HomeMy WebLinkAbout07-024 - Resolutions RESOLUTION NO 07-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes, and
WHEREAS, said City records have met their useful life and are no longer required for
public or private purposes
WHEREAS, destruction of said records is necessary to conserve storage space,
increase staff productivity, and maintain conformance with the City's Records Management Policy,
and
WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney,
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows
SECTION 1 That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof
SECTION 2 That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect
Pleaseseefie loffmo gpage
for formal adoption certification and signatures
Resolution No 07-024
Page 2 of 46
PASSED, APPROVED, AND ADOPTED this 7`" day of February 2007
AYES Gutierrez, Kurth, Michael, Spagnolo, Williams
NOES None
ABSENT None
ABSTAINED None
OL4
Donald J Kurth, M 1J , Mayor
ATTEST
Deb a J Ada , CMC, City Clerk
I, DEBRA J ADAMS, CITY CLERK of the City of Rancho Cucamonga, California,do
hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City
Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held
on the 7th day of February 2007
Executed this 8'h day of February 2007, at Rancho Cucamonga, California
44, 6"',
Debra J Ada CMC, City Clerk
Resolution No 07-024
Page 3 of 46
EXHIBIT `A'
Records Destruction Authorizations for the following
Departments / Divisions
City Manager
Purchasing
Business Licensing
Code Enforcement
GIS
Administrative Services/Treasury
Administrative Services/Admin
Risk Management
MIS
Facilities MaintenanceNard
Library
City Clerk
Building & Safety
Personnel
Finance
Planning
Community Services
Engineering/Admin
Resolution No 07-024
Page 4 of 46
MEMORANDUM Lnj
RANCHO
Date January 24, 2007 CUCAMONGA
To James Markman, City Attorney
From Carrie Pincott, Records Coordinator
Subject Request for Approval of December 31, 2006 Records Destruction
Attached are Department Approval and Authorization Forms and Destruction Notification Reports
for the December 31, 2006 Record's Destruction
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms
City Attorney Approval
Signature Date
Resolution No 07-024
Page 5 of 46
CITY OF RANCHO CUCAMONGA
91 M
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec 2006 semi-annual destruction Sign date and return to the Records Division by November 9,
2006 Do not destroy listed records until notified b% the Records Coordinator that approval was granted)
Department City Manager(4122) Requestor Donna Kendrena
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City s Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage) therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 2—Policies &Precedents All that were superseded in calendar year 2004
11300 3 —United Way Campaign Calendar year 2004
12050 1 —Cable TV & Radio (general) Calendar Year 2004
12060 1 —Ambulance Service Operating Permits All that expired in 1995
13010 7—Monthly Crime Reports Calendar Year 2004
15010 1 —Inter-Governmental Agencies All where the City Official's term as a
representative to the applicable agency ended in
2004
15010 8 — Sister City Program All documentation prior to 12/31/2004
2060 1 —Annual reports of agencies and
organizations (other than City of Rancho All dated prior to 1/1/2005
Cucamonga)
7012 1 —Council/Commission Contact Forms Calendar Year 2001
Department Approval City Attorney Approval
/
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by
Signature Date
Resolution No 07-024
Page 6 of 46
in
T H E C I T V O F
RANCHO CUCAMONGA
Memorandum
TO. Carrie Pincott, Record's Coordinator
FROM Donna Kendrena, Executive Assistant-14
DATE January 3, 2007
SUBJECT DESTRUCTION NOTIFICATION REPORT
Please continue to hold the following four boxes, at the request of City Manager Jack Lam
2183 City Manager Misc Reference Files
1551 City Manager Misc Reference Files
2184 City Manager Misc Reference Files
489 City Manager Misc Reference Files
Thank you'
Notification Number Destruction Notification Report 10/23/2006 14 05 Ol
227 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
CITY MANAGER (4122)
Bill to Name (4122)
Records Coordinator KENDRENA, DONNA Mall Code Phone (909)477-2700 ext 2015
The following records are due for destruction on 12/31/06 Place your Initials next to EACH box you authorize to be destroyed,then sign&date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
E Shred 489 30000 City Manager Misc Reference Files 01/01/1982 12/30/1982 YES 12/31/2006 09-01-03 3 1/
BOX ON HOLD/
"HOLD-Placed on this box Date 01/01/1999 To Jack Lam
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 REGIONAL SHOPPING CENTER FILE 01/01/1982 12/30/1982
2 OWNER PARTICIPATION AGREEMENTS NOS 1-8 01/01/1962 12/30/1982
3 GENERAL SHOPPING CENTER INFORMATION 01/01/1982 12/30/1982
4 MEETINGS 01/01/1982 12/30/1982
EIShred 2183 30000 City Manager Misc Reference Files 01/01/1985 12/31/1992 YES 12/31/2006 15-01-01 3r�
BOX ON HOLD/
-HOLD-Placed on this box Date 08/07/2001 To lack Lam
Bax Contents Reference Files
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1
Arroyo Seen Study(1991,1992) 01/01/1985 12/31/1992 city Manager Misc Reference Files
2 Library Master Plan&Wlthdrawl(1985-1992) 01/01/1985 12/31/1992 City Manager Misc Reference Files
E�Shred 1551 30000 City Manager Misc Reference Files 01/01/1992 12/31/1996 YES 12/31/2006 07-01-02 31/
BOX ON HOLD/
'HOLD'Placed on this box Date 11/08/2000 To Jack Lam
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 ADMIN CHRONO FILES 01/01/1992 12/31/1996 City Manager Misc Reference Files
2 EPICENTER OTHER EVENTS 1993-1994 01/01/1992 12/31/1996 City Manager Misc Reference Files
3 EPICENTER ACTIVITIES,]AN THRU JULY,1995 01/01/1992 12/31/1996 City Manager Misc Reference Files
4 EPICENTER ACTIVITIES,AUGUST 1995 01/01/1992 12/31/1996 City Manager Misc Reference Files
5 EPICENTER ACTIVITIES,SEPT THRU DEC 1995 01/01/1992 12/31/1996 City Manager Misc Reference Files
.D
(D
N
O
E-
0
/ 7
Z
� O
N
/.Z O V
O
Date Jack Lam,City Manager Date Donna Kendrena, Exec Assist ?
Notification Number Destruction Notification Report 10/23/2006 14 05 01
227 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
CITY MANAGER (4122)
BIII to Name (4122)
Q) (D
Records Coordinator KENDRENA, DONNA Mail Code Phone (909)477-2700 ext 2015 (O tR
The following records are due for destruction on 12/31/06 Place your initials next to EACH box You authorize to be destroyed,then sign&date the bottom (D O
of OD C
EACH page If you want a box held for an additional 6 monuls,provide a memo justifying the hold Return the entire list to the Records Division by November O
09, 2006 A =
Destroy Permanent Record Title Record Title Name Dates On Destroy 0) p
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space# Cl
Aft Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name V
6 EPICENTER OTHER EVENTS JAN THRU JUNE 1996 01/01/1992 12/31/1996 City Manager MISC Reference Files 6
7 QUAKES 1992 THRU 1994 01/01/1992 12/31/1996 City Manager Misc Reference Files A
8 QUAKES JAN THRU JUNE 1995 01/01/1992 12/31/1996 City Manager Misc Reference Files
9 QUAKES JULY THRU DEC 1995 01/01/1992 12/31/1996 City Manager Mlsc Reference Files
10 QUAKES CHRONO FILES JAN THRU JUNE 1996 01/01/1992 12/31/1996 City Manager Misc Reference Flies
11 QUAKES UNDATED MATERIALS 01/01/1992 12/31/1996 City Manager Misc Reference Flies
E]Shred 2184 30000 City Manager Misc Reference Files 01/01/1995 12/31/1999 YES 12/31/2006 11-01-02 1
BOX ON HOLD/
-HOLD`Placed on this box Date 11108/1000 To Jack Lam
Box Contents Reference Files
Alt Folder i All Folder Number Description Beginning Date Ending Date Record Tide Name
{ I 1 Quakes Gen l Info&Corresp(1995 1999) 01/01/1995 12/31/1999 City Manager Misc Reference Files
A`W3tfred 2844 13010 1 False Alarms 01/01/2002 12/31/2002 12/31/2006 12-03-03 1
Box Contents False Alarms(1/2002-12/2002)
Archive 3133 10204 Newspaper Articles 05/31/2003 12/31/2003 12/31/2006 15-01-02 1
Box Contents Newspaper Clippings
Box Contents 05 03 through 12-03
Alt Folder p Alt Folder Number Description Beginning Date Ending Date Record Pile Name
1 05/31/2003 12/31/2003 Newspaper Articles
Archive 3134 10204 Newspaper Articles 05/31/2003 12/31/2003 12/31/2006 15-01-02 3
Box Contents Newspaper Clippings
Box Contents 4 02 through 4-03
DateJack Lam,Clty Manager Date Donna Kendrena, Exec Assist
Notification Number Destruction Notification Report 10/23/2006 14 05 01
227 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
CITY MANAGER (4122)
Bill to Name (4122)
Records Coordinator KENDRENA,DONNA Mail Code Phone (909)477-2700 ext 2015
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Total Eligible Boxes to be destroyed = 7
Eligible Boxes on Hold = 4
Elgibile Boxes Checked Out = O
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 3
:0
N
U)
O
C_
O
� O
v Z
N
O
(p O
O� O
Date Jack Lam,City FlIlnage� Date Donna Kendrena, Exec Assist -N N
A
Resolution No 07-024
Page 10 of 46
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 sena-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Purchasing(Dept 4153) Requestor Dawn Haddon
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center,and, as such, are not listed in the City's
Automated Records Management System(Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 1 —General Correspondence All prior to 1/1/2005
1020 2—Vendor Files All that became inactive prior to 1/1/2005
12050 7—Telecommunications Devices All prior to 1/1/2005
4070 5—WMBE Statistical Reports All prior to 1/1/1997
6010 1 —Bids—Unsuccessful All prior to 1/1/2005
6010 2—Purchase Requisitions All that became inactive prior to 1/1/2003
6010 3 —Request for Qualifications All that became inactive prior to 1/1/2003
6010 4—Purchase Orders All that became inactive prior to 1/1/2003
6010 5 —Purchasing Policy&Procedures All that were superseded prior to 1/1/2005
6040 2—Salvage & Surplus Property All prior to 1/1/2003
6060 1 —Fixed Assets/Equipt History All that became inactive prior to 1/1/2001
Department Approval City Attorney Approval
40-11_K 4y14Z_
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by
Signature Date
Resolution No 07-024
Page 11 of 46
MEMORANDUM
ADMINISTR,ITIVE SERVICES DEPARTMENT
RANCHO
Date November 2, 2006 C,UCAMONGA
To Debbie Adams, City Clerk
Carrie Pincott, Records Coordinator h
From George S Rivera, Administrative Services Manager I/
By Valerie Victonno, Office Specialist II `,'J
Subject Retention Schedule/Risk Management Drvison
The Retention Schedule for "Pre-Employment Physicals (Hires)", Record Title 5080 1 is for any
employees that have separated from the City The retention is for 5 years after separation, unless
there is a medical relationship remaining I would propose an additional Code of "Pre-Employment
Physicals (Hires)", Record Title 5080 2, that would retain pre-employment physicals for employees
that are still active with the City
Record Title 5080 3 addresses "Pre-Employment Physicals (Non Hires)" and this would not affect
those files
Resolution No 07-024
Page 12 of 46
X -
„s
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
r
(To be processed with the Dec,2006 semi-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
'fGrna(q Layrw
Department Business Licensure (4152) Requestor C-reerge-14y4ma-
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center and, as such are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
�7 1020 1 —General Correspondence Calendar year 2004
j 1020 5—Accounts Registers All that were superseded pnor to January, 2004
1020 6—Renewal Registers Calendar year 2004
�3 12060 4—Taxicab Operations Files All that became inactive prior to January, 2005
4020 6—License and Permit Accounts All that became inactive pnor to January, 2005
4020 7—Massage Permits/Permit Fees All that became inactive prior to January, 2005
Department Approval City Attorney Approval (if required)
' �/ AM., ���"100 '
Signat Date Signature Date
Council Approval Date/Resolution# Destroyed by
Si�aatt' nate
Resolution No 07-024
Page 13 of 46
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 semi-annual destruction Sion,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
'(amara 1 gyne,
Department Business Licensing (4152) RequestorGeo e R vera
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City s Records Center and as such, are not listed in the City's
Automated Records Management System(Advantage),therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 1 —General Correspondence Calendar year 2004
1020 5—Accounts Registers All that were superseded prior to January, 2004
'\Q 1020 6—Renewal Registers Calendar year 2004
v 12060 4—Taxicab Operations Files All that became inactive prior to January, 2005
4020 6—License and Permit Accounts All that became inactive prior to January, 2005
4020 7—Massage Permits/Permit Fees All that became inactive prior to January, 2005
Department Approval City Attorney Approval(if required)
.1/u�Yn rrta vvr 111014
Signature Date Signature Date
Council Approval Date/Resolution# Destroyed by
Signature Date
Resolution No 07-024
Page 14 of 46
r(To
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
processed with the Dec,2006 semi-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Code Enfoicement Requestor Julie Lobos I have
inspected the following records/documents and recommend/request that they be destroyed These records have
not been stored in the City Records Center and are not listed in the City Automated Records Management
System(Advantage),therefore, destruction is requested outside the scope of the annual Advantage generated
destruction process
Description of Records/Documents(Include Beginning and Ending (Inclusive)Dates of Recoids/
Record Title Code from Records Retention Documents(Mo/Yr)
Schedule when applicable)
8020 8 Temporary Use&Temporary Signs All dated prior to 1/1/2005
Department Approval City Attorney Approval(if required)
Signature ID<te Signature Date
Council Approval Date(if required) Destroyed by
Signature Date
Notification Number Destruction Notification Report 10/23/2006 13 48 49
226 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bill to Name ()
Records Coordinator Julie Lobos Mail Code Phone (909)477-2700 ext 4255
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09,2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
( Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Shred3508 2031 0 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 13-03-01 3
80x Contents Code Enforcement Violatlons
Box Contents 1/03- 12/03 Streets V- k s
hred 3509 20310 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 14-03-01 6
Box Contents Code Enforcement Violations
Box Contents 01/03-12/03 Streets P R
V*fe�d 3510 20310 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 14-03-01 1
Box Contents Code Enforcement Violations
Box Contents 1/03- 12103 Streets Ch-E
red 3511 20310 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 14-03-01 5
Box Contents Code Enforcement Violations
Box Contents 1/03-12/03 Streets B Ce
red 3512 20310 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 14-03-01 4
Box Contents Code Enforcement Violations
Be.Contents 1/03-12/03 Streets F Ha
hred 3513 20310 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 14-03-01 3
Box Contents Code Enforcement Violations
Box Contents 1/03-12/03 Streets M-0
SYred 3517 20310 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 13-03-D3 6
Box Contents Code Enforcement Violations
Box Contents 01/03-12/03 Streets K-L
red 3518 2031 0 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 13-03-03 2
ox Contents Code Enforcement Violatlons
Box Contents 1/03-12/03 Streets A
hred 3522 2031 0 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 13-03-03 5
Box Contents Code Enforcement Violations
Box Contents 1/03-12/03 Streets He-3
C
N
N
O
C_
O
N �
to Z
N O
cm O
lVV4tV �� d O� i0
Dat Trang Huyn , B&Sj5fficlaV Date Kurteating, Codeof er A N
O) P.
Notification Number Destruction Notification Report 10/23/2006 13 48 49
226 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bill to Name () � X
Records Coordinator Julie Lobos Mad Code Phone (909)477-2700 ext 4255 to to
The following records are due for destruction on 12/31/06 Place your Initials next to EACH box you authorize to be destroyed,then sign&date the be N O
ttom of
EACH page If you want a box held for an additional 6 months,provide a memo justifying the hold Return the entire list to the Records Division by November m
09, 2006 O
Destroy Permanent Record Title Record Title Name Dates On Destroy A Z
)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2006 Location Space# rn O
Shred 35290 Code Enforcement Violations 01/01/2003 12/31/2003 12/31/2006 13-03-01 4
x omenta Code Enforcement Vlolabons O
Box Contents 1/03 12 03 Streets S-T N
N
Total Eligible Boxes to be destroyed = 10
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 10
ate Trang Huynh,7&S
0 Ela l Date Kurt y.eating,Code n Super
Resolution No 07-024
Page 17 of 46
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 senu-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that appro%al was granted)
Department G I S (4160) Requestor Insnd Bruce
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 1 — General Correspondence Calendar year 2004
2050 2 —Dept'] Budget Working Papers Calendar year 2004
artment ApproA al City Attorney Approval (if required)
ature Date Signature Date
Council Approval Date/ Resolution # Destroyed by
Signature Date
Notification Number Destruction Notification Report 10/23/2006 17 41 21
229 City of Rancho Cucamonga (RC) Page I
Records Management Division (TMP)
SPECIAL DISTRICTS (4131)
Bill to Name SPECIAL DISTRICTS (4131)
Records Coordinator MORRISON, PAT Mail Code Phone (909)477-2700 ext 2579
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Ho1d7 12/31/2006 Location Space#
Shred 1456 4012 1 District Files- by District# 01/01/1992 07/31/1996 07/31/2006 10-03-03 2 ;
Box Contents Exceptions/Corrects various 92/93-97/98
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 FY 92/93 EXCEPTION&CORRECTIONS SLD1-8, LMD1-8, 01/01/1992 07/31/1996 District Files by District#
2 CFD 84 1,88-1 88-2,AD 82 1R,84-2,86-2 01/01/1992 07/31/1996 District Files-by District#
3 EXCEPTIONS&CORRECTIONS FY 93/94 01/01/1992 07/31/1996 District Files-by District#
4 St,S2,S4, Ll, L3B, 1-4, PD85,CFD 84-1 01/01/1992 07/31/1996 District Files-by District#
5 CFD 88-1,CFD 88 2 01/01/1992 07/31/1996 District Files-by District#
6 EXCEPTIONS&CORRECTIONS FY 94/95 01/01/1992 07/31/1996 District Files-by District#
7 Sl,S2,S4,S3,S6,PD 85, LI,1-2,L3B,L4 01/01/1992 07/31/1996 District Files-by District#
8 CFD 84-1,AD 82-1R 01/01/1992 07/31/1996 District Files-by District#
9 FY 94/95 CORRECTIONS FILE PRINTOUT 01/01/1992 07/31/1996 District Files-by District#
10 FY 95/96 CORRECTIONS FILE PRINTOUT 01/01/1992 07/31/1996 District Files-by District#
11 FY 96/97 CORRECTIONS FILE PRINTOUT 01/01/1992 07/31/1996 District Files-by District#
E = Excluded Total Eligible Boxes to be destroyed = 1
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 1
CD
in
N
O
C_
O
N D
m Z
O O
W O
O it
Date Iy n 'truce, pec Mgr
Resolution No 07-024
Page 19 of 46
CITY OF RANCHO CUCAMONGA
ApproNat and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 semi-annual destruction Sign, date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Special Districts (4131) Requestor Inerid Bruce
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City s Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 1 —General Correspondence Calendar Year 2004
2050 2—Dept'] Budget Working Papers Calendar Year 2004
e rtment Approval City Attorney Approval
ature Date Signature Date
Council Approval Date/Resolution # Destroyed by
Signature Date
Notification Number Destruction Notification Report 10/23/2006 17 52 12
230 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
Admin Services / Treasury (4140)
Bill to Name Admin Services / Treasury (4140)
Records Coordinator RAMIREZ, SANDY Mail Code Phone (909)477-2700 ext 2405
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
)T urrent Year 2226 40308 BAMTRAC 04/01/1998 12/31/1999 12/31/2006 04-02-02 4
Box Contents BAMTRAC Reports
E = Excluded Total Eligible Boxes to be destroyed = 1
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 1
Z7
01
W
O
C_
-00
d �
Z
(D O
N
O O
O V
N
W A
Date Linda Daniels, Admin Svs Dir Date Sandra Ramirez, Mgmt Analyst
Resolution No 07-024
Page 21 of 46
9 CITY OF RANCHO CUCAMONGA
' Approval and Authorization
To Destroy Paper Records and/or Documents 1111111M1
(To be processed with the Dec 2006 semi-annual destruction Sign date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Admin Services/Treasury(4140) Requester Sandv Ramirez
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Adv antage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
4030 9—Wire Transfer Confirmations Calendar year 2004
Department Approval - City Attorney Approval (if required)
Signature Date Signature Date
Council Approval Date/Resolution# Destroyed by
Signature Date
Resolution No 07-024
Page 22 of 46
:�AS4g"e
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 semi-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Admin Services/Admin (4150) Requestor Valene Victonno
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center and, as such are not listed in the City s
Automated Records Management System (Advantage), therefore destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 1 —General Correspondence Calendar year 2004
12050 5—Mail Processing Calendar year 2004
Depa tment Approval City Attorney Approval (if required)
Signature Dq Signature Date
Council ApproN al Date/Resolution # Destroyed by
Signature Date
Resolution No 07-024
Page 23 of 46
CITY OF RANCHO CUCAMONGA
Appro%al and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 seam-annual destruction Sign,date and return to the Records Division by
November 9, 2006 Do not destroy listed records until notified by the Records Coordinator that approN al was granted)
Department Risk Management (4154) Requestor George Rivera
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
5080 3—Pre-Empl Physicals (non-hires) All thru calendar year 2004
5100 5 —Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2007
Department Approval City Attorney Approval
'C'a v I I �; �
_Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by
Signature Date
Resolution No 07-024
Page 24 of 46
MEMORANDUM -
ADMAISTR�LTrvE SERVICES DEPARTMENT
RANCHO
Date November 15, 2006 C',UCAMONGA
To Debbie Adams, City Clerk
Carrie Pincott, Records Coordinator
From George S Rivera, Administrative Sec7s Manager
By Valerie Victonno, Office Specialist II
Subject Records Destruction Hold/Risk Management Dcison
Please hold Permanent Box Number 3574, Pre-Employment Physicals (Hires), Record Title Code
50801 The box holds Fire Employees Pre-Employment records and should not be destroyed as
they are currently employed with the City Per the Retention Schedule, they should not be
destroyed until 5 years after separation, if no medical relationship continues
Notification Number Destruction Notification Report 10/24/2006 08 05 37
232 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
RISK MANAGEMENT (4154)
Bill to Name (4154)
Records Coordinator Vacant (contact George Rivera) Mail Code Phone (909)477-2700 ext 2420
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Sed
2609 70406 Claims Against the City 01/01/1994 12/31/1999 12/31/2006 07-01-01 _1V
Box Contents Closed lawsuits,claims(1999)
lt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Duvall Bridges(95-19) 01/01/1994 12/31/1999 Claims Against the City
2 Woodridge Estates(95-22) 01/01/1994 12/31/1999 Claims Against the City
3 Erin Keene(95-25) 01/01/1994 12/31/1999 Claims Against the City
4 Ada Hunter(95-32) 01/01/1994 12/31/1999 Claims Against the City
5 Jacques Melek(95 43) 01/01/1994 12/31/1999 Claims Against the City
1iry1 6 Wilma Sur(95-49) 01/01/1994 12/31/1999 Claims Against the City
CiaoS P 7 Gary Marcel(94-56) 01/01/1994 12/31/1999 Claims Against the City
J r� Gary Marcel(94-56) 01/01/1994 12/31/1999 Claims Against the City
F]Shrecl n1�Yh`3574 5080 1 Pre-Empl Physicals (Hires) 01/01/2000 12/31/2001 12/31/2006 14-02-01 6
Box Contents Pre-Employment Physicals
i Box Contents Fire-Hires
7r :: Shred 2297 50804 Worker's Compensation Claims / Cases 01/01/1996 12/31/1997 12/31/2006 02-03-01 31,
V Box Contents Closed Workers Comp Claims(1996&1997)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Cherry Highland Properties 01/01/1996 12/31/1997 Worker's Compensation Claims/Cases
\� 2 Debbie Llang(lawsuit) 01/01/1996 12/31/1997 Workers Compensation Claims/Cases
3 Mike Daniels(lawsult) 01/01/1996 12/31/1997 Workers Compensation Claims/Cases
V7 / 4 Brad Crane(lawsuit) 01/01/1996 12/31/1997 Worker s Compensation Claims/Cases
bred 2298 50804 Worker's Compensation claims / Cases 01/01/1996 12/31/1997 12/31/2006 03-02-02 3✓
Box Contents Closed Workers Comp Claims(1996&1997)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Mark Perry 01/01/1996 12/31/1997 Workers Compensation Claims Cases
(D
N
N
O
C_
O
Z
CD o
N
(n O
O v
o ___) i 0) N
O A
Date Linda Daniels,Admin Svs Dir Date GeorgRivera, Admin Svs Mgr
Notification Number Destruction Notification Report 10/24/2006 OB 05 37
232 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
RISK MANAGEMENT (4154)
Bill to Name (4154)
Records Coordinator Vacant(contact George Rivera) Mad Code Phone (909)477-2700 ext 2420 N N
FEACK
owing records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of m o
ge If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November N c6 00 j
Destroy Permanent Record Title Record Title Name Dates On Destroy ? Z
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space# m O
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name t7
V
2 Thomas Neely 01/01/1996 12/31/1997 Worker s Compensation Claims/Cases p
3 Randal Olmsted 01/01/1996 12/31/1997 Workers Compensation Claims/Cases N
A
4 Jarrett Ingram 01/01/1996 12/31/1997 Worker s Compensation Claims/Cases
5 Mary Naderi 01/01/1996 12/31/1997 Worker s Compensation Claims/Cases
Total Eligible Boxes to be destroyed = 4
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = O
Eligible Boxes Removed = O
Total Available Boxes to be destroyed = 4
F-/T-/a-VOWI '6
Date Linda Daniels,Admin Svs Dir Date GeorSa4rvera,Admin Svs Mgr
Resolution No 07-024
Page 27 of 46
CITY OF RANCHO CUCAMONGA
Approval and Authorization
r0 To Destroy Paper Records and/or Documents
(To be processed with the Dec , 2006 sena-annual destruction Sten,date and return to the Records Division by
Nos ember 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department MIS (4161) Requestor Manuel Pilometa
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Records
Record Title Code from Records Retention /Documents (Mo/Yr)
Schedule when applicable)
1020 1 —General Correspondence All thru calendar year 2004
140410— Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2005
2040 3 —Hardware/Sofbvare Acquisition Requests All that became inactive prior to 1/1/2005
2040 4—Hardware Inventory All that became inactive prior to 1/1/2005
2040 5 —Software Inventory All that became inactive pnor to 1/1/2005
2050 2—Dept'I Budget Working Papers khi5 All thru calendar year 2004
5010 0—Nightly Systems Backups — `` 8p 7 All thru 10/31/2006 (to be reused)
5010 1 —Monthly Systems Backups cwsAll thru calendar year 2004 (to be reused)
5010 2—Year-end System Backups All thru calendar year 2004 (to be reused)
5010 8 —Network Config Maps/Plans All that were superseded prior to 1/1/2005
Department Approval City Attorney Approval (if required)
/t4—(- r � l
Signature Date Signature Date
Council Approval Date/ Resolution # Destroyed by
Signature Date
Resolution No 07-024
Page 28 of 46
.ry
CITY OF RANCHO CUCAMONGA
ApproN al and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 sem-annual destruction Sign,date and return to the Records Dinasion by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approi al was granted)
Department Facilities Mamt/Yard (4245) Requestor Sandra Mellem
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
10201 1 Gen'l Correspondence Calendar Year 2004
14041 1 Vehicle Operators Daily Checklist Calendar Year 2004
14041 2 Employee Daily Activity Sheets Calendar Year 2004
16010 8 Pesticide Application Forms Calendar Year 2003
16010 9 Monthly Pesticide Use Reports Calendar Year 2003
6010 4 Dept'l Budget Working Papers Calendar Year 2004
6060 3 Egmpt Maintenance Records 411 that became inactive prior to January, 2005
Dep rtnirnt Approval City Attorne} Approval
II i3
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by
Signature Date
Resolution No 07-024
Page 29 of 46
.z
_f CITY OF RANCHO CUCAMONGA
Approval and Authortzation
To Destroy Paper Records and/or Documents
(To be processed oath the Dec, 2006 serni-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approtal was granted)
Department Library (4533) Requestor Vivian Garcia
I have inspected the following records/documents and recommend/request that they be destroyed
These records have not been stored in the City's Records Center and, as such, are not listed in the
City's Automated Records Management System (Advantage), therefore, destruction is requested
outside the scope of the annual Advantage computer-generated destruction process
Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
11300 1 — Donation records Calendar year 2002
11800 2—Public Services &Relations Calendar year 2002
11801 0—Public Inquines &Complaints Calendar year 2002
4012 3 —Revenue Files Calendar year 2004
4020 5—Grants All that have been completed and audited prior
to 1/1/1998
5030 0—Library Board Agendas All thru calendar year 2005 (after scanning)
5030 5—Volunteer Program records All that became inactive prior to 1/1/2002
7041 1 —Fines Collected Calendar year 2002
Department Approval n Citv Attorney Approval
(-Q ✓l'w/ J'/-A-AAA — 1012 6)
Signature Date Signature Date
Council ApproN al Date/Resolution# Destroyed by
Signature Date
Resolution No 07-024
Page 30 of 46
Mal CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
Z(Toepro',sed with the Dec 2006 semi-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Citv Clerk (4126) Requestor Debbie Adams
I have inspected the following records/documents and recommend/request that they be destroyed These records
have been stored in the City Clerk s Vault and office areas and are not listed in the City's Automated Records
Management System (Advantage),therefore, destruction is requested outside the scope of the annual Advantage
computer-generated destruction process
Description of Records/Documents(Include Record Beginning and Ending(Inclusive)Dates of Records/
Title Code from Records Retention Schedule when Documents(Mo/Yr)
applicable)
1020 1 —General Correspondence Calendar year 2004
1020 6—Passport Appointment Book Calendar Year 2004
2050 2—Dept'I Budget Working Papers Calendar year 2004
3040 5—Records Transfer Requests/Lists Calendar vear 2004
6010 0—Bids(Unsuccessful) Calendar vear 2004
6020 1 —Contracts and Agreements All which were completed,termmated or expired in 1995
6050 2—Proof of Publication(except Ordinances) Calendar vear 2004
7010 0—City Council Agenda Packets Calendar year 2005(after scanning)
7010 1 —Council Sub-Committee Agenda Packets Calendar year 2005 (after scanning)
7010 2—Task Force Agenda Packets Calendar year 2005(after scanning)
7010 3—Public Safety Commission Agenda Packets Calendar year 2005 (after scanning)
7010 4—RC Community Foundation Agenda Packets Calendar vear 2005 (after scanning)
7010 9—Audio Tapes of Council meetings Calendar year 2001
7020 0—Stints of Economic Interests Log Calendar year 1998
7020 1 —Election Reference Papers Calendar vear 2004
7020 2—Campaign Stints—Unsuccessful Calendar year 2000
7020 5 - Election Ballots-New Calendar year 2002
7020 9—Oaths of Office All whose term expired in 2001
7040 5—Claims/Supoenas Log All pages dated 2004
7040 8—Stints of Econ Interest(Form 700) Calendar year 1999
Department Approval City Attorney Approval(if required)
Anjue"Iw�
1gnature Date Signature Date
Council ApproN at Date/Resolution 0 Destroyed b}'
Signature Date
Resolution No 07-024
Page 31 of 46
,ate,
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
r;
(To be processed with the Dec ,2006 seri-annual destruction Sign,date and return to the Records DiN ision by
November 9, 2006 Do not destroy listed records until notified by the Records Coordinator that approNal was granted)
Department Buildiniz & Safe 4373 Requestor Linda Courtnev
I have inspected the following records/documents and recommend/request that they be destroyed These records
have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records
Management System(Advantage), therefore destruction is requested outside the scope of the annual Advantage
computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Records/
Record Title Code from Records Retention Documents (Mo/Yr)
Schedule when applicable)
3020 3 —Utilities Release Log Calendar year 2004
3020 4—Inspection Statistical Summanes Calendar year 1996
3030 1 —Applications for Temporary Utilities Calendar year 2004
3030 3—Complaints&Inspection Requests All that became inactive or were resolved in 2004
3030 4—Applications for Plan Duplication Calendar year 2004
3030 5—Mist: Applications Calendar year 2004
8021 1 —Plan Ck/Bldg Permit Expiration or Exten- Calendar year 2003
sion letters (Recheck Letters)
8040 4—Soil,Percolation&Hydrology studies All thru calendar year 2004 (after scanning)
8040 5—Grading Certifications All thru calendar year 2004(after scanning)
8040 6—Calculations, supporting documents All thru calendar year 2004 (after scanning)
8050 1 —Code Violation Correspondence All that became inactive or were resolved in 2003
8050 2—Code Modification Forms All thru calendar year 2004 (after scanning)
8050 3—General Correspondence Calendar year 2004
8050 4—Structure Abatement Notices All that became inactive or were resolved in 2003
8070 3 —Bldg Inspection Reports&Files All that became inactive in 2003
8070 4—Daily Inspection Records Calendar year 2004
Department App or
I City Attorney ApproN at (if required)
(O��v..
St nature Date Signature Date
Council Approval Date/ Resolution # Destroyed by
Signature Date
Notification Number Destruction Notification Report 10/24/2006 08 19 58
234 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name (4373)
Records Coordinator Linda Courtney Mail Code Phone (909)477-2700 ext 4227
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Scan/Recyc 3557 8020 1 Construction Permits 01/01/2001 12/31/2001 12/31/2003 12-03-03 4
Box Contents Building Permts
Box Contents 2001
Scan/Recyc 3317 8020 1 Construction Permits 06/16/2004 07/29/2004 07/29/2006 12-01-01 2`1
Box Contents Building Permits S('hn rie d
Box Contents 06/16/2004-07/29/2004
Scan/Recyc 3331 80201 Construction Permits 09/01/2004 10/31/2004 10/31/2006 04-01-01 1"
Box Contents Building Permits
Box Contents Finaled Permits 9/04- 10/04
Box Contents '"'*'Scanned—... L(
Scan/Recyc 3316 8020 1 Construction Permits 10/27/2004 11/17/2004 11/17/2006 12-01-01'hN,` I/
Box Contents Building Permits
Box Contents 10/27/04- 11/17/04 ,(.µnn�j✓
Scan/Recyc 3117 8020 1 Construction Permits 10/28/2004 12/16/2004 12/16/2006 13-01-02 3
Box Contents Finaled Bldg Permits
E = Excluded Total Eligible Boxes to be destroyed = 5
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 5
(D
N
O
C_
O
0)
Z
O O
0
I A N
Date Trang Huyn , B &S qfticial Ol A
Notification Number Destruction Notification Report 10/23/2006 14 13 30
228 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name (4124)
Records Coordinator Chris Pittenger Mall Code Phone (909)477-2700 ext 2411
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of
EACH page If you want a box held for an additional 6 months,provide a memo justifying the hold Return the entire list to the Records Division by November
09,2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Shred 3476 50102 Individual Personnel Folders 01/01/2001 12/31/2001 12/31/2006 13-02-01 2
Gi Box Contents Personnel Files-Individual Separation
Box Contents 2001
Box Contents A Thtu HE
lrVlfL`/' ❑Shred 3477 50102 Individual Personnel Folders 01/01/2001 12/31J2001 12/31/2006 13-02-01 1
Bax Contents Personnel Files Individual Separation
Box Contents 2001
Box Contents HI Thru Z
E = Excluded Total Eligible Boxes to be destroyed = 2
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 2
211
0)
N
O
C_
O
0) �
� Z
O O
W O
Date Linda Daniels,Adman Svc Dir Date yyyChr���///is///[[[Pittenger,Pers tnel Cor O
A N
O) ?
Resolution No 07-024
Page 34 of 46
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 semi-annual destruction Sign,date and returnto the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Personnel (4124) Requestor Chris Pittenger
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City s Records Center and as such, are not listed in the City's
Automated Records Management System(Advantage),therefore,destruction is requested outside the
scope of the annual Advantage generated destruction process
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
5020 5—Salary&Classification Surveys All that became inactive prior to January,2005
5030 3—Job Descriptions All that were superseded prior to January,2005
Department Approval City Attorney Approval(if required)
Signature Date Signature Date
Council Approval Date/Resolution# Destroyed by
Signature Date
Resolution No 07-024
Page 35 of 46
���in13 iab
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destro} Paper Records and/or Documents
` S b
(To be processed with the Dec 2006 semi-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval vas granted)
Department Finance (4151) Requestor Tamara Layne
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
4011 6—Master Chart of Accounts All that have been superseded prior to 1/1/2005
Department Approval City Attorney Approval
49rwr ��A li1�1ob
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by
Signature Date
Notification Number Destruction Notification Report 10/24/2006 07 56 45
231 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FINANCE (4151)
BIII to Name (4151)
Records Coordinator LAYNE,TAMARA Mad Code Phone (909)477-2700 ext 2430
The following records are due for destruction on 12/31/06 Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo Justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
hred 3400 40302 Bank Statements &Reconciliations 06/01/2001 11/30/2001 11/30/2006 07-01-02 6
Box Contents Bank Reconciliation
Shred 2946 40306 Cancelled Checks (Non-RDA or Fire) 03/15/2001 07/19/2001 07/19/2006 15-02-03 13
Box Contents City Payroll Checks(3/15/01-7/19/01)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
//I� 1 Check#s 501300 thru 503899 03/15/2001 07/19/2001 Cancelled Checks(Non RDA or Fire)
0Shred 2944 40306 Cancelled Checks (Non-RDA or Fire) 06/27/2001 08/22/2001 08/22/2006 15-02-03 11
Box Contents A/P Checks(6/27/01-8/22/01)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Check#s 170000 thru 172599 06/27/2001 08/22/2001 Cancelled Checks(Non-RDA or Fire)
Shred 2948 40306 Cancelled Checks (Non-RDA or Fire) 08/22/2001 10/17/2001 10/17/2006 15-02-03 15
Box Contents A/P Checks(8/22/01-10/17/01)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Check#s 172600 Chiu 175199 08/22/2001 10/17/2001
hred 2065 40203 Daily Cash Receipts/ Revenue Files 07/02/1997 07/31/1997 07/31/2006 07-04-02 2
Box Contents Dally cash receipts(7/2/97-7/31/97)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#s 54147 55245 07/02/1997 07/31/1997 Dally Cash Receipts/Revenue Files
hred 2064 40203 Daily Cash Receipts/ Revenue Files 08/04/1997 09/09/1997 09/09/2006 07-04-02 4
Box Contents Dally cash receipts(8/4/97-9/9/97)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#s 55246-56557 08/04/1997 09/09/1997 Daily Cash Receipts/Revenue Files
hred 2059 40203 Dally Cash Receipts / Revenue Files 09/10/1997 10/14/1997 10/14/2006 07-04-01 3
Box Contents Dally cash receipts 9/10/97 10/14/97
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
;0
01
to
O
C_
O
01 �
to Z
W O
W
(� 0) O
O 1
Date Linda Daniels,Admin Svs Dir Date Tama , Fin Offieer
d1 A
Notification Number Destruction Notification Report 10/24/2006 07 56 46
231 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
FINANCE (4151)
BIII to Name (4151)
Records Coordinator LAYNE,TAMARA Mail Code Phone (909)477-2700 ext 2430 N
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of N O
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November W _r
09, 2006 V O
O
Destroy Permanent Record Title Record Title Name Dates On Destroy A Z
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space# m O
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Tale Name
V
1 Receipt#s 56558-57819 09/10/1997 10/14/1997 Daily Cash Receipts/Revenue Files O
I SJ Shred 2062 40203 Daily Cash Receipts / Revenue Files 10/15/1997 11/20/1997 11/20/2006 07-04-02 6 A
Box Contents Daily cash receipts(10/15/97 11/20/97)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#s 57820-59226 10/15/1997 11/20/1997 Daily Cash Receipts/Revenue Files
Shred 2060 40203 Daily Cash Receipts / Revenue Files 11/24/1997 12/31/1997 12/31/2006 07-04-01 2
Box Contents Dally cash receipts(11/24/97-12/31/97)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#s 59227-60496 09/10/1997 10/14/1997 Daily Cash Receipts/Revenue Files
Shred 3351 40402 Payroll Register 06/01/2001 11/30/2001 11/30/2006 06-02-02 1
Box Contents City Payroll Reports
Box Contents Payroll Register
14'1 Shred 3353 40402 Payroll Register 08/01/2001 11/30/2001 11/30/2006 06-02-01 3
Box Contents Fire Payroll Reports
Box Contents Fire Payroll Timecards,Check Copies,
Box Contents Leave Balance Report,Employee Prelist,
Box Contents Contribution and Distribution Reports
Shred 2831 40409 Time Cards 06/03/2001 07/15/2001 07/15/2006 06-02-02 5
Box Contents Time Cards(6/2001-7/2001)
Shred 2835 40409 Time Cards 07/29/2001 09/09/2001 09/09/2006 05-01-01 6
Box Contents Time Cards(7/2001-9/2001)
Shred 2834 40409 Time Cards 09/23/2001 11/04/2001 11/04/2006 06-01-02 6
Box Contents Time Cards(9/2001-11/2001)
Shred 2833 40409 Time Cards 11/18/2001 12/30/2001 12/30/2006 06-01-02 5
Box Contents Time Cards(11/2001- 12/2001)
L11 / / I \ /
Date Linda Daniels,Admin Svs Dir Date Tamaayhe, Fin 9fN %d A,
Notification Number Destruction Notification Report 10/24/2006 07 56 46
231 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
FINANCE (4151)
Bill to Name (4151)
Records Coordinator LAYNE,TAMARA Mail Code Phone (909)477-2700 ext 2430
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Total Eligible Boxes to be destroyed = 15
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 15
N
in
O
C_
O
S11 7
Z
CD o
000 o
O
AN
!T A
Date Linda Daniels,AdminSvs Dir Date Tam a , Fee
n 9ifir 4/ydfn„
Resolution No 07-024
Page 39 of 46
CITY OF RANCHO CUCAMONGA
Approval and Authorization
M To Destroy Paper Records and/or Documents
(To be processed with the Dee,2006 semi-annual destruction Sign date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Plannma (4333) Requestor James Troyer
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center and as such, are not listed in the City s
Automated Records Management System (Advantage) therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
2050 2—Dept'l Budget Working Papers All dated thru calendar year 2004
8021 3 — Home Occupation Permits All dated prior to 12/31/2006 (to be transferred to
the Business Licensing Division)
Department Approval Cit} Attorney Approval
tk
Sig lure Date Signature Date
Council ApproN at Date/Resolution # Destroyed by
Signature Date
Notification Number Destruction Notification Report 10/24/2006 08 15 42
233 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PLANNING DIVISION (4333)
BHI to Name (4333)S, p( Lp/S
Records Coordinator L Mail Code Phone (909)477-2700 ext 4327
The following records are due for destruction on 12/31/06 Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Scan/Recyc 3582 70119 Historic Presery Comm Agendas 01/01/1997 12/31/2002 12/31/2006 13-02-02 1 V/
Box Contents Historic Preservation Agendas
Box Contents 1997-2002
Box Contents -SCAN-
Scan/Recyc 3548 70102 Planning Commisson Agendas 01/01/1978 12/31/2000 12/31/2005 12-01-03 1te
Box Contents PC Action Agendas ,.y
Box Contents 1978-2000-PSC/) V
Scan/Recyc 3553 100208 Subdivisions& Developments (DR's) 01/01/1992 12/31/1992 12/31/1994 11-03-01 3P'
Box Contents Conditional Use Permits
Box Contents 92-18 Smiths X LMNA
®Scan/Recyc 3559 100208 Subdivisions&Developments (DR s) 12/01/1984 05/01/2000 05/01/2002 12-03-03 6V
Box Contents Development Review
Box Contents 97-11&98-13 X 5
Scan/Recyc 3580 100208 Subdivisions &Developments (DR's) 01/01/2001 02/28/2001 02/28/2003 13-02-01 5
Box Contents -Box needs Scanning*
Box Contents 2001-00001 Cabot Industrial Trust, DRC
Box Contents 2001-00113 Schaerrer Residence, DRC 2001
Box Contents -00160 Crumbaker Res, DRC2001-00232
®Scan/Recyc 3552 100208 Subdivisions& Developments(DR s) 01/01/1998 12/31/2002 12/31/2004 11-03-01 2 e/
Box Contents Development Reviews �/x'
C r
Box Contents 1998 2002 5C4
Scan/Recyc 3581 100209 Tracts and Parcels 01/01/1985 12/31/1989 12/31/1991 13-02-01 6 V
Box Contents Annexation Files *SCAN*
Box Contents Caryn Development Agreement,Annexation
Box Contents 88-01, Etiwanda Heights,86 02, EIA,88
Box Contents 03,DDA 88 04,DA 89-03 -SCAN*
Scan/Recyc 3551 100217 Variances &Minor Exceptions 01/01/1996 12/31/2001 12/31/2003 11-03-01 1V
Box Contents Minor Exceptions&Variances
01
Box Contents 1996-2001 O
C_
O
Z
CD o
A
O O
O r
/ / rn A
Date lames y yer, Planning DI
Notification Number Destruction Notification Report 10/24/2006 08 15 43
233 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name (4333),-'�mra der �c/C
Records CoordinatorMail Code Phone (909)477-2700 ext 4327 N
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of p
EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by November
09, 2006 0 O
�
Destroy Permanent Record Title Record Title Name Dates On Destroy IA Z
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space# W O
O
Total Eligible Boxes to be destroyed = 8 O
Eligible Boxes on Hold = 0 A
Elgibile Boxes Checked Out = O
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 8
Date Ja Troyer, Planning Do
Resolution No 07-024
Page 42 of 46
CITY OF RANCHO CUCAMONGA
- Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec,2006 sena-annual destruction Sign,date and return to the Records Division by
November 9,2006 Do not destroy luted records until notified by the Records Coordinator that approval was granted)
Department Community Services (4532) Requester Melissa Morales
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage), therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020 1 -General Correspondence Calendar year 2004
1020 3-Programs Calendar year 2002
1020 4-Projects All that completed/terminated prior to 1/1/2003
1020 5 - Special Events Calendar Year 2002
14010 6-Scholarship Applications Calendar Year 2004
14020 3 -Recreation Class Schedule Calendar Year 2004 (1 original sent to Archives)
16010 7-Use of City Facilities Calendar Year 2004
2050 2-Dept' 1 Budget Working Papers Calendar Year 2004
5030 5-Volunteer Applications/Reports All that became inactive prior to 1/1/2004
7010 3 -Advisory Council Agendas Calendar Year 2004(to be scanned, then recycled)
7012 9-Audio Tapes Calendar Year 2004 (to be reused)
Department pp City Attorney Approval
Signature Date Signature Date
Council Approval Date/Resolution# Destroyed by
Signature Date
Resolution No 07-024
Page 43 of 46
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed w¢h the Dec,2006 sena-annual destruction Sign,date and return to the Records Durston by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department R C C F (5030) Requestor Melissa Morales
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 1 —General Correspondence All thru December 31, 2004
1020 3—Programs/Projects/Events All that became inactive prior to 1/1/2001
7012 9—Audio Tapes All thru December 31, 2004
Departme Ap r City Attorney Approval
IZIt ,
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by-
Signature Date
Notification Number Destruction Notification Report 10/24/2006 08 29 49
235 City of Rancho Cucamonga (RC) Page i
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
BIII to Name (4532)
Records Coordinator MORALES,MELISSA Mail Code Phone (909)477-2760 ext 2103
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of
EACH page If you want a box held for an additional 6 months, provide a memo Justifying the hold Return the entire list to the Records Division by November
09,2006
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space#
Shred 3092 140102 Registration Forms&Receipts 06/01/2004 08/31/2004 08/31/2006 11-02-02 3
Box Contents Regist&deposits(Summer 2004)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record 711fe Name
1 CSD program registration receipts-Summer 2004 06/01/2004 08/31/2004 Registration Forms&Receipts
��t,f�r�r� 2 Deposits for CSD,Family Sports Center&Senior Center 06/01/2004 08/31/2004 Registration Forms&Receipts
,p1'[ Sbred 3093 140102 Registration Forms&Receipts 06/01/2004 08/31/2004 08/31/2006 12-03-02 6
VVV- Box Contents Regist and deposits(Summer 2004)
Alt Folder# All Folder Number Description Beglnnmq Date Ending Date Record rine Name
1 CSD registrations(Summer 2004) 06/01/2004 08/31/2004 Registration Forms&Receipts
2 Deposits for CSD,Lions East&West,Senior Center,Family Sports 06/01/2004 08/31/2004 Registration Forms&Receipts
3 Center and E-Connect 06/01/2004 08/31/2004 Reglstr80on Forms&Receipts
Shred 3094 140102 Registration Forms&Receipts 06/01/2004 08/31/2004 08/31/2006 12-03-02 5
Box Contents Regist and deposits(Summer 2004)
Alt Folder# Alf Folder Number Description Beginning Dale Ending Dale Record nt/e Name
1 CSD Registration forms,Deposits for Lions East&Sports Ctr 06/01/2004 08/31/2004 Registration Forms&Receipts
®Shred 3095 140102 Registration Forms&Receipts 06/01/2004 08/31/2004 08/31/2006 12-03-02 1
Box Contents Regist-Lions East(Summer 2004)
Shred 3096 140102 Registration Forms&Receipts 06/01/2004 08/31/2004 08/31/2006 12-03-02 3
Box Contents Regist-Lions East(Summer 2004)
®Shred 3097 140102 Registration Forms&Receipts 06/01/2004 08/31/2004 08/31/2006 11-02-02 4
Bax Contents Regist-Lions Fast(Summer 2004)
(Shred 3161 140102 Registration Forms&Receipts 08/31/2004 12/31/2004 12/31/2006 10-03-03 1
Box Contents Lions East
Box Contents Registration Forms
AqShred 3163 140102 Registration Forms&Receipts 08/31/2004 12/31/2004 12/31/2006 10-01-03 1
Box Contents Lions East
Box Contents Deposit Records and Receipts
(D
(A
O
C_
� O
B) �
Z
nO
""M
2 r3 lZ i ob ay y p o
O V
Date Kevin McArdle,Com Svc Dur Date Melissa Morales,Sr Admin Sec A N
Of A
Notification Number Destruction Notification Report 10/24/2006 OB 29 49
235 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name (4532) .Z7
Records Coordinator MORALES, MELISSA Mad Code Phone (909)477-2760 ext 2103 (p N
The following records are due for destruction on 12/31/06 Place your initials next to EACH box you authorize to be destroyed, then sign&date the bottom of
EACH page If you want a box held for an additional 6 months,provide a memo justifying the hold Return the entire list to the Records Division by November K
09, 2006 O j
Destroy Permanent Record Title Record Title Name Dates On Destroy b. Z
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 12/31/2006 Location Space# O) O
Shred 3164 140102 Registration Forms&Receipts 08/31/2004 12/31/2004 12/31/2006 10-03-02 3 OJ
Box Contents CSD 6
O
Box Contents Deposit Records N
Shred 3165 140102 Registration Forms&Receipts 08/31/2004 12/31/2004 12/31/2006 10-03-02 1 A
Box Contents LSD
Box Contents Registration Forms and Deposit Records
Shred 316k 140102 Registration Forms&Receipts 08/31/2004 12/31/2004 12/31/2006 10-03-02 6
Box Contents CSD
Box Contents Program Registration Receipts and Dep
Total Eligible Boxes to be destroyed = 11
Eligible Boxes on Hold = O
Elgtbile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 11
Date Kevu%McArdle,rCZm Svc Dir Date Melissa Morales,Sr Admin Sec
Resolution No 07-024
Page 46 of 46
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec, 2006 semi-annual destruction. Sign,date and return to the Records Division by
November 9,2006 Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department Engineering(Admin) (Dept 4639) Requester Luci Saunders
I have inspected the following records/documents and recommend/request that they be destroyed These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage), therefore, destruction is requested outside the
scope of the annual Ad,,antage computer-generated destruction process
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020 1 —General Correspondence Calendar Year 2004
11620 1 —Traffic Signal Maintenance Calendar Year 2003
2050 2—Dept Budget Working Papers Calendar Year 2004
8060 2—Multi-Year Projections foi Cap Imp Calendar Year 2004
Department ApproN at City Attorney Approval
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by
Signature Date