HomeMy WebLinkAbout2006/02/09 - Agenda Packet - Library Board of Trustees
DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of-the Library of Rancho
Cucamonga. Acting in that capacity, on Ffb• ~ aop(p
at 3~, ~I prosted a trque and correct copy of the meeting,
agenda dated I-L~f`~ _I oZOO(p at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
°~'y/~'~ at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
_ City of Rancho Cucamonga
Vivian Garcia, Administrative
• Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF. RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
February 9, 2006
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
**~
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
+**
Boardmembers
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Robert Coberly, Member
Sharon Nagel, Member
- LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY 9, 2006
RANCHO
CUCAMONGA '
A. CALL TO ORDER
1. Roll Call: Bradshaw-, Coberly , Lo ,
Nagel and Wimberly
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at ane time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: October 13, 2005 and January 12, 2006. 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not Iegaliy require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral reports presented by staff. 11
a. Review of statistics.
2. Budget Reports: reports presented by Deborah Clark, Library 14
Director.
a. Review of 2005/2006 budget.
3. Adult Services Issues: Update by Robert Karatsu, Library Services
Manager/Archibald. Oral report.
4. Children's Services Issues: Update by Renee Tobin, Principal
Librarian. Oral report.
5. Approval of Change in DVDNideo Policy. Report by Karye Hood,
Librarian II, References Services Coordinator. 26
6. Review of Friends of the Library Bookstore Contract and the Recent
Reorganization of the Friends. Oral update by Library Director
Deborah Clark.
7. Strategic Planning Process. Oral presentation by Library Director
Deborah Clark on a process designed to develop a two year
strategic plan.
8. Victoria Gardens Library: update on the progress of the project.
Oral reports as follows:
a. Construction update by Robert Karatsu, Library Services
Manager/Archibald.
- LIBRARY BOARD OF TRUSTEES AGENDA
FEBRUARY 9, 2000
RnNCeo
cUCAMONGA
2
b. Staff recruitment update by Michelle Perera, Library
Services ManagerNictoria Gardens.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
2. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving
as liaisons to the school and student community.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting,-only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
February 6, 2006, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
ia~Fa ~m f: i'
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R A N C H O C U C A M O N G A
Puuric Liurzn~zv
Staff Report
DATE: February 9, 2006
TO: President and Members of the Board of the Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes for the meetings of October 13, 2005 and January 12, 2006.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meetings of the Board of Library
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
pectfully submitted,
~ 6 f ~ G(.
Deborah Kaye Clar
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meetine
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, October 13, 2005, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Pro Tem Lo. Present were
Members Lo, Bradshaw and Nagel.
Also present 'were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services
Manager/Archibald; Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin,
Principal Librarian; Cara Vera, Reference Librarian; and Rose Manela, Literacy Supervisor.
Teen Board Members: Habeeba Biad, Samuel Chang and Yi Jing were present.
****~~
B. CONSENT CALENDAR
Member Coberly arrived at 6:41 p.m.
B 1. Approval of Minutes: September 8, 2005 (Nagel abstained).
MOTION: Moved by Member Coberly to accept the Consent Calendar, seconded by Member
Bradshaw. Motion carried, 3-0-1-1 (with Wimberly absent).
~***+~
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status report: oral reports presented by staff.
a. Review of statistics. Available at the meeting.
Deborah Clark, Library Director, reviewed the statistics with the Board.
C2. Budget Reports: reports presented by Deborah Clark, Library Director.
a. Review of 2005/2006 budget.
Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board.
.~
Library Board Minutes
October 13, 2005
Page 2
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral
report.
Robert Karatsu, Library Services Manager/Archibald, presented an oral. report on adult services.
C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report.
Renee Tobin, Principal Librarian, presented an oral report on the children's services.
C5. Redefining "Rancho Cucamonga Public Library." Approval of service philosophies. Report
attached. Presented by staff.
Deborah Clark, Library Director, reviewed the service philosophies with the Board.
MOTION: Moved by Member Coberly to approve the service philosophies presented by staff,
seconded by Member Bradshaw. Motion carried, 4-0-1 (with Wimberly absent).
C6. RFID Tags: Just What Is Radio Frequency Identification? PowerPoint Presentation by
Robert Karatsu, Library Services Manager/Archibald.
Robert Karatsu, Library Services Manager/Archibald, presented a PowerPoint Presentation on RFID
Tags to the Board, stating that the intent was to begin the use of RFID tags at the Archibald Library
as well as the Victoria Gardens Library by 2006.
C7. Victoria Gardens Library: update on the progress of the project. Oral reports as follows:
a. Construction update by Robert Karatsu, Library Services Manager/Archibald.
Robert Karatsu, Library Services Manager/Archibald, updated the Board on construction at Victoria
Gardens, stating there will be a tour of the project for Library Board and Foundation Members on
Thursday, November 10, at 4 p.m.
b. Staff recruitment update by Michelle Perera, Library Services Manager/Victoria
Gardens.
Michelle Perera, Library Services Manager/Victoria Gardens, gave an oral report on the staff
recruitment for Victoria Gardens.
C8. Approval of Library Closure for In-Service Training Day on Tuesday, December 13, 2005.
Report presented by Library Director Deborah Clark and Robert Karatsu, Library Services
Manager/Archibald.
Library Board Minutes
October 13, 2005
Page 3
Robert Karatsu, Library Services Manager/Archibald, reviewed the Horizon transfer with the Board,
explaining that the system cutover was the reason the library requested closure for the December 13~'
date. Deborah Clark, Library Director, stated that Library Administration would take advantage of
the closure by presenting an informational program to staff, as well as using the opportunity for
Department meetings and system training.
MOTION: Moved by Member Nagel to approve Library Closure for In-Service Training on
Tuesday, December 13, 2005, seconded by Member Coberly. Motion carried, 4-0-1 (with Wimberly
absent).
******
D. BOARD BUSINESS
D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Oral reports and updates were given by each Member.
D2. Approval of Appointments to Teen Board. Oral report by Member Nagel and Reference.
Librarian Cara Vera.
Member Nagel thanked Cara Vera, Reference Librarian, on having organized and set-up the
interviews with the students. She asked each Teen Board Member to introduce themselves and
present some background information to the Board.
Habeeba Biad introduced herself. This is her second year on the Teen Board. She is a senior at Los
Osos High School.
Samuel Change introduced himself. He is ajunior at Etiwanda High School.
Yi Jing introduced herself. She is ajunior at Los Osos High School.
Cara Vera, Reference Librarian, stated that two of the new Members were unable to be at the Board
meeting. The first is Kathy Ambriz, a junior at Alta Loma High School. The second, Bianca
Harrison is in twelfth grade. She represents our home schooling community.
MOTION: Moved by Member Bradshaw to approve the new appointments to the Teen Board,
seconded by Member Nagel. Motion carried, 4-0-1 (with Wimberly absent).
"!
Library Board Minutes
October 13, 2005
Page 4
D3. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen
Advisory Members to speak about the opportunities and challenges they have encountered while
serving as liaisons to the school and the student community.
Since this was the first meeting of the new board, no report was given.
D4. Request for Approval to Continue Statistical Gathering for Technology Center Survey:
Report attached. Presented by Michelle Perera, Library Services Manager/Victoria Gardens.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that staff had been gathering
statistics on the use of the Technology Center. The month of September; however, was the month
when school hadjust started back in session for most students. In September, there were also some
closed holidays. Staff requested and the Board agreed to an additional month of gathering raw data
before preparing a report for the Board.
***~~~
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Technology Center Survey
******
F. COMMUNICATIONS FROM THE PUBLIC
None received.
***~**
G. AD,TOURNMENT
MOTION: Moved by Member Coberly to adjourn, seconded by Member Bradshaw. Motion carried,
4-0-1 (with Wimberly absent). Meeting adjourned at 7:49 p.m.
Respectfully sub fitted,
Vivian Garcia
Administrative Secretary
Approved:
S
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, January 12, 2006, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw and Nagel.
Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services
Manager/Victoria Gardens; Renee Tobin, Principal Librarian; Adam Tuckerman, Technology Center
Coordinator and Vivian Garcia, Senior Administrative Secretary.
Teen Board Members: Bianca Harrison and Yi Jing were present.
******
B. CONSENT CALENDAR
B1. ,Approval of Minutes: October 13, November 10 and December 8, 2005.
Unable to pass the minutes for October 13 due to lack of quorum of those who attended the meeting.
MOTION: Moved by Member Nagel to approve the minutes for November 10, 2005, seconded by
Member Bradshaw. Motion carried, 3-0-2 (with Coberly and Lo absent).
MOTION: Moved by Member Bradshaw to approve the minutes for December 8, 2005, seconded by
Member Nagel. Motion carried, 3-0-2 (with Coberly and Lo absent).
+**+*+
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. .Library Status report: oral reports presented by staff.
a. Review of statistics.
Deborah Clark, Library Director, reviewed the statistics with the Board.
C2. Budget Reports: reports presented by Deborah Clark, Library Director.
a. Review of 2005/2006 budget.
Library Board Minutes
January 12, 2006
Page 2
Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board.
Deborah Clark, Library Director, stated that at the next meeting Karye Hood, Reference Librarian,
will be presenting a media report to the Library Board.
Deborah Clark, Library Director, asked the Young Adult Teen Board to provide a report on what
teens are down loading on their phones and MP3 players. Is it music, books or other information?
C3. Adult Services Issues: Update by Robert Kazatsu, Library Services Manager/Archibald. Oral
report.
In absence of Robert Karatsu, Michelle Perera proceeded with the reports.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that staff had been working on
the computer system upgrade to Horizon. There was a smooth transition with Robert Karatsu
working with other Library staff in getting the new system in place. Adam Tuckerman and Barb
Tuckerman provided training to staff on the new system.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that staff is working on
providing wireless connection and that this should be completed at the Archibald location in March,
2006.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that staff had the first Telethon
2006 meeting with Community Services staff on Tuesday. Library staff provided an overview on the
past Telethons. The Community Services staff will be involved and helping this year, continuing the
theater/library partnership; the Community Foundation Gala is also being planned to be part of that
same fundraising weekend in December. -
Michelle Perera, Library Services Manager/Victoria Gardens, stated that tax season has begun and
forms are once again available at the library.
C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report.
Renee Tobin, Principal Librarian, stated that staff is booking programs and ordering materials for the
2006 Summer Reading Program. Renee Tobin, Principal Librarian, stated that staff had been
awarded a Target Grant.of $10,000 to help underwrite the costs of programs and materials for the
Summer Reading Program, which will include the Victoria Gardens location when it is open.
C5. Review of the Friends of the Library Bookstore contract and the Recent Reorganization of
the Friends. Report by Library Director, Deborah Clark.
Library Board Minutes
January 12, 2006
Page 3
Deborah Clark, Library Director, stated that Friends of the Library contract was attached for
information only for the Library Board, recognizing that a new contract will need to be generated
when the group expands to operate a second location at Victoria Gardens. The Friends are currently
reorganizing and creating a new set of Bylaws to reflect current operations of the bookstore at the
Archibald-Library. The current Bylaws have been used the last seven years and are out of date. In
addition, the Friends are in the process of electing a new Board of Officers.
The Library Board of Trustees directed staff to set-up a joint meeting between the Friends of the
Library and the Library Board of Trustees after the new Board has been "seated".
Member Bradshaw thanked Deborah Clark, Library Director, for all of her hard work during this
time of transition with the Friends of the Library.
C6 Victoria Gardens Library: update on the progress of the project. Oral reports as follows:
a. Construction update by Robert Karatsu, Library Services Manager/Archibald.
Michelle Perera, Library Services Manager/Victoria Gardens, updated the Board on construction at
Victoria Gardens, stating that 65 percent of the construction has been completed. Interior drywall
should be completed within a month.
b. Staff recruitment update by Michelle Perera, Library Services Manager/Victoria
Gardens.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that there are three recruitments
at this time: Two Librarian II positions (a position at Archibald and a position at Victoria Gardens),
and a Librarian I Children's position. Second interviews will be held next week and Staff hopes to
have new hires to introduce at the next Board meeting.
Deborah Clark, Library Director, stated that the philosophy of hiring new employees reflects the city-
wide policy to select the "best" candidate for the position, whether that individual be an in-house
candidate or recruited from the outside. To help achieve fairness for all participants, an outside
panel is used for interviews with Library staff sitting in but not participating in the rating process.
Second interviews are done by Library staff, with the best and the most qualified person being
selected for the position.
Deborah Clark, Library Director, thanked Robert Karatsu, Michelle Perera and Renee Tobin for
their extensive investment of hours spent on the interview process.
******
8
Library Board Minutes
January 12, 2006
Page 4
D. BOARD BUSINESS
D1: Review of Technology Center Use Patterns. Requested by Member Coberly. Report
attached. Oral presentation at the meeting by Michelle Perera, Library Services Manager/Victoria
Gardens.
Michelle Perera, Library Services Manager/Victoria Gardens, and Adam Tuckerman, Technology
Center Coordinator, presented a PowerPoint Presentation to the Library Board. They reviewed the
different charts and stats with the Board.
D2. Library Board Liaison Reports: Oral reports by Members. This is the opportunity forLibrary
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Oral reports and updates were given by each Member.
D3. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen
Advisory Members to speak about the opportunities and challenges they have encountered while
serving as liaisons to the school and the student community.
Oral reports and updates were given by each Member.
+*++**
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Media Report and Recommendations by staff.
E2. Written complaints on Victoria Gardens holdings.
*~****
F. COMMUNICATIONS FROM THE PUBLIC
None received.
**~***
9
Library Board Minutes
January 12, 2006
Page 5
G. AD.TOUI2NMENT
MOTION: Moved by Member Bradshaw to adjourn, seconded by Member Nagel. Motion carried,
3-0-2 (with Coberly and Lo absent). Meeting adjourned at 7:50 p.m.
Respectfully subm'tted,
Vivian Garcia
Administrative Secretary
Approved:
~~
~,
R A N C H O C O C A M O N G A
PuiiuiC L~sReRv
Staff Report
DATE: February 9, 2006
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of
the Library, are attached for your review.
FISCAL IMPACT
None
Respectfully submitted,
~~ ~ ~ ~~
Deborah Kaye CI
Library Director
~~
STATISTICS Jan-06 Jan-05 FY 2005/06 FY 2004/05
Days Open 28 25 201 178
Items Borrowed 60,898 64,338 416,495 425,320
Average Daily 2,175 2,574 2,072 2,389
Change -5% -2
Archibald Library 56,427 58,771 394,003 406,320
Average Daily 2,015 2,351 1,960 2,283
Change -4% ~ -3%
Kidsmobile 4,471 5,567 22,492 22,046
Changed -20°/ 2%
Patrons Registered 856 887 5,988 6,171
Average Daily 31 35 30 35
Change -3°/ -3
Information Questions N/A' 6,973 46,313 49,907
Average Daily 0 279 230 280
Change -100% -7%
Library Visitors 31,695 33,239 222,118 231,229
Average Daily 1,132 1,330 1,105 1,299
Change -5 % -4
Children's Programs 655 842 6,074 5,861
-# of Sessions 29 23 169 140
Aver. Per session 23 37 36 42
Change -22% 4%
Items Classified 1,578 1,534 10,849 9,773
Change 3% 11%
Victoria Gardens Books 2,114 41,568
Volunteer Hours 656 615 2,803 4,484
Change 7% -37%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 1,122 1,027 7,588 7,414
Change 9 % 2
Waiting for Computer ~ 411 393 1,704 1,056
Change 5 % 61%
Adult information statistics are currently unavailable due to creation of new method of counting
~~
ADULT SERVICES
Information Questions ~ 2,548 4,120 29,573 31,661
Average Daily 91 165 147 178
Change -38% -7°/
Programs/Classes Attendance ~ 0 22 100 134
# of Sessions 0 1 5 6
Aver. per session 0 22 20 22
Tours/Group Visits Attendance 0 0 50 73
# of Sessions 0 0 3 2
Aver. per session 0 0 17 37
CHILDRENS SERVICES
Information Questions 2,657 2,853 16,740 16,246
Average Daily ~ 95 114 83 103
Change -7 % -8
Toddler Time 192 264 1,308 950
# of Sessions 6 8 46 35
Aver. Per session 32 33 28 27
Preschool Storylime Attendance 209 253 1,261 1,372
# of Sessions 6 6 44 46
Aver. per session 35 42 29 30
Afterschool Storytime Attendance 75 110 429 465
# of Sessions 3 4 17 18
Aver. per session 25 28 25 26
Family Storytime Attendance 114 154 1,113 902
# of Sessions 6 4 48 24
Aver. per session 19 39 23 38
Special Events/Outreach Program Atten 0 0 1,377 1,538
# of Sessions 0 0 10 13
Aver. per session ~ 0 0 138 118
Back to Basics Program 40 40 200 200
# of Sessions 1 1 4 4
Aver. Per session 40 40 40 40
Group Visits to Library Attendance 25 21 346 434
# of Sessions 4 2 16 17
Aver. per session 6 11 22 26
School Visits by Statt 0 0 40 0
# of Visits 0 0 1 0
/3
j19 i~
'iii!.
R A N C H O C U C A M O N G A
ez
P O B L I C L I B R A R Y
StaffReport
DATE: February 9, 2006
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2005/2006 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s).
Schedule B, titled "Balance Sheet FY 2005/2006" is a report balancing income vs.
projections for the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures "2005/2006" is an accounting of all funds
expended in the current fiscal year and is attached.
FISCAL IMPACT
None
Re ectfully submitted, ~ iy ~
~e-~ '~J ~
Deborah Kaye Clark
Library Director
l~
REVENUE REPORT FINES MEDIA REF
Jan-O6 & FEES RENTALS SERV.
01-Jan
02-Jan
03-Jan $663.21 $274.35 $0 .00
04-Jan $760.43 $200.29 $0 .00
05-Jan $537.13 $395.13 $3 .00
06-Jan $473.83 $266.72 $3 .00
07-Jan $402.71 $208.36 $0 .00
08-Jan $194.64 $97.47 $9 .00
09-Jan $653.04 $182.87 $0 .00
10-Jan $652.12 $173.12 $0 .00
11-Jan $690.33 $207.92 $3 .00
Ot-Jan $530.11 $360.65 $0 .00
13-Jan $361.29 $302.59 $0 .00
14-Jan $414.66 $281.42 $0 .00
15-Jan $475.73 $175.19 $0 .00
16-Jan
17-Jan $1,123.35 $210.22 $0 .00
18-Jan $802.36 $130.90 $25 .00
19-Jan $404.14 $381.97 $0 .00
20-Jan $221.45 $241.10 $0 .00
21-Jan ~ $538.20 $226.98 $0 .00
22-Jan $262.35 $153.89 $0 .00
23-Jan $562.73 $159.85 $0 .00
24-Jan $360.30 $223.05 $0 .00
25-Jan $482.48 $172.18 $0 .00
26-Jan $515.28 $383.54 $3 .00
27-Jan $366.70 $214.16 $1 .86
28-Jan $571.46 $187.98 $0 .00
29-Jan $273.30 $163.37 $0 .00
30-Jan $309.84 $103.05 $0 .00
31-Jan $652.96 $223.03 $25 .00
TOTALS: $12,776.13 $6,301.35 $72 .86
January 2005 TOTALS, $12,505.42 $6,992.29 $28 .25
CHANGE 2% -10% 158%
2005/6 Rev 2005/6 Proj:
Daily Average Fines $509.15 $327.77
Daily Average Media $225.05 $263.89
Daily Average Ref. Fees $2.60 $4.17
DAILY TOTALS $736.80 $595.82
GAIN/LOSS ON PROJ: $3,947
Schedule A
~~
Schedule B
BALANCE SHEET
January
FY 2005/2006
Revenues Earned Projected Loss/Gain
Fines & Fees $79,402 $70,000 $9,402 13.4%
Media Rentals $42,220 $46,667 ($4,447) -9.5%
Technology Center Revenue $8,778 $5,000 $3,778 75.6%
Print Fees $1,115 $1,250 ($135) -10.8%
Information Services Fees $257 $875 ($618) -70.6%
Direct Loan $38,918 $30,000 $8,918 29.7%
Totals:
*Balance for
Year through January
$170,690 $153,792 $16,898
$16,898
'based on recalculated revenues, removing all Victoria Gardens Branch
revenues due to delayed opening date to fiscal year 2006/07
11.0%
l~
Schedule C
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Staff Report
DATE: February 9, 2005
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
BY: Karye Hood, Librarian II, Reference Services Coordinator
SUBJECT: APPROVAL OF CHANGE IN DVDNIDEO POLICY
RECOMMENDATION
Staff recommends that the Board approve the following proposed changes to the
Video/DVD Policy:
1). Discontinue the "2 for 1" movie deal on Thursdays and Fridays.
2) Increase rental time on high-demand DVDs from 3 to 7 days.
3) Decrease rental fee on videos, making them all a $.50 loan.
BACKGROUND/ANALYSIS
A media workgroup of staff has evaluated library media. The group's purpose was to
form recommendations geared towards improving media earnings, taking into
consideration new technology, borrowing trends, while at the same time streamlining
and maintaining a high level of customer service.
Media earnings are down overall, the highest borrowing days for all movies have
become Thursdays and Fridays when the library offers the "2 for 1" movie deal. The
library loses potential earnings when a patron checks out 2high-demand DVDs for $3
during the movie deal days.
The original purpose of the "2 for 1" movie deal, proposed in November of 2000, was to
generate business on Fridays (a day showing the lowest per hour circulation in the 7
day operational week); and to increase circulation of videos at a time when the library
did not own DVDs. This policy proved so popular (and resulted in a surprising increase
of rental income) that when the library was forced to close on Fridays due to budget
o~
cuts, the two-for-one was moved to Thursday. With time, it has grown to include all
movies, both videos and DVDs. The public has responded favorably and now checks-
out most of their movies on the "2 for 1"days of Thurs/Fri, resulting in heavy traffic days
which skew statistics and attendance. In addition, these days coincide with the
upcoming weekend, when most of the public does tend to checkout movies.
In reaching their decision regarding how to raise income and still provide a high level of
patron satisfaction, staff considered the following issues:
1) The need to prepare for eventual Friday closure for the Archibald Library, after
the Victoria Gardens Library has opened and established their permanent
schedule of open hours.
2) The need to move videos off the shelf. The original two-for-one program was
designed both to increase business on Fridays as well as to stimulate
checkout to reduce congestion on video shelves.
3) The need to streamline check out procedures by making all video/DVD items the
same price with consistent checkout days.
4) The need to eliminate the "2 for 1" program to improve functionality of statistics.
Currently, the count is complicated by whether the dollars were earned for a
two for one or a regular checkout.
After extensive statistic gathering, reviewing other library fines/fees and discussion of .
the service needs and perceptions of the public, staff proposes the following:
1) Discontinue the "2 for 1" days in an effort to increase media earnings by
maximizing rentals of DVDs.
2) Extend the borrowing time to 7 days, maintaining customer satisfaction by giving
at the same time we are taking away. Increased borrowing time creates
consistency as all other movies checkout for 7 days; and is geared towards
making the library more competitive with other movie lending agencies.
3) Decrease all video rentals to $.50, due to the declining popularity of videos; the
need to keep circulations high because of the limitation of shelving space;
and the need for consistency of rental period and cost for media.
FISCAL IMPACT
Modest positive impact. High-demand DVD earnings will increase if checked-out at
current rate on Thursdays and Fridays, the former "2 for 1"days. Video rental income is
expected to stabilize, since the number of video checkouts will increase, compensating
for the reduced rental rate.
Respectfully submitted,
~~
rHood
Librarian II, Reference Services Coordinator
2 0`~
CITY OF RANCHO CUCAMONGA
VIDEO/DVD LOAN POLICY
- POLICY NO.:
° PAGE 1 OF 3
~ ~ EFFECTIVE:
REVISED:
_ ~.. APPROVED:
PURPOSE: The purpose of this policy is to provide for easy access to appropriate video and
DVD materials for all library borrowers, while recognizing the right of parents and guardians to
limit the materials to which their child or children have access.
SELECTION: Videocassettes and DVD's are purchased by the Library for the primary purpose
of home entertainment and enrichment. The Library currently purchases videos and DVD's
which are rated by the Motion Picture Association of America in the following categories:
G General Audience
PG Parental Guidance -this indicates that there are parts in the film that may not be
suitable viewing for preteens.
PG-13 Parental Guidance suggested -not suitable for those under 13 years of age.
R Restricted -under 18 requires an accompanying parent or adult.
WHO MAY BORROW:
Educational Videos/DVD's:
• Any borrower with a current Rancho Cucamonga Public Library card may borrow any
videocassette in the Educational Video collection.
Entertainment VideosNVD's:
• Any borrower 18 years of age and above with a current Rancho Cucamonga Public
Library card may borrow any videocassette/DVD in the Entertainment collection.
• Minors 17 and younger must have signed parent permission to be allowed to borrow
Entertainment Videos/DVDs. (See Video Contract below.)
Minor Child Video Contract:
It is in accordance with the Library's policy that parents/guardians make their own
determination with regard to a film's suitability for youngsters who might view the film.
Given the above selection descriptions and borrowing guidelines, parents or guardians
who desire to allow their minor children access to the entire video collection, including
the entertainment collection, must fill out the permission slip or video contract outlined
below and present in person for verification of I.D.
Rancho Cucamonga Public Library
Minor Child Video Contract
I have read and understand the rules for borrowing videotapes and the criteria for
selecting educational and entertainment materials. I understand the Library cannot accept
responsibility for determining appropriate content for my child.
I agree to accept responsibility for the selections my child may make and give permission
for my minor son/daughter/ward to check out any of the videotapesNVD's in the library
collection, including entertainment videos.
Child's Name
Name
Address
Signature
Parent's/Guardian
LOAN PERIODS/FEES: Loan periods and fees are based on the type of video borrowed, as
outlined below:
Entertainment Videos: Loan Period Fee to Borrow Overdue Fee
•-Plew V-}dees: 3 day=s ~ ~e,''.~c,~.T
,-~ r-------i
• Regular Videos: 7 days $} $.50 $~-pef-day$.SOper day,
•--Spee~al~rernetiens 7 days ~ €or m€ $-I-Pef-daT
Educational Videos:
• General Educational Videos: 7 days $1 $1 per day
• Business Videos: 7 days $3 $1 per day
Entertainment DVDs: Loan Period Fee to Borrow Overdue Fee
• New DVDs: ?~•7 days $3 $3 per day
• Regular DVDs: 7 days $2 $2 per day
•--Speeial-prex~etiees 7 day<s ?-€or$''ay
Educational DVDs:
• Educational DVDs: 7 days $2 $2 per day
COPYRIGHT: Videocassettes and DVDs are for HOME USE ONLY. Even performances in
"semipublic" places such as clubs, churches, schools, factories, lodges, summer camps or other
institutions are PUBLIC PERFORMANCES subject to copyright control II is a violation of
Federal Law to exhibit prerecorded videocassettes or DVDs beyond the scope of the family and
its social acquaintances regardless of whether or not admission is charged.
Child's Date of Birth
Phone
Rancho Cucamonga Public Library
Minor Child Video Contract
I have read and understand the rules for borrowing videotapes and the criteria for
selecting educational and entertainment materials. I understand the Library cannot
accept responsibility for determining appropriate content for my child.
I agree to accept responsibility for the selections my child may make and give
permission for my minor son/daughter/ward to check out any of the videotapes/DVD's
in the library collection, including entertainment videos.
Child's Name
Parent/Guardian Name
Address
Signature
Parent's/Guardian
Child's Date of Birth
Phone
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Feb 08 O6 08:35p Raul Herrera (909) 483-0315 p.2
and the type of representative who may be. invited to participate. f.Cal. Ed.
Code Sec. 563i1(a}.] See Chapter 6; In'ormation on Due Process
Hearings/Compliance Complaints.
Federal regulatlbns state that the evaluation must be "sufficiently oornprehensive to
identify ail of the child's special eduoatgri and telatrd. services needs, whether or
not commonly linked" to fne disability catego`y of the child. The school district
must use techtucally sound testing iiisttw'Wents'tnat demor<siTars the effect that
cognitive, behavioral, physical, and developmental factors have on the functioning
of the child. IW general,. the school district musti~e "assessment tools and
strategies that provide relevanrinforrnation that duectiy assists persons in
determining the educational needs of the c"Wild." [34 C.fi.R. Sec. 300.532(h}; (i);
and U)•]
in addition; the school district must use a vazaety of assessrrient.tools and strategies
to gather both relevant functional and de~~eIopmental information about the child,
including information provided by the parent. The evaluation mull also gather
information related tg ebaf~ling the child to tie involved in and progress ii4 the
general curxiculu~, or for a preschool child to participete in appropriate
activities. For a gild with limited Eiig7ish pio~'iciency; mate~ als and procedures
must be selected and aaministered to measrre the eh~tent of a child's disaBility
rzthertlian measuring the child's English lanetiageskills. [3^ C:F:R Sec. 3.00.532
~a) and ro).]
i7. What is an IEP and how is it.developed?
An IEP is.an Individualized Education Program, which sets foith in Writing the
educational program fot.the student. The IEP is developed at.an ll/P meeting by a
team o people which must include the parenb!s, a special education teacher, a
reo :a- education teacher if appropriate, a district representarve or school
admiziistrator aril the student if appropriate. If the IEP mee+an~ is being he13
follovYing an asse~siiient; a member of the assesstheut team must participate. Other
people who maj%participate are a therapist, a nurse and anyone else selectee by
either the naaent or the district if tiiey have lcuowledge ox special expertise
regarding t'We child [20 U:S:C. Sec. 1414 (d)CY)(B); 34 C.F:R. Sec. 300.340 and
344; Cal. mod. Code Sec. 56341.]
UWderfederal andr'or state law, the Indii~idualized Education Program (~Pl fo_
each student ~~tn disabilities rrrust incJtide:
(1) The siitdetit's present levels of aducaiional performance, i-~cludine how the
child's disabi'tiy affects he child's involvement and progress in the general
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eb 08 O6 08:35p Raul Herrera (909) 483-0315 p.3
Sample Letter -Referral for Special Education
Ms. Bev Blue
Address
City, State, Zip Code
Te'~ephone Ntamber
Date
Mr. Gary- Green
Director of 5pecialEducation
Local Unified School District
Address
Cinr, State, Zip Code
Dear Mr. Green:
I am the parent of John Blue, who is currently enrolled at the Regular. Elementary
School in the fi#th grade. My child has' not been doing well in school and I am
concerned abouthis educational:prowess.
I am writing to make a referral for assessment for special education services for
Iohn, as required by 5 C.C.R. Sec. 3021(x). He .nay be eligible for special
education assistance. I am requesting that John be given a comprehensive
assessment by the school district and that an IEP meenng be scheduled for him.
[Optional: As part o: the assessment process, I also request that my child'oe
assessed under Section.~04 of the Rehabilitation Act of 19?3 to determine lvhether
he should be identiried as "handicapped" pursuant to that law and to determine
F~hat, if any, accommodations might be required in his educational program in the
event that he does not quaLfy for special education services or in addition to
special education services. 'This is also to request that the Unified School Dis*sict's
Section 504 Coordinator be present at the IEP meeting to aiscnss the results and
recommendations of the Section 504 assessment]
I look forward to receiving an assessment plan w'itain l~ clays. If you have any
questions, please feel free to contac<_ me. Thank you for you: cooperation and
assistance.
Sincerely>
$ev Blue
1-37
Feb 08 O6 08:35p Raul Herrera
(909) 483-0315 p.4
' Time Lines for Assessment ahd =TE1'
CliiTd Referred for Assessmenf
"Referral for assessment" rrieans any written request for assessment to identify an
indivitltial wth exaepti6nal needs made by a parent, teacher, or otlier service.
provider.
Within 15 Calendar Days'
District must Give P~reii't P~r'oprised A~ssessm~eiit Plan
The proposed assessnl~tplan d ven to parents shall meet~all.the foliowitig
recuiremen*s: .
(I) $e in language eas~T3~ur+derstood by Jhe general public: .
(2) Be provided.in the primary •language of the parent or•Qther mode o'
communication used T;y +l~e parent, unless to de so is cieariy not feasible.
(;) Explain each type of assessment instrument.to be administered, the propose
of the instrument, and the prvfessioiial personnel responsible for the
administration and interpretation of the instrument.
(4) Fully explain the. facts which make an assessment necessary or desirable.
(5) State that no educational placement will result from the assessment ~tithout
the consenf ofthe parent..
(6) Include a copy of foe novice of parent rights which includes zn explanation
of all of the procedural safeguards of sate and federal special education law
and of any optional dispute resolution procedures under state law.
~ 'I'ne 15 calendar days do not include days between be pupil's regular schoo~l,•, ,
sessions or terms or days'of schoo: vacation in excess of fve school days from the
date of receipt of the referral. If a referral is made 10 days or less before the end of
~e zegular school year or term, the school distr_ct must develop an assessment plan
wi$hin 1 ~ days after the next school year or term begins. [Cal. Ed. Code Sec.
~0~21.]
L3S
Feb 08 O6 08:36p Raul Herrera
(909) 483-0315 p.5
(3) Tests must be validated for the specific purpose used and be given b}' trained
personnel: Tests must accurately measure a child's aptitude or achievement
and assess specific areas of educational neEd rather than providing.a single
iQ andlorreflecting the child's impaired sensoy, manual or speaking skills.
Ian single•procedure or testis to be used.io~ d°t°rmin;ng.an agpmp=late
educational program for a child. [20 U.S.C. Sec. 1414 (b}(3)(B)(i); 34 C.F.R
Sec. 3QD.532(d)(e)(f), (b), (d); Cat, Ed, Code Secs. 56320(b), (c); (d), (e).]
(4) Tn,° assessments n3vst be g?ven in the stud~t's native •iang+iage andlor other
made of Comriiunicatioa. if this is not feasible; an interpreter must be used.
[20 U.S:C. Sec: 1414 {b)(3)~A)(ii~ 34 C.!+.R. Secs. 300.532(x)(1); Cal. Bd.
Code SECS. 56320(b)(1); 5 C.C:R SECS. 3023.]
(5) Testing. and evaluation materials must be selected and administ.°red so as not
io be racially, ctilturally or s..xu211y discriminatory. [20 U.S.C. Sec.1414
(b){3)(A)(i}; 3~ C.F.R. Sec. 300:532(a);~Cal. Fd. Code Seo. 56320(a).]
(~ The school musf provide tneparenfs.a copy of..fihe assessrrment'fmdings if the
parents'request one. It.is best `w regiefit Eder a copy of the uzittrn.assessment
be sea4 to you before the IEP meeting so that you can consider fhe results in .
planing for- the meeting. [Ca1. Ed. Code Sec. 56329.]
(7) If you disagree with the assessment, you can either challenge it t,~roueh. the
fair hearing procedure or obtain an ind~endent assessment. An independent
assessment must be considered by the'district when it makes any decisions
about the student. The district, upon request; mint pay for the cost of the
private assessment unless it can show,. through a hearing which it requests,
*~at the d'istrict's assessment was accurate, complete and met' the legal
requirements described above: [20 U.S.C. Sec. 1415 (b)(1); 34 C.F.R. Sec.
300.502.; Cal. Fem. Cods Sec. 56329.]
(S) A cgmp~ete reevaluation must be compketed at least every three years and
more ~equently if requested by either a parenT or the student's t..acher.
Reevaluations in one parhicular area or evaluation in a new area must also be
done at a parent o: teacher's request. (20 L'.S.C. Sec. 1414 (a)(2); 34 C.l?.R.
Sec. 300.5364.] See Chapter 2, information on Evaluations/Assessments.
(9) A copy of a notce of parent rights must be attached to the assessment plan.
'I'he notice must explain. all of the procedural rights of a special education
student under federal and state special education law and include
information on the procedures for requesting an'.nfermal meeting, pre-
hearinj mediation conference, mediation conference, or due process hez-ing,
the time 1•iies for completing each process, whet7er the process is optional,
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Feb 08 O6 08:36p Raul Herrera (909) 483-0315 p.6
Parent must~i~re-~?4~ritte>n,:C,omsent~to Conduct. Assessments
Parent Has 1~. Calendar Days, tn.Arr-ive at a Decision
Wr.'tten parental consent shall oe obtained before any assessment of the student is
inducted unless the public educatoon agency prevails in a due pro:iess hearing
relating to such assessmen*.. 'I'}ie parent shall have at Least f ~ days from the receipt
of the proposed assessment planto arr've a*. a de:,ision. Assessment may bee~in
immediately upon receipt of such~•consen:.
Assessnc;tent C~..~Jleted. anal ~~P Develnped?
Within ~0 Calendar Dips o#' Receipt of
Parent's ~'Vritten Consent for Assessment
It is Expected 'i'liac a Studen't's IEP V~'ill Be Implemented
Inirri~diate~y Fvll'oRZ~i~g tie IEP' lYleeti~ig
Exceptions to the 50-daytime limit would be (1) when the meetings occLar during
the smm~ter or a vacation period; or' (2) wlieie there are ciscut'n5tances which
require a short de'.ay (for example, working out 'transportation arrangements):
However, there can be no undue delay in pi~ojzding special education and related
services to the child.
if a parent does not consent to all.the components of the IEP, then those
components of the program to which the parent has consented shall b.e
z An individualized education:pra~am shall be developed within a total time not to.
exceed SG days, not counting days between school sessions or temrs or days of
school ~~acation in excess of five schooldays, from tke date of receipt of the
parent's wri:tec consent for assessment, unless the parent agrees, ie wrung, to an
extension. I~owever, an individualized education pro~atn s'nall be developer
within 30 days after the commencement of the subseeuent regular school year for
each student for whom a referral has been rsade 20 days or less prior to the end of
the previous regular school year. in the situation of an initial referral to specie::
educa*don.made 20 days or less prior to the end of the regale= school year; he law
does. not begin. counting the 50 days for assessment and development of the IEP
frcm tae date of receipt of the parent's signed assessment plan hit rathe_ from the
earlier date of the initial referral of the pupil to special education. [Cap. Ed. Code
Sec, do34~.'
....161,0 ___
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, February 9, 2006, in
the Council Chambers of City Hall, located at 10500 Civic Cen[er Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw, Coberly, Lo and Nagel.
Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services
Manager/Archibald, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin,
Principal Librarian; Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference
Services Coordinator/Victoria Gardens, Barb Tuckerman, Circulation Supervisor, Victoria Gardens,
Carol Durkel, Office Specialist II and Vivian Garcia, Senior Administrative Secretary.
Teeri Board Members: Kathy Ambriz, Habeeba Biad, Bianca Harrison and Yi Jing were present.
***+**
B. CONSENT CALENDAR
B1. Approval of Minutes: October 13, 2005 (Wimberly abstained).
MOTION: Moved by Member Nagel to approve the minutes for October 13, 2005, seconded by
Member Bradshaw. Motion carved, 4-0-0-1.
B2. Approval of Minutes: January 12, 2006 (Coberly and Lo abstained).
MOTION: Moved by Member Nagel to approve the minutes for January 12, 2006, seconded by
Member Bradshaw. Motion carried, 3-0-0-2.
**~***
C. LIBRARY DIRECTOR'S STAFF REPORTS
C]. Library Status report: oral reports presented by staff.
a. Review of statistics.
Deborah Clark, Library Director, reviewed the statistics with the Board.
C2. Budget Reports: reports presented by Deborah Clark, Library Director.
Library Board Minutes
February 9, 2006
Page 2
a. Review of 2005/2006 budget.
Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board.
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral
report.
Robert Karatsu, Library Services Manager/Archibald, stated that reference staffwas in the process of
preparing the following:
l . Planning the expenditures for books at Archibald Library funded by $100,000 provided
by County Supervisor Paul Biane. (An additional $100,000 was also donated towards the
construction of Victoria Gardens Library.)
2. Planning and executing the purchasing requirements to provide Wireless Internet access
at the Archibald Library, beginning in April.
3. City Council report on the costs and benefits of RFID.
4. Research and planning on an opening platform for E-books for the Archibald Library, to
premiere early fiscal year 2006/07.
Staff will be working on the projects to have announcements on status ready by National Library
Week in April.
C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report.
Renee Tobin, Principal Librarian, stated that in January, the Back to Basics staff held a Tutor
Training Workshop. There are now sixteen tutors with students.
Renee Tobin, Principal Librarian, reviewed with the Library Board an occurrence that happened at
the Library on Wednesday evening,. February 9, relating to the level of involvement staff should or
needs to have on receiving a report of child abuse from a patron in regard to another patron. Further
discussion revealed a need to create a flier for parents who suspect their children suffer from Teaming
disabilities. This flier will indicate how parents can seek help from the school districts.
Library Board Member Nagel will assist Renee Tobin, Principal Librarian, as she prepares a handout
on this issue for the public available at the Library.
C5. Approval of Change in DVD/Video Policy. Report by Karye Hood, Librarian II, References
Services Coordinator.
Library Board Minutes
February 9, 2006
Page 3
Robert Karatsu, Library Services Manager/Archibald, introduced Karye Hood, References Services
Coordinator/Archibald to the Board.
Karye Hood, Reference Services Coordinator/Archibald, shared a PowerPoint Presentation with the
Board outlining the proposals ofThe Media Workgroup. Comprised of Library staff members ofall
levels, the Workgroup developed recommendations for the Board regarding the loan and fees for
assorted media available at the Rancho Cucamonga Public Library. The first proposal consisted of a
recommendation to reduce the fees for video rentals, eliminate the special " 2 for 1"rental bargain for
both video and DVD and to increase the rental time on DVD's from 3 to 7 days.
MOTION: Moved by Member Nagel to discontinue the "2 for 1" movie deal on Thursdays and
Fridays; increase rental time on high-demand DVD's from 3 to 7 days and decrease rental fee on
videos, making them all a $.50 loan, seconded by Member Coberly. Motion carried, 5-0.
C6. Review of the Friends of the Library Bookstore Contract and the Recent Reorganization of
the Friends. Oral update by Library Director, Deborah Clark. ,.
Deborah Clark, Library Director, stated that staff will be arranging a meeting with the new Board of
the Friends of the Library and the Library Board Members in the near future.
C7. Strategic Planning Process. Oral presentation by Library Director Deborah Clark on a
process designed to develop a two year strategic Plan.
Deborah Clark, Library Director, stated that staff would start working with a consultant to develop a
two to three year strategic work plan. Consultant would be used to facilitate community meetings
including the Library Board, Friends of the Library, Educators and community members in the
process. Cost for the 2005/06 fiscal year is estimated at $5,000.
C8. Victoria Gardens Library: update on the progress of the project. Oral reports as follows:
a. Construction update by Robert Karatsu, Library Services Manager/Archibald.
Robert Karatsu, Library Services Manager/Archibald, updated the Library Board on construction at
Victoria Gardens, stating that 70 percent of the construction has been completed. The contractors are
currently installing windows and will be grading the Plaza Area of the Cultural Center.
b. Staff recruitment update by Michelle Perera, Library Services Manager/Victoria
Gardens.
Library Board Minutes
February 9, 2006
Page 4
Michelle Perera, Library Services Manager/Victoria Gardens, introduced Cara Vera as the new
Librarian II, Reference Services Coordinator for the Victoria Gardens Library. She stated that the
Children's Librarian would be starting on February 21, 2006.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that recruitment for two new
positions, Library Clerk, one for Archibald and the other for Victoria Gardens, was currently
underway.
***+.*
D. BOARD BUSINESS
D1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Oral reports and updates were given by each Member.
D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen
Advisory Members to speak about the opportunities and challenges they have encountered while
serving as liaisons to the school and the student community.
Cara Vera, Reference Services Coordinator/Victoria Gardens, stated that the students would be
helping staff in suggesting items of interest to teens for the collection ofYoung Adult materials. The
students would also assist in topics for programs for Young Adults to be offered at Victoria Gazdens
Library. '
*****^
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Budget 2006/07.
E2. Copy of Media Workgroup recommendations and supporting statistical data, prepared by
Karye Hood, Reference Services Coordinator/Archibald, will be available for each Member.
******
F. COMMUNICATIONS FROM THE PUBLIC
None received.
***~**
Library Board Minutes
February 9, 2006
Page 5
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by Member Bradshaw. Motion carried,
5-0. Meeting adjourned at 7:50 p.m.
Respectfully submit ed,
~~~~
Vivian Garcia
Administrative Secretary
Approved: March 9, 2006