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HomeMy WebLinkAbout99-053 - ResolutionsRESOLUTION NO. 99-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records of the City Manager's Office, M.I.S., Personnel and Purchasing Divisions have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS, said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to conserve storage space, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for destruction by the City Attorney; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Resolution No. 99-053 Page 2 PASSED, APPROVED, AND ADOPTED this 17th day of March, 1999. AYES: Alexander, Biane, Curatalo, Dutton, Williams NOES: None ABSENT: None ABSTAINED: None William J. Alex der, Mayor ATTEST: Debra J. AdarrffJ, CMC, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting of said City Council held on the 17th day of March, 1999. Executed this 18th day of March, 1999, at Rancho Cucamonga, California. Dlebra J. Ada~, CMC, City Clerk Resolution No. 99-053 Page 3 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (ARMS); therefore, destruction is requested outside the scope of the annual ARMS generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Council Approval Date (if required) City Attorney Approval (if required) Destroyed by: Date Signature Date R.M. Revised 11/98 Resolution No. 99-053 Page 4 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Department: MIS Requestor:. Debbie Espinosa I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (ARMS); therefore, destruction is requested outside the scope of the annual ARMS generated destruction process. Description of Records / Documents (Include Record Title Code from Records Retention Schedule when applicable) Beginning and Ending (Inclusive) Dates of Records / Documents (Mo/Yr) Department Approval Signature Date · City Attorney Approval (if required) ~gnature Date Council Approval Date (if required) Destroyed by: Signature Date R.M. Revised 11/98 Resolution No. 99-053 Page 5 ?HE CITY OF R~CI~O CUC~ONGA Destruction Notification Report PAGE: 1 DATE: 12/29/98 TIME: 12;01:06 The following records are due for destruction pursuant to the City's recor6~ retention sched'ale. Please review the list and initial next to each box approved for destruction. If operational or legal require- ments mandate a hold, submit written justification for a 6-month ext. BILL TO DEPARTMENT: 4124 RECORDS COORU]NA7OR: KUHN, MARY D~P~RI': 4124 DEPT NAME: PERSONNEL ~IL SORT: PHONE: (909)477-2700 EXT: 2056 MARK RECORD TITLE NAME DATES On PERMANENT RECORDS CTR DESTROY RETRIEVAL BOX (X} EVENT (BOX CONTENTS} BEGINNING ENDING }{old ? BOX NO. LOCATION Space 12-1998 DATE SENT '~ I]qDIVIDUAL PERSONNEL FOLDERS 01/01/90 12/31/90 992 12-01-03 4 ~12-1997 , Folder ~ 1 AMSTINE, CHERYL 01/01/90 12/31/90 Folder ~ 2 BOAK, JACQUELYN 01/01/90 12/31/90 FoLder # 3 BRJkNSON, BRIAN 01/01/90 12/31/90 Folder # 4 BROWN, JEAAq~E~E 01/01/90 12/31/90 Yonder ~ 5 CABRINHA, BONNIE 01/01/90 12/31/90 Folder # 6 CAIN, KATHY 01/01/90 12/31/90 Folder # 7 CALZADA, CAJqDY 01/01/90 12/31/90 Folder # 8 CH~, RICK 01/01/90 12/31/90 Folder # 9 COCHR3%N, GREGORY 01/01/90 12/31/90 · 'o~er # 10 CONROY, CARI 01/01/90 12/31/90 Folder ~ 11 CULLER, AMY 01/01/90 12/31/90 Folder ~ 12 DINH, THOAI 01/01/90 12/31/90 Folder # 13 FARMER, JAMES 01/01/90 12/31/90 Folder ~ 14 FLOWERS, SONJA 01/01/90 12/31/90 Folder # 15 FORSYTH, SCOTT 01/01/90 12/31/90 Folder # 16 GARDNER, DONALD 01/01/90 12/31/90 Folder # 17 GRAVEL, JEFF 01/01/90 12/31/90 Folder # 18 HALL, CECELIA [>1/01/90 12/31/90 Folder # 19 HOFF~, DEBORAH 01/01/90 12/31/90 Folder # 20 HORNER, BRETT <)1/01/90 12/31/90 Folder # 21 MUTT, DENISE 01/01/90 12/31/90 Folder # 22 JAYOR, PATSY [)1/01/90 12/31/90 Folder ~ 23 JOMNSON, CHRISTOPHER [;1/01/90 12/31/90 Folder # 24 KEATON, ROGER C1/01/90 12/31/90 Folder # 25 LEONARD. DAVE 01/01/90 12/31/90 Folder ~ 26 ~CKEY, CHILES 01/01/90 12/31/90 Folder ~ 27 ~bXGUIRE, RUSSELL [1,1/01/90 12/31/90 Folder ~ 28 MILLER, THEODORE C1/01/90 12/31/90 Folder # 29 PRICE, PATRICK 01/01/90 12/31/90 Folder # 30 PROVINS, CAROLYN 01/01/90 12/31/90 Folder ~ 31 RADTKE, KELLIE (;1/01/90 12/31/90 Folder # 32 R3%TLIFF, EVA 0]/01/90 12/31/90 Folder ~ 33 RIVER3%, ALVIN 01/01/90 12/31/90 Folder ~ 34 ROBERT, LYLE 1!1/01/90 12/31/90 Date: MARY KUHN t ES. Dat.e: LARRY TEMPLE, DEPT HEAD Da~e: JIM MARKMAN, CITY A'i'£Y Resolution No. 99-053 Page 6 THE CITY OF RANCHO CUCAMONGA Destruction Notification Report PAGE: 2 DATE: 12/29/98 TIME: 12:01:09 The following records are due for destruction pursuant to the City's records retention schedule. Please review the list and initial next to each box approved for destruction. If operational or legal require- ments mandate a hold, submit ~written justification for a 6-month ext. BILL TO DEPARTMENT: 4124 RECORDS C©ORDINATOR: KD~[N, MARY DEPART: 4124 DEPT NAME: PERSONNEL ~tAIb SOR]': PHONE: [909)477~2700 EXT: 2055 MARK RECORD TITLE NAME DAT~iS On PERMANENT RECORDS CTR DESTROY RETRIEVAL BOX (K) EVENT (BOX CONTENTS) BEGINNING ENDING Hold ? BOX NO. LOCATION Space 12-1998 DATE SENT TO: Folder # 35 SANTOS. JOHN 01/01/90 12/31/90 Folder # 36 SP~kNE, LAWRENCE 01/01/90 12/31/90 Folder # 37 SINCLAIR, VICKI 01/01/90 12/3]/90 Folder # 38 SMITH. PAUL 01/01/90 12/3!/90 Folder # 39 STUKEY, CYNTHIA 01/01/90 12/3~/90 Folder # 40 WOLINSKY, WILLIAM 01/01/90 12/31/90 Folder ff 41 WOO, KARIN 01/01/90 12/31/90 Folder # 42 ~i~"~*****MICROF~LMED ON 7/98*~***~ 01/01/90 12/31/90 INDIVIDUAL PERSONNEL FOLDERS 01/01/9] 12/31/91 993 12-02-01 1 12-1998 Folder # 1 ABBOTT, BRUCE 01/01/91 12/31/91 Folder # 2 BARBA, JOY 01/01/91 12/31/91 Folder # 3 BOLECHOWSKI. SCOTT 01/01/91 12/31/91 Folder # 4 BRUNSON. DIANE 01/01/91 12/31/91 Folder # 5 CUMMINGS, PATRICIA 01/01/91 12/31/91 Folder # 6 CUTHBERTSON, GAIt 01/01/91 12/3]/91 Folder # 7 DALEY, KRISTINE 01/01/91 12/31/91 Folder # 8 DAVIS, ROBERT 01/01/91 12/31/91 Folder # 9 DAY, P. ANDY 01/01/91 12/31/9] Folder # 10 DICK. DAVID C]/01/9] 12/31/91 Folder # 11 ENGLE, WENDY 01/01/91 12/31/91 Folder # 12 ENTLER, CAROL 01/01/91 12/31/91 Folder # 13 GILBERTSON, JEANNE 01/01/91 12/31/91 Folder # 14 GUERPJ%. RAMONA 01/01/91 12/31/91 Folder # 15 HACKWORTH, SCOTT 01/01/91 12/31/91 Folder # 16 H~J~SEN. BRIAM 01/01/91 12/31/91 Folder # 17 }L~NSEN, CHRISTOPHER 0]/0]/91 12/31/91 Folder # 18 }{ART, ERIC 01/01/91 12/31/91 Folder # 19 KOREY. MEGAM 01/01/91 12/31/91 Folder # 20 LEVESQUE. MIKE 01/01/91 12/31/91 Folder # 21 LIfNDIN, ARNOLD 01/01/91 12/31/91 Folder # 22 MARTIN, GAYLE 01/01/91 12/31/91 Folder # 23 MEYER, JASON 0t/01/91 12/31/91 Folder # 24 MITCHELL, SAMUEL 01/01/91 12/31/91 Folder # 25 MITTLE~AUSER, CATHERINE 01/01/91 12/31/91 Folder # 26 MOORE, LORI 01/01/91 12/31/91 Date: MA RES. LARRY TEMPLE. DEPT HEAD Date: JIM MARKMAN, CITY ATTY Resolution No. 99-053 Page 7 THE CiTY OF RANCHO CUCAMONGA Destructio[] Notification Report DATE: 12/29/98 PAGE: 3 TIME: 12:01:12 The following records are due for destruction pursuant to the City's records retention schedule'. Please review the list and initial next to each box approved for destruction. If operational or legal require- ments mandate a hold, submit written justification for a 6-month ext. BILL TO DEPARTMENT: 4124 RECORDS COORDINATOR: KUBN, MARY DEPART: 4124 DEPT ND~4E: PERSONNEL MAIL SORT: PHONE: (909)477-2700 EXT: 2056 MARK RECORD TITLE NAME DATES On PERMANENT RECORDS CTR DESTROY RETRIEVAb BOX (X) EVENT (BOX CONTENTS) BEGINNING ENDIN,:] Hold ? BOX NO. LOCATION Space 12-1998 DATE SENT TO: I_1 D Folder # 27 PAYNE, KENNETH }'older # 28 POKORNY, JENNETTE }'older # 29 REED, TERAH }'older # 30 RIFFEL, PATRICIA }'older # 31 ROUMELIOTIS, ~)REEN Folder # 32 SALGAJDO, DELBERT Folder # 33 SAYLOR, JAMES }'older # 34 SCAFUTO, K3%REN Folder # 35 SIMPSON, NICHET Eolder # 36 THOMAS, ~2gN Folder # 37 TUTTLE, STEP}L%NIE Folder # 38 TUTTLE, AMY Folder # 39 VALLES, CECILIA }'older # 40 VERBURGT, RON Folder # 41 WARE, MARIE Folder # 42 WATSON, WENDY PERSONNEL RECRUITMENT 11/01/90 Folder # 1 MANAGEMENT ANALYST } .... 11~90...90-6 Folder # 2 OFFICE SPECIALIST ] & IT .... [1-90.. 90-6 Folder # 3 PL~JqS EXAMINER ....01-91...90 6 Polder # 4 SR PLANS EXAMINER-BLDG.. .01 91. .90 6 PERSONqgEL RECRUITMENT 05/01/86 01/30/9~ Folder # 1 ASSISTANT BLDG OFFICIAL .... 01-91 ..90 5 Folder # 2 ASSISTANT PLANNER .... Folder # 3 COMPUTER INTERlq ....02-88...90'-5 Folder # 4 GENERAL OFFICE .... 05-86...90-5 Folder # 5 LIFEGUARD ....02-88.-.90~5 Folder # 6 MAINTENANCE WORKER ....~0 90...90 5 Folder # 7 RECREATION LEAdPER ....05-90.. 90 Folder # 8 SR MAINT. WORKER .... 12-89...90-5 PERSONNEL RECRUITMENT 01/01/9] 11/30!91 Folder # I TITLE ........................... DATE .... BOX Folder # 2 pARK ACQUISITION SUPERVISOR ......... 0[*9% . .91 1 Folder # 3 CUSTODIAN .......................... 04 91 9t Folder # 4 ASST POOL ~U~NAGER ................ 05 91 ....91-1 01/01/9i 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 01/01/91 12/31/91 705 12-02-03 11/01/90 01/30/91 ]1/01/90 01/30/91 :Li/Oi/90 0i/30/9i li/Oi/90 0i/30/9i 707 12-02-02 05/01/86 01/30/91 05/01/86 01/30/91 {}5/01/86 01/30/91 05/0i/86 oi/3o/9i 05/0i/86 0i/30/9i 05/01/86 01/30/91 {)5/01/86 01/30/91 {)5/01/86 01/30/91 989 09-03-03 01/01/91 11/30/91 01/01/91 11/30/91 01/01/91 11/30/91 01/01/91 11/30/91 1 01-1998 2 01 1998 4 11-1998 Date: %RY KU~ RES. Date [~/RRY TEMPLE, DEPT HEAD Date: dim F~kRK/~fkN, CiTY ATTY Resolution No. 99-053 Page 8 THE CITY OF RANCHO CUCAMONGA Destruction Notification Report DATE: 12/29/98 PAGE: 4 TIME: 12:01:16 The following records are due for destruction pursuant to the City's :records retention schedule. Please review the list and initial next to each box approved for destruction. If operational or legal require- ments mandate a hold, submit written justification for a 6-month ext. BILL TO DEPARTMENT: 4124 RECORDS COORDINATOR: KU~¢, MARY DEPART: 4124 DEPT NAME: PERSONNEL MAIL SORT: PHONE: (909)477-2700 EXT: 2056 MARK RECORD TITLE NAME DATES On PERMANENT RECORDS CTR DESTROY RETRIEVAL BOX (X) EVENT (BOX CONTENTS) BEGINNING ENDIN(] Hold ? BOX NO. LOCATION Space 12-1998 DATE SENT TO: Folder ~ 5 LIFEGUARD ................... 0!!;-9~ 91 1 01/01/91 11/33/91 Folder # 6 MAINT SUPERVISOR ............. 09!~ .... 91-1 01/01/91 11/30/91 Folder # 7 INTEGRATED WASTE COORD ........... 1D9~ .... 91-1 (/1/01/91 11/30/91 Folder # 8 SR MAINT WORKER .................. ~1911 911 01/01/91 11/30/91 Folder # 9 CROSSING GUARD .................... ALL ..... 911 01/01/91 11/30/91 Date: MA RES. ELIGIBLE BOXES ON HOLD = 0 BOXES NEEDING TO BE RETURNED FOR DESTRUCTION = 0 BOXES TO BE DESTROYED for this DEPARTMENT (incJud~ntq those TO [~E RETURNED,but not including those ON HOLD) = 5 Resolution No. 99-053 Page 9 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Department: Admin. Svcs/Purchasing Requestor: 3oan Kruse I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (ARMS); therefore, destruction is requested outside the scope of the annual ARMS generated destruction process. Description of Records / Documents (Include Record Title Code from Records Retention Schedule when applicable) Purchase Orders &(p ~ o. q~ Beginning and Ending (Inclusive) Dates of Records / Documents (Mo/Yr) JuLy 1, 1994 - June 30, 1996 Department Approval Signat~- Date City Attorney Approval (if required) "~ignature Date Council Approval Date (if required) Destroyed by: Signature Date R.M. Revised 11/98