 Fire Construction Documents (Submittals, Approved Plans, Drawings, Applications, Alternate Means / Methods, / Similar Documents Necessary for Ongoing Fire Code Compliance Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CFC § 104.6 104.7 et seq.; H&S §19850 Fire / Community Risk FR-022 Fire Inspections - Business Inspection Files / Occupancy Inspections (Approvals, Inspections, Fires, Modification / Alternative Methods / Materials) Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CFC §104.6 104.7; GC §60201 Fire / Community Risk FR-023 Fire Inspections - Citations / Notice of Violations Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; CFC §§ 104.6 104.7; GC § 60201 et seq. Fire / Community Risk FR-024 Approved Fire Suppression, Fire Sprinkler, Fire Alarm, Private Fire Underground, / High-Piled Combustible Storage Plans. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Building keeps original); CFC §§104.7 104.6 et seq.; GC §§60201, H&S §19850; CBC §§ 1.8.4.3.1, 107.5 Fire / Community Risk FR-025 Juvenile Fire Setter Program 15 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 et seq. FIRE / COMMUNITY RISK RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 264 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATION Building FR-026 New Construction Plan Review Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Building keeps originals; GC §§34090.7, 60201 Fire / Community Risk FR-027 Public Information / Education (when produced internally) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 Fire / Community Risk FR-028 Weed Abatement / Vegetation Abatement / Brush Clearance Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 Fire / Emergency Manage. FR-029 Community / Business Emergency Response Training Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 Fire / Emergency Manage. FR-029.5 Drone (Unmanned Aerial Vehicle) Recordings that are NOT evidence / Does NOT record regular / ongoing operations When No Longer Required Mag Does NOT record regular and ongoing operations; For recordings that are evidence, see Fire Investigations (FR-042 or FR-043); GC §§60201, 53160 Fire / Emergency Manage. FR-030 Emergency Management Programs (Ready RC, Mitigation, Preparedness, etc.) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 Fire / Emergency Manage. FR-031 Emergency Response / Recovery / FEMA / OES Reimbursement Claims / Strike Team Reimbursements 10 years Yes (all) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 Fire / Emergency Manage. FR-032 EOC Activations, After Incident Reports Minimum 2 years Yes (all) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §60201 FIRE / EMERGENCY MANAGEMENT RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 265 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATION Fire / Emergency Response / EMS FR-033 Controlled Substance Logs, Inventories / Medic Monthly Inventory Logs 3 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference - required for 3 years ; 21 CFR §1304.04, 1310.04; 22 CCR 70263 and 71233; FA §32003(e), B and P 4081; GC §60201 Fire / Emergency Response / EMS FR-034 Emergency Medical PCR Database Indefinite - Minimum 20 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Minors until 1 year after age 18, but not less than 7 years; 10 years (see Patient Care Reports) GC §60201 Fire / Emergency Response / EMS FR-035 EMS Complaints / CQI (Continuous Quality Improvement) / Quality Assurance Final Disposition + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Statute of Limitations for health providers is 3 years; CCP §340.5, GC §60201 et seq. Fire / Emergency Response / EMS FR-036 HIPAA Policies / Procedures (Health Insurance Portability / Accountability Act) Superseded + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 45 CFR 164.530(j) Fire / Emergency Response / EMS FR-037 Paramedic Continuing Education Rosters / Certificates Separation + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; 4 years is required by DPH8 CCR §3204(d)(1) et seq., 8 CCR §3203 et seq., 22 CCR 100395. 29 CFR 1627.3(b)(1)(ii), LC §6429(c); GC §§12946, 12960, 60201 FIRE / EMERGENCY RESPONSE / EMERGENCY MEDICAL SERVICES RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 266 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-8 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATION Fire / Emergency Response / EMS FR-038 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: ADULTS (Includes e-PCR Database / Electronic Patient Care Report Database) 10 years 10 Years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; adults required for 10 years for Medi-Cal patients, 7 years for non- Medi-Cal adults; minors until 1 year after age of majority, but not less than 10 years for Medi- Cal patients, 7 years for non-Medi-Cal minors; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, H&S §§1797.98e 123145; 42 CFR 482.24(b); 9 CCR 9444, 22 CCR 97530.9(3), 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3; GC §30490 Fire / Emergency Response / EMS FR-039 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: JUVENILES (Includes e-PCR Database / Electronic Patient Care Report Database) Age of Majority, Minimum 10 years, whichever is longer Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; adults required for 10 years; minors until 1 year after age 18, but not less than 10 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §60201; H&S §§1797.98e 123145; 42 CFR 482.24(b); 22 CCR 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W and I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3 Fire / Emergency Response / Fire Marshal FR-040 Alarm Installation Waiver Forms: Smoke / Carbon Monoxide P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CFC §§104.7 – 104.7.4 GC §60201 et seq. FIRE / EMERGENCY RESPONSE / FIRE MARSHAL RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 267 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-9 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATION Fire / Emergency Response / Fire Marshal FR-041 Fire Incident RMS Database Indefinite - Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; California Fire Code requires 5 years or Life of the Structure or Activity for Approvals, Inspections, Fires, Modification / Alternative Methods or Materials; CFC §§ 104.7 – 104.7.4 GC §60201 Fire / Emergency Response / Fire Marshal FR-042 Fire Investigations - Arson / Capital Crimes Only P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Capital Crimes have no statute of limitations); GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-043 Fire Investigations - OTHER Than Arson / Capital Crimes Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §60201 et seq. Fire / Emergency Response / Fire Marshal FR-044 Approved Fire Suppression , Fire Sprinkler, Fire Alarm, Private Fire Underground, / High-Piled Combustible Storage Plans P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Building keeps original); CFC 104.7 et seq.; GC §§60200, H&S §19850 Fire / Emergency Response / Fire Marshal FR-045 Fireflow Testing (CVWD does testing) Life of the Structure or Activity Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §60201 RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 268 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-10 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATIONFire / Emergency Response / Fire Marshal FR-046 Hazardous Waste Manifests / Certificates of Disposal P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (City has "cradle to grave" liability); 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 Fire / Emergency Response / Fire Marshal FR-047 Response Planning When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §60201 Fire / Emergency Response / Fire Marshal FR-048 Special Event Permits / Fire Code Permits / Operating Permits / Explosives Permits / Fireworks Permits / Burn Permits (assembly permits, candle permits, tent permits, open flame, etc.) Minimum 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD CFC §104.6 104.7; GC §60201 Lead Dept.FR-049 AQMD Permits (Generators, etc.)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §60201 Fire / Station Operations / Suppressio n FR-050 Daily Evaluations / Rookie Tests 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §60201 Fire / Station Operations / Suppressio n FR-051 Daily Vehicle Inspections / Daily Equipment Checks / Safety Equipment Inspections Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §60201 FIRE / STATION OPERATIONS / SUPPRESSION RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 269 Ver 23.0 RECORDS RETENTION SCHEDULE: FIRE (Community Affairs, Community Risk, Emerg. Mgt., Emerg Response, EMS, Fire Marshal, Station Ops / Suppression) Page FR-11 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). FIRE / ADMINISTRATIONFire / Station Operations / Suppressio n FR-052 Fire Vehicle, Apparatus, / Equipment History Files, Ladders, etc. Certifications, Maintenance, Registrations, Safety Certifications, etc. Disposal of Vehicle, Apparatus, or Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §60201 Lead Dept.FR-053 Generator Operation Logs / Inspections - Fixed / Stationary Generators 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; GC §60201 Lead Dept.FR-054 Generator Operation Logs / Inspections - Portable / Emergency Generators 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §60201 Fire / Station Operations / Suppressio n FR-055 Pre-plan Sheets When Superseded Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §60201 et seq. Fire / Station Operations / Suppressio n FR-056 Station Log Books / Red Books / Log Books Minimum 2 years Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §60201 et seq. RANCHO CUCAMONGA FIRE PROTECTION DIST. ©1995-2019 Gladwell Governmental Services, Inc (909) 337-3516 all rights reserved Do not duplicate or distribute without prior written permission Adopted: 8/20/2025 Page 270 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Jennifer Hunt Gracia, Deputy City Manager Michael Parmer, Engagement and Special Programs Director Chris Beeman, Deputy Director of Electric Utility Services Deborah Allen, Management Analyst I SUBJECT:Consideration of a Resolution Amending the Net Energy Metering Policy, Pursuant to the Requirements and Authority of Chapter 3.46 of Title 3 of the Rancho Cucamonga Municipal Code. (RESOLUTION NO. 2026- 028) (CITY) RECOMMENDATION: Staff recommends that the City Council adopt the attached resolution amending the Net Energy Metering Policy, pursuant to the requirements and authority of Chapter 3.46 of Title 3 of the Rancho Cucamonga Municipal Code. BACKGROUND: Net Energy Metering (NEM) credits customers with eligible renewable systems with the excess electricity generated to send back to the grid. As solar adoption has grown and grid needs have evolved, policymakers have updated NEM policies and tariff structures to better reflect the actual value of exported solar energy. The California Assembly Bill 327 (AB 327) amended Public Utilities Code Section 2827 to reform the state's net energy metering (NEM) policy. It allowed for the continuation of solar incentives while paving the way for the development of new, sustainable, successor tariffs for customer- generators. It is designed to realign compensation for customer-sited electricity exported to the grid to be based on the overall value of that electricity, rather than prevailing retail electric rates. However, Publicly Owned Utilities (POUs) such as the Rancho Cucamonga Municipal Utility (RCMU) were unaffected by AB 327, as the California Public Utilities Commission has no authority over POU net metering policies. POUs have no obligation to make any adjustments to their net metering policies based on the CPUC’s net billing tariff, but update it as needed. ANALYSIS: Throughout the year, RCMU receives numerous requests from residential and commercial customers to interconnect solar and other renewable generation. RCMU desires to streamline the interconnection process and provide guidance in order to optimize approval while meeting operational and safety standards. This will maintain general consistency to begin a necessary shift in focus to consider the value of solar energy for small-scale distributed systems. Page 271 Page 2 3 4 6 6 The proposed updates include establishing a square-footage standard for estimating solar- powered systems, updating the surplus compensation based on system size, and requirements for Net Metering Aggregation while retaining the export compensation rate at $0.0500 per kilowatt- hour (kWh). If approved by the City Council, the revised NEM policy will take effect immediately. Staff will monitor activity related to existing and new NEM customers and evaluate as needed. Customers will continue to reduce their bills through on-site energy consumption while contributing to local renewable energy development and environmental goals. FISCAL IMPACT: COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: ATTACHMENTS: Page 272 ATTACHMENT 1 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING ELECTRIC RATES AND CHARGES, PURSUANT TO THE REQUIREMENTS AND AUTHORITY OF CHAPTER 3.46 OF TITLE 3 OF THE RANCHO CUCAMONGA MUNICIPAL CODE A. Recitals 1. The City Council of the City of Rancho Cucamonga has previously adopted Chapter 3.46 of Title 3 of the Rancho Cucamonga Municipal Code establishing Electricity Service Rules and Regulations and authorizing that the rates, fees and charges arising, directly or indirectly, under said legislation be adopted pursuant to resolution, and thereafter, be amended from time to time by resolution. 2. City staff has prepared a comprehensive schedule of the rates, fees and charges that reflect the reasonable and prudent costs relating to the acquisition and distribution of electric power to retail customers and are recommending that the City Council adopt the recommended rates and fees. These rates do not present the City an opportunity to achieve profits or to impose charges in excess of the costs reasonably related to the development, maintenance and expansion of a municipal electric distribution system. The City Council has directed City staff to regularly review the operations of the City’s electric utility to ensure that the rates are sufficient to cover all prudent business costs, reserves and capital equipment acquisition but not exceeding the amount necessary for the same. The rates, fees and charges reflect the reasonable costs to the City system only and do not reflect any excess rates, fees, or charges that are in excess of the reasonable costs of providing the electrical services as set forth hereinafter. 3. The City Council has reviewed the adoption of this Resolution pursuant to the requirements of the California Environmental Quality Act of 1970, as amended, and has determined that the adoption of the Electric Rules and Regulations has no foreseeable potential to a result in a significant impact upon the environment and is exempt from CEQA review pursuant to State CEQA Guidelines Section 15061(b)(3). Further, the City Council has determined that the adoption of the fees is exempt from substantive environmental review under Section 15273 of the State CEQA Guidelines as no capital projects for system expansion are included in the proposed action. 4. All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, Section 1.: The facts set forth in the Recitals, Part A of this Resolution, are true and correct. Section 2.: The rates, fees and charges assessed under Chapter 3.46 of Title 3 shall be as set forth on Attachment 1 hereto and incorporated by reference as if fully set forth herein immediately. Section 3.: The City Clerk shall certify to the adoption of this Resolution. Page 273 PASSED, APPROVED, AND ADOPTED this 6th day of May 2026. Page 274 ATTACHMENT 2 Table of Contents Electric Rates and Tariffs RESIDENTIAL 1 SMALL COMMERCIAL 4 MEDIUM COMMERCIAL 6 MEDIUM COMMERCIAL (TIME-OF-USE) 9 LARGE COMMERCIAL 12 LARGE INDUSTRIAL 15 STREET LIGHTING 18 TRAFFIC CONTROL 21 OUTDOOR AREA LIGHTING 22 IRRIGATION SYSTEMS 24 WIRELESS TECHNOLOGY 25 NET ENERGY METERING 27 ECONOMIC DEVELOPMENT 30 STANDBY DEMAND CHARGE 33 ELECTRIC VEHICLE CHARGING 36 POWER COST ADJUSTMENT FACTOR 38 SERVICE ESTABLISHMENT CHARGE 39 Page 275 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 1 Effective Date: January 1, 2026 RESIDENTIAL A. Applicability Applicable to individual accommodations devoted primarily to domestic purposes where service includes lighting, appliances, heating, cooking and power consuming appliances or combination thereof in a residential accommodation. B. Territory Within the entire territory served. C. Rates Energy Charge $/kWh/Meter Summer and Winter Tier 1 – Baseline Quantities 0.11910 Tier 2 – 101% to 130% of Baseline 0.14000 Tier 3 – Over 131% of Baseline 0.25686 Customer Charge - $/Meter/Day Single-Family Residence 0.40 Multi-Family Residence 0.37 D. Special Conditions 1. Summer and Winter Seasons are defined as follows: The Summer Season shall commence at 12:00 a.m. on June 1st and continue until 12:00 a.m. on October 1st of each year. The Winter Season shall commence at 12:00 a.m. on October 1st of each year and continue until 12:00 a.m. on June 1st of the following year. A pro rata computation will be made for seasonal billing purposes. 2. Customer Charge: For purposes of applying the Customer Charge, the following definitions shall be used: Single-Family Residence: A building of single occupancy, which does not share common walls, floors, or ceiling with other residential dwelling units. Multi-Family Residence: Apartments, mobile homes, condominiums, townhouses or a building of multiple occupancy which shares common walls and/or floors and ceilings with other residential dwelling units. 3. Voltage. Service will be supplied at one (1) standard voltage. 4. Baseline Quantities: The residential allocation shall be 16.1 kWhs per day in Summer Season and 10.6 kWhs per day in the Winter Season. Page 276 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 2 Effective Date: January 1, 2026 5. Customer-Owned Electrical Generating Facilities. Upon written approval by the Utility, momentary parallel operation may be permitted to allow the Customer to test the auxiliary/emergency generating facilities. 6. Medical Support Assistance Eligible customers under this schedule upon application and certification from a medical doctor shall receive a monthly discount to assist customers with doctor- prescribed life support equipment. To qualify, a customer must submit an application and satisfactory proof that a full-time occupant of the customer’s residence requires a life support device. A qualifying life support device may be any one of the following or such other equipment as the Utility may deem eligible: aerosol tents, apnea monitors, compressors or concentrators, electrostatic or ultrasonic nebulizers, electric nerve stimulators, hemodialysis machines, kidney dialysis machines, intermittent positive pressure breathing machines, iron lungs, pressure pads, pressure pumps, respirators, or suction machines. Customers must reapply annually to demonstrate eligibility for the discount. The monthly discount applies to energy charges only. All other charges and taxes are calculated at the standard rates. Program qualifications and rules are subject to change and are based on funding availability. In the event the Utility becomes aware of any false or fraudulent statements or information submitted in writing or verbally by the Customer, the Utility reserves the right to back bill the Customer for services rendered under this program. 7. Low Income Assistance A low-income assistance program is available under this schedule for income qualified customers. To be considered for this discount, an application must be filled out with supporting documentation of proof of income. Total combined gross annual household income, both taxable and nontaxable, must meet the current income levels of the San Bernardino County (Very Low) Income Limits Documentation System. Customers must reapply annually to demonstrate eligibility for the discount. The monthly discount applies to energy charges only. All other charges and taxes are calculated at the standard rates. Program qualifications and rules are subject to change and are based on funding availability. In the event the Utility becomes aware of any false or fraudulent statements or information submitted in writing or verbally by the Customer, the Utility reserves the right to back bill the Customer for services rendered under this program. 8. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh]). 9. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. Page 277 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 3 Effective Date: January 1, 2026 10. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 11. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 278 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 4 Effective Date: January 1, 2026 SMALL COMMERCIAL A. Applicability Applicable to single and three-phase general service including lighting and power Customers, except for the Customer whose monthly Maximum Demand, in the opinion of the Utility, is expected to exceed 20 kW or has exceeded 20 kW in any three (3) months during the preceding twelve (12) months is ineligible for service under this Schedule. Effective with the date of ineligibility of any Customer served under this Schedule, the Customer's account shall be transferred to another applicable Rate Schedule. B. Territory Within the entire territory served. C. Rates Energy Charge $/kWh/Meter/Month Summer 0.18907 Winter 0.13115 Customer Charge- $/Meter/Day Single Phase 1.10 Three Phase 1.25 D. Special Conditions 1. Summer and Winter Seasons are defined as follows: The Summer Season shall commence at 12:00 a.m. on June 1st and continue until 12:00 a.m. on October 1st of each year. The Winter Season shall commence at 12:00 a.m. on October 1st of each year and continue until 12:00 a.m. on June 1st of the following year. A pro rata computation will be made for seasonal billing purposes. 2. Voltage. Service will be supplied at one (1) standard voltage 3. Temporary Discontinuance of Service Where the use of energy is seasonal or intermittent, no adjustments will be made for a temporary discontinuance of service. Any Customer, prior to resuming service within twelve (12) months after such service was discontinued, will be required to pay all charges which would have been billed if service had not been discontinued. 4. Customer-Owned Electrical Generating Facilities Upon written approval by the Utility, momentary parallel operation may be permitted to allow the Customer to test the auxiliary/emergency generating facilities. Page 279 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 5 Effective Date: January 1, 2026 5. Installation of Demand Meters Where a Customer's usage exceeds an average of 4,500 kWh per month in the preceding 12-month period, the Utility may, at its sole option, install a demand Meter on the account at the Utility’s expense. 6. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh], demand [kW], etc.). 7. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 8. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 9. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 280 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 6 Effective Date: January 1, 2026 MEDIUM COMMERCIAL A. Applicability Applicable to single and three-phase service including lighting and power Customers whose monthly Maximum Demand registers, or in the opinion of the Utility is expected to register, above 20 kW and below 200 kW. The Customer whose monthly Maximum Demand, in the opinion of the Utility, is expected to reach 200 kW or has reached 200 kW for any three (3) months during the preceding twelve (12) months is ineligible for service under this Schedule. Effective with the date of ineligibility, such Customer’s account shall be transferred to another applicable Rate Schedule. Further, any Customer served under this Schedule whose monthly Maximum Demand has registered 20 kW or less for twelve (12) consecutive months is eligible for service under another applicable Rate Schedule. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh/Meter/Month Summer Season 0.08647 Winter Season 0.07013 Customer Charge - $/Meter/Month 145.00 Demand Charge - $/kW of Billing Demand/Meter/Month Facilities Related 14.00 Time Related (Summer) 16.50 D. Special Conditions 1. Summer and Winter Seasons are defined as follows: The Summer Season shall commence at 12:00 a.m. on June 1st and continue until 12:00 a.m. on October 1st of each year. The Winter Season shall commence at 12:00 a.m. on October 1st of each year and continue until 12:00 a.m. on June 1st of the following year. A pro rata computation will be made for seasonal billing purposes. 2. Voltage Service will be supplied at one (1) standard voltage. 3. Billing Demand The Billing Demand shall be the kilowatts of Maximum Demand, determined to the nearest kW. The Demand Charge shall include the following billing components. The Time Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. The Facilities Related Component Page 281 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 7 Effective Date: January 1, 2026 shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. However, when the Utility determines the Customer's Meter will record little or no energy use for extended periods of time or when the Customer's Meter has not recorded a Maximum Demand in the preceding eleven (11) months, the Facilities Related Component of the Demand Charge may be established at fifty percent (50%) of the Customer's Connected Load. 4. Maximum Demand The Maximum Demand in any month shall be the measured maximum average kilowatt input, indicated or recorded by instruments, during any 15-minute metered interval in the month, but, where applicable, shall not be less than the diversified resistance welder load computed in accordance with the section designated Welder Service in Rule 2. Where the demand is intermittent or subject to violent fluctuations, a 5-minute interval may be used. 5. Temporary Discontinuance of Service Where the use of energy is seasonal or intermittent, no adjustments will be made for a temporary discontinuance of service. Any Customer resuming service within twelve (12) months after such service was discontinued will be required to pay all charges which would have been billed if service had not been discontinued. 6. Customer-Owned Electrical Generating Facilities Upon written approval by the Utility, momentary parallel operation may be permitted to allow the Customer to test the auxiliary/emergency generating facilities. 7. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh], demand [kW], etc.). 8. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 9. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 10. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 282 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 8 Effective Date: January 1, 2026 MEDIUM COMMERCIAL (TIME-OF-USE) A. Applicability Applicable to single and three-phase service including lighting and power Customers whose monthly Maximum Demand registers, or in the opinion of the Utility is expected to register 200 kW through 500 kW. The customer whose monthly Maximum Demand, in the opinion of the Utility, is expected to exceed 500 kW or has exceeded 500 kW for any three (3) months during the preceding twelve (12) months is ineligible for service under this Schedule and effective with the date of ineligibility, such Customer’s account shall be transferred to Large Commercial. Further, any Customer served under this Schedule whose monthly Maximum Demand has registered below 200 kW for twelve (12) consecutive months is ineligible for service under this Rate Schedule and shall be transferred to another applicable Rate Schedule. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh/Meter/Month Summer Season – On-Peak 0.11915 Mid-Peak 0.08615 Off-Peak 0.05865 Winter Season – Mid-Peak 0.06265 Off-Peak 0.04615 Customer Charge - $/Meter/Month 400.00 Demand Charge - $/kW of Billing Demand/Meter/Month Facilities Related 14.25 Time Related Summer – On-Peak 13.50 Summer – Mid-Peak 3.50 Power Factor Adjustment - $/KVA 0.27 D. Special Conditions 1. Time periods are defined as follows: On-Peak: Noon to 6:00 p.m. summer weekdays except holidays. Mid-Peak: 8:00 a.m. to noon and 6:00 p.m. to 11:00 p.m. summer weekdays except holidays. 8:00 a.m. to 9:00 p.m. winter weekdays except holidays. Off-Peak: All other hours. Page 283 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 9 Effective Date: January 1, 2026 Holidays are New Year's Day (January 1), Washington's Birthday (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Veteran’s Day (November 11), Thanksgiving Day (fourth Thursday in November), and Christmas (December 25). When any holiday listed above falls on Sunday, the following Monday will be recognized as an off-peak period. No change will be made for holidays falling on Saturday. The Summer Season shall commence at 12:00 a.m. on June 1st and continue until 12:00 a.m. on October 1st of each year. The Winter Season shall commence at 12:00 a.m. on October 1st of each year and continue until 12:00 a.m. on June 1st of the following year. A pro rata computation will be made for seasonal billing purposes. 2. Voltage Service will be supplied at one (1) standard voltage. 3. Billing Demand The Billing Demand shall be the kilowatts of Maximum Demand, determined to the nearest kW. The Demand Charge shall include the following billing components. The Time Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. The Facilities Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. However, when the Utility determines the Customer's Meter will record little or no energy use for extended periods of time or when the Customer's Meter has not recorded a Maximum Demand in the preceding eleven (11) months, the Facilities Related Component of the Demand Charge may be established at fifty percent (50%) of the Customer's Connected Load. 4. Maximum Demand Maximum Demand shall be established for the On-Peak, Mid-Peak, and Off-Peak periods. The Maximum Demand in any month shall be the measured maximum average kilowatt input, indicated or recorded by instruments, during any 15-minute metered interval in the month, but, where applicable, shall not be less than the diversified resistance welder load computed in accordance with the section designated Welder Service in Rule 2. Where the demand is intermittent or subject to violent fluctuations, a 5-minute interval may be used. 5. Power Factor Adjustment The Customer’s bill will be increased each month for power factor by the amount shown in the Rates section above for service metered and delivered at the applicable voltage level, based on the per kilovar of maximum reactive demand imposed by the Utility. The maximum reactive demand shall be the highest measured maximum average kilovar demand indicated or recorded by metering during any 15-minute interval in Page 284 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 10 Effective Date: January 1, 2026 the month. The kilovars shall be determined to the nearest unit. A device will be installed on each kilovar meter to prevent reverse operation of the meter. 6. Temporary Discontinuance of Service Where the use of energy is seasonal or intermittent, no adjustments will be made for a temporary discontinuance of service. Any Customer resuming service within twelve (12) months after such service was discontinued will be required to pay all charges which would have been billed if service had not been discontinued. 7. Customer-Owned Electrical Generating Facilities Upon written approval by the Utility, momentary parallel operation may be permitted to allow the Customer to test the auxiliary/emergency generating facilities. 8. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh], demand [kW], kilovar [kVa], etc.). 9. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 10. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 11. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 285 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 11 Effective Date: January 1, 2026 LARGE COMMERCIAL A. Applicability Applicable to general services including lighting and power Customers. This Schedule is applicable to and mandatory for all Customers whose monthly Maximum Demand, in the opinion of the Utility, is expected to exceed 500 kW or has exceeded 500 kW in any three (3) months during the preceding twelve (12) months. Any existing Customer on this Schedule whose monthly Maximum Demand has registered 500 kW or less for twelve (12) consecutive months is ineligible for service under this Schedule and shall be transferred to another applicable Rate Schedule. Service under this Schedule is subject to Meter availability. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh/Meter/Month Summer Season – On-Peak 0.12927 Mid-Peak 0.08221 Off-Peak 0.05286 Winter Season – Mid-Peak 0.07272 Off-Peak 0.04940 Customer Charge - $/Meter/Month 515.00 Demand Charge - $/kW of Billing Demand/Meter/Month Facilities Related 15.00 Time Related Summer – On-Peak 17.00 Summer – Mid-Peak 5.00 Power Factor Adjustment - $/KVA 0.27 D. Special Conditions 1. Time periods are defined as follows: On-Peak: Noon to 6:00 p.m. summer weekdays except holidays. Mid-Peak: 8:00 a.m. to noon and 6:00 p.m. to 11:00 p.m. summer weekdays except holidays. 8:00 a.m. to 9:00 p.m. winter weekdays except holidays. Off-Peak: All other hours. Holidays are New Year's Day (January 1), Washington's Birthday (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Veteran’s Day (November 11), Thanksgiving Day (fourth Thursday in November), and Christmas (December 25). Page 286 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 12 Effective Date: January 1, 2026 When any holiday listed above falls on Sunday, the following Monday will be recognized as an off-peak period. No change will be made for holidays falling on Saturday. The Summer Season shall commence at 12:00 a.m. on June 1st and continue until 12:00 a.m. on October 1st of each year. The Winter Season shall commence at 12:00 a.m. on October 1st of each year and continue until 12:00 a.m. on June 1st of the following year. A pro rata computation will be made for seasonal billing purposes. 2. Voltage Service will be supplied at one standard voltage. 3. Maximum Demand Maximum Demands shall be established for the On-Peak, Mid-Peak, and Off-Peak periods. The Maximum Demand for each period shall be the measured maximum average kilowatt input indicated or recorded by instruments, during any 15-minute metered interval, but, where applicable, not less than the diversified resistance welder load computed in accordance with the section designated Welder Service in Rule 2. Where the demand is intermittent or subject to violent fluctuations, a 5- minute interval may be used. 4. Billing Demand The Billing Demand shall be the kilowatts of Maximum Demand, determined to the nearest kW. The Demand Charge shall include the following billing components. The Time Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period for each of the On-Peak, Mid-Peak, and Off-Peak Time Periods. The Facilities Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. However, when the Utility determines the Customer's Meter will record little or no energy use for extended periods of time or when the Customer's Meter has not recorded a Maximum Demand in the preceding eleven (11) months, the Facilities Related Component of the Demand Charge may be established at fifty percent (50%) of the Customer's Connected Load. Separate Demand Charge(s) for the On-Peak, Mid-Peak, and Off-Peak Time Periods shall be established for each monthly billing period. The Demand Charge for each time period shall be based on the Maximum Demand for that time period occurring during the respective monthly billing period. 5. Power Factor Adjustment The Customer’s bill will be increased each month for power factor by the amount shown in the Rates section above for service metered and delivered at the applicable voltage level, based on the per kilovar of maximum reactive demand imposed by the Utility. The maximum reactive demand shall be the highest measured maximum average kilovar demand indicated or recorded by metering during any 15-minute metered interval in the month. The kilovars shall be determined to the nearest unit. A device will be installed on each kilovar Meter to prevent reverse operation of the Meter. Page 287 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 13 Effective Date: January 1, 2026 6. Temporary Discontinuance of Service Where the use of energy is seasonal or intermittent, no adjustments will be made for a temporary discontinuance of service. Any Customer, prior to resuming service within twelve (12) months after such service was discontinued, will be required to pay all charges which would have been billed if service had not been discontinued. 7. Customer-Owned Electrical Generating Facilities Upon written approval by the Utility, momentary parallel operation may be permitted to allow the Customer to test the auxiliary/emergency generating facilities. 8. Contracts An initial three-year facilities contract may be required where Applicant requires new or added serving capacity exceeding 2,000 kVA. 9. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh], demand [kW], kilovar [kVa], etc.). 10. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 11. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 12. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 288 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 14 Effective Date: January 1, 2026 LARGE INDUSTRIAL A. Applicability Applicable to general services including lighting and power Customers delivered at the utility’s primary distribution voltage level of 12 kV. This Schedule is applicable to and mandatory for all Customers whose monthly Maximum Demand, in the opinion of the Utility, is expected to exceed 500 kW or has exceeded 500 kW in any three (3) months during the preceding twelve (12) months. Any existing Customer on this Schedule whose monthly Maximum Demand has registered 500 kW or less for twelve (12) consecutive months is ineligible for service under this Schedule and shall be transferred to another applicable Rate Schedule. Service under this Schedule is subject to Meter availability. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh/Meter/Month Summer Season – On-Peak 0.10559 Mid-Peak 0.08288 Off-Peak 0.05607 Winter Season – Mid-Peak 0.07731 Off-Peak 0.05176 Customer Charge - $/Meter/Month 515.00 Demand Charge - $/kW of Billing Demand/Meter/Month Facilities Related 13.50 Time Related Summer – On-Peak 20.00 Summer – Mid-Peak 5.00 Power Factor Adjustment - $/KVA 0.27 D. Special Conditions 1. Time periods are defined as follows: On-Peak: Noon to 6:00 p.m. summer weekdays except holidays. Mid-Peak: 8:00 a.m. to noon and 6:00 p.m. to 11:00 p.m. summer weekdays except holidays. 8:00 a.m. to 9:00 p.m. winter weekdays except holidays. Off-Peak: All other hours. Holidays are New Year's Day (January 1), Washington's Birthday (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Veteran’s Day (November 11), Thanksgiving Day (fourth Thursday in November), and Christmas (December 25). Page 289 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 15 Effective Date: January 1, 2026 When any holiday listed above falls on Sunday, the following Monday will be recognized as an off-peak period. No change will be made for holidays falling on Saturday. The Summer Season shall commence at 12:00 a.m. on June 1st and continue until 12:00 a.m. on October 1st of each year. The Winter Season shall commence at 12:00 a.m. on October 1st of each year and continue until 12:00 a.m. on June 1st of the following year. A pro rata computation will be made for seasonal billing purposes. 2. Voltage Service will be supplied at one standard voltage. 3. Maximum Demand Maximum Demands shall be established for the On-Peak, Mid-Peak, and Off-Peak periods. The Maximum Demand for each period shall be the measured maximum average kilowatt input indicated or recorded by instruments, during any 15-minute metered interval, but, where applicable, not less than the diversified resistance welder load computed in accordance with the section designated Welder Service in Rule 2. Where the demand is intermittent or subject to violent fluctuations, a 5- minute interval may be used. 4. Billing Demand The Billing Demand shall be the kilowatts of Maximum Demand, determined to the nearest kW. The Demand Charge shall include the following billing components. The Time Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period for each of the On-Peak, Mid-Peak, and Off-Peak Time Periods. The Facilities Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. However, when the Utility determines the Customer's Meter will record little or no energy use for extended periods of time or when the Customer's Meter has not recorded a Maximum Demand in the preceding eleven (11) months, the Facilities Related Component of the Demand Charge may be established at fifty percent (50%) of the Customer's Connected Load. Separate Demand Charge(s) for the On-Peak, Mid-Peak, and Off-Peak Time Periods shall be established for each monthly billing period. The Demand Charge for each time period shall be based on the Maximum Demand for that time period occurring during the respective monthly billing period. 5. Power Factor Adjustment The Customer’s bill will be increased each month for power factor by the amount shown in the Rates section above for service metered and delivered at the applicable voltage level, based on the per kilovar of maximum reactive demand imposed by the Utility. The maximum reactive demand shall be the highest measured maximum average kilovar demand indicated or recorded by metering during any 15-minute metered interval in the month. The kilovars shall be determined to the nearest unit. A device will be installed on each kilovar Meter to prevent reverse operation of the Meter. Page 290 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 16 Effective Date: January 1, 2026 6. Temporary Discontinuance of Service Where the use of energy is seasonal or intermittent, no adjustments will be made for a temporary discontinuance of service. Any Customer, prior to resuming service within twelve (12) months after such service was discontinued, will be required to pay all charges which would have been billed if service had not been discontinued. 7. Customer-Owned Electrical Generating Facilities Upon written approval by the Utility, momentary parallel operation may be permitted to allow the Customer to test the auxiliary/emergency generating facilities. 8. Customer Responsibilities The customer will be responsible for all costs associated with the primary point-of- delivery installation, including the metering and primary voltage physical disconnect necessary to isolate the customer's facilities from the utility's facilities. The customer will be responsible to own, operate and maintain all electrical distribution facilities on the customer side of the primary point-of-delivery (typically established at the primary meter). 9. Contracts An initial three-year facilities contract may be required where Applicant requires new or added serving capacity exceeding 2,000 kVA. 10. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh], demand [kW], kilovar [kVa], etc.). 11. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 12. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 13. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers Page 291 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 17 Effective Date: January 1, 2026 STREET LIGHTING A. Applicability Applicable to meter for the lighting of streets, and publicly-owned and publicly-operated automobile parking lots which are opened to the general public where the City owns and maintains the street lighting equipment and associated facilities included under this Schedule. B. Territory Within the entire territory served. C. Rates Light Emitting Diode (LED) Lamps – All Night Service Street Lighting Energy Charge - $/kWh/Lamp 0.07282 Lamp Charge - $/Lamp/Month 2.50 Safety Energy Charge - $/kWh/Lamp 0.07282 D. Special Conditions 1. The Applicant shall install streetlights that will be served by the Utility. These streetlights must be installed in accordance with the Utility’s specifications and the developer will deed such facilities to the City. 2. Requirements and Restrictions a. The Applicant for street light service shall specify the type of service, lamp size, and location of street lights. b. Service shall not be furnished under this Schedule where location, mounting height, and/or other considerations are unacceptable to the Utility. c. The installation of street lighting equipment and facilities hereunder is contingent upon the utility obtaining easements, and rights of way, as may be required, satisfactory to the Utility for the required poles, lines, equipment, and facilities. d. Should the Applicant not commence using the street lighting in a bona fide manner within ninety (90) days after date of completion and installation of a street light or street lighting system requested by the Applicant, the Utility will bill, and the Applicant shall pay, the applicable lamp charges(s). 3. Hours of Service Page 292 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 18 Effective Date: January 1, 2026 Under the Utility’s standard all night operating schedule, approximately 4,140 hours of service per year will be furnished. Kilowatt hours for Lamp Type and Size: The kilowatt hours for lamp types and sizes served under this Schedule used to determine the Energy Charge are shown below: Light Emitting Diode (LED) Lamps Lamp Watts Including Driver Loss Lamp Watts Including Driver Loss Mid-Point Range kWh per Lamp per Month All Night Service 0-5 2.50 0.9 5.01-10 7.50 2.6 10.01-15 12.50 4.3 15.01-20 17.50 6.0 20.01-25 22.50 7.8 25.01-30 27.50 9.5 30.01-35 32.50 11.2 35.01-40 37.50 12.9 40.01-45 42.50 14.7 45.01-50 47.50 16.4 50.01-55 52.50 18.1 55.01-60 57.50 19.8 60.01-65 62.50 21.6 65.01-70 67.50 23.3 70.01-75 72.50 25.0 75.01-80 77.50 26.7 80.01-85 82.50 28.5 85.01-90 87.50 30.2 90.01-95 92.50 31.9 95.01-100 97.50 33.6 100.01-105 102.50 35.4 105.01-110 107.50 37.1 110.01-115 112.50 38.8 115.01-120 117.50 40.5 120.01-125 122.50 42.3 125.01-130 127.50 44.0 130.01-135 132.50 45.7 135.01-140 137.50 47.4 140.01-145 142.50 49.2 145.01-150 147.50 50.9 150.01-155 152.50 52.6 155.01-160 157.50 54.3 160.01-165 162.50 56.1 165.01-170 167.50 57.8 170.01-175 172.50 59.5 Page 293 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 19 Effective Date: January 1, 2026 4. Maintenance The Utility shall exercise reasonable care and diligence in maintaining its street light facilities or Utility-owned attachments thereto. Where the Utility experiences, or expects to experience, maintenance costs exceeding its normal maintenance expense resulting from, but not limited to, vandalism, the Utility may require the customer to pay the excess maintenance expense. 5. Liability of the Utility The Utility shall not, by taking action pursuant to its tariffs, be liable for any loss, damage, or injury, established or alleged, which may result, or be claimed to result, therefrom. 6. Removal, Relocation or Modification of Facilities Where street lighting service and facilities are ordered removed by a customer, the customer shall pay to the Utility a nonrefundable amount equal to the total estimated cost installed less any Customer contribution, plus the estimated cost of removal less the estimated net salvage value of the facilities. Where street lighting service and facilities were ordered removed by a Customer and such service and facilities, or their equivalent are ordered reinstalled within thirty-six (36) months from the date of the order to remove, the Customer shall pay to the Utility in advance of reinstallation a nonrefundable amount equal to the cost of removal of the prior facilities and the estimated cost of such reinstallation. Where street lighting facilities are ordered modified and /or relocated by a Customer, the Customer shall pay to the Utility, in advance of such modification and/or relocation, a nonrefundable amount equal to the estimated cost of such modification and/or relocation. This includes facilities that now serve street light load only, but that may have been installed originally to serve other than street light load. Utility-owned facilities removed or installed remain the sole property of the Utility. 7. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. 8. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 9. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 10. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 294 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 20 Effective Date: January 1, 2026 TRAFFIC CONTROL A. Applicability Applicable to single and three-phase service for traffic directional signs or traffic signal systems located on streets, highways and other public thoroughfares and to railway crossing and track signals; for public thoroughfare lighting that is utilized twenty-four (24) hours per day or is not controlled by switching equipment, such as tunnel or underpass lighting; and, to public authorities for the illumination of bus stop shelters located in the dedicated road right-of-way where such service is combined with other traffic control service as defined above. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh 0.11941 Customer Charge - $/Day 0.60 D. Special Conditions 1. Voltage Service will be supplied at one (1) standard voltage not in excess of 240 volts or, at the option of the Utility, at 240/480 volts, three wire, single-phase. 2. Billing Calculation A Customer’s bill is calculated according to the rate and conditions above. 3. Power Cost Adjustment Factor (PCAF) The rate above is subject to an adjustment as provided in Rule 12, Section E. 4. Change of Law Adjustment Factor (CLAF) The rate above is subject to an adjustment as provided in Rule 12, Section F. 5. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 295 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 21 Effective Date: January 1, 2026 OUTDOOR AREA LIGHTING A. Applicability Applicable to single-phase service for metered outdoor area lighting load, controlled for dusk to dawn operation and used for purposes other than street and highway lighting such as, but not limited to parking lots, pedestrian walkways, billboards, building exteriors, security, sports and recreation areas, monuments, decorative areas, and bus shelters. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh/Meter/Month 0.06923 Customer Charge- $/Meter/Month 15.25 D. Special Conditions 1. Voltage Service will be provided at one (1) standard voltage. 2. Three-Phase Service Where, in the sole opinion of the Utility, it is impractical to provide single-phase service under this Schedule, three-phase service will be provided. 3. Separate Point of Delivery When requested by the Applicant or Customer, and agreed upon by the Utility, an additional Point of Delivery may be provided, separate from any other Point of Delivery provided under any other applicable Rate Schedule. Customers so served shall not be permitted to have an electrical interconnection beyond the Utility’s Point of Delivery between the separately metered loads except upon written approval of the Utility. A change from this Schedule to any other Rate Schedule will be permitted if the additional Point of Delivery is removed. Any such removal shall be at the Customer's expense. Any rearrangement of facilities required to provide the additional Point of Delivery shall be at the expense of the requesting Applicant or Customer. 4. Controlled Operation Service under this Schedule requires the control of lamps in a manner acceptable to the Utility so that lamps will not be lighted daily from dawn to dusk. Customer shall install, own, operate, and maintain the control device. The Utility shall have Page 296 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 22 Effective Date: January 1, 2026 the right to periodically inspect the control device to ensure its correct operation and maintenance. 5. Distribution Line Extension Distribution Line Extensions to reach an outdoor area light or area lighting system shall be in accordance with Rule 15. 6. Services Services shall be installed and maintained as provided in Rule 16. 7. Incidental Loads Incidental, non-lighting loads may be served under this Schedule only where such Connected Loads do not exceed fifteen percent (15) of the Customer’s total Connected Load. Incidental Loads must also be controlled for dusk to dawn operation exclusively. 8. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh], demand [kW], etc.). 9. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 10. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 11. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 297 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 23 Effective Date: January 1, 2026 IRRIGATION SYSTEMS A. Applicability Applicable where the Utility determines that 100% of the customer’s electrical usage is for limited irrigation service except for the Customer whose monthly Maximum Demand, in the opinion of the Utility, is expected to exceed 20 kW or has exceeded 20 kW in any three (3) months during the preceding twelve (12) months is ineligible for service under this Schedule. Effective with the date of ineligibility of any Customer served under this Schedule, the Customer’s account shall be transferred to another applicable Rate Schedule. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh 0.18142 Customer Charge - $/Day 0.80 D. Special Condition 1. Voltage Service will be supplied at one (1) standard voltage not in excess of 240 volts or, at the option of the Utility, at 240/480 volts, three wire, single-phase. 2. Billing Calculation A Customer’s bill is calculated according to the rate and conditions above. 3. Power Cost Adjustment Factor (PCAF) The rate above is subject to an adjustment as provided in Rule 12, Section E. 4. Change of Law Adjustment Factor (CLAF) The rate above is subject to an adjustment as provided in Rule 12, Section F. 5. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 298 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 24 Effective Date: January 1, 2026 WIRELESS TECHNOLOGY A. Applicability Applicable to single-phase service for wireless technology industries that require electric service to operate radio repeaters or similar devices (wireless communication devices) that are mounted on existing City facilities, or other facilities approved by the Utility and are unmetered. This Schedule excludes Wi-Fi devices on “looped” (served by 120/240 volts) streetlight facilities. Customers must execute an application/contract with the Utility for service under this Schedule and must execute an applicable agreement when devices are attached to City facilities. The monthly kilowatt-hour (kWh) usage of each device shall not exceed 500 kWh. Effective with the date of ineligibility of any Customer served under this Schedule, the Customer's account shall be transferred to another applicable Rate Schedule. If the Customer’s account cannot be transferred to another applicable Rate Schedule, the account will be closed, the Utility’s service will be removed, and the Customer must remove its device and equipment form the applicable City facility. B. Territory Within the entire territory served C. Rates Fixed Energy Charge - $/Device/Month 61.20 Customer Charge - $/Month 18.52 Inspection Charge - $/Device/Month 12.60 Three-Phase Service - $/Day 0.03 Initialization of Service Charge 6.79 D. Special Conditions 1. Contract An approved City contract is required for service under this Rate Schedule. 2. Voltage Service will be supplied at one (1) standard voltage not in excess of 240 volts. 3. Three-Phase Service Where the Utility provides three-phase service, the billing will be increased by the amount shown in the Rates section above. 4. Maximum Wattage The maximum watts/connected load/name plate is 746 watts. 5. Installation The device(s) shall be installed on City facilities or other facilities approved by the Utility. When the devices are installed on City facilities, the installation and Page 299 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 25 Effective Date: January 1, 2026 removal of such device(s) will be performed by the Customer, and at the Customer’s expense. Device installation shall not be performed under this Rate Schedule, where location, mounting height, and/or other considerations are not acceptable to the Utility. Unless approved by the Utility, all wireless communication devices must be visible to the Utility. 7. Modification of Facilities No modifications can be made to the Customer-owned wireless communications devices unless approved by the Utility. Where the Customer requests a modification of City facilities, and such modifications are acceptable to the City, the City will perform the requested modifications at the Customer’s expense. 8. Maintenance The Utility shall exercise reasonable care and diligence in maintaining its facilities. Upon installation of the device(s), where the Utility experiences, or expects to experience, maintenance costs exceeding its normal maintenance expense resulting from, but not limited to, vandalism, the Utility may require the Customer to pay the excess maintenance expense. 9. Liability of the Utility The Utility shall not, by taking action pursuant to its tariffs, be liable for any loss, damage, or injury, established or alleged, which may result, or be claimed to result, there from. 10. Initialization of Service Charge A one-time charge, as shown in the Rates section of this Rate Schedule, is applied to each service account provided service under this Rate Schedule to recover the costs of a lock and spare fuse which are required with the initialization of service. 11. Power Cost Adjustment Factor (PCAF) The rates above are subject to an adjustment as provided in Rule 12, Section E. 12. Change of Law Adjustment Factor (CLAF) The rates above are subject to an adjustment as provided in Rule 12, Section F. 13. State Mandated Public Purpose Programs Charge State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 300 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 26 Effective Date: May 6, 2026 NET ENERGY METERING A.Applicability Applicable to a customer who operates a renewable electrical generation facility that is located on the customer’s premises with a capacity of not more than 1 MW that is interconnected and operates in parallel with the City’s electric system, intended primarily to offset part or all of the customer’s own electrical requirements, and meets all the applicable safety and performance standards. B.Territory Within the entire territory served. C.Net Surplus Compensation Rate For customer accounts established on or after May 6, 2026: The net surplus compensation rate shall be $0.0500 per kWh applied to any net surplus energy remaining at the end of the customer’s twelve (12) monthly billing period (“relevant period”). This is applicable to a customer who operates a renewable electrical generation facility that is located on the customer’s premises with a capacity of not more than 200 killowatt (kW). For customer accounts established on or after December 1, 2018: The net surplus compensation rate shall be $0.0500 per kWh applied to any net surplus energy remaining at the end of the customer’s twelve (12) monthly billing period (“relevant period”). Grandfathered Provision: For customer accounts established before December 1, 2018: The net surplus compensation rate shall be equivalent to the highest hourly rate that was charged for consumption in their OAT during the year prior to the Customer’s Annual Billing Date. This provision will remain in effect for fifteen (15) years from the Customer’s original year in which the generating facility was interconnected to RCMU’s grid. After that period expires, the Customer will receive the current net surplus compensation that is being offered at that time. D.Rates 1.All rates charged under this schedule will be in accordance with the Eligible Customer-Generator’s otherwise applicable tariff (OAT) or rate schedule. An Eligible Customer-Generator served under this schedule is responsible for all charges in its OAT including the monthly or annual minimum charges (including service, customer, reliability and demand charges, when applicable) regardless of the Customer’s monthly or annual net generation. Eligible Customers under this schedule are subject to any new or additional charge(s) that may be imposed by the Utility on the other customer in the rate class to which Customer would otherwise be assigned. 2.As determined in each billing period, when a customer consumes more energy than Page 301 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 27 Effective Date: May 6, 2026 generated at the premises (net consumer), the net consumed energy will be used in the calculation of all applicable energy charges, calculated by multiplying the net amount consumed by the applicable energy rate components of the customer’s OAT. 3.As determined in each billing period, when a customer generates more energy than is consumed by the customer (net generator), the resulting net produced energy will be calculated by multiplying the net produced kWh by the applicable energy rate component of the Customer’s OAT (including TOU periods) and be a credit on the bill. Any net kilowatt-hours of production credit that exceeds the net consumed energy, will be carried forward into the next billing period. If the Customer’s OAT includes “time of use” (TOU) rates, any net energy consumed monthly shall be calculated according to the terms of the OAT. When the customer is a net generator during any TOU period, the net kilowatt -hours generated shall be valued at the same price per kilowatt-hour as the Utility would charge during that same TOU period. 4.Customers who are Net Surplus Electricity producers at the Customer’s Annual True-Up Date, may elect to either carry over annual Net Surplus Energy production (in kilowatt hours) as a credit that will be applied to kilowatt hours consumed by the Customer or Customer may elect to receive payment to cash out the remaining Net Surplus Energy. D.Special Condition 1.An executed Net Energy Metering and Generating Facility Interconnection Agreement is required prior to receiving service under this Schedule. 2.Metering Requirements: If the customer’s existing meter is not capable of measuring the flow of energy in two directions, an appropriate meter shall be provided at the expense of the customer. The City may elect to install an additional meter or meters, at the City’s expense to provide the information necessary to accurately bill or credit the customer. 3.To be eligible for service under this Schedule, the customer’s generating facilities must be sized to offset part or all of the customer’s own electrical requirements and cannot be oversized. This means that the estimated output of the generating facility, using the CEC-AC nameplate rating for inverter-based generating facilities must not exceed the customer’s previous annual usage in kWh. If a customer does not have a full 12 months of consumption history, the maximum to be approved for installation for residential is up to 2.0 watts per square foot and for commercial/industrial is up to 7.0 watts per square foot. The commercial/ industrial forecasted demand must be pre-approved by RCMU. 4.A new customer of record who owns, leases, or rents a premise that includes an existing generating facility with a capacity under 30 kW that was approved by RCMU for operation prior to the new customer moving in and/or taking electric service with RCMU will take service under this Tariff as long as the requirements of this Tariff are met and will not have to sign a new Interconnection Agreement. Page 302 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 28 Effective Date: May 6, 2026 This provision also applies to premises where the developer/contractor establishes the interconnection. A new customer of record who owns, leases, or rents a premise that includes an existing generating facility with a capacity over 30 kW that was approved by RCMU for operation prior to the new customer moving in and/or taking electric service with RCMU will take service under this Tariff and will need to sign a new Interconnection Agreement. 5.RCMU shall retain any net surplus energy generated by the NEM Customer including any associated environmental attributes or renewable energy credits (RECs). 6.Net Metering Aggregation (NMA): Customers served under this Tariff with a Generating Facility on a property owned by the Customer, may elect to aggregate electric services to additional properties that are solely owned by the Customer and are located on parcels adjacent or contiguous to the Generating Facility. Generation not used where the Generating Facility is located, is transferred to adjacent properties and equally distributed to the other properties by a percentage determined upon entering into the Interconnection Agreement. NMA does not allow for Net Surplus Compensation for excess generation. 6.Net Metering Aggregation/Virtual Net Metering (NMA): Customers served under this Tariff with a Generating Facility on a property owned by the Customer, may elect to aggregate generation to additional properties that are solely owned by the Customer and are located on parcels adjacent or contiguous to the Generating Facility. Generation not used at the location of the Generating Facility may be distributed or shared with adjacent properties that have multiple individually metered accounts (benefiting accounts). a.NMA does not allow for Net Surplus Compensation for excess generation. b.A Customer can have only one generating account for the entire property. c.The meter of the generating account collects the total renewable generation and should have no load other than that required by the renewable generator. d.The generator must be sized to produce no more than the total annual energy consumption (kWh) of all benefitting accounts. e.The kWh allocated to each benefitting account on the property is based on a percentage of the generation predetermined by the property owner or manager prior to permission to operate (PTO) is given by the Utility. An NMA Allocation Spreadsheet must be submitted. Once the percentages have been approved by the Utility, no changes can be made. •Multi Family Developments – Percentages must be equally distributed to all similar sized dwelling units based on square footage or floor plan. •The eligible allocation percentage established for Page 303 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 29 Effective Date: May 6, 2026 each benefiting account should be sized to offset no more than part or all of the annual expected usage (kWh). E.Billing 1.City shall provide all customers served under this Schedule with net energy consumption information and/or net energy export information with each monthly bill. 2.Customers served under this Schedule shall pay both energy and non-energy charges on a monthly basis, in accordance with the customer’s OAT except as otherwise allowed by State law. The value of net energy production will be used to offset only energy related charges in subsequent billing periods. F.Definitions 1.Net energy metering measures the difference between the electricity supplied through the electric grid and the electricity generated on the customer’s premises and fed back to the electric grid over a Twelve-Month Period. 2.Otherwise Applicable Tariff (OAT) is the customer’s regularly filed rate schedule under which service is rendered. 3.Net Surplus Electricity is the electricity generated by an eligible customer- generator measured in kilowatt hours over a 12-month period that exceeds the amount of electricity consumed by that eligible customer-generator. Page 304 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 30 Effective Date: January 1, 2026 ECONOMIC DEVELOPMENT A. Applicability Commercial or industrial end-use Customers that would otherwise receive service under the Large Commercial or Large Industrial Electric Rate Schedule and meet certain criteria as established and adopted by resolution of the City Council of the City of Rancho Cucamonga may take advantage of the Economic Development (ED) rate as a New Customer or Expanded Load Customer. This ED rate is applicable to all or part of the services provided to New Customers and Expanded Load Customers, as such terms are defined herein. 1. A New Customer shall be a Customer seeking to locate a new business or relocate an existing business (not currently located within the territory served by the Rancho Cucamonga Municipal Utility (RCMU)) within RCMU’s service territory. a. A New Customer shall meet both of the following criteria in order to qualify for Schedule ED: i. Projected minimum monthly electric demand of at least 200 kW. ii. Job Creation 1. Tier 1 Discount Rate 100 – 249 jobs 2. Tier 2 Discount Rate 250 – 500 jobs 3. Tier 3 Discount Rate greater than 500 jobs 2. An Expanded Load Customer shall be an existing RCMU Large Commercial or Large Industrial customer that is adding new load to RCMU by a minimum monthly electric demand of 200 kW based upon the Customer’s past electrical demand as determined by RCMU. The expanded load can be at the customer’s current site, or at a new site within the RCMU service territory. The Tier 1 ED rate will only be applied to the expanded load as determined in Section 6 below. B. Territory Within the entire territory served. C. Character of Service The service provided hereunder shall be alternating current with regulated frequency of 60 hertz, three-phase, or a combination single and three-phase served through one meter, at a standard voltage specified by RCMU. To be eligible to participate all customers must have a demand meter. D. Rates Except as provided herein, or in the Economic Development Rate Agreement, all charges and provisions of the Customer’s otherwise applicable rate schedule shall apply. The applicable Energy Charge and Demand Charge under the Customer’s otherwise applicable rate schedule will be reduced as follows: Page 305 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 31 Effective Date: January 1, 2026 Tier 1 Tier 2 Tier 3 Years 1 - 2 20% 20% 20% Years 3 - 4 15% 17% 20% Year 5 10% 12% 15% E. Special Conditions 1. Term: Economic Development Rate Agreements entered into under this Schedule shall be for a single five-year term. 2. Approval: Application of this Rate Schedule shall be subject to the approval of the City Manager or his/her designee, based on meeting the eligibility criteria outlined herein. 3. Agreement: The Customer must sign a standard Rancho Cucamonga Economic Development Rate Agreement in order for the rates under this Schedule to be applicable. In addition to the other terms of this Schedule, the Economic Development Rate Agreement shall require the Customer to reimburse Rancho Cucamonga for all rate reductions received under this Schedule, if the Customer fails to maintain the required minimum load during the five-year term of the Agreement. 4. Minimum Load: Customers qualifying under this Schedule as a New Customer with a projected minimum monthly electric demand of at least 200 kW or as an Expanded Load Customer under Applicability Sections 1 and 2 above, respectively, must agree to maintain a minimum level of load for five years from the date service is first rendered under this Schedule and to document compliance with all applicable requirements, as set forth in the Economic Development Rate Agreement. 5. Job Creation / Retention: Customers qualifying under this Schedule as a New Customer with a projected minimum monthly electric demand of at least 200 kW under Applicability Section 1a (ii), respectively, must agree to create and retain a minimum level of full-time equivalent jobs for five years from the date service is first rendered under this Schedule and to document compliance with all applicable requirements, as set forth in the Economic Development Rate Agreement. 6. Base Period Usage: Base Period Usage shall be established and agreed to in the Economic Development Rate Agreement for Expanded Load Customers. Base Period Usage shall be the average monthly energy use and demand for the Customer during the last three years of service to the Customer, from the date ending the last payment period before the date of the Agreement. Expanded Load qualifying for the rate under this Schedule shall be measured as the difference between the new monthly, metered documented energy use and demand, and the Base Period Usage. 7. State Mandated Public Purpose Program Charge: All bills rendered under this Schedule shall be subject to the Public Purpose Program Charge as established by the City Council. Page 306 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 32 Effective Date: January 1, 2026 8. Miscellaneous Fees and Charges: Rates charged pursuant to this Schedule shall be subject to any Energy Users Taxes, Utility Users Taxes, and any other governmental taxes, duties, or fees which are applicable to Electric Service provided to Customer by the City of Rancho Cucamonga. Rates are also subject to adjustment, as established by the City of Rancho Cucamonga’s City Council, in its sole discretion, in response to federal or state climate change laws, renewable portfolio standard or other mandated legislation. These adjustments may include but are not limited to charges to mitigate the impacts of greenhouse gas emissions or “green power” premiums. 9. Expanded Load: Expanded Load customers applying for this rate must demonstrate to the satisfaction of the Utility that the expanded load is new to the Rancho Cucamonga Municipal Utility. 10. Effective Date: The effective date of the Economic Development Rate Agreement shall commence within 12 months from the date of the City’s approval, or the Agreement becomes null and void. The Agreement becomes effective upon execution by the parties, and the Economic Development Rate commences upon written notice by Customer and coincides with the Customer’s normal billing cycle. 11. Reapplication: Customers who have received service under the Economic Development Rate are eligible to reapply for the rate as an Expanded Load Customer, if they meet the criteria therefore. 12. Restrictions: Residential customers and federal, state or local government agencies are not eligible to apply for service under this Schedule. Page 307 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 33 Effective Date: January 1, 2026 STANDBY DEMAND CAPACITY RESERVATION CHARGE (SELF GENERATION) A. Applicability Applicable to Large Commercial and Large Industrial customers who operates a non-net metered, non-utility generating facility rated at 1000 kW or less, interconnected on the Customer’s premises and operates in parallel with the City’s electric system. The generating facility is intended primarily to offset part or all of the customer’s own electrical requirements and meets all the applicable safety and performance standards. Standby service customers have unique electric demands, due to their on-site generation assets, that are often quite different from those of full requirement customers. These customers pay standby rates so that they may, in the event of a planned or unplanned outage of their non-utility generating system, take service from the City electric system. The City bears an “obligation to serve” and must configure their system to allow every customer reliable access to the grid. The standby charge is designed to recover the costs of transmission and distribution facilities, as well as substation and transformers dedicated to the customer’s use that do not vary with usage in maintaining sufficient capacity (through operating reserves) in order to serve an unplanned outage, even if such an outage never occurs. The standby charge also includes appropriate service voltage level distinctions: secondary and primary. B. Territory The entire territory served. C. Rates 1. Rates for this service shall be the same as for the schedule under which the customer’s otherwise applicable rate schedule shall apply. 2. Standby Demand Capacity Reservation Charge (CRC): A CRC shall be a flat $/kW amount applied to the Standby Demand in kW, which represents the entire reserved capacity needed for the City to serve the self-generation customer’s load, which would have been regularly served by the customer’s generating facility when such facility experiences a partial or complete outage. The level of Standby Demand shall be provided by the customer and shall not exceed the nameplate capacity of the customer’s generating facility. Standby Charge – Secondary ($/kW) Standby Charge – Primary ($/kW) $8.61 $7.61 3. Demand Charge: As determined in each billing period, a Standby Service customer’s billing demand shall be the kilowatts of Maximum Demand indicated or recorded by instruments, determined to the nearest kW of the absolute net power Page 308 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 34 Effective Date: January 1, 2026 that the customer received from the City’s electric system. The Demand Charge for each time period shall be based on the Maximum Demand for that time period occurring during the respective monthly billing period. 4. Energy Charge: As determined in each billing period, when a Standby Service customer consumes more energy than generated at the premises, the net consumed energy will be used in the calculation of all applicable energy charges. All Energy shall be billed in accordance with the customer’s Otherwise Applicable Tariff rate schedule which would otherwise apply if the customer had no generating equipment. 5. Other charges: All other specific rate components, including the Power Factor Adjustment Charge, Customer Charge and the State Electric SurTax will not vary based on registered usage or demand of the customer’s generating facility. D. Special Conditions 1. Contract Required - Customer shall sign an Interconnection Agreement contract for this service, which shall state the number of kW of standby capacity required. "Standby capacity" shall not exceed the nameplate rating of the customer’s generating equipment. 2. Metering Requirements - If the customer’s existing meter is not capable of measuring the flow of energy in two directions, an appropriate meter shall be provided at the expense of the customer. The City may elect to install an additional meter or meters, at the customer’s expense to provide the information necessary to accurately bill or credit the customer. 3. The CRC tariff is only applicable to Standby Service customers who require electric capacity and energy supplied by the City on a regular basis to supplement the Customer’s power requirement in addition to that ordinarily supplied by the on-site non-utility generation facilities. If a customer has a planned generator outage with prior notification given to RCMU for an entire billing period the standby charge will not be applicable. 4. Customers exempted from the CRC tariff: (a) Customers with backup on-site generation that is used exclusively when service from the utility is not available in the event of an interruption in utility service and which are not used to offset Customer electricity purchases. (b) The applicability of these exemptions shall be determined at the discretion of the Utilities Manager. 5. Standby Demand in kW represents the entire reserved capacity needed for the City to serve the customer’s load, regularly served by the customer’s generating facility when such facility experiences a partial or complete outage. The level of Standby Demand, which shall not exceed the nameplate capacity of the customer’s Page 309 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 35 Effective Date: January 1, 2026 generating facility, is initially designated by the customer and is set forth in the generation interconnection agreement. Once a customer’s designated Standby Demand has been set, it shall remain at such level for a minimum of 12 months unless, in the City’s determination, the Standby Demand needs to be adjusted to more accurately represent the customer’s actual reserve capacity needs. Upon the City’s determination that the customer’s designated Standby Demand does not reflect the actual level of needed reserve capacity, over any 15-minute period or through on-site verification, the City shall adjust the Standby Demand to reflect the actual needed reserve capacity. When the Standby Demand is adjusted by the City as provided above, a qualified change in the Standby Demand shall not be made for 12 months from the last adjustment. The customer is responsible for notifying the City of permanent or material changes in their generation facilities (size, type and operations) for future adjustments to the Standby Demand. 6. Diversity Factor - a statistical assumption that a certain percentage of standby load will be utilizing substation and distribution service between each class’ peak demand and the system peak demand. This factor was determined using the diversity factors calculated in the utility’s most recent cost of service study and is embedded in the current CRC tariff. A percentage difference was identified as the diversity factor and the distribution and substation portion of the standby rates were reduced accordingly reflecting a reduction in those infrastructure requirements. E. Billing Calculation A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges on the customer’s applicable nameplate generation capacity for the generating unit at the customer’s facility. All other usage provided by RCMU will be based on the applicable rate tariff, including any riders or additional charges. Customers served under this Schedule shall pay both energy and non-energy charges on a monthly basis, in accordance with the customer’s Otherwise Applicable Tariff except as otherwise allowed by State law. Page 310 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 36 Effective Date: January 1, 2026 ELECTRIC VEHICLE CHARGING A. Applicability Applicable solely for the charging of electric vehicles, on a premises or public right of way where a separate RCMU meter to serve electric vehicle (EV) charging facilities is requested. B. Territory Within the entire territory served. C. Rates Energy Charge - $/kWh/Meter/Month Summer Season – On-Peak 0.23654 Mid-Peak 0.10738 Off-Peak 0.04273 Winter Season – On-Peak 0.09129 Mid-Peak 0.07932 Off-Peak 0.05326 Customer Charge - $/Meter/Month Under 20 kW 30.00 Over 20 kW 185.00 Demand Charge - $/kW of Billing Demand/Meter/Month Facilities Related 12.00 Power Factor Adjustment - $/KVA 0.30 D. Special Conditions 1. Time periods are defined as follows: On-Peak: Noon to 6:00 p.m. weekdays except holidays Mid-Peak: 8:00 a.m. to noon and 6:00 p.m. to 11:00 p.m. weekdays except holidays. Off-Peak: All other hours. Holidays are New Year’s Day (January 1), Washington’s Birthday (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Veteran’s Day (November 11), Thanksgiving Day (fourth Thursday in November), and Christmas (December 25). When any holiday listed above falls on Sunday, the following Monday will be recognized as an off-peak period. No change will be made for holidays falling on Saturday. The Summer Season shall commence at 12:00 a.m. on June 1st and continue until 12:00 a.m. on October 1st of each year. The Winter Season shall commence at 12:00 a.m. on October 1st of each year and continue until 12:00 a.m. on June 1st of Page 311 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 37 Effective Date: January 1, 2026 the following year. A pro rata computation will be made for seasonal billing purposes. 2. Voltage Service will be supplied at one (1) standard voltage. 3. Metering Only EV charging facilities and related equipment shall be separately metered and served under this Schedule. Where RCMU determines that the operation of the EV charging facilities may interfere with service to that customer or other customers, RCMU will install a load management device at customer’s expense to control when EV charging will occur. For purposes of monitoring customer load, RCMU may install at its expense, load research metering. The customer shall provide, at no expense to RCMU, a suitable location for meters and associated equipment. 4. Billing Demand The Billing Demand shall be the kilowatts (kW) of Maximum Demand, determined to the nearest kW. The Demand Charge may include the following billing components. The Time Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. The Facilities Related Component shall be for the kilowatts of Maximum Demand recorded during (or established for) the monthly billing period. However, when the Utility determines the Customer's Meter will record little or no energy use for extended periods of time or when the Customer's Meter has not recorded a Maximum Demand in the preceding eleven (11) months, the Facilities Related Component of the Demand Charge may be established at fifty percent (50%) of the Customer's Connected Load. 5. Maximum Demand The Maximum Demand in any month shall be the measured maximum kilowatt input, indicated or recorded by instruments, during any 15-minute metered interval in the month. 6. Power Factor Adjustment The Customer’s bill will be increased each month for power factor by the amount shown in the Rates section above for service metered and delivered at the applicable voltage level, based on the per kilovar of maximum reactive demand imposed by the Utility. The maximum reactive demand shall be the highest measured maximum average kilovar demand indicated or recorded by metering during any 15-minute interval in the month. The kilovars shall be determined to the nearest unit. A device will be installed on each kilovar meter to prevent reverse operation of the meter. 7. Interconnection Customers taking service under this Schedule shall have no electrical interconnection beyond the RCMU’s Point of Delivery between electrical loads eligible for service under this Schedule and any other electrical loads. 8. Temporary Discontinuance of Service. Page 312 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 38 Effective Date: January 1, 2026 Where the use of energy is seasonal or intermittent, no adjustments will be made for a temporary discontinuance of service. Any Customer resuming service within twelve (12) months after such service was discontinued will be required to pay all charges which would have been billed if service had not been discontinued. 9. Customer-Owned Electrical Generating Facilities. Upon written approval by the Utility, momentary parallel operation may be permitted to allow the Customer to test the auxiliary/emergency generating facilities. 10. Billing Calculation. A Customer’s bill is calculated according to the rates and conditions above. The charges are calculated by applying the Rate Charges when applicable to the actual billing determinants (kilowatt hours [kWh], demand [kW], kilovar [kVa], etc.). 11. Power Cost Adjustment Factor (PCAF). The rates above are subject to an adjustment as provided in Rule 12, Section E. 12. Change of Law Adjustment Factor (CLAF). The rates above are subject to an adjustment as provided in Rule 12, Section F. 12. State Mandated Public Purpose Programs Charge. State law requires all California electric utilities to establish a public purpose program charge of 2.85% of electric retail revenues to fund qualifying energy efficiency programs, renewable energy resources, research and demonstration projects, and services for low-income electricity customers. Page 313 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 38 Effective Date: January 1, 2026 POWER COST ADJUSTMENT FACTOR A. Applicability The Power Cost Adjustment Factor (PCAF) is a charge per kWh which is used to adjust the Utility’s electric rates for the actual cost of purchasing and generating electric power and energy to service the Utility’s customers and to minimize fluctuations in rates. The energy charge per kWh in each Rate Schedule recovers the costs of purchasing and delivering power and energy from all suppliers of power and energy, other suppliers and the cost of power from the Utility’s owned generating resources. B. Territory Within the entire territory served. C. Calculation The PCAF will be calculated using the most recent six (6) month’s actual power cost and applied to each customer’s following monthly billed energy (kWh). The Adjustment shall be calculated according to the following formula: PCAF = ((P/S) + L) – B P = Wholesale power supplier cost* S = Number of kilowatt-hours sold during the same time period as factor “P” L = System annual average losses B = The average cost of power per kilowatt-hour sold and recovered through base retail rates *Power Supplier Costs shall include all costs of power supply including but not limited to costs of power production, power purchases, transmission and wheeling payments, losses, CAISO, capacity, REC’s, environmental allowances and scheduling and dispatching. D. Special Conditions 1. The PCAF, which may be either positive or negative, will be reviewed and revised monthly to reflect actual changes. 2. Should the PCAF ever exceed the base retail rate, the Utility will cap the PCAF for the billing month at the base retail rate and charge each customer the difference between the PCAF and the base retail rate in the next available subsequent billing month. Page 314 CITY OF RANCHO CUCAMONGA MUNICIPAL UTILITY ELECTRIC RATES & TARIFFS 39 Effective Date: January 1, 2026 SERVICE ESTABLISHMENT CHARGE A. Applicability Applicable to General Service and Domestic Service customers. B. Territory Within the entire territory served. C. Rates For each establishment of electric service…………… $15.00 D. Special Conditions 1. The service establishment charge provided for herein is in addition to the charges calculated in accordance with the applicable schedule and may be made each time an account is established. As used herein, establishment means each time an account is opened, including a turn on of electric service or a change of name which requires a meter reading. 2. In case the customer requests that electric service be established on the day of his request or outside of regular hours, an additional charge of $11.00 may be made. Page 315 DATE:May 6, 2026 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:Elisa C. Cox, City Manager INITIATED BY:Julie A. Sowles, Deputy City Manager Ashton R. Arocho, MMC, City Clerk Services Director Jasmin Oriel, CMC, CPMC, Management Analyst I SUBJECT:Consideration of a Resolution Establishing the Days, Time and Place for Regularly Scheduled Meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council and Consideration of a Resolution Establishing the Days, Time and Place for Regularly Scheduled Meetings of the Planning and Historic Preservation Commission, Effective July 1, 2026. (RESOLUTION NO. 2026-030 AND RESOLUTION NO. 2026-031) (CITY/FIRE) RECOMMENDATION: Staff recommends the Rancho Cucamonga City Council adopt a Resolution adjusting the start time of Regular Meetings from 7:00 p.m. to 6:00 p.m. Regular City Council Meetings also serve as the meeting times for the City Council acting as the Fire Protection District, Housing Successor Agency, Successor Agency, and Public Financing Authority; therefore, the adjusted start time will apply to all such bodies convening during Regular Meetings. Staff further recommends approval of a Resolution establishing the days, time, and place for the Regular Meetings of the Planning and Historic Preservation Commission, effective July 1, 2026. BACKGROUND: Resolution No. 19-025 established the days, time, and location of the Regular Meetings of the City Council, setting them on the first and third Wednesday of each month and specifying that meetings are held at the City Hall Council Chambers. The resolution also outlines the start times for both the Closed Session and the public portion of the Regular Meeting. Resolution Nos. 78-07 and 78-17 established the days, time and location of the Planning Commission meetings, setting them on second and fourth Wednesday of each month, initially at 7:30 p.m., then moved to 7:00 p.m. ANALYSIS: Regular Meetings of the City Council will begin at 6:00 p.m., rather than 7:00 p.m., to encourage greater participation from residents and business owners. The earlier start time also better aligns with the operational end of the workday and provides the City Council with additional time to deliberate and consider more complex or substantive agenda items. Additionally, pursuant to SB 707, and effective July 1, 2026, residents will have the opportunity to participate in meetings Page 316 Page 2 3 4 4 4 remotely. Further details regarding these changes will be presented to the City Council at a future meeting. Regular Meetings will remain scheduled on the first and third Wednesday of each month and will continue to be held in the City Hall Council Chambers, located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Closed Session will remain unchanged and will continue to begin at 4:30 p.m. in the Tapia Conference Room. FISCAL IMPACT: COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: ATTACHMENTS: Page 317 Resolution No. 2026-XXX – Page 1 of 2 6 7 6 4 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DETERMINING THE DAYS, TIME AND PLACE OF REGULAR MEETINGS OF THE CITY COUNCIL WHEREAS, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: Regular Meetings of the Rancho Cucamonga City Council shall be held in the Council Chambers at the Civic Center complex located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730, on the first and third Wednesday of each month. Each such Regular Meeting shall commence at 6:00 p.m. in the Council Chambers of the Civic Center, effective July 1, 2026. Regular City Council Meetings also serve as the meeting times for the City Council acting as the Fire Protection District, Housing Successor Agency, Successor Agency, and Public Financing Authority; therefore, the adjusted start time will apply to all such bodies convening during Regular Meetings. SECTION 2: Said regular meeting shall continue to occur on the first and third Wednesday of each month and will continue to be held in the City Hall Council Chambers, located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Closed Session will remain unchanged and will continue to begin at 4:30 p.m. in the Tapia Conference Room at City Hall. SECTION 3: Effective Date. This Resolution shall become effective July 1, 2026, and the first such City Council meeting to take place at 6:00 p.m. will be held on July 15, 2026. SECTION 4: All Resolutions previously determining the days, time, and place of regular meetings of the City Council are hereby rescinded and replaced with the Resolution adopted herein. SECTION 5: Certification. The City Clerk shall certify the adoption of this Resolution. ATTACHMENT 1 Page 318 Resolution No. 2026-XXX – Page 2 of 2 6 7 6 4 PASSED, APPROVED, AND ADOPTED this day of 2026. ______________________________________ L. Dennis Michael, Mayor ATTEST: _________________________________ Kim Sevy, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF RANCHO CUCAMONGA ) I, Kim Sevy, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 6th day of May, 2026. AYES: NOES: ABSENT: ABSTAINED: Executed this 7th day of May, 2026, at Rancho Cucamonga, California. ______________________________________ Kim Sevy, City Clerk Page 319 Resolution No. 2026-031 – Page 1 of 2 6 7 6 4 RESOLUTION NO. 2026-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DETERMINING THE DAYS, TIME AND PLACE OF REGULAR MEETINGS OF THE PLANNING COMMISSION WHEREAS, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: Regular Meetings of the Rancho Cucamonga Planning Commission shall be held in the Council Chambers at the Civic Center complex located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730, on the second and fourth Wednesday of each month. Each such Regular Meeting shall commence at 6:00 p.m. in the Council Chambers of the Civic Center, effective July 1, 2026. Regular Planning Commission meetings also serve as the meeting times for the Planning Commission acting as the Historic Preservation Commission; therefore, the adjusted start time will apply to all such bodies convening during Regular Meetings. SECTION 2: Said regular meeting shall continue to occur on the second and fourth Wednesday of each month and will continue to be held in the City Hall Council Chambers, located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. SECTION 3: Effective Date. This Resolution shall become effective July 1, 2026, and the first such Planning Commission meeting to take place at 6:00 p.m. will be held on July 8, 2026. SECTION 4: All Resolutions previously determining the days, time, and place of regular meetings of the Planning Commission are hereby rescinded and replaced with the Resolution adopted herein. SECTION 5: Certification. The City Clerk shall certify the adoption of this Resolution. ATTACHMENT 2 Page 320 Resolution No. 2026-031 – Page 2 of 2 6 7 6 4 PASSED, APPROVED, AND ADOPTED this day of 2026. ATTEST: STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF RANCHO CUCAMONGA ) I, Kim Sevy, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 6th day of May, 2026. AYES: NOES: ABSENT: ABSTAINED: th day of May, 2026, at Rancho Cucamonga, California. Page 321 DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Peter Castro, Deputy City Manager Jason C. Welday, Director of Engineering Services/City Engineer Matt Marquez, Director of Economic Development Alberto Felix, Traffic Engineer SUBJECT:Consideration of a Resolution to Establish a Residential Permit Parking District on Main Street and Reid Avenue to be Known as the “Main Street Residential Permit Parking District”, Pursuant to Municipal Code Section 10.50; and to Approve a Waiver of Permit Fees for the District for a Period of Five (5) Years. The Establishment of the Residential Permit Parking District is Exempt from the Requirements of the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15301(c) – Existing Facilities. (RESOLUTION NO. 2026-026) (CITY) RECOMMENDATION: Staff recommends the City Council: Adopt Resolution No. 2026-026 (Attachment 1) to: 1. Establish the “Main Street Residential Permit Parking District”; and 2. Waive permit fees for residents of the district for a period of five (5) years from the date of the adoption of the resolution creating the district. BACKGROUND: Since the opening of Hamilton’s Family Brewing (“Hamilton’s”) in September 2025, residents of the adjacent neighborhood have raised concerns about parking, noise, littering, and related impacts to their neighborhood. The City Council has since held administrative hearings on December 17, 2025 and April 1, 2026 to receive comments from the community related to these concerns. Among the residents’ requests is the creation of a residential permit parking district that would prohibit parking of vehicles driven by Hamilton’s patrons on public streets within the neighborhood. In response to these requests, a petition including the residential addresses on Main Street east of Archibald Avenue and Reid Avenue between Main Street and Feron Boulevard was prepared by staff and shared with a neighborhood representative for signature collection. California Vehicle Code Section 22507(a) authorizes the designation of a residential permit parking district (known in the vehicle code as a preferential permit parking) when a local agency Page 322 Page 2 3 4 3 1 has enacted an ordinance or resolution permitting such districts. Rancho Cucamonga Municipal Code Section 10.50 – Permit Parking Districts (RCMC 10.50) establishes the local regulations related to the designation of such districts within the City. ANALYSIS: •Main Street east of Archibald Avenue •Reid Street from Main Street to Feron Boulevard •Feron Boulevard from Archibald Avenue to Hermosa Avenue •London Avenue north of Feron Boulevard •Jersey Boulevard from London Avenue to Ramona Avenue •Pasito Avenue north of Jersey Boulevard •Ramona Avenue north of Feron Boulevard Zone Streets Number of Residences Number of Signatures Percentage Proposed District Boundary and Phased Implementation Zone A: Parking would be restricted to residents and their guests as outlined in the resolution and Rancho Cucamonga Municipal Code Section 10.50 upon installation of appropriate signs by the City. Page 323 Page 3 3 4 3 1 Zone B: Parking would be restricted to residents and their guests as outlined in the resolution and Rancho Cucamonga Municipal Code Section 10.50 upon the receipt by the City Engineer of a petition confirming more than 75% of the residences of the zone agree to the establishment of the district and the installation of appropriate signs by the City. Zone C: Parking would be restricted to residents and their guests as outlined in the resolution and Rancho Cucamonga Municipal Code Section 10.50 upon the receipt by the City Engineer of a petition confirming more than 75% of the residences of the zone agree to the establishment of the district and the installation of appropriate signs by the City. To ensure that residents of Zones B and C have sufficient time to determine need for the district while also ensuring that the resolution is implemented in a timely fashion, an outside expiration of this implementation option of 180 days from the adoption of the resolution has been included. Should a petition be received after this timeframe, it would be processed as a new petition and require the adoption of a new resolution by the City Council. Further, it should be noted that parking restrictions in Zone B along Feron Boulevard between Archibald Avenue and Reid Avenue as outlined in the resolution would allow for unrestricted parking during certain hours on Wednesdays and Sundays to allow on-street parking to serve the existing church that meets on the southwest corner of Feron Boulevard and Reid Avenue. The church has limited on-site parking and issuance of permits would not be feasible. Upon receipt of a petition meeting the 75% threshold in Zone B and prior to implementation of permit parking at this location, staff would contact the church to request a letter indicating their service times. Based on that letter and subsequent modifications requested from time-to-time as service times may change, the City Engineer would establish the times to be placed on the signs to include a reasonable period before and after each service for arrivals and departure of attendees. Finally, given the intent and nature of a residential permit parking district, non-residential properties have not been included in the proposed district and would not be eligible to obtain permits. Findings As previously mentioned, RCMC 10.50 sets forth six findings that must be made by the City Council prior to establishment of a residential permit parking district. Staff’s analysis of the required findings are outlined below. A. Vehicles, operated by persons whose destinations are outside the proposed parking district, do or may substantially and regularly interfere with the use of the majority of available parking spaces for use of residents within the proposed permit parking district; Under public comment and during the above-mentioned administrative hearings, the City Council has received comments from members of the community regarding impacts to neighborhood parking since the opening of Hamilton’s. Further, the Police Department has received several calls for service related to illegal parking on Main Street over the past six months. While Hamilton’s management have attempted to mitigate this concern through the placing of message boards and signs requesting that patrons refrain from parking in the neighborhood, staff have observed that overflow parking appears to remain an issue at this location. Page 324 Page 4 3 4 3 1 B. The interference by such vehicles occurs at regular and significant daily or weekly intervals; The public comment previously provided by residents of the neighborhood indicate that the parking impacts occur during operating hours. Under the approved Minor Use Permit, Hamilton’s is permitted to operate seven days a week, therefore creating the impact on a daily basis. C. That such vehicles being driven or parked in the area of the proposed permit parking district cause or are the source of unreasonable noise, traffic hazards, environmental pollution, parking availability for residents, or devaluation of real property in such proposed district; The public comment previously provided by residents of the neighborhood, along with photographs and video supplied to staff and the Council for their consideration, indicate that some patrons walking to and from Hamilton’s from their vehicles along the proposed streets are a source of added to neighborhood noise, especially during hours after dark. Further, the evidence appears to indicate that some patrons parking in the neighborhood are depositing trash within the public right-of-way and potentially on private property. Finally, the influx of overflow parking does appear to utilize the limited on-street parking available for use by residents of the neighborhood. D. That 75% of the residents within the proposed district desire, agree or request permit parking privileges (unless established by city council action in absence of a petition); As mentioned above, a petition was submitted to staff requesting the establishment of a Residential Permit Parking District. For Zone A (Main Street and Reid Avenue), 79% of the residences within this zone have indicated support for the district by signing the petition. While the petition did not meet the 75% threshold for the two remaining zones, a mechanism to streamline implementation into Zones B or C has been included in the proposed resolution. Implementation would move forward in these zones as described in the Proposed District Boundary and Phased Implementation section above. E. That no unreasonable displacement of vehicles will result into surrounding residential areas; Based on the proximity of the streets in Zones B and C, there is a possibility that overflow parking from outside the neighborhood may shift to adjacent streets. Given the proximity of the streets in Zone A to Hamilton’s and the through-street nature of Feron Boulevard along with differing types of land uses, staff anticipate that the impacts of such a migration of overflow parking would be less than currently being experienced within Zone A. However, given the potential for increased parking impacts, Zones B and C have been included in the boundary of the district with a mechanism to streamline implementation in these zones upon submission of a petition showing support of at least 75% of the residents of the zone within 180 days of the adoption of the proposed resolution. F. That no alternative solution, other than the establishment of the permit parking district, is practical. There are currently parking restrictions along portions of Main Street. Specifically, these Page 325 Page 5 3 4 3 1 restrictions are located along the cul-de-sac at the east end of the street and along the south side of the street in front of the senior apartments just east of the Hamilton’s property. Since September 2025, these parking restrictions have been reinforced through the replacement of faded signs and installation of one missing sign. Further, while redundant, curbs have been painted red within the parking restricted areas. However, ongoing calls for service and enforcement of parking violations within the proposed permit parking district have proven ineffective in deterring noncompliance. Permit Parking District Rules RCMC 10.50.110 – “Authority of the Engineer” authorizes the City Engineer to establish rules and procedures along with other activities necessary to implement districts created under RCMC 10.50. While the City Engineer may review and update these rules and procedures from time to time, it has been our practice to perform such a review and revision upon the creation of each new district to ensure that changes required over time and new information related to the expansion of the program have been adequately incorporated. Attached is a copy of the rules and procedures updated for May 2026 (Attachment 3). While the rules and procedures cover many aspects of the program’s operations, we want to highlight a few as they are often most relevant to those living within the district. •Possession and display of a valid permit does not exempt regulation of parking under the California Vehicle Code or the Municipal Code (except with respect to RCMC 10.50). •Residents will need to apply (including supplying evidence of residency within the district) for parking permits as outlined in the rules and procedures to obtain permits. •Each residence will be issued a maximum of five (5) permits, consisting of the following: o 3 – Resident Parking Permits o 2 – Guest Parking Permits •Permits for Residential Permit Parking Districts are currently issued citywide in five (5) year cycles. The current permit cycle is valid through July 31, 2030. •Fees for permits are currently established at $10 for the first permit and $2 for each additional permit requested in the application. This may be waived or partially waived by City Council action as discussed below. •A process exists to accommodate special events hosted by residents within the district should the total of five (5) permits be insufficient to accommodate event guests. Enforcement Enforcement of parking restrictions by sheriff deputies, including Residential Parking Permit Districts, within the city is currently performed on a call-for-service basis. Residents may call the Police Department’s non-emergency number when a vehicle not displaying a valid permit is observed within the district. Depending on the active calls at the time, response for enforcement may be delayed until higher priority calls are cleared. As the City’s Parking Division comes online, regular patrol for the Parking Enforcement Officers will be determined. The penalty for violating RCMC 10.50 is issuance of citation (the fine is currently $50). This fine is not waived if the owner of the car has a permit, but the permit is not displayed. Based on the concerns raised during the April 1, 2026 administrative hearing regarding potential impacts to the neighbors for the cost of towing, staff is not recommending the use of towing solely for violations of RCMC 10.50 within the proposed district. If the need to tow become necessary to adequately enforce the permit parking restrictions in the future, staff will bring a new recommendation to the Page 326 Page 6 3 4 3 1 City Council for consideration at that time. Permit Fee Waiver Residential Permit Parking Dissolution Procedure Environmental FISCAL IMPACT: COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: Page 327 Page 7 3 4 3 1 2. Community Engagement 3. Relentless Pursuit of Improvement ATTACHMENTS: Attachment 1 – Petition Zone Map Attachment 2 – Resolution to Create the “Main Street Residential Permit Parking District” Attachment 3 – Engineer’s Rules and Procedures for Permit Parking Districts Page 328 Attachment 1.docx AR C H I B A L D A V E N E U E FERON BLVD JERSEY BL LO N D O N A V E PA S I T O A V E RA M O N A A V E MAIN ST ZONE C 30% ZONE B (48%) ZONE A (79%) Attachment 1 Page 329 ATTACHMENT 2 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ESTABLISHING THE “MAIN STREET RESIDENTIAL PERMIT PARKING DISTRICT” IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 10.50 OF THE RANCHO CUCAMONGA MUNICIPAL CODE A. Recitals 1. California Vehicle Code Section 22507 allows a city to establish by resolution a preferential parking program by which there is a designation of certain streets upon which preferential parking privileges are given to residents adjacent to the streets for their use and the use of their guests. 2. Chapter 10.50 of the Rancho Cucamonga Municipal Code permits the establishment of a Permit Parking District in an area in which vehicles operated by persons whose destinations are outside of the proposed Permit Parking District substantially and regularly interfere with the use of the majority of available parking spaces for use by residents. 3. Attached hereto as Exhibit A is a map of an area herein referred to as “Main Street Residential Permit Parking District”, and also hereinafter referred to as the “Parking District” in which vehicles operated by persons whose destination is outside of the boundaries of the proposed district, substantially and regularly interfere with the use and availability of parking spaces in the Parking District. 4. Substantial evidence has been presented to this Council demonstrating that the persons referred to in Recital 3 above regularly interfere with a majority of the parking spaces in the Parking District and block access to the Parking District’s residences, generate noise impacts, and deposit trash and litter within the Parking District, and that these activities occur at regular and significant intervals. 5. It is the purpose of this Resolution to establish the Parking District in Zone A, as described below, as an area within which parking shall be limited at all times to parking by residents of that Parking District, their guests, and those persons exempt from that limitation pursuant to Rancho Cucamonga Municipal Code Section 10.50.100. Such Parking District may be expanded at future times to include Zones B and C, as further described below. 6. Pursuant to Rancho Cucamonga Municipal Code Section 10.50.040, the residents of the proposed Parking District’s petition shall be submitted before the City Council with the City Engineer’s recommendation and report which is attached hereto as Exhibit B – Engineer’s Rules and Procedures and made a part hereof. 7. All legal prerequisites to the adoption of this Resolution have been satisfied. Page 330 Resolution No. 2026-XXX -Page 2 of 9 6 7 7 4 B. Resolution NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: 1. This Council hereby finds that all the facts stated in Part A of this Resolution are true and correct. 2. Based on substantial evidence presented to this City Council including the evidence contained in the staff report, the City Council further finds and determines as follows: A. Vehicles operated by persons whose destinations are outside of the Parking District as defined in Subsection 10.50.020(A) of the Rancho Cucamonga Municipal Code substantially and regularly interfere with the use of the majority of parking spaces for use of residents within the Parking District; B. The interference by the vehicles referred to in Paragraph 2(A) above occurs at regular and significant intervals; C. The vehicles referred to in Paragraph 2(A) above cause and are the source of unreasonable noise, traffic hazards, and environmental pollution within the Parking District; D. A petition of the residents of the proposed Permit Parking District has been received by the City Engineer and said petition was confirmed to have more than 75% of the residences of Zone A as designated in Exhibit A agree to the establishment of the Permit Parking District. E. Pursuant to Subsection 10.50.040 of the Rancho Cucamonga Municipal Code, the City Council may establish a district in the absence of a petition confirming more than 75% of the residents of Zones B and C as designated in Exhibit A. F. No unreasonable displacement of vehicles operated by persons whose destination is outside of the Parking District will result in surrounding residential areas; and G. No alternative solution, other than the establishment of the Permit Parking District is feasible or practical. 3. Based on the findings set forth in Paragraph 2 above, the Parking District is hereby established as a Permit Parking District pursuant to the provisions of Chapter 10.50 of the Rancho Cucamonga Municipal Code and parking therein is restricted to those residents and their guests possessing and displaying permits issued by the City Engineer or his designee and those exempt pursuant to Rancho Cucamonga Municipal Code Section 10.50.100 upon the completion of the following actions: A.Zone A: Parking shall be restricted to residents of the Parking District and their guests pursuant to this Resolution upon the installation of appropriate signs pursuant to Subsection 10.50.050 of the Rancho Cucamonga Municipal Code. Page 331 Resolution No. 2026-XXX -Page 3 of 9 6 7 7 4 B.Zone B: Parking shall be restricted to residents of the Parking District and their guests pursuant to this Resolution upon the receipt by the City Engineer of a petition signed by residents of the zone representing 75% of the residences agree to the establishment of the Permit Parking District and the installation of appropriate signs pursuant to Subsection 10.50.050 of the Rancho Cucamonga Municipal Code. The confirming petition shall be received within 180 days of the adoption of this resolution. C.Zone C: Parking shall be restricted to residents of the Parking District and their guests pursuant to this Resolution upon the receipt by the City Engineer of a petition signed by residents of the zone representing 75% of the residences residents of the zone agree to the establishment of the Permit Parking District and the installation of appropriate signs pursuant to Subsection 10.50.050 of the Rancho Cucamonga Municipal Code. The confirming petition shall be received within 180 days of the adoption of this resolution. 4. The City Engineer’s Recommendation and Report has been submitted to the City Council and the City Council accepts and approves said recommendation and report entitled Engineer’s Rules and Procedures inclusive of Cost of Parking Permits. 5. The City Engineer is hereby instructed to immediately cause appropriate signs to be placed and posted within the Parking District’s Zone A indicating the parking limitations established by this Resolution and to implement and administer the permit process specified in Rancho Cucamonga Municipal Code Sections 10.50.070 and 10.50.080. Signage shall be placed in Zones B and C upon receipt of sufficient petitions in each such zone. 6. The City Engineer is hereby instructed to waive permit issuance fees for the residents of the Permit Parking District for a period of five (5) years from the adoption of this Resolution. 7. The City Clerk shall certify to the adoption of this Resolution. Page 332 Resolution No. 2026-XXX -Page 4 of 9 6 7 7 4 EXHIBIT A Main Street Residential Permit Parking District The proposed district includes the houses fronting Main Street and Reid Avenue and shall restrict parking on both sides of these streets to vehicles with valid permits or exemptions as defined by the Rancho Cucamonga Municipal Code. Parking Restrictions Page 333 Resolution No. 2026-XXX -Page 5 of 9 6 7 7 4 Parking Restrictions – Feron Boulevard between Archibald Avenue and Reid Avenue Parking Restrictions – Feron Boulevard East of Reid Avenue Page 334 Resolution No. 2026-XXX -Page 6 of 9 6 7 7 4 Parking Restrictions Page 335 Residential Parking Permit Program Page 3 Resolution No. 2026-XXX -Page 7 of 9 EXHIBIT B PERMIT PARKING DISTRICT PROGRAM The Parking Permit District Program is governed by Section 10.50, “Permit Parking Districts” of the City of Rancho Cucamonga Municipal Code and allows residents of a Permit Parking District special permits that exempt them and their guests from certain on-street parking restrictions. REQUESTING A PERMIT PARKING DISTRICT Requests for creation of a Permit Parking District may be made by submitting a petition signed by at least seventy-five percent (75%) of the residents (one vote per address) within the boundaries of the proposed district (as designated in the petition) to the Engineering Services Department. All requests will be reviewed for conformance with program requirements defined in Section 10.50, “Permit Parking Districts” of the City of Rancho Cucamonga Municipal Code including the following required findings: Vehicles, operated by persons whose destinations are outside the proposed parking district, do or may substantially and regularly interfere with the use of the majority of available parking spaces for use of residents within the proposed permit parking district; The interference by commuter vehicles occurs at regular and significant daily or weekly intervals; That such vehicles being driven or parked in the area of the proposed permit parking district cause or are the source of unreasonable noise, traffic hazards, environmental pollution, parking availability for residents, or devaluation of real property in such proposed district; That 75 percent of the residents within the proposed district desire, agree or request permit parking privileges (unless established by city council action in absence of a petition); That no unreasonable displacement of commuter vehicles will result into surrounding residential areas; That no alternative solution, other than the establishment of the permit parking district, is feasible or practical. Upon completion of this review, City staff will inform applicants of their findings. Requests that meet program requirements will be forwarded to the City Council for consideration. The City Council may establish the requested Permit Parking District by adoption of a resolution. LIMITATIONS A parking permit does not exempt a vehicle from Section 10.44.130, "Storage of Vehicles upon Streets", of the City of Rancho Cucamonga Municipal Code. According to Section 10.44.130, a vehicle may not park in the same parking space on a public street for more than seventy-two (72) consecutive hours. Page 336 Residential Parking Permit Program Page 3 Resolution No. 2026-XXX -Page 8 of 9 As well, parking permits do not exempt a vehicle from Section 10.64.030 "Parking Restriction", of the City of Rancho Cucamonga Municipal Code. According to Section 10.64.030, it is unlawful for any person to park or store any house car, trailer, camp trailer, trailer coach, camper, or boat upon any public street or highway or alley within the City for longer than one hour between the hours of 2:00 AM and 6:00 AM on any day TYPES OF PERMITS AND PROPER DISPLAY The City currently issues a mirror-hanger style permit which shall be hung from the inside rear view mirror, visible from the front of the vehicle. Temporary guest parking permits are to be placed on the dashboard with the printed side visible from the front of the vehicle. Residents living within the boundaries of an established Permit Parking District may apply for parking permits. Proof of residency less than 30 days old is required upon application for permits. A maximum of five (5) parking permits may be issued to residents of a single dwelling unit consisting of three (3) Resident Permits and two (2) Guest Permits. Requests for more than five (5) parking permits per address are subject to review by the City Engineer. Parking permits may be obtained in person Monday through Thursday, 7:00 AM to 6:00 PM at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 or by mailing a copy of your information to the Engineering Services Department at the address listed below. Residents must provide proof of residency less than 30 days old in one of the following forms (originals will be reviewed for proof of residency and returned to the requestor): Current utility bill, bank statement, credit card bill, or other bill statement that was sent through the mail on a monthly billing cycle Rental/lease agreement signed within the last 30 days Proof of property ownership, tax bill or new escrow papers Parking permits are valid for a period of up to five (5) years. Parking permits currently being issued will expire on July 31, 2030. Parking Permit $10 for the first vehicle plus $2 for each additional vehicle (maximum of 5) when registered all at the same time. Replacement of lost, stolen, or damaged permits $10 each Temporary Guest Parking Permit Free The cost listed for parking permits is based on the cost of materials and staff time to manage the program and for keeping records. Costs are subject to change. Residents living within the boundaries of an established Permit Parking District may apply for additional Temporary Guest Parking Permits which are valid for one day. If a resident desires more than fifty (50) Temporary Guest Parking Permits for a special event, the resident may apply for a special event permit that will temporarily suspend the need for visitors to display a parking permit. Staff may require that the resident fulfill Page 337 Residential Parking Permit Program Page 3 Resolution No. 2026-XXX -Page 9 of 9 special conditions, such as notifying neighbors of the special event, and covering the permit parking district regulation signs. FINE FOR PARKING VIOLATIONS Fine per violation $50 (Fines are subject to change) PROGRAM CONTACT INFORMATION Page 338 Residential Parking Permit Program Page 1 Updated: May 2026 ENGINEER’S RULES AND PROCEDURES PERMIT PARKING DISTRICTS PERMIT PARKING DISTRICT PROGRAM The Parking Permit District Program is governed by Section 10.50, “Permit Parking Districts” of the City of Rancho Cucamonga Municipal Code and allows residents of a Permit Parking District special permits that exempt them and their guests from certain on-street parking restrictions. REQUESTING A PERMIT PARKING DISTRICT Requests for creation of a Permit Parking District may be made by submitting a petition signed by at least seventy-five percent (75%) of the residents (one vote per address) within the boundaries of the proposed district (as designated in the petition) to the Engineering Services Department. All requests will be reviewed for conformance with program requirements defined in Section 10.50, “Permit Parking Districts” of the City of Rancho Cucamonga Municipal Code including the following required findings: •Vehicles, operated by persons whose destinations are outside the proposed parking district, do or may substantially and regularly interfere with the use of the majority of available parking spaces for use of residents within the proposed permit parking district; •The interference by commuter vehicles occurs at regular and significant daily or weekly intervals; •That such vehicles being driven or parked in the area of the proposed permit parking district cause or are the source of unreasonable noise, traffic hazards, environmental pollution, parking availability for residents, or devaluation of real property in such proposed district; •That 75 percent of the residents within the proposed district desire, agree or request permit parking privileges (unless established by city council action in absence of a petition); •That no unreasonable displacement of commuter vehicles will result into surrounding residential areas; •That no alternative solution, other than the establishment of the permit parking district, is feasible or practical. Upon completion of this review, City staff will inform applicants of their findings. Requests that meet program requirements will be forwarded to the City Council for consideration. The City Council may establish the requested Permit Parking District by adoption of a resolution. LIMITATIONS A parking permit does not exempt a vehicle from Section 10.44.130, "Storage of Vehicles upon Streets", of the City of Rancho Cucamonga Municipal Code. According to Section 10.44.130, a vehicle may not park in the same parking space on a public street for more than seventy-two (72) consecutive hours. As well, parking permits do not exempt a vehicle from Section 10.64.030 "Parking Restriction", of the City of Rancho Cucamonga Municipal Code. According to Section 10.64.030, it is unlawful for any person to park or store any house car, trailer, camp trailer, trailer coach, camper, or boat upon any public street or highway or alley within the City for longer than one hour between the hours of 2:00 AM and 6:00 AM on any day. TYPES OF PERMITS AND PROPER DISPLAY Page 339 Residential Parking Permit Program Page 2 Updated: May 2026 The City currently issues a mirror-hanger style permit which shall be hung from the inside rear view mirror, visible from the front of the vehicle. Temporary guest parking permits are to be placed on the dashboard with the printed side visible from the front of the vehicle. OBTAINING PARKING PERMITS Residents living within the boundaries of an established Permit Parking District may apply for parking permits. Proof of residency less than 30 days old is required upon application for permits. A maximum of five (5) parking permits may be issued to residents of a single dwelling unit consisting of three (3) Resident Permits and two (2) Guest Permits. Requests for more than five (5) parking permits per address are subject to review by the City Engineer. Parking permits may be obtained in person Monday through Thursday, 7:00 AM to 6:00 PM at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 or by mailing a copy of your information to the Engineering Services Department at the address listed below. Residents must provide proof of residency less than 30 days old in one of the following forms: • Current utility bill, blank statement, credit card bill, or other bill statement that was sent through the mail on a monthly billing cycle • Rental/lease agreement signed within the last 30 days • Proof of property ownership, tax bill or new escrow papers EXPIRATION Parking permits are valid for a period of up to five (5) years. Parking permits currently being issued will expire on July 31, 2030. COSTS • Parking Permit $10 for the first vehicle plus $2 for each additional vehicle (maximum of 5) when registered all at the same time. • Replacement of lost, stolen, or damaged permits $10 each • Temporary Guest Parking Permit Free The cost listed for parking permits is based on the cost of materials and staff time to manage the program and for keeping records. Costs are subject to change. TEMPORARY GUEST PARKING PERMITS Residents living within the boundaries of an established Permit Parking District may apply for Temporary Guest Parking Permits which are valid for one day. If a resident desires more than fifty (50) Temporary Guest Parking Permits for a special event, the resident may apply for a special event permit that will temporarily suspend the need for visitors to display a parking permit. Staff may require that the resident fulfill special conditions, such as notifying neighbors of the special event, and covering the permit parking district regulation signs. FINE FOR PARKING VIOLATIONS • Fine per violation $50 (Fines are subject to change) PROGRAM CONTACT INFORMATION City of Rancho Cucamonga Engineering Services Department P. O. Box 807 Rancho Cucamonga, CA 91730 (909) 477-2700 Page 340 Main Street Residential Permit Parking District BACKGROUND •Hamilton’s Family Brewing opened in September 2025 •Resident concerns related to parking, noise, & littering •City Council Administrative Hearings •December 17, 2025 & April 1, 2026 •Petition prepared for residential addresses on Main Street and Reid Avenue •Petition returned to City on April 1, 2026 BACKGROUND •Petition received expanded to include signatures from other residential streets •Increased from two to seven streets •Larger area 55% in favor of establishing a residential parking district AR C H I B A L D A V E N E U E FERON BLVD JERSEY BL VD RA M O N A A V E MAIN ST LO N D O N A V E PA S I T O A V E RE I D A V E •Larger area considered in 3 Zones •Data shows largest support for parking district is Zone A ANALYSIS Zone Streets Number of Residences Number of Signatures Percentage A Main Street Reid Avenue 56 44 79% B Feron Boulevard 29 14 48% C London Avenue Jersey Boulevard Pasito Avenue Ramona Avenue 43 13 30% P ROP OSED DISTRICTS & P HASED IMP LEMENTATION •Staff recommended implementation •Zone A – Parking restricted as outlined in the resolution & RCMC Section 10.50 •Zone B –Parking restricted as outlined in the resolution & RCMC Section 10.50 –Require petition of more than 75% of residents in agreement to establish the district –Parking restrictions along Feron Boulevard would allow for unrestricted parking during certain hours on Wednesdays and Sundays. •Zone C –Parking restricted as outlined in the resolution & RCMC Section 10.50 –Require petition of more than 75% of residents in agreement to establish the district •Residents of Zone B and Zone C will have 180 days to submit petition •Petition received outside time frame will require new resolution by City Council IMP LEMENTATION TIMELINE •Zone A - Staff can install required signage within 1 -2 weeks of approval of the resolution •Residents of Zone A can apply for permits the Monday after approval of the resolution •Sufficient funds are available within the adopted Fiscal Year 2025/26 operating budget of Engineer Services and Public Works Department for the Main Street Residential Permit Parking District STAFF RECOMMENDATION •Create a Residential Permit Parking District on Main St and Reid Avenue to be known as Main St Residential Permit District •Waive the permit fees for the district for a period of five (5) years •The creation of the Residential Permit Parking District is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15301(c) – Existing Facilities. Questions? DATE:May 6, 2026 TO:Mayor and Members of the City Council FROM:Elisa C. Cox, City Manager INITIATED BY:Matt Marquez, Economic Development Director Flavio Nunez, Management Analyst II Eddie Flores, Management Analyst I SUBJECT:Public Hearing to Approve the Draft 2026-2027 Annual Action Plan (AAP) for the Community Development Block Grant (CDBG) Program. (CITY) RECOMMENDATION: Staff recommend the City Council: 1. Conduct a public hearing and receive comments on the draft 2026-2027 Annual Action Plan (AAP) for the use of Community Development Block Grant (CDBG) funds. 2. Approve the 2026-2027 AAP and authorize the City Manager, or designee, to submit the Plan and any necessary amendments to the Plan to the United States Department of Housing and Urban Development (HUD). 3. Provide City Staff with a methodology to distribute funds should the City’s 2026-2027 CDBG annual allocation increase or decrease. 4. Authorize the City Manager, or designee, to negotiate, execute, and amend contracts with subrecipients or professional service providers as necessary to implement the CDBG projects identified in the 2026-2027 AAP. 5. Authorize the City Manager, or designee, to execute, amend, and submit to HUD all plans and documents necessary to administer the 2026-2027 CDBG programs. 6. Authorize the appropriation of funds for the 2026-2027 CDBG program. BACKGROUND: The CDBG Program is a federally funded program administered by HUD. The program provides annual formula-based funding to entitlement communities, including the City of Rancho Cucamonga, to support activities that primarily benefit low- and moderate-income households. CDBG funds may be used for a wide range of eligible activities, including public services, housing rehabilitation, infrastructure improvements, and economic development initiatives. All funded Page 341 3 4 3 6 activities must meet one of HUD’s national objectives, such as benefiting low- and moderate- income persons, aiding in the prevention or elimination of slum or blight conditions, or addressing urgent community needs. ANALYSIS: Public Service Activities Sub-Total:$136,500 Capital Activities Sub-Total:$974,643 Program Administration Activities Sub-Total:$209,141 TOTAL 2026-2027 CDBG PROGRAM $1,320,284 Page 342 3 4 3 6 Because the final allocation amount has not yet been confirmed, staff is recommending that the City Council adopt a methodology to adjust activity funding levels as needed. If the City’s allocation is higher than anticipated, Fair Housing funding will remain fixed at $20,000, while Program Administration will be increased, as needed, up to the allowable 20% cap. Any remaining funds will be allocated to the Home Improvement Program. Conversely, if the allocation is lower than anticipated, Fair Housing funding will remain unchanged at $20,000, while Program Administration will be reduced to remain within the 20% cap. Public Service activities will be proportionally reduced to comply with the 15% cap, and the remaining funding adjustment will be applied to the Home Improvement Program. All other funding levels will remain as proposed in the Draft AAP. This approach provides a clear and transparent framework for adjusting the CDBG budget while maintaining compliance with federal requirements and preserving the City’s priority programs and services. FISCAL IMPACT: There is no impact to the City’s General Fund associated with the proposed activities. As an entitlement jurisdiction, the City receives annual CDBG funding from HUD. The 2026–2027 AAP allocates an estimated $1,045,705 in current-year CDBG funds (or as otherwise determined by HUD), along with $274,579 in prior-year unprogrammed funds, for a total program budget of $1,320,284, to be appropriated to account no. F240-CC301-6600-SC2106. These funds will be used to support eligible activities consistent with the City’s Consolidated Plan and Strategic Plan goals. The requested appropriations reflect the allocation of available CDBG funds to the programs and projects identified in the AAP. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: Acceptance of these funds and implementation of the programs will advance the City Council’s vision of creating an equitable, sustainable, and vibrant community with opportunities for all residents to thrive. ATTACHMENTS: Attachment 1 – DRAFT 2026-2027 Annual Action Plan Page 343 Draft Annual Action Plan FY 2026-2027 Public Review & Comment May 6, 2026 ATTACHMENT 1 Page 344 City of Rancho Cucamonga i 2026 Annual Action Plan This page intentionally left blank Page 345 City of Rancho Cucamonga ii 2026 Annual Action Plan Table of Contents Executive Summary .............................................................................................................................. - 1 - AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ................................................................ - 1 - PR-05 Lead & Responsible Agencies – 91.200(b) .............................................................................. - 7 - AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ........................................................................... - 8 - AP-12 Participation – 91.105, 91.200(c) .......................................................................................... - 22 - Expected Resources ........................................................................................................................... - 26 - AP-15 Expected Resources – 91.220(c)(1,2)................................................................................... - 26 - Annual Goals and Objectives .............................................................................................................. - 29 - AP-20 Annual Goals and Objectives ................................................................................................ - 29 - AP-35 Projects – 91.220(d) ............................................................................................................. - 32 - AP-38 Project Summary .................................................................................................................. - 33 - AP-50 Geographic Distribution – 91.220(f) ...................................................................................... - 37 - Affordable Housing ............................................................................................................................. - 38 - AP-75 Barriers to Affordable Housing .............................................................................................. - 38 - AP-85 Other Actions – 91.220(k)..................................................................................................... - 41 - Program Specific Requirements .......................................................................................................... - 43 - AP-90 Program Specific Requirements – 91.220(l)(1,2,4) ................................................................ - 43 - Action Plan Tables Table 1 – Strategic Plan Summary ......................................................................................................... - 4 - Table 2 – Responsible Agencies ............................................................................................................ - 7 - Table 3 - Agencies, groups, organizations who participated ................................................................ - 19 - Table 4 - Other local / regional / federal planning efforts ...................................................................... - 19 - Table 5 – Citizen Participation Outreach .............................................................................................. - 25 - Table 6 - Expected Resources – Priority Table ..................................................................................... - 26 - Table 7 – Goals Summary ................................................................................................................... - 29 - Table 8 - Project Information ............................................................................................................... - 32 - Table 9 - Geographic Distribution ........................................................................................................ - 37 - Page 346 City of Rancho Cucamonga iii 2026 Annual Action Plan Version History No. Summary of Changes 1 Published Draft for Public Comment: 04/06/26 Sent to HUD for Approval: 05/15/26 Conducted Public Hearing: 05/06/26 Approved by HUD: TBD Original 2026-2027 Annual Action Plan. Page 347 City of Rancho Cucamonga - 1 - 2026 Annual Action Plan Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction On May 21, 2025, the Rancho Cucamonga City Council adopted the 2025-2029 Consolidated Plan which described the City's housing and community development needs, strategies and activities to address those needs over a five-year period using entitlement grant funds provided by the U.S. Department of Housing and Urban Development (HUD). The 2026-2027 Action Plan is the second annual plan implementing the 2025- 2029 Consolidated Plan Strategic Plan goals via the investment of annual allocations of Community Development Block Grant (CDBG) funds from HUD. The Action Plan identifies available resources, annual goals, projects, and activities for the period beginning July 1, 2026, and ending June 30, 2027. The City receives CDBG funds from HUD on a formula basis each year, and in turn, awards grants and loans to non-profit, for-profit, or public organizations for programs and projects in furtherance of this Plan. The CDBG program provides a wide range of eligible activities for the benefit of low- and moderate-income Rancho Cucamonga residents, as discussed below. In addition, the City is a member of the San Bernardino County HOME Consortium. The HOME Investment Partnerships Program (HOME) is an additional HUD formula grant that provides funding to support the acquisition, construction, and rehabilitation of affordable rental and homeownership housing. The County administers the program and oversees HOME activities and programs that occur in Rancho Cucamonga. Community Development Block Grant (CDBG) The CDBG program, established under the Housing and Community Development Act of 1974, is a flexible federal funding source designed to address a wide range of housing and community development needs. HUD evaluates the City’s Consolidated Plan and program performance based on three primary objectives: providing decent housing, creating suitable living environments, and expanding economic opportunities for low- and moderate-income households. To qualify for CDBG funding, each activity must meet one of the following national objectives: • Benefit low- and moderate-income persons • Prevent or eliminate slums and blight • Address an urgent community development need (usually the result of a natural disaster or public health emergency) Each year, the City certifies with the submission of its Annual Action Plan that it has given maximum feasible priority to activities which meet the first and second objectives above. Additionally, the City certifies that no less than 70 percent of the CDBG funds received, over a three-year certification period, will be designed to benefit low- and moderate-income persons. Page 348 City of Rancho Cucamonga - 2 - 2026 Annual Action Plan 2026-2027 Program Year During the 2026-2027 program year, the City will receive approximately $1,045,075 of CDBG funds. The 2026-2027 Action Plan will allocate its current year CDBG allocation of $1,045,075 and $274,578.75 in prior year unprogrammed CDBG funds for a total budget of $1,320,283.75 to the following program activities to be implemented from July 1, 2026, through June 30, 2027. If the City’s 2026-2027 annual allocation should change, a request of the City Council is being made to provide staff and the public with a methodology for which activity budgets would be adjusted. It is recommended that City Council adopt the following language for adjusting activity budgets for the CDBG program should the City’s 2026-2027 annual allocation change: • Should the CDBG allocation be higher than $1,045,705 (draft AAP utilized this amount for budgetary purposes): o Fair Housing services will remain funded at $20,000 but the CDBG Administration budget will be increased to fully utilize the 20% cap for Administration activities. o The balance of additional funds will be allocated to the City’s Home Improvement Program. o Funding levels for all outstanding activities will remain the same as proposed in the 2026- 2027 Action Plan. • Should the CDBG allocation be lower than $1,045,705 (draft AAP utilized this amount for budgetary purposes): o Fair Housing services will remain funded at $20,000 but the CDBG Administration budget will be reduced to be compliant with the 20% cap for Administration activities. o All Public Service activities will receive a proportional reduction to be compliant with the 15% cap for Public Service activities. o Balance of funds will be deducted from the City’s Home Improvement Program. o Funding levels for all outstanding activities will remain the same as proposed in the 2026- 2027 Action Plan. Page 349 City of Rancho Cucamonga - 3 - 2026 Annual Action Plan 2026-2027 Public Service Activities Northtown Housing Development Corporation: Senior Meal/Activities Program $25,000 Northtown Housing Development Corporation: Kids Meal Activity Program $25,000 Foothill Family Shelter: Stepping Stones Housing Program $15,000 Inland Valley Hope Partners: Food Security/Family Stabilization Program $15,000 City of Rancho Cucamonga: Bringing Healthy Home $20,000 City of Rancho Cucamonga: CHAMPS Program $15,000 City of Rancho Cucamonga: Senior Service Programs and Activities $21,500 Sub-Total: $136,500 2026-2027 Capital Activities City of Rancho Cucamonga: Home Improvement Program $342,642.75 City of Rancho Cucamonga: Concrete Rehabilitation Project $600,000 WeeCare, Inc. dba Upwards Crae, Inc.: Boost Program $32,000 Sub-Total: $974,642.75 2026-2027 Program Administration Activities CDBG Program Administration $189,141 Inland Fair Housing and Mediation Board: Fair Housing Services $20,000 Sub-Total: $209,141 TOTAL 2026-2027 CDBG PROGRAM $1,320,283.75 Page 350 City of Rancho Cucamonga - 4 - 2026 Annual Action Plan 2. Summarize the objectives and outcomes identified in the Plan The 2025-2029 Consolidated Plan is grounded in a comprehensive, data-driven needs assessment and market analysis, combined with insights gathered from residents, community organizations, and other local stakeholders. This approach ensures that CDBG funds are directed toward high priority needs that align with the City’s goals. Based on this, the City has identified six (6) high priority needs, which will be addressed through six (6) goals over the five-year period. These goals establish a clear framework for the allocation of CDBG funds which ensure that federal investments produce measurable outcomes. Each goal is tied to specific outcome indicators which allow the City to track progress, assess performance, and evaluate the impact of HUD- funded activities. The following table summarizes the goals, priority needs, and expected five-year outcomes. Consistent with HUD's national goals for the CDBG program to provide decent housing opportunities, maintain a suitable living environment and expand economic opportunities for low- and moderate-income residents, the priority needs listed in the table below will be addressed over the Five-Year Consolidated Plan cycle through the implementation of CDBG funded activities aligned with the following measurable goals included in the Strategic Plan section of this Plan: Goal Name Need(s) Addressed Goal Outcome Indicator 1 Public Services Enhance public services for LMI residents 700 Persons Assisted 2 Public Facilities & Infrastructure Improvements Improve public facilities and infrastructure Address material barriers to accessibility 16,330 Persons Assisted 3 Affordable Housing Preservation Preserve the supply of affordable housing 12 Households/ Housing Units 4 Fair Housing Services Ensure equal access to housing opportunities 50 Persons Assisted 5 Economic Development Expand economic opportunities for LMI residents 4 Businesses Assisted 6 Planning & Administration All Other: 1 Table 1 – Strategic Plan Summary Page 351 City of Rancho Cucamonga - 5 - 2026 Annual Action Plan 3. Evaluation of past performance The City is currently implementing the projects and activities included in the 2025-2026 Action Plan. As of this writing, most projects and activities are underway. During the 2024-2025 program year, the City and its partnering organizations were able to accomplish the following: • Fair Housing Services: Inland Fair Housing and Mediation Board provided 102 unduplicated residents with fair housing and landlord-tenant mediation services. • Public Services: Nine (9) non-profit organizations and multiple City Departments provided a range of services to Rancho Cucamonga seniors, survivors of domestic violence, and low- and moderate- income families including but not limited to providing meals to 123 elderly individuals, homeless shelter services to 136 residents, nutritional health services to 367 people, recreational activities to 128 seniors, and rental assistance for 31 residents. • Affordable Housing Preservation: The City’s Home Improvement Program completed 16 housing rehabilitations for low- and moderate-income homeowners to address deficient housing conditions. • Public Facilities and Infrastructure Improvements: The City awarded and commenced construction of its Concrete Rehabilitation Project during the 2024-2025 program year. The project was completed during the first quarter of the 2025-2026 program year. The project assisted 16,330 people (ADA Improvements). 4. Summary of Citizen Participation Process and consultation process The Consolidated Plan regulations at 24 CFR Part 91 provide the citizen participation and consultation requirements for the development of the Consolidated Plan. Chief among those requirements is the need to consult with the Continuum of Care (CoC) to address homelessness, Public Housing Authorities (PHA), businesses, civic leaders, and public or private agencies that address housing, health, social service, victim services, employment, or education needs of low-income individuals and families, homeless individuals and families, youth and/or other persons with special needs. Information supplied by these community stakeholders, together with the data supplied by HUD resulted in a well-informed planning document that reflects the housing, community, and economic development needs and priorities for the City over the five- year Consolidated Plan cycle. In accordance with the City’s Citizen Participation Plan (CPP), residents and stakeholders were able to participate in the development of the 2025-2029 Consolidated Plan through surveys, community meetings, and public hearings. Efforts were made to encourage participation by low- and moderate-income persons, particularly those living in areas where HUD funds are proposed to be used, and by residents of predominantly low- and moderate-income neighborhoods. Efforts were made to encourage the participation of minorities and non-English speaking persons, as well as persons with disabilities. The consultation process included representatives of the CoC, PHA, and other specified groups who completed surveys, provided local data, and assisted the City to ensure practical coordination of strategies to maximize impact and to avoid duplication of effort. Page 352 City of Rancho Cucamonga - 6 - 2026 Annual Action Plan To satisfy the federal requirements at 24 CFR 91.105(e)(1)(ii), the City held two (2) public hearings to obtain residents' views on housing and community development needs, development of proposed activities, proposed strategies and actions for affirmatively furthering fair housing, and a review of program performance. The City convened the first public hearing on September 16, 2025, to receive comments regarding program performance. A draft of the 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER) was made available for public review and comment from September 1, 2026, to September 16, 2025. No public comments were received. Subsequently, the City made the draft 2026-2027 Action Plan available for public review and comment from April 6, 2026, to May 6, 2026. Residents were invited to review the draft Action Plan and to attend the Public Hearing on May 6, 2026, or submit written comments concerning the housing and community development needs, proposed projects and activities in the Action Plan, as well as proposed strategies and actions for affirmatively furthering fair housing. All public comments have been noted in Appendix A. During the development of the 2026-2027 Action Plan, the City solicited applications from various non-profit organizations and City Departments for the provision of fair housing services, public services, and community and economic development projects. Applications received by the February 5, 2026, deadline were evaluated for eligibility and funding recommendations. 5. Summary of public comments As required by HUD regulations, all comments received, and responses to said comments by the City are summarized in Appendix A. All public comments received during the May 6, 2026, public hearing will be incorporated into the 2026-2027 Action Plan. 6. Summary of comments or views not accepted and the reasons for not accepting them All comments and views received by the City in the development of the Action Plan were accepted and taken into consideration in the development of the Action Plan. 7. Summary The 2026-2027 Action Plan addresses each of the six (6) Strategic Plan Goals from the 2025-2029 Consolidated Plan by allocating a total of $1,320,283.75 in CDBG funds towards eligible activities that are to be implemented from July 1, 2026, to June 30, 2027. Activities submitted for consideration in response to any solicitation of Notice of Funding Availability (NOFA) process must conform with one (1) of the six (6) Strategic Plan strategies and the associated action-oriented, measurable goals to be considered to receive CDBG funds. Page 353 City of Rancho Cucamonga - 7 - 2026 Annual Action Plan PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for the administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator Rancho Cucamonga Economic Development Department Table 2 – Responsible Agencies Narrative The City of Rancho Cucamonga’s Economic Development Department serves as the lead agency for the administration and oversight of the CDBG program. The Economic Development Department ensures that CDBG investments align with community priorities, comply with HUD regulations, and are effectively managed to maximize impact. This includes planning, financial oversight, performance monitoring, and reporting. The department works closely with non-profit organizations, for-profit entities, and public agencies to administer funds in accordance with the City’s Consolidated Plan and Annual Action Plans. To ensure strong governance and transparency, the City actively monitors funded activities, provides technical assistance to subrecipients, and conducts community engagement efforts to inform future funding priorities. This ongoing oversight ensures that CDBG funds are used to achieve measurable improvements in housing, infrastructure, and public services throughout Rancho Cucamonga. Consolidated Plan Public Contact Information City of Rancho Cucamonga Economic Development Department Flavio Nunez, Management Analyst II 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 774-4313 Page 354 City of Rancho Cucamonga - 8 - 2026 Annual Action Plan AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The City of Rancho Cucamonga conducted a comprehensive consultation process to ensure that the 2025- 2029 Consolidated Plan reflects the needs and priorities of residents, service providers, and community stakeholders. In compliance with 24 CFR Part 91, the City engaged a wide range of public and private agencies, regional planning entities, and service providers that support low- and moderate-income residents, special needs populations, and individuals experiencing homelessness. The goal of this process was to enhance coordination among local government agencies, non-profits, housing developers, businesses, and service organizations to create a cohesive strategy for improving housing affordability, public services, public facilities, and infrastructure. To facilitate the consultation process, the City solicited feedback through the following methods: • Community Survey (web‐based and paper) • Community meetings • Stakeholder consultations • Public hearings • Receipt of written and oral comments To gather the greatest breadth and depth of information, the City consulted with a wide variety of agencies, groups, and organizations concerning the housing, community, and economic development needs of the community. Each of the agencies, groups, or organizations invited to consult and participate in the planning process is represented in the table below. The input received from these consultations helped establish and inform the objectives and goals described in the Strategic Plan. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of the CDBG program. As a result, during the development of the Consolidated Plan, the City consulted with organizations that provide assisted housing, health services and other community-focused programs. Outreach efforts included surveys, invitations to community meetings, and follow-up interviews where appropriate. The City further recognizes the importance of continued coordination and alignment during the upcoming five-year planning period with these organizations and agencies. The City will reinforce these partnerships through the implementation of the Notice of Funding Availability (NOFA) process for CDBG funds each year and through technical assistance provided to subrecipients. Page 355 City of Rancho Cucamonga - 9 - 2026 Annual Action Plan Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The San Bernardino County Continuum of Care (CoC) is comprised of a network of public, private, faith- based, for-profit, and non-profit service providers that collaborate to address homelessness and housing instability. This collaborative structure supports a range of programs and services funded through federal, state, and local resources including transitional housing, rapid re-housing, homelessness prevention, and supportive services. The City and CoC work in close partnership to ensure that housing and services are targeted, equitable, and responsive to the evolving needs of individuals and families experiencing homelessness, including chronically homeless persons, veterans, families with children, unaccompanied youth, and those at risk of homelessness. Ongoing coordination occurs through public meetings such as the CoC Membership and Board, as well as through working groups, regional action plan teams, and elected officials’ forums. These collaborative spaces allow for broad stakeholder participation, including individuals with lived experience of homelessness, service providers, housing developers, healthcare partners, and local jurisdictions. Through regular consultation with the CoC, the City of Rancho Cucamonga ensures that the Consolidated Plan reflects the needs of homeless populations and integrates with broader regional strategies. This partnership strengthens the City’s ability to coordinate resources, bridge service gaps, and achieve shared goals to reduce homelessness and support housing stability for all residents. To address the City's homeless population, the City utilizes CDBG funds to provide public and supportive services to prevent homelessness and/or aid those who are homeless or at risk of becoming homeless. Homeless supportive and prevention services funded through the City's CDBG 2026-2027 program year include: • Foothill Family Shelter – Provides homeless and low-income individuals and families with housing and food security. • Inland Valley Hope Partners – Provides homeless and low-income individuals and families with housing and food security. • Inland Fair Housing and Mediation Board – Addresses fair housing mediation and families with housing and resolution services, which helps prevent homelessness. • Bringing Health Home – Provides low-income individuals who are food insecure with access to health nutritional food options. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS Although not a direct Emergency Solutions Grant (ESG) entitlement community, the City consulted with a number of housing, social services, governmental, and other entities involved in housing and community development in the region. Through these consultations, the City identified the holistic needs of the community, including those for extremely low-income households and homeless persons, and how the City can continue to effectively coordinate with regional homeless service providers to best meet the needs of Page 356 City of Rancho Cucamonga - 10 - 2026 Annual Action Plan these populations. The CoC was consulted to discuss performance standards, outcome evaluation methodologies, and policies and procedures for the use of HMIS. 2. Describe Agencies, groups, organizations and others who participated in the process and consultations 1 Agency/Group/Organization County of San Bernardino Agency/Group/Organization Type Other Government – County; Regional Organization; Planning Organization; Agency – Managing Flood Prone Areas; Agency Management of Public Land or Water Resources; Agency – Emergency Management; Publicly Funded Institution/System of Care What section of the Plan was addressed by Consultation? Housing Needs Assessment; Homeless Strategy; Non-Housing Community Development Strategy; Anti-Poverty Strategy; Lead-based Paint Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 2 Agency/Group/Organization City of Fontana Agency/Group/Organization Type Other Government - Local; Planning Organization What section of the Plan was addressed by Consultation? Housing Needs Assessment; Homeless Strategy; Non-Housing Community Development Strategy; Anti-Poverty Strategy; Lead-based Paint Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 3 Agency/Group/Organization City of Upland Agency/Group/Organization Type Other Government - Local; Planning Organization What section of the Plan was addressed by Consultation? Housing Needs Assessment; Homeless Strategy; Non-Housing Community Development Strategy; Anti-Poverty Strategy; Lead-based Paint Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 357 City of Rancho Cucamonga - 11 - 2026 Annual Action Plan 4 Agency/Group/Organization San Bernardino County Housing Authority Agency/Group/Organization Type PHA; Assisted Housing; Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment; Public Housing Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 5 Agency/Group/Organization San Bernardino County Department of Behavioral Health Agency/Group/Organization Type Publicly Funded Institution/System of Care; Services – Persons with Disabilities What section of the Plan was addressed by Consultation? Needs Assessment How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 6 Agency/Group/Organization Inland Fair Housing and Mediation Board (IFHMB) Agency/Group/Organization Type Services – Housing; Services – Fair Housing; Civic Leader What section of the Plan was addressed by Consultation? Housing Needs Assessment How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 7 Agency/Group/Organization San Bernardino County Homeless Partnership (SBCHP) Agency/Group/Organization Type Continuum of Care; Regional Organization; Planning Organization What section of the Plan was addressed by Consultation? Homeless Needs Assessment; Homeless Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 358 City of Rancho Cucamonga - 12 - 2026 Annual Action Plan 8 Agency/Group/Organization Inland Regional Center Agency/Group/Organization Type Services – Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Needs Assessment; Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 9 Agency/Group/Organization Family Service Association Agency/Group/Organization Type Services – Health; Services – Elderly What section of the Plan was addressed by Consultation? Housing Needs Assessment; Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 10 Agency/Group/Organization House of Ruth Agency/Group/Organization Type Services – Housing; Services – Children; Services – Victims of Domestic Violence; What section of the Plan was addressed by Consultation? Housing Needs Assessment; Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 11 Agency/Group/Organization Foothill Family Shelter Agency/Group/Organization Type Services – Housing; Services – Homeless What section of the Plan was addressed by Consultation? Homeless Needs – Chronically homeless, families with children, veterans, unaccompanied youth; Homeless Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 359 City of Rancho Cucamonga - 13 - 2026 Annual Action Plan 12 Agency/Group/Organization Inland Valley Hope Partners Agency/Group/Organization Type Services – Housing; Services – Homeless; Services – Children What section of the Plan was addressed by Consultation? Homeless Needs – Chronically homeless, families with children, veterans, unaccompanied youth; Homeless Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 13 Agency/Group/Organization Foothill AIDS Projects Agency/Group/Organization Type Services – Persons with AIDS What section of the Plan was addressed by Consultation? Non-Homeless Special Needs; Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 14 Agency/Group/Organization YMCA Agency/Group/Organization Type Services – Children; Services – Education; Services – Unaccompanied Youth What section of the Plan was addressed by Consultation? Non-Homeless Special Needs; Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 15 Agency/Group/Organization Rancho Cucamonga Chamber of Commerce Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was addressed by Consultation? Market Analysis; Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 360 City of Rancho Cucamonga - 14 - 2026 Annual Action Plan 16 Agency/Group/Organization Chaffey College Agency/Group/Organization Type Services – Education; Services – Employment What section of the Plan was addressed by Consultation? Market Analysis; Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 17 Agency/Group/Organization Rancho Cucamonga Unified School District Agency/Group/Organization Type Services – Children; Services – Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 18 Agency/Group/Organization Inland Empire Economic Partnership (IEEP) Agency/Group/Organization Type Services – Employment; Regional Organization What section of the Plan was addressed by Consultation? Housing Needs Assessment; Market Analysis; How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 19 Agency/Group/Organization San Bernardino County Workforce Investment Board Agency/Group/Organization Type Services – Employment; Business Leaders; Civic Leaders What section of the Plan was addressed by Consultation? Market Analysis; Non-Homeless Special Needs; Non- Housing Community Development Strategy; How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 361 City of Rancho Cucamonga - 15 - 2026 Annual Action Plan 20 Agency/Group/Organization Planned Parenthood of San Bernardino County Agency/Group/Organization Type Services – Health What section of the Plan was addressed by Consultation? Non-Homeless Special Needs; Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 21 Agency/Group/Organization Habitat for Humanity of San Bernardino Area Agency/Group/Organization Type Services – Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment; Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 22 Agency/Group/Organization Impact Southern California Agency/Group/Organization Type Services – Housing; Services – Homeless What section of the Plan was addressed by Consultation? Housing Needs Assessment; Homeless Needs; Homeless Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 23 Agency/Group/Organization Northtown Housing Development Corporation Agency/Group/Organization Type Services – Housing; Services – Elderly; Services – Children What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 362 City of Rancho Cucamonga - 16 - 2026 Annual Action Plan 24 Agency/Group/Organization Federal Emergency Management Agency (FEMA) Agency/Group/Organization Type Agency – Managing Flood Prone Areas; Agency – Emergency Management; Other government - Federal What section of the Plan was addressed by Consultation? Hazard Mitigation How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 25 Agency/Group/Organization Federal Communications Commission (FCC) Agency/Group/Organization Type Agency – Narrowing the Digital Divide; Other government - Federal What section of the Plan was addressed by Consultation? Broadband Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 26 Agency/Group/Organization CA Department of Housing and Community Development Agency/Group/Organization Type Other – State Government; Planning Organization; Agency – Managing Flood Prone Areas; Agency Management of Public Land or Water Resources; Agency – Emergency Management; Publicly Funded Institution/System of Care What section of the Plan was addressed by Consultation? Housing Needs Assessment How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 363 City of Rancho Cucamonga - 17 - 2026 Annual Action Plan 27 Agency/Group/Organization California Technology Office Agency/Group/Organization Type Services – Narrowing the Digital Divide What section of the Plan was addressed by Consultation? Broadband Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 28 Agency/Group/Organization Inland Empire Regional Broadband Consortium Agency/Group/Organization Type Services – Narrowing the Digital Divide What section of the Plan was addressed by Consultation? Broadband Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 29 Agency/Group/Organization Heritage Farmer’s Market Agency/Group/Organization Type Services - Health What section of the Plan was addressed by Consultation? Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 30 Agency/Group/Organization Assistance League of the Foothill Communities Agency/Group/Organization Type Services - Children What section of the Plan was addressed by Consultation? Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 364 City of Rancho Cucamonga - 18 - 2026 Annual Action Plan 31 Agency/Group/Organization Never Stop Grinding Impact Agency/Group/Organization Type Services – Children; Services – Education What section of the Plan was addressed by Consultation? Non-Housing Community Development Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 32 Agency/Group/Organization The Salvation Army of San Bernardino Agency/Group/Organization Type Services – Homeless What section of the Plan was addressed by Consultation? Homeless Needs – Chronically homeless, families with children, veterans, unaccompanied youth; Homeless Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 33 Agency/Group/Organization Upwards dba WeeCare Agency/Group/Organization Type Services – Children What section of the Plan was addressed by Consultation? Non-Housing Community Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. 34 Agency/Group/Organization Rancho Cucamonga Fire Protection District Agency/Group/Organization Type Agency – Emergency Management; What section of the Plan was addressed by Consultation? Hazard Mitigation How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Page 365 City of Rancho Cucamonga - 19 - 2026 Annual Action Plan 35 Agency/Group/Organization California Office of Emergency Services (Cal OES) Agency/Group/Organization Type Agency – Emergency Management; What section of the Plan was addressed by Consultation? Hazard Mitigation How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? To obtain a comprehensive assessment of the needs and priorities within the community, the Consolidated Plan process included consultation and engagement with residents, service providers, and selected departments through surveys, meetings, and email. Table 3 - Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting The City maintains a list of agencies, organizations and other stakeholders that have expressed an interest in the City’s CDBG program and invited representatives from each entity to participate at multiple points in the planning process. All agencies were strongly encouraged to attend community meetings and participate in surveys. Any agency or organization that was not consulted and would like to be included in the City’s list of stakeholders may contact the Economic Development Department at (909) 477-2750. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care San Bernardino County Consultation with the Coc indicates the City's Consolidated Plan goals are consistent with the CoC's strategies. Housing Element City of Rancho Cucamonga, Planning Division The goals included in the Consolidated Plan are consistent with Housing Element policies and objectives. Table 4 - Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) To enhance coordination among the CoC, public, and assisted housing providers and private and governmental health, mental health and service agencies, the City invited each of these entities to provide input on the needs of the community in the development of this Consolidated Plan. The Economic Development Department works with subrecipients of CDBG funds to ensure a coordinated effort among service agencies in the region to address the needs of Rancho Cucamonga residents, including but not limited to chronically homeless individuals and families, families with children, veterans and their families, unaccompanied youth, and persons who were recently homeless but now live in permanent housing. Page 366 City of Rancho Cucamonga - 20 - 2026 Annual Action Plan To promote economic opportunities for low-income residents, the City coordinates with subrecipients, social service agencies, businesses, and housing developers to ensure that where there are job opportunities for low-income individuals in connection with HUD-assisted projects, information is disseminated through appropriate channels consistent with the objectives of Section 3 of the Housing and Community Development Act of 1968. Narrative Broadband According to the Federal Communications Commission (FCC) National Broadband Map, nearly all of Rancho Cucamonga is classified as having universal broadband coverage, defined as access to speeds of at least 25 megabits per second (Mbps) download and 3 Mbps upload (25/3 Mbps). However, this designation masks important nuances regarding the quality, reliability, and affordability of broadband service available to different segments of the community. While many higher-income neighborhoods benefit from the latest fiber optic technology and competitive service offerings, other parts of the City, particularly neighborhoods with higher concentrations of low- and moderate-income households, continue to rely on older infrastructure that is prone to slower speeds, higher latency, and more frequent service disruptions. Affordability remains the single most significant barrier to broadband access for Rancho Cucamonga’s most vulnerable residents. The digital divide in the City is not primarily about whether broadband service technically reaches a household, it is about whether residents can afford and sustain that service at a quality level sufficient for modern demands such as remote work, online schooling, and telehealth. The recent phase-out of the FCC’s Affordable Connectivity Program (ACP), which provided subsidies of up to $50 per month to low-income households for broadband service, has only intensified this challenge. As of December 2023, over 11,655 households in Rancho Cucamonga had enrolled in the ACP, demonstrating both the scale of local demand for affordable internet access and the potentially destabilizing impact of losing this federal assistance. The discontinuation of this program underscores the need for alternative strategies and partnerships to maintain affordable connectivity for low-income residents. To help bridge these access and affordability gaps, the City of Rancho Cucamonga has taken proactive steps through the development of its Municipal Broadband Program. Leveraging existing City-owned fiber optic infrastructure, this program is designed to provide high-speed internet access at more affordable rates for both businesses and residents. While the Municipal Broadband Program is still in its early stages, its expansion represents a critical opportunity to promote digital equity and support the City’s economic development objectives, particularly in historically underserved areas. Further supporting broadband access, Rancho Cucamonga adheres to HUD’s “Narrowing the Digital Divide” rule (81 FR 92626), which requires that all new construction or substantial rehabilitation of HUD- assisted multifamily housing includes broadband infrastructure capable of meeting minimum speed thresholds of 25/3 Mbps. This ensures that publicly supported housing developments will not be left behind in the digital economy. Nevertheless, even with these requirements in place, gaps in broadband adoption persist, particularly among renters, seniors, and non-English speaking households who may face additional barriers related to cost, digital literacy, or access to devices. Page 367 City of Rancho Cucamonga - 21 - 2026 Annual Action Plan Hazard Mitigation The City of Rancho Cucamonga, like many jurisdictions across Southern California, is increasingly vulnerable to a range of natural hazards intensified by climate change. As detailed in the City’s 2021 Local Hazard Mitigation Plan (LHMP), the most significant climate-related hazards threatening Rancho Cucamonga include wildfires, drought and water shortages, extreme heat events, flooding, and earthquakes. While the City has experienced exposure to these types of natural hazards, climate change is amplifying their frequency, severity, and duration, creating heightened risks to public safety, housing stability, critical infrastructure, and economic resilience. One of the most pressing threats is the increasing frequency and intensity of wildfires. Rising temperatures, prolonged periods of drought, and changing vegetation patterns have contributed to larger and more destructive wildfires throughout California. In addition to direct threats to life and property, wildfire smoke poses serious health hazards, especially for sensitive populations such as children, seniors, and individuals with respiratory conditions. The City’s lower-income households, who may lack access to air filtration systems or safe evacuation options, face heightened exposure to these risks. Compounding the threat of wildfires is the increasing risk of drought and water scarcity. Persistent drought conditions across California have reduced snowpack levels in the Sierra Nevada mountains, diminished reservoir storage, and contributed to groundwater depletion. In Rancho Cucamonga, prolonged drought places significant strain on the region’s water supply systems, with implications for residential water access, municipal services, landscaping, and fire suppression capabilities. As drought conditions persist, water costs are expected to increase, disproportionately affecting low- and moderate-income households who already struggle with rising housing and utility costs. Rancho Cucamonga is also vulnerable to extreme heat events, which are projected to become more frequent, longer lasting, and severe in coming decades due to climate change. Periods of extreme heat pose substantial health risks, particularly for low-income households living in older housing units that lack adequate insulation or air conditioning. Exposure to high temperatures can lead to heat stroke and other life-threatening conditions, especially among seniors and individuals with pre-existing medical conditions. Flooding presents another critical hazard exacerbated by climate change. While Rancho Cucamonga does not face risks from sea-level rise like coastal communities, the City is susceptible to flooding from severe storms, heavy rainfall, and flash flooding events, particularly in areas with limited stormwater infrastructure or poor drainage. Increased precipitation variability, coupled with prolonged dry periods that harden soils, increases the likelihood of stormwater runoff and localized flooding. These conditions are most acute in older neighborhoods where infrastructure may not be sufficient to accommodate high-intensity rainfall events. Flooding not only threatens property and infrastructure but can also lead to health hazards from mold, contamination, and disruptions to essential utilities. Page 368 City of Rancho Cucamonga - 22 - 2026 Annual Action Plan AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation The City of Rancho Cucamonga conducted a comprehensive citizen participation process to ensure that the 2025-2029 Consolidated Plan accurately reflects community needs and priorities. The public engagement process was designed in accordance with the City’s Citizen Participation Plan (CPP) and HUD regulations (24 CFR 91.105), ensuring that residents, local organizations, and community stakeholders had meaningful opportunities to participate in shaping the City’s housing and community development strategies. The Economic Development Department led outreach efforts, emphasizing broad public engagement, particularly among low- and moderate-income residents, individuals with disabilities, racial and ethnic minorities, non-English-speaking populations, and public housing residents. The City also actively consulted with local and regional institutions, businesses, developers, non-profit and faith-based organizations, the Continuum of Care (CoC), and the Public Housing Agency (PHA) to ensure a coordinated and holistic approach to addressing housing and community development needs. To identify and prioritize community needs, the City developed and distributed a survey to gather input on housing, community, and economic development needs. The survey was available in English, Spanish, and Chinese, accessible online and in paper format, and posted at various public facilities to maximize participation. The City hosted a community meeting on January 23, 2025, where residents and stakeholders participated in interactive discussions and provided feedback on local housing and community development needs. In compliance with 24 CFR 91.105(e)(1)(ii), the City conducted two public hearings at different stages of the planning process. The first public hearing was convened on September 16, 2025, and focused on reviewing program performance. A draft of the 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER) was made available for public review from September 1, 2025, to September 16, 2025, but no public comments were received. Subsequently, the City made the draft 2026-2027 Action Plan available for public review and comment from April 6, 2026, to May 6, 2026. Residents were invited to review the draft documents and to attend the Public Hearing on May 6, 2026, or submit written comments concerning the housing and community development needs, proposed projects and activities, as well as proposed strategies and actions for affirmatively furthering fair housing. Page 369 City of Rancho Cucamonga - 23 - 2026 Annual Action Plan Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 1 Newspaper Ad Non-targeted/broad community Notice of the 15-day public review and comment period for the draft 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER). The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on September 16, 2025. No comments were received. No comments were received. Not applicable. 2 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on September 16, 2025, at 7:00 p.m. to receive comments on the draft 2024- 2025 Consolidated Annual Performance and Evaluation Report (CAPER) prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable Page 370 City of Rancho Cucamonga - 24 - 2026 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 3 Newspaper Ad Non-targeted/broad community Notice of Funding Availability (NOFA) publication on December 11, 2025. The public notice invited interested agencies to review the City’s 2026- 2027 NOFA Application documents and inform the agencies of the submittal due date of January 21, 2026. Not applicable. Not applicable. Not applicable. 4 Newspaper Ad Non-targeted/broad community Notice of the 30-day public review and comment period for the draft 2026-2027 Action Plan. The public notice invited interested residents to review the draft documents. Residents were also invited to a public hearing to provide oral comments before the Rancho Cucamonga City Council on May 6, 2026. Not applicable. Not applicable. Not applicable. Page 371 City of Rancho Cucamonga - 25 - 2026 Annual Action Plan Sort Order Mode of Outreach Target of Outreach Summary of Response/attendance Summary of Comments received Summary of comments not accepted and reasons URL (If applicable) 5 Public Hearing Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Non-targeted/broad community Residents of Public and Assisted Housing Public hearing before the Rancho Cucamonga City Council on May 6, 2026, at 7:00 p.m. to receive comments on the draft 2026-2027 Action Plan prior to adoption and submission to HUD. No comments were received. No comments were received. Not applicable Table 5 – Citizen Participation Outreach Page 372 City of Rancho Cucamonga - 26 - 2026 Annual Action Plan Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The projects and activities included in the 2026-2027 Action Plan are based on resources that are reasonably anticipated to be available to the City from July 1, 2026, through June 30, 2027. The actual resources available to support activities during the implementation of the remainder of the 2025-2029 Consolidated Plan may vary significantly due to factors outside of the City’s control. For example, HUD formula grant allocations are subject to change each year based on several factors such as the amount of the national appropriation, changes in ACS population data applied to the CPD grant formulas, statutory changes to the grant programs, the addition or removal of entitlements receiving a particular grant, and the availability of reallocated funds. For the 2026-2027 program year, the City anticipates it will receive $1,045,705 in CDBG funds. When combined with available prior year resources, the 2026-2027 Action Plan will allocate $1,320,283.75 of CDBG funds to activities that will be implemented from July 1, 2026, to June 30, 2027. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 5 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Admin and Planning Economic Development Housing Public Improvements Public Services $1,045,705 $0 $274,578.75 $1,320,283.75 $3,137,115 The One-Year 2026-2027 Action Plan is the second year of the City’s Five-Year 2025- 2029 Consolidated Plan cycle. The expected amount available for the remainder of the Consolidated Plan period assumes level funding in future years. Table 6 - Expected Resources – Priority Table Page 373 City of Rancho Cucamonga - 27 - 2026 Annual Action Plan Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied As a jurisdiction with substantial housing and community development needs, Rancho Cucamonga understands that it may be advantageous for the City to use CDBG funds to leverage appropriate federal, state, local, and private resources, including but not limited to those listed below: Federal Resources • Continuum of Care (CoC) Program • HUD Veterans Affairs Supportive Housing (HUD-VASH) • Supportive Housing for the Elderly (Section 202) • Supportive Housing for Persons with Disabilities (Section 811) • YouthBuild • Federal Low-Income Housing Tax Credit (LIHTC) Program State Resources • State Low-Income Housing Tax Credit Program • Building Equity and Growth in Neighborhoods Program (BEGIN) • Permanent Local Housing Allocation (PLHA) • CalHome Program • Multifamily Housing Program (MHP) • CalHFA Single and Multi-Family Program • Mental Health Service Act (MHSA) Funding • Justice Assistance Grant (JAG) Program • Homeless Emergency Aid Program (HEAP) • Project Roomkey Local Resources • San Bernardino County Homeless Partnership (SBCHP) • Housing Authority of the County of San Bernardino (HACSB) • Southern California Home Financing Authority (SCHFA) Funding • San Bernardino County Continuum of Care Program • General Fund Private Resources • Federal Home Loan Bank Affordable Housing Program (AHP) • Community Reinvestment Act Programs • United Way • Private Contributions Page 374 City of Rancho Cucamonga - 28 - 2026 Annual Action Plan HOME Match Requirements The City does not receive HOME as part of its entitlement allocation. The amount of matching, is therefore, not applicable to Rancho Cucamonga. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City owns a variety of public facilities that serve Rancho Cucamonga residents. Over the remaining five- year Consolidated Plan cycle, the City proposes to target a significant portion of its CDBG funding to enhance its public facilities and infrastructure in predominantly low- and moderate-income neighborhoods that need revitalization. As such, the City is committed to exploring opportunities to leverage these publicly owned sites in combination with CDBG funds to maximize the impact of limited public funding to meet high priority community needs. Discussion During the 2026-2027 Program Year, the City anticipates that these funds will be leveraged with other public and private funding. Along with leveraged dollars, the City expects to invest approximately $1,320,283.75 of CDBG funds during the program year on public services, affordable housing preservation, economic development, as well as public facility and infrastructure improvement activities that promote suitable living environments, provide decent housing and expand economic opportunities for low- and moderate-income residents. Page 375 City of Rancho Cucamonga - 29 - 2026 Annual Action Plan Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Public Services 2026 2027 Non-Housing Community Development Citywide/ CDBG Eligible Areas Enhance public services for LMI residents $136,500 Public Service Activities other than Low/Mod Income Housing Benefit: 700 Persons Assisted 2 Public Facilities and Infrastructure Improvements 2026 2027 Non-Housing Community Development Citywide/CDBG Eligible Areas Improve public facilities and Infrastructure Address material barriers to accessibility $600,000 Public Facility or Infrastructure Activity other than Low/Mod Income Housing Benefit: 16,330 Persons Assisted 3 Affordable Housing Preservation 2026 2027 Affordable Housing Citywide Preserve the supply of affordable housing $342,642.75 Homeowner Housing Rehabilitated: 12 Household/Housing Units 4 Fair Housing Services (subject to 20% Admin Cap) 2026 2027 Affordable Housing Citywide Ensure equal access to housing opportunities $20,000 Public Service Activities other than Low/Mod Income Housing Benefit: 50 Persons Assisted 5 Economic Development 2026 2027 Economic Development Citywide Expand economic opportunities for LMI residents $32,000 Businesses Assisted: 4 Businesses 6 Program Administration 2026 2027 All Citywide All $189,141 Other: 1 Table 7 – Goals Summary Page 376 City of Rancho Cucamonga - 30 - 2026 Annual Action Plan Goal Descriptions 1 Goal Name Public Services Goal Description Expand and support a comprehensive network of public services that address the critical needs of low- and moderate-income households and residents with special needs. These programs are intended to promote safety, stability, and self-sufficiency for underserved populations and prevent crises such as homelessness and ameliorate the effects of poverty. 2 Goal Name Public Facilities and Infrastructure Improvements Goal Description Invest in the rehabilitation of public facilities and infrastructure that serve low- and moderate-income residents. Improvements may include parks, youth and senior centers, sidewalks, streets, and other critical infrastructure that enhances neighborhood safety, accessibility, and quality of life. Priority will be given to projects that serve predominantly low- and moderate-income areas, or residents presumed under HUD regulations to be low- and moderate-income such as seniors and severely disabled adults. Where possible, improvements will remove material and architectural barriers to accessibility, in compliance with the ADA. 3 Goal Name Affordable Housing Preservation Goal Description Preserve the supply of safe, decent, and affordable housing for low- and moderate- income households. This includes the rehabilitation of existing owner-occupied housing units, with a focus on improving accessibility and addressing health and safety hazards. Where appropriate, energy efficiency improvements and conservation measures will be implemented to increase sustainability and reduce monthly household utility costs and promote long-term affordability. 4 Goal Name Fair Housing Services Goal Description Affirmatively further fair housing by providing residents with education, outreach, and counseling services related to their housing rights. Activities include anti-discrimination training, landlord-tenant mediation, and support for individuals seeking reasonable accommodations. 5 Goal Name Economic Development Goal Description Expand economic opportunities for low- and moderate-income residents by supporting a variety of initiatives, including training, business assistance, and commercial rehabilitation efforts that facilitate business growth and local hiring. 6 Goal Name Program Administration Goal Description Ensure the effective, timely, and compliant administration of the CDBG program in accordance with HUD policy and federal regulations. Activities include overall program oversight, planning, performance evaluation, reporting, and coordination with community stakeholders to ensure resources are aligned with community needs and priorities. Page 377 City of Rancho Cucamonga - 31 - 2026 Annual Action Plan Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b): The City of Rancho Cucamonga anticipates providing affordable housing to 12 low- and moderate-income households through the following activities: Home Improvement Program – 12 Households/Housing Units Page 378 City of Rancho Cucamonga - 32 - 2026 Annual Action Plan AP-35 Projects – 91.220(d) Introduction To address the high priority needs identified in the 2025-2029 Consolidated Plan, the City of Rancho Cucamonga will invest CDBG funds in projects that provide public services to low- and moderate-income households, preserve affordable housing, expand economic opportunities, and improve the City’s public facilities and infrastructure. Together, these projects will address the housing and community development needs of residents. Projects # Project Name 1 Public Services 2 Public Facilities and Infrastructure Improvements 3 Affordable Housing Preservation 4 Fair Housing Services 5 Economic Development 6 Program Administration Table 8 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Based on the Strategic Plan, the City is allocating 100 percent of its CDBG funds (excluding program administration) for program year 2026-2027 toward projects and activities that benefit low- and moderate- income households. Due to the nature of certain activities to be undertaken, investments in public service activities as well as public facilities and infrastructure improvements may be limited to the CDBG designated low- and moderate-income areas while other activities benefit low- and moderate-income clientele and are available citywide. The primary obstacles to meeting the underserved needs of low- and moderate-income residents include limited funding from federal, state and other local sources, the high cost of housing that is not affordable to low-income households, and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City is investing CDBG funds through the 2026-2027 Action Plan in projects that provide public services to low- and moderate-income households, preserve affordable housing, expand on economic opportunities, and improve public facilities and infrastructure. Page 379 City of Rancho Cucamonga - 33 - 2026 Annual Action Plan AP-38 Project Summary Project Summary Information 1 Project Name Public Services Target Area Citywide/CDBG Eligible Areas Goals Supported Public Services Needs Addressed Provide public services for low- and moderate-income residents. Funding CDBG: $136,500 Description Provide a range of public services that address the critical needs of low- and moderate-income households and residents with special needs. These programs are intended to promote safety, stability, and self-sufficiency for underserved populations and prevent crises such as homelessness and ameliorate the effects of poverty. Target Date 6/30/2027 Estimate the number and type of families that will benefit from the proposed activities 700 Persons Assisted Location Description Citywide/CDBG Eligible Areas Planned Activities Foothill Family Shelter: Stepping Stones Housing Program (175 Persons Assisted) - $15,000 Inland Valley Hope Partners: Food Security/Family Stabilization Program (100 Persons Assisted) - $15,000 Northtown Housing Development Corporation: Kids Meal Activity Program (50 Persons Assisted) - $25,000 Northtown Housing Development Corporation: Senior Meal/Activities Program (100 Persons Assisted) - $25,000 CMO: CHAMPS (45 Persons Assisted) - $15,000 CMO: Bringing Healthy Home (80 Persons Assisted) - $20,000 CSD: Senior Service Programs and Activities (150 Persons Assisted) - $21,500 Page 380 City of Rancho Cucamonga - 34 - 2026 Annual Action Plan 2 Project Name Public Facilities and Infrastructure Improvements Target Area Citywide/CDBG Eligible Areas Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Improve public facilities and infrastructure & Address material barriers to accessibility. Funding CDBG: $600,000 Description Improve public facilities and infrastructure that serve predominantly low- and moderate-income areas, or residents presumed under HUD regulations to be low- and moderate-income such as seniors and severely disabled adults. Improvements will remove material and architectural barriers to accessibility, in compliance with the ADA. Target Date 6/30/2027 Estimate the number and type of families that will benefit from the proposed activities 16,330 persons assisted Location Description Citywide/CDBG Eligible Areas Planned Activities PW: Concrete Rehabilitation Project (16,330 Persons Assisted) - $600,000 3 Project Name Affordable Housing Preservation Target Area Citywide Goals Supported Affordable Housing Preservation Needs Addressed Preserve the supply of affordable housing Funding CDBG: $342,642.75 Description Preserve the supply of safe, decent, and affordable housing for low- and moderate-income households. This includes the rehabilitation of existing owner- occupied housing units, with a focus on improving accessibility and addressing health and safety hazards. Where appropriate, energy efficiency improvements and conservation measures will be implemented to increase sustainability and reduce monthly household utility costs and promote long-term affordability. Target Date 6/30/2027 Estimate the number and type of families that will benefit from the proposed activities 12 household housing units Location Description Citywide Planned Activities Home Improvement Program (12 Household/Housing Units) - $342,642.75 Page 381 City of Rancho Cucamonga - 35 - 2026 Annual Action Plan 4 Project Name Fair Housing Services Target Area Citywide Goals Supported Fair Housing Services Needs Addressed Ensure equal access to housing opportunities Funding CDBG: $20,000 Description Affirmatively further fair housing by providing residents with education, outreach, and counseling services related to their housing rights. Activities include anti- discrimination training, landlord-tenant mediation, and support for individuals seeking reasonable accommodations. These services are essential to eliminating barriers to housing choice and ensure equal access to safe, affordable housing. Target Date 6/30/2027 Estimate the number and type of families that will benefit from the proposed activities 50 Persons Assisted Location Description Citywide Planned Activities Inland Fair Housing and Mediation Board: Fair Housing Services (50 Persons Assisted) - $20,000 5 Project Name Economic Development Target Area Citywide Goals Supported Economic Development Needs Addressed Expand economic opportunities for low- and moderate-income residents Funding CDBG: $32,000 Description Expand economic opportunities for low- and moderate-income residents by supporting a variety of initiatives, including training, business assistance, and commercial rehabilitation efforts that facilitate business growth and local hiring. Target Date 06/30/2027 Estimate the number and type of families that will benefit from the proposed activities 4 Businesses Assisted Location Description Citywide Planned Activities WeeCare, Inc. dba Upwards Care, Inc.: Boost Program (4 Businesses Assisted) - $32,000 Page 382 City of Rancho Cucamonga - 36 - 2026 Annual Action Plan 6 Project Name Program Administration Target Area Citywide Goals Supported All Needs Addressed All Funding CDBG: $189,141 Description Overall administration of the CDBG program which includes preparation and submission of the Annual Action Plan and CAPER, IDIS data input, provision of technical assistance, monitoring of all projects, and fiscal management. Target Date 6/30/2027 Estimate the number and type of families that will benefit from the proposed activities Other - 1 Location Description Citywide Planned Activities City of Rancho Cucamonga: CDBG Administration - $189,141 (Other-1) Page 383 City of Rancho Cucamonga - 37 - 2026 Annual Action Plan AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Assistance will be primarily directed to activities that serve low- and moderate-income residents citywide. During the 2026-2027 program year, two (2) public service activities rely on the established low- and moderate-income area. Those are the CDBG-eligible portions of the Bringing Healthy Home Program and CHAMPS Program. The low- and moderate-income census tract/block groups are shown on the map included in Appendix B. Based on 2016-2020 ACS data, the City qualifies as an “exception grantee” with an exception threshold of 43.7%. This means that, for the purposes of the CDBG program, an area is considered low- and moderate- income if at least 43.7%. of residents have household incomes at or below 80% of AMI. Consequently, CDBG-funded activities that qualify under the area benefit criteria must serve areas where at least 43.7%. of residents are low- and moderate-income. Geographic Distribution Target Area Percentage of Funds Citywide 97% CDBG Eligible Areas 3% Table 9 - Geographic Distribution Rationale for the priorities for allocating investments geographically For the 2026-2027 program year, the City will invest $1,320,283.75 of CDBG funds that will benefit low- and moderate-income residents. Of this amount, $35,000, or 3%, of all CDBG resources will be invested in public services that serve areas where at least 43.7% of residents are low- and moderate-income. Due to the nature of the activities to be undertaken, investments in activities such as Bringing Healthy Home Program and the CHAMPS Program are targeted to the designated CDBG Low- and Moderate-Income Areas (LMA), while other activities serve low- and moderate-income clientele are available citywide. Discussion The City is allocating 100 percent of its non-administrative CDBG funds for the program year 2026-2027 to activities that benefit low- and moderate-income residents. Page 384 City of Rancho Cucamonga - 38 - 2026 Annual Action Plan Affordable Housing AP-75 Barriers to Affordable Housing Introduction A barrier to affordable housing is a public policy or nongovernmental condition that constrains the development or rehabilitation of affordable housing, such as land use controls, property taxes, state prevailing wage requirements, environmental protection, cost of land and availability of monetary resources. Barriers to affordable housing are distinguished from impediments to fair housing choice in the sense that barriers are lawful and impediments to fair housing choice are usually unlawful. Based on information gathered during community meetings, the Consolidated Plan Survey, the 2021-2029 Housing Element and market analysis, the primary barriers to affordable housing in Rancho Cucamonga are housing affordability and the lack of monetary resources necessary to develop and sustain affordable housing. The two barriers are related in the sense that demand for affordable housing exceeds the supply and insufficient resources are available to increase the supply of affordable housing to meet demand. To address housing affordability and the lack of monetary resources for affordable housing, the 2026-2027 Action Plan will invest $342,642.75 for the rehabilitation of 12 owner-occupied single-family household housing units. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment In the development of the 2021-2029 Housing Element, the City evaluated significant public policies affecting affordable housing development such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges and growth limitations. Based on this evaluation, the City determined that it has taken all necessary steps to ameliorate the negative effects of public policies that may have been a barrier to affordable housing. Moreover, the City is actively engaged with affordable housing developers concerning the siting of affordable housing and ensuring that the entitlement process runs smoothly from inception to completion. Action plans identified in the City’s 2021-2029 Housing Element include but are not limited to: • Continue to promote the conservation of mobile home parks through implementation of the Mobile Home Accord (Program HE-7) that serves as a rent stabilization agreement between the City and mobile home park owners, implementation of the Mobile Home Rental Assistance (Program HE-8) that provides a monthly rental subsidy to low-income mobile home households, and through the enforcement of Title 24 as it applies to mobile homes to ensure mobile homes meet applicable building code requirements. Page 385 City of Rancho Cucamonga - 39 - 2026 Annual Action Plan • Develop a procedure to monitor the development of vacant and nonvacant sites in the sites inventory and ensure that adequate sites are available to meet the remaining Regional Housing Needs Allocation (RHNA) by income category throughout the 6th cycle planning period. • Explore a system that establishes target densities by land use district and an in-lieu fee system that requires developers to pay a fee if the proposed projects fall below the targeted densities. • Develop incentives and tools to facilitate ADU construction that may include: o Fee waivers or reductions beyond State requirement; o Pre-approved site/floor plans; o Website information on resources and technical assistance; and o Guidance handbook for property owners looking to construct an ADU. • Provide fee underwriting, fee deferral, public improvements, and/or permit fast-tracking for housing affordable to lower income households, prioritizing projects that include units affordable to extremely low-income households. • Continue to evaluate and improve the permit processing procedures to facilitate residential development. • Continue to study the feasibility of an inclusionary housing ordinance. • Update the Development Code to address the provision of special needs housing specifically for Low Barrier Navigation Centers (AB 101), Emergency and Transitional Housing (AB 139), Supportive Housing (AB 2162), Large Residential Care Facilities, and Definition of Family. • Update the Development Code to incorporate the new density bonus provisions which will allow for approval of development incentives such as reduction in certain development standards such as reduced setbacks, reduced public/private open space, increased maximum lot coverage and increased building height. Key improvements and bonuses included to help increase the development of affordable housing include but are not limited to: • Accessory dwelling units (ADUs) can provide an important source of affordable housing for persons and families of low and moderate income. An ADU is defined as “an attached or detached residential dwelling unit which provides complete independent living facilities for one or more persons. It shall include permanent provisions for living, sleeping, eating, cooking and sanitation on the same parcel as a single-family or multi-family dwelling is situated”. The City adopted an updated accessory dwelling unit (ADU) ordinance in 2020 which complies with State requirements. Per the ordinance, ADUs are permitted by-right in any zone in which residential development is permitted and on any parcel with an existing or proposed single or multi-family residence. • A Housing Program has been added to update Development Code Chapter 17.46 to comply with the new State provisions related to affordable housing density bonuses. The City's Affordable Housing Incentives/Density Bonus Provisions assist in the development of affordable housing opportunities in accordance with Government Code § 65915-65918. These provisions allow a density bonus and other regulatory concessions to provide incentives for "the production of housing for very low income, lower income, moderate income, and senior households" to "facilitate the development of affordable housing" within the City. The provisions function by allowing a reduction in development standards in Page 386 City of Rancho Cucamonga - 40 - 2026 Annual Action Plan exchange for the development of affordable housing units. Regulatory concessions act as incentives, which can include reduced building setbacks, reduced open space, increased lot coverage, increased maximum building height, reduced on-site parking standards, reduced minimum building separation requirements, or other site or construction conditions applicable to residential development. • To increase transparency and certainty in the development application process as required by law, the City has a variety of tools available for developers. The City’s Community Development home page provides links to an online permit center, development fees, the development code, and other development information at https://www.cityofrc.us/community-development. The following are the City’s goals to reduce government constraints and increase efficiency in processing for improving and developing housing as defined in the 2021-2029 Housing Element: • Development Review Process - Consider new policies, codes, and procedures that have the potential to reduce procedural delays, provide information early in the development process regarding development costs, and charge only those fees necessary to adequately carry out needed public services and improvements. • Fee Schedule - Periodically review and update the City's fee schedule and the methodology on which the fees are based to determine the necessary costs for providing adequate public services and public improvements to ensure the continued health, safety, and welfare of the community. • Development Review Process - Facilitate the development review process for new housing through multiple techniques, including staff assistance, public information, articles in the City's newsletter, informal meetings with applicants, and Preliminary Review applications to address technical issues and facilitate the production of quality housing. • Development Standards - Evaluate and adjust as appropriate residential development standards, regulations, and processing procedures that are determined to constrain housing development, particularly housing opportunities for lower and moderate-income households and for persons with special needs. Discussion To address housing affordability and the lack of monetary resources for affordable housing, the City will continue to leverage its CDBG funds to attract private and other available public resources to incentivize the development of new affordable housing units and the preservation of existing affordable housing. Through the City’s Home Improvement Program, it will provide financial assistance to low- and moderate- income owners of single-family housing and help preserve the homes that need critical home improvement. Inland Valley Hope Partners Food Security/Family Stabilization Program furthers the aim of affordable housing by financially assisting low- to moderate-income residents who are at-risk or experiencing homelessness through emergency rental assistance payments. Page 387 City of Rancho Cucamonga - 41 - 2026 Annual Action Plan AP-85 Other Actions – 91.220(k) Introduction In the implementation of the 2026-2027 Annual Action Plan, the City will invest CDBG resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure, and enhance coordination between public and private housing and social service agencies. Actions planned to address obstacles to meeting underserved needs The primary obstacles to meeting the underserved needs of low- and moderate-income people include lack of funding from federal, state and other local sources, the high cost of housing that is not affordable to low- income households, and the lack of home improvement financing in the private lending industry. To address these obstacles, the City is investing CDBG funds through the 2026-2027 Action Plan in activities that provide public services to low- and moderate-income households, residents with special needs, and those experiencing or at risk of becoming homeless. Actions planned to foster and maintain affordable housing During the 2026-2027 program year, Rancho Cucamonga will invest CDBG funds to preserve and maintain affordable housing through the City’s Home Improvement Program that will provide financial assistance to low- and moderate-income homeowners to preserve their residence. Inland Valley Hope Partners Food Security/Family Stabilization Program furthers the aim of affordable housing by financially assisting low- to moderate-income residents who are at-risk or experiencing homelessness through emergency rental assistance payments. Actions planned to reduce lead-based paint hazards The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing-based approaches. To reduce lead-based paint hazards, the City of Rancho Cucamonga will conduct lead-based paint testing and risk assessments for each property assisted under the Home Improvement Program that was built prior to January 1, 1978, and will incorporate safe work practices or abatement into the scope of work as required to reduce lead-based paint hazards in accordance with 24 CFR Part 35. Actions planned to reduce the number of poverty-level families The implementation of CDBG activities meeting the goals established in the City’s Consolidated Plan will help to reduce the number of poverty-level families by: • Providing public services designed to address the needs of low- and moderate-income households, residents with special needs, and those experiencing homelessness to ameliorate the effects of poverty. Page 388 City of Rancho Cucamonga - 42 - 2026 Annual Action Plan • Improving public facilities and infrastructure to benefit residents in predominantly low- and moderate- income areas or those presumed under HUD regulations to be low- and moderate-income such as elderly residents and disabled adults. • Supporting activities that preserve the existing housing stock that is affordable to low- and moderate- income households. • Expanding economic opportunities for low- and moderate-income residents. In addition to these efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide pathways out of poverty for families who are ready to pursue employment and educational opportunities. Additionally, in California, the primary programs that assist families in poverty are CalWORKs, CalFresh (formerly food stamps) and Medi-Cal. Together, these programs provide individuals and families with employment assistance, subsidies for food, medical care, childcare and cash payments to meet basic needs such as housing, nutrition and transportation. Inland Fair Housing and Mediation Board’s Fair Housing Services Program will assist low- to moderate- income households to provide guidance, services and information regarding fair housing rights and help with fair housing complaints that may be discriminating. Additionally, Foothill Family Shelter’s Housing and Food Security Program will be providing homeless individuals with housing, food and hygiene assistance. These individuals will be provided transitional housing and/or basic necessities to help against the cost of necessary products and inflation. Actions planned to develop institutional structure Rancho Cucamonga’s institutional delivery system is highly collaborative, well-structured, and equipped with experienced public and private sector partners. One of the key strengths of the system is the diverse network of service providers capable of leveraging CDBG funds to address affordable housing, public services, and community development needs. To enhance the effectiveness of the institutional delivery system and address service gaps, the City will collaborate with nonprofit agencies receiving CDBG funds through the 2026-2027 Action Plan to ensure that the needs of low- and moderate-income residents are met as envisioned within the 2025-2029 Consolidated Plan. Actions planned to enhance coordination between public and private housing and social service agencies To enhance coordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate-income residents in Rancho Cucamonga. With improvements in technology, the City will expand its outreach efforts to enhance coordination with public and private housing and social service agencies through social media platforms such Facebook, Twitter, Instagram, etc. Discussion In the implementation of the 2026-2027 Annual Action Plan, the City will invest CDBG resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure, and enhance coordination between public and private housing and social service agencies. Page 389 City of Rancho Cucamonga - 43 - 2026 Annual Action Plan Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction In the implementation of programs and activities under the 2026-2027 Annual Action Plan, the City will follow all HUD regulations concerning the use of program income, forms of investment, and the overall low- and moderate-income benefit for the CDBG program. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. $0 3. The amount of surplus funds from urban renewal settlements $0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan $0 5. The amount of income from float-funded activities $0 Total Program Income: $0 Other CDBG Requirements 1. The amount of urgent need activities $0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. The City will meet this requirement over the 2026-2027, 2027-2028 and 2028-2029 CDBG program years. 70% Page 390 APPENDIX A Citizen Participation Page 391 APPENDIX B Grantee Unique Appendices Page 392 APPENDIX C SF-424, SF-424D, & Certifications Page 393 Public Hearing May 6, 2026 Community Development Block Grant (CDBG) Program Draft 2026-2027 Annual Action Plan 2 1.Background 2.Resources 3.Action Plan 4.Recommendation Topics Background CDBG Economic Development Strategy | 2023 3Economic Development Strategy | 2023 Background The Community Development Block Grant (CDBG) Program is administered by the U.S. Department of Housing and Urban Development (HUD). HUD provides the annual grant on a formula basis to cities like Rancho Cucamonga to carry out eligible housing, community and economic development activities. Background FY 2026 HUD Income Limits Area Media HH Income Income Limit Category Persons Per Household Riverside-San Bernardino- Ontario MSA $106,500 Low (80%) Income Limit 1 2 3 4 5 6 7 8 68,900 78,750 88,600 98,400 106,300 114,150 122,050 108,250 Background 2025-2026 Consolidated Plan 2025-2026 Action Plan 2026-2027 Action Plan 2027-2028 Action Plan 2028-2029 Action Plan 2029-2030 Action Plan Fair Housing Services Public Services Affordable Housing Preservation Public Facilities and Infrastructure Improvements Resources CDBG Economic Development Strategy | 2023 7Economic Development Strategy | 2023 Resources CDBG Grant $1,320,284 Administration & Fair Housing Services ($209,141) Public Services ($136,500) Affordable Housing Preservation ($342,643) Capital Activities ($632,000) Action Plan Proposed Use of Funds Economic Development Strategy | 2023 9Economic Development Strategy | 2023 Notice of Funding Availability (NOFA) NOFA & Outreach •Written public notice •Direct emails to non-profit organizations •Applicant technical assistance Applications Received •Received 13 applications •8 Public Service •2 Administration (includes Fair Housing, mandatory) •3 Capital Eligibility Review •City staff review •Reviewed based on eligibility, need, organizational capacity, funding amount requested and proposed accomplishments Proposed CDBG Funding Activities •City of Rancho Cucamonga: CDBG Program Administration ($189,141) •Inland Fair Housing and Mediation Board: Fair Housing Services ($20,000) Administration - $204,141 •City of Rancho Cucamonga: Brining Healthy Home ($20,000) •City of Rancho Cucamonga: CHAMPS Program ($15,000) •City of Rancho Cucamonga: Senior Health and Wellness and Arts Scholarship Program ($21,500) •Foothill Family Shelter: Housing and Food Security Program ($15,000) •Inland Valley Hope Partners: Food Security/Family Stabilization Program ($15,000) •Northtown Housing Development Corporation: Weekly Senior Meal/Activities Program ($25,000) •Northtown Housing Development Corporation: Weekly Kids Meal/Activities Program ($25,000) Public Services - $136,500 •City of Rancho Cucamonga: Home Improvement Program ($342,643) •WeeCare, Inc.: Boost Program ($32,000) •City of Rancho Cucamonga: Concrete Rehabilitation Project ($600,000) Capital Activities - $974,643 Recommendations Next Steps Economic Development Strategy | 2023 12Economic Development Strategy | 2023 Recommendations Conduct a public hearing to receive comments on the draft 2026-2027 Action Plan for the use of CDBG funds Approve the 2026-2027 Action Plan and authorize the submittal of the plan and any necessary documents to HUD Provide City staff with a methodology of distributing funds should the City’s annual allocation increase or decrease Submit approved Action Plan to HUD before May 15, 2026, deadline Authorize the appropriation of funds for the 2026-2027 CDBG Program NOTICE OF ADJOURNMENT CITY OF RANCHO CUCAMONGA NOTICE IS HEREBY GIVEN that the Regular Meetings of the Fire Protection District, Public Financing Authority, Housing Successor Agency, Successor Agency and City Council held on May 6, 2026 were adjourned to Thursday, May 21, 2025, Closed Session at 4:30 PM and Adjourned Regular Meeting at 7:00 p.m. in the Council Chambers, located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Dated this 6th day of May, 2026. Ashton R. Arocho, MMC City Clerk Services Director State of California ) County of San Bernardino ) ss. City of Rancho Cucamonga I hereby certify under penalty of perjury under the laws of the state of California that this notice was posted on May 6, 2026 and that the foregoing is true and correct. Said notice was posted at the following location(s): City Hall posting location. Ashton R. Arocho, MMC City Clerk Services Director