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Home My WebLink About2006/03/09 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA ~ VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ,3'(0'~~ at SHPT ~ ~I Posted II--a trGue and correct copy of the meeting agenda dated ~: ~Vl I :-~~~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on M (tiv'~~\ ~p ,~~0 , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER _ City of Rancho Cucamonga B Y : I/ I ~ n /k~ ~A~l~~'d`' Vi ian,Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. March 9, 2006 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 +** City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember **+ Boardmembers Ravenel Wimberly, President Dobbin Lo, President Pro Tem Donna Bradshaw, Member Robert Coberly, Member Sharon Nagel, Member - LIBRARY BOARD OF TRUSTEES AGENDA MARCx 9, 2006 ItANCxo CUGAMONGA A. CALL TO ORDER 1. Roll Call: Bradshaw , Coberly , Lo , Nagel and Wimberly B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: February 9, 2006. ~ C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral reports presented by staff. a. Review of statistics. 7 i 2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2005/2006 budget. g b. Approval of Proposed Library Budget for 2006/07. t2' 3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral report. 4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report. 5. Reorganization of the Friends of the Library. Update on the on- going reorganization. Oral report by Library Director Deborah Clark. I 6. Strategic Planning Process. Update on the Strategic Planning Process. Oral report by Library Director Deborah. ', 7. Victoria Gardens Library: update on the progress of the project. Oral reports as follows: a. Construction and automation update by Robert Karatsu, Library Services Manager/Archibald. b. Staff recruitment, Collection Development and FF&E (Furnishings, Fixtures, and Equipment) update by Michelle Perera, Library Services ManagerNictoria Gardens. - LIBRARY BOARD OF TRUSTEES AGENDA MARCH 9, 2006 RANCHO G'UCA.~SONCA 2 D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. 2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, March 6, 2006, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUe~~c LIBRARY Staff Report DATE: March 9, 2006 TO: President and Members of the Board of the Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes for the meetings of February 9, 2006. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Board of Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Deborah Kaye r Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adioumed Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, February 9, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw, Coberly, Lo and Nagel. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager/Archibald, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin, Principal Librarian; Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference Services Coordinator/Victoria Gardens, Barb Tuckerman, Circulation Supervisor, Victoria Gardens, Carol Durkel, Office Specialist II and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Kathy Ambriz, Habeeba Biad, Biarica Harrison and Yi Jing were present. ***+** B. CONSENT CALENDAR B 1. Approval of Minutes: October 13, 2005 (Wimberly abstained). MOTION: Moved by Member Nagel to approve the minutes for October 13, 2005, seconded by Member Bradshaw. Motion carried, 4-0-0-1. B2. Approval of Minutes: January 12, 2006 (Coberly and Lo abstained). MOTION: Moved by Member Nagel to approve the minutes for January 12, 2006, seconded by Member Bradshaw. Motion carried, 3-0-0-2. ***++* C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status report: oral reports presented by staff. a. Review of statistics. ~-° Deborah Clark, Library Director, reviewed the statistics with the Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. Library Board Minutes February 9, 2006 Page 2 a. -Review of 2005/2006 budget. Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board. C3. Adult Services Issues: Update by Robert Kazatsu, Library Services Manager/Archibald. Oral report. Robert Karatsu, Library Services Manager/Archibald, stated that reference staff was in the process of preparing the following: I. Planning the expenditures for books at Archibald Library funded by $100,000 provided by County Supervisor Paul Biane. (An additional $100,000 was also donated towazds the construction of Victoria Gardens Library.) 2. Planning and executing the purchasing requirements to provide Wireless Internet access at the Archibald Library, beginning in April. 3. City Council report on the costs and benefits of RFID. 4. Research and planning on an opening platform for E-books for the Archibald Librazy, to premiere early fiscal yeaz 2006/07. Staff will be working on the projects to have announcements on status ready by National Library Week in April. C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report. Renee Tobin, Principal Librarian, stated that in January, the Back to Basics staff held a Tutor Training Workshop. There are now sixteen tutors with students. Renee Tobin, Principal Librarian, reviewed with the Library Board an occurrence that happened at the Library on Wednesday evening, February 9, relating to the level of involvement staff should or needs to have on receiving a report of child abuse from a patron in regard to another patron. Further discussion revealed a need to create a flier for parents who suspect their children suffer from learning disabilities. This flier will indicate how parents can seek help from the school districts. Library Board Member Nagel will assist Renee Tobin, Principal Librarian, as she prepazes a handout on this issue for the public available at the Library. C5. Approval of Change in DVD/Video Policy. Report by Karye Hood, Librarian II, References Services Coordinator. Library Board Minutes February 9, 2006 Page 3 Robert Karatsu, Library Services Manager/Archibald, introduced Karye Hood, References Services Coordinator/Archibald to the Boazd. Karye Hood, Reference Services Coordinator/Archibald, shared a PowerPoint Presentation with the Board outlining the proposals of The Media Workgroup. Comprised of Library staff members of all levels, the Workgroup developed recommendations for the Board regazding the loan and fees for assorted media available at the Rancho Cucamonga Public Library. The first proposal consisted of a recommendation to reduce the fees for video rentals, eliminate the special " 2 for 1" rental bazgain for both video and DVD and to increase the rental time on DVD's from 3 to 7 days. MOTION: Moved by Member Nagel to discontinue the "2 for 1" movie deal on Thursdays and Fridays; increase rental time on high-demand DVD's from 3 to 7 days and decrease rental fee on videos, making them all a $.50 loan, seconded by MemberCoberly. Motion carried, 5-0. C6. Review of the Friends of the Library Bookstore Contract and the Recent Reorganization of the Friends. Oral update by Library Director, Deborah Clark. Deborah Clark, Library Director, stated that staff will be arranging a meeting with the new Board of the Friends of the Library and the Library Board Members in the near future. C7. Strategic Planning Process. Oral presentation by Library Director Deborah Clark on a process designed to develop a two year strategic Plan. Deborah Clark, Library Director, stated that staff would start working with a consultant to develop a two to three year strategic work plan. Consultant would be used to facilitate community meetings including the Library Board, Friends of the Library, Educators and community members in the process. Cost for the 2005/06 fiscal year is estimated at $5,000. C8. Victoria Gardens Library: update on the progress of the project. Oral reports as follows a. Construction update by Robert Karatsu, Library Services Manager/Archibald. Robert Karatsu, Library Services Manager/Archibald, updated the Library Board on construction at Victoria Gardens, stating that 70 percent of the construction has been completed. The contractors are currently installing windows and will be grading the Plaza Area of the Cultural Center. b. Staff recruitment update by Michelle Perera, Library Services Manager/Victoria Gardens. Library Board Minutes February 9, 2006 Page 4 Miche]]e Perera, Library Services Manager/Victoria Gardens, introduced Cara Vera as the new Librarian II, Reference Services Coordinator for the Victoria Gardens Library. She stated that the Children's Librarian would be starting on February 21, 2006. Michelle Perera, Library Services Manager/Victoria Gardens, stated that recruitment for two new positions, Library Clerk, one for Archibald and the other for Victoria Gardens, was currently underway. ****** D. BOARD BUSINESS D1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Oral reports and updates were given by each Member. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons [o the school and [he student community. Cara Vera, Reference Services Coordinator/Victoria Gardens, stated that the students would be helping staff in suggesting items of interest to teens for the collection of Young Adult materials. The students would also assist in topics for programs for Young Adults to be offered at Victoria Gardens Library. *+**** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Budget 2006/07. E2. Copy of Media Workgroup recommendations and supporting statistical data, prepared by Karye Hood, Reference Services Coordinator/Archibald, will be available for each Member. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** S Library Board Minutes February 9, 2006 Page 5 G. AD:TOTJRNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Bradshaw. Motion carried, 5-0. Meeting adjourned at 7:50 p.m. Respectfully submitted, Vivian Gazcia Administrative Secretary Approved: STATISTICS Feb-O6 Feb-05 FY 2005/06 FY 2004/05 Days Open 27 25 228 203 Items Borrowed 58,650 62,112 475,145 487,432 Average Daily 2,172 2,484 2,084 2,401 Change -6% -3% Archibald Library 55,294 56,751 449,297 463,071 Average Daily 2,048 2,270 1,971 2,281 °/ Change -3%, -3% Kidsmobile 3,356 5,361 25,848_ 27,407 °/ Changed -37°/ -6% Patrons Registered 804 826 6,792 6,997 ~ Average Daily ~ 30 33 30 34 Change -3% -3% Information Questions 2,758 7,503 49,071 52,760 Average Daily ~ 102 300 215 260 Change -63%, -7°/ Data Base Searches 5,911 New Statistic Average Daily 219 Library Visitors 33,193 33,308 255,311 264,537 Average Daily 1,229 1,332 1,120 1,303 Change 0 % -3% Children's Programs 905 953 6,967 6,814 # of Sessions 29 26 198 166 Aver. Per session 31 37 35 41 Change -5°/ 2% Items Classified 798 2,071 11,647 11,844 Change -61% -2% Victoria Gardens Books 162 41,730 Volunteer Hours 512 596 4,471 4,484 Change -14 % 0% TECHNOLOGY CENTER SERVICES Computer Use Sessions 986 1,027 7,588 7,414 Change -4°/, 2 Waiting for Computer 604 427 1,897 1,483 Change 41 % 28% `Adult information statistics are currently unavailable due to creation of new method of counting ADULT SERVICES Information Questions N/A' 4,650 29,573 31,661 Average Daily ~ 0 186 130 156 % Change -100% -7% Programs/Classes Attendance 0 60 100 134 # of Sessions 0 5 5 6 Aver. per session . ~ 0 12 20 22 Tours/Group Visits Attendance 0 0 ~ 50 73 # of Sessions 0 0 3 2 Aver. per session 0 0 17 37 J CHILDRENS SERVICES Information Questions 2,758 2,853 19,498 21,099 Average Daily 102 114 86 104 Change -3°~ -8% Toddler Time 228 276 ~_ 1,536 1,226 # of Sessions ~ 8 8 54 43 Aver. Per session 29 35 28 29 Preschool Story[ime Attendance 253 241 1,514 1,613 # of Sessions S 8 52 54 Aver. per session 32 30 29 30 Afterschool Storytime Attendance 127 138 556 603 # of Sessions 4 4 21 22 Aver. per session 32 35 26 27 Family Storytime Attendance 155 170 1,268 1,072 # of Sessions 8 4 56 28 Aver. per session 19 43 23 38 Special Events/Outreach Program Atten 0 22 1,377 1,560 # of Sessions 0 1 10 14 Aver. per session 0 22 138 111 Back to Basics Program 40 40 240 240 # of Sessions 1 1 5 5 Aver. Per session 40 40 40 40 Group Visits to Library Attendance 90 66 436 500 # of Sessions 3 4 19 21 Aver. per session 30 17 23 24 School Visits by Staff 12 0 40 0 # of Visits 1 0 1 0 8 PUBLIC tIIBRARY Staff Report DATE: March 9, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2005/2006 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s). Schedule B, titled "Balance Sheet FY 2005/2006" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures "2005/2006" is an accounting of all funds expended in the current fiscal year and will be available at the meeting. FISCAL IMPACT None Respectfully submitted, 1, ~ t `vLC/_ ~~a Deborah Kaye CY~~ Library Director REVENUE REPORT FINES MEDIA REF Feb-06 & FEES RENTALS SERV. 01-Feb $751. 09. $227. 93 $6.00 02-Feb $474. 11 $371. 74 $3.00 03-Feb $373. 34 $196. 61 $0.00 04-Feb $438. 20 $196. 56 $0.00 05-Feb $348. 65 $114. 81 $0.00 06-Feb $510. 52 $167. 54 $60.00 07-Feb $567. 38 $175. 66 $25.00 08-Feb $658. 84 $128. 34 $0.00 09-Feb $741. 11 $373. 13 $0.00 10-Feb $288. 64 $255. 75 $0.00 12-Feb $559. 46 $198. 82 $1.75 02-Feb $401. 42 $104. 67 $12.40 13-Feb $493. 50 $159. 19 $25.00 14-Feb $432. 40 $164. 74 $0.00 15-Feb $368 .30 $113. 51 $0.00 16-Feb $609 .75 $368 .81 $1.00 17-Feb $370 .34 $248 .99 $0.00 18-Feb $390 .67 $241 .53 $0.00 19-Feb $221 .05 $133 .65 $6.50 2/20/2006 -Holiday closure 22-Feb $923 .18 $231 .13 $0.00 22-Feb $654 .69 $157 .29 $0.00 23-Feb $567 .97 $347 .67 $0.00 24-Feb $377 .83 $260 .82 $3.00 25-Feb $386 .53 $208 .63 $0.00 26-Feb $249 .41 $168 .70 $0.00 27-Feb $831 .37 $207 .67 $0.00 28-Feb $623 .90 $197 .00 $0.00 TOTALS: $12,453.65 $5,720.89 $143.65 February 2005 TOTALS $10,878.66 $6,237.97 $53.58 %CHANGE ~ 14% -8% 168% 2005/6 Rev 2005/6 Proj: Daily Average Fines $504.21 $327.77 Daily Average Media $211.88 $263.89 Daily Average Ref. Fees $5.32 $4.17 DAILY TOTALS $721.41 $595.82 GAIN/LOSS ON PROJ: $3,391 % G' BALANCE SHEET February FY 2005/2006 Revenues Earned Projected Loss/Gain Fines &-Fees $91;856 $80;000 $11,856 14.8% Media Rentals $47,941 $53,333 ($5,393) -10.1 Technology Center Revenue $8,778 $5,000 $3,778 75.6% Print Fees $1,115 $1,250 ($135) -10.8% Information Services Fees $401 $1,000 ($600) -60.0% Direct Loan $38,918 $30,000 $8,918 29.7% Totals: $189,008 $170,583 $18,425 10.8% *Balance for Yearthrough February $18,425 'based on recalculated revenues, removing all Victoria Gardens Branch revenues due to delayed opening date to fiscal year 2006/07 ~~ :~~,. ~':, _ ;u R A N C H O C U C A M O N G A PUBLIC L i e R n R r Staff Report DATE: March 9, 2006 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF PROPOSED LIBRARY BUDGET FOR 2006/2007 RECOMMENDATION Attached, please find copies of the proposed Library Budget for 2006/2007. After presentation, staff recommends the Library Board approve the budget as proposed or consider establishing a budget study session for in depth discussion of budget issues if necessary. BACKGROUND/ANALYSIS The budget presented is balanced, given the data available at the time of budget preparation. Growth of property tax dollars allow the expansion of programs, materials and staffing to a limited extent. The key points of this budget are outlined below: ' Property tax revenues have grown from $2,387,470 in the Approved 2005/06 budget, to $2,753,450 in 2006/07. This represents a growth of 15%. Overall, the anticipated growth in library revenues is estimated at 14%. • With the addition of the Victoria Gardens Library, the combined annual book and materials budget for the library is $317,000. Growth in the materials budget is estimated at 64%. • The Virtual Library, the "third" library location, is receiving increased funding in the amount of $111,170 or 21%, adding an additional 5 databases to the roster of materials available on-line to the public. Two new staff positions are being requested: One for Archibald Library (replacing a Librarian I Reference position transferred to help support the Victoria Gardens Library); one for Victoria Gardens Library, adding a position of Library Assistant I to assist in children's programming. • Two position reclassifications are being requested, each representing a 5% increase in salary range: Robert Karatsu Current Title Proposed Title Library Services Manager Library Services Manager/Deputy Director ~~ Linda Janecek Current Title Library Assistant I Proposed Title Library Assistant II Archibald Library budget and Victoria Gardens Library budget are equally balanced, based on their plan of service and the following open hours: Archibald: Monday-Thursday, 10 a.m. to 9 p.m. Friday: closed Saturday: 10 a.m. to 5 p.m. Sunday: 1 p.m. to 5 p.m. Victoria Gardens: Closed Sunday and Monday Tuesday-Thursday, 10 a.m. to 9 p.m. Friday: 10 a.m. to 6 p.m. Saturday: 10 a.m. to 5 p.m. • Total proposed Library Services Budget is $3,571,400 or 14% higher than the 2005/06 budget proposal. This is consistent with the increased revenues, which are 14% higher than 2005/06. FISCAL IMPACT: Overall, this proposal will allow the library a balanced budget, with a remainder of $19,670 in revenues unspent. In addition, this budget shows an estimated fund balance of $3,248,881 in Library Reserves at the close of fiscal year 2006/07, an approximate gain of $332,034 or 11 %. Re ,pecttully submitted, ~6~ 1~~ Deborah Kaye Clar Library Director 2- T 1 J ~~' 1 a S L d LL ~ C n ~ ~ W r W O V ~n + W jp O €~ Ema O o' ~ i ~ ~ C7W Rio LL 0 O O N 9 ~ n ~ N W =~'<t> m ~ ~ coo m =`~5~ ~;~ LL E v .... _ c o c+i W a M to W 0 0 -p r m ~ o o ~ri v co o w w <~~~"'~~~~ "' ~n < E > o m ~ t0 W ~ V ~ o m U ~ u ~:::''~ ~~::':?:'::::_ c N N ~~ N O N .~ 'a m {p ~,~{ . m ~ ~7„ O ~ aN0 U>.. ~ ~ ~- cV W a M ff O <"i:~tL . ~; p y, ~^`~! ? :: °: ~.:;..~:~:: v o ° ~:G ~;t v ar ~o w:a'~ N v y i3''~~:::i' m m ~ N E rent%~ ~~: W >~<~ m m d o ' Q 'O m O N s.`~' LL E z <`~ ~ v A v '~::F:':; ~ $ ~ LL LL LL N U ~ J J ~ *~~ C ~ O ~ ~~~ ~ ~ E m Z m ~ o ~~ ~ "` C y ~ . , ~ N E ~ ~ ~ ~. ~ , U) °' ~ .~ '' E Z a . . : N N : o c7 o•- ~- ~ . ' a ~ A . o 5 ~~ ~~ ~ ~ o m - c ' U y . w O O ~ = m ~ E c 3 ~ • ~ ~$ o E C , ~y .. n. C m ~~} ~ 41 N t y y l0 O ' N E "` C d O' `u : >si 4%%' O N w .:, _ r ~ ~ I' O O C ~ ~_ v N O Z : o ~a ° _ N _ ~ E w ~ ~ G ~ y O a C y . 9' C N ; ~.r -p O ~ N g d y{ ~ ~ C O 5 ~ ~ '~ ~ c iSA_ . 3 d : ~.~.~ c m ~~ x.. ~~~ ^ c i.?6 O ~ ~ O y `: C' o E ~: ~;:: ~ m o ~ . n - ~ ~L a y ~ yr . y N t` ~ e~: ro:Q L O ~ L N G ` H +L F- E J .~E y c c L l C V L L ~ ~ C O m s0 7 N LL L L J J d y O O ' 'E ~ ~ ' ~N ~ fA : :: W ' y r'`: ; ~ C ~ ~:~c:?i> ~ ~ 41 ~~~' ~::~~:.y` ~LA2J:'ic:.`:L. d L C . 3 ,~ ~ U o _ « y 2 c . D -~~~::y~ c j= m m 4i~~ ' o r .y - : :: . 'a"J.r;17 y Q C as<>R:~~ a ~ m ~::: 't~ a s` J J !/~:: ~;~~ 4~~ E r ~ 1Q m m ~`s- d a .n /~ a E c 0 U V t0 A 7 "O .~ .% C C ~- N C E ~ ~ o m a~i o ^ o d T U C C l0 ~ L C "' LL N N N _- N T ~ ~ Q ~ C ~ C _ t0 O_ U E ~ O ~ U ~ y C ~ ~ O ~ .- y C a O C ~~ O E ~ ~ U O O G Q N .D x b O O N d m t ~_ N c~. m d d 9 0 m U c m 5 1290 LIBRARY FUND Approved Actual Proposed 05/06 Budget OS/O6 Budget 06/07 Budget 4101 Property Taxes-CY Secured $2,178,600 $2,245,420 $2,408,490 4102 Property Taxes-CY Unsecured $68,200 $69,060 $75,270 4103 Property Taxes-PY Sec & Unsec $78,010 $82,670 $90,110 4105 Property.Taxes-Supplemental ~ $62,660 $286,943 $179,580 4312 Library Fines & Fees $210,000 $125,000 $225,000 4401 Interest Earnings $40,000 $40,000 $40,000 4410 Media Rentals $100,000 $80,000 $110,000 4512 Library Card & Merchndse Sales $1,000 $0 $1,000 4514 Technology Center Revenue $8,000 $10,000 $30,000 4515 Information Service Fees $1,000 $2,000 $4,000 4570 Sale of Printed Materials $5,000 $4,000 $8,000 4906 CLSA Direct Loan $60,000 $60,000 $80,000 4907 Private Contributions $130,000 $100,000 $200,000 4908 Public Library Foundation $70,000 $63,551 $63,550 8001 Transferln-GeneralFund $71,600 $71,600 $0 Total for Fund 290 $3,084,070 $3,240,244 3,515,000 1298 CALIFORNIA LITERACY CAPMPAIGN 4740 Grant Income $36,400 $36,400 $36,400 RC Library Foundation Support $10,000 $10,000 $20,000 Total for Fund 290 $46,400 $46,400 $56,400 TOTAL LIBRARY REVENUES $3,130,470 $3,286,644 $3,571,400 ~t LIBRARY SUMMARY BUDGET PROJECTIONS 290 LIBRARY FUND 601 LIBRARY ADMINISTRATION 606 ARCHIBALD LIBRARY 607 VICTORIA GARDENS LIBRARY 604 BOOKMOBILE SERVICES 605 LIBRARY BOARD OF TRUSTEES Subtotal 398 LITERACY FUND 601 ADMINISTRATION TOTAL LIBRARY SERVICES BUDGET TOTAL LIBRARY REVENUES DIFFERENCE Approved Actual Proposed 05/06 Budget 05/06 Budget 06/07 Budget $1,059,510 $1,058,760 $810,640 $1,311,325 $1,293,580 $1,250,990 $546,024 $434,360 $1,287,530 $103,354 $103,360 $107,850 $1,980 $1,980 $3,500 $3,022,193 $2,892,040 $3,460,510 $82,240 ~ $82,240 $91,220. $3,104,433 $2,974,280 $3;551,730 $3,130,470 $3,286,644 $3,571,400 $26,037 $312,364 $19,670 ~~ Approved Actual Proposed 05/06 Budget 05/06 Budget 06/07 Budget LIBRARY ADMINISTRATION (601) 5000 Regular Salaries Library Director $123,265 $123,265 $123,270 Special Projects Manager/Deputy Director $80,220 Senior Administrative Secretary $53,365 $53,365 $53,370 5% Cola $8,840 Sub Total: $176,630 $176,630 $265,700 5010 Part Time Salaries Office Specialist I (.5 FTE) $13,000 $0 $0 Office Specialist II (.5 FTE) $13,000 $15,000 $21,000 5% Cola $1,050 Sub Total: $26,000 $15,000 $22,050 5030 Fringe Benefits $87,510 $87,510 $90,890 TOTAL FOR PERSONNEL SERVICES $290,140 $279,140 $378,640 5100 Travel and Meetings Library Meetings $1,000 $1,000 $1,000 CLA Library Conference $3,500 $3,500 $3,500 Codi Conference $0 $0 $1,000 5102 Training $1,000 $1,000 $2,000 5105 Mileage Auto Allowance $4,800 $4,800 $4,800 Reimbursement $1,000 $1,000 $1,000 5150 Office Supplies & Equipment $3,000 $3,000 $3,000 5160 Membership Dues American Library Association $450 $500 $500 California Library Association $300 $500 $500 Codi Dynix/Horiziin Association $0 $0 $200 Inland Library System $1,500 $1,500 $1,500 5200 Operations & Maintenance Bindery $2,000 $2,000 $2,000 Printing & Postage $2,000 $2,000 $2,000 Special Program Supplies $5,000 $5,000 $5,000 5283 Depreciation-Computer Equip 5300 Contract Services Collection Agency $15,000 $15,000 $15,000 Consultant for Long Range Planning $0 $5,000 $0 Dynix System Maintenance $35,000 $35,000 $35,000 Office Equip/Machine Maint $15,000 .$15,000 $15,000 On-Line Databases /9 School Databases (5 curriculum support) Homework Help Database Printing (Brochures/Fliers) 5501 Admin./General Overhead XXXX ERAF III 5400 Telephone Utilities 5402 Water Utilities 5403 Electric Utilities TOTAL FOR OPERATIONS TOTAL FOR LIBRARY ADMINISTRATION: $5,000 $17,000 $0 $20,000 $10,000 $20,000 $189,000 $189,000 $189,000 $399,820 $399,820 0 $15,000 $15,000 $15,000 $3,000 $3,000 $3,000 $72,000 $72,000 $75,000 $769,370 $789,620 $432,000 $1,059,510 $1,068,760 $810,640 LIBRARY BOOKMOBILE SERVICES (604) 5000 Regular Salaries Library Assistant II Cola 5% 5010 Part Time Salaries Library Clerk 5030 Fringe Benefits 5100 Travel and Meetings Library Meetings 5105 Mileage Reimbursement 5150 Office Supplies & Equipment 5200 Operations & Maintenance Books 5283 Depreciation-Computer Equip 5400 Telephone Utilities TOTAL FOR DIVISION 604 2005/06 2005/06 2006/07 $53,620 $53,620 $53,620 $2,680 $16,000 $16,000 $16,000 $27,714 $27,720 $29,030 $0 $0 $0 $100 $100 $100 $500 $500 $500 ~ $2,000 $2,000 $2,000 $2,420 $2,420 $2,420 $1,000 $1,000 $1,500 $103,354 $103,360 $107,850 ai .LIBRARY BOARD OF TRUSTEES (605) OPERATIONS 3100 TRAVEL & MEETINGS CLA Legislative Day California Library Conference Workshops 3956 DUES Caltac California Library Assoc. TOTAL LIBRARY BUDGET $3,000 $500 $1,500 $1,000 $500 $350 $150 $3,500 Approved Actual Proposed 2005/2006 2005/06 2006/2007 $1,630 $350 $1,980 $1,630 $3,000 $350 $500 $1,980 $3,500 a~- ARCHIBALD REGIONAL LIBRARY (606) Approved Actual Proposed 2006/2007 2006/2007 2006/2007 5000 Regular Salaries $464,655 Library Services Manager 100% Robert Trans to 601 $76,400 0% $0 Principal Librarian 100% Renee $66,500 100% $69,800 Librarian II 100% Karye $23,800 100% $57,000 Librarian I 300% 200% Jim $53,620 $54,000 Jennifer Trans to 607 $48,690 $0 Vacant Childrens $20,900 $41,800 Librarian I New Request 100% $51,000 Library Assistant II 100% Karen $46,400 100% $46,500 Library Assistant I 100% Nina $37,820 100% $38,000 Library Clerk 100% Vacant $12,000 100% $36,490 Library Page II 100% Jacquie $25,010 100% $25,010 Library Page I 200% Tracy $20,570 100% $20,600 Vacant Trans to 607 $0 0% $0 Sub Total 12 FT $464,655 $431,710 10 FT $440,200 Plus 5% Cola $22,010 $462,210 5010 Part Time Salaries Librarian I (1 FTE) 100% $51,000 $41,000 50% $26,000 Library Assistant (2 FTE) 200% $72,000 $92,000 250% $89,500 Clerk(4 FTE) 400% $126,500 $132,200 400% $126,500 Page II (1 FTE) 100% $19,600 $0 0% $0 Page (5.25 FTE) 525% $97,800 $107,400 625% $102,500 Sub Total 1325% $366,900 $372,600 1325% $344,500 Plua 5% Cola $17,230 FTE Count: 13.75 $361,730 5030 Fringe Benefits $278,110 $278,110 $222,700 TOTAL FOR PERSONNEL SERVICES: $1,109,665 $1,082,420 $1,046,640 5100 Travel and Meelings Library Meetings $1,000 $1,000 $1,000 Public Library Conference (1) $2,500 $5,000 $2,500 5105 Mileage ' Reimbursement $200 $200 $200 5150 Office Supplies & Equipme nt $10,000 $10,000 $10,000 5152 Computer Software $0 $7,000 $0 5160 Membership Dues American Library Association $450 $450 .$450 California Library Association $200 $200 $200 5200 Operations & Maintenance Books/Materials $102,310 $102,310 $100,000 Magazines/Publications $12,000 $12,000 $12,000 Special Program Supplies $15,000 $15,000 $15,000 5283 Depreciation-Computer Eq uip ~3 5300 Contract Services Bk Process & Tech Serve $22,000 $22,000 $20,000 Children's Programming Fund $3,000 $3,000 $10,000 Security Gate Maintenance $4,000 $4,000 $4,000 Security Monitor Contract $22,000 $22,000 $22,000 Self Check Maintenance $7,000 $7,000 $7,000 TOTAL FOR OPERATIONS $201,660 $211,160 $204,350 TOTAL FOR ARCHIBALD LIBRARY $1,311,325 $1,293,580 $1,250,990 "?~ v VICTORIA GARDENS LIBRARY (607) Approved Actual Proposed 2005/2006 2005/06 .2006/07 5000 Regular Salaries Library Services Manager Librarian II Librarian I Library Assistant II Library Assistant 1 Library Assistant I Library Assistant II Library Clerk Library Page I Library Page II Sub Total: 5% Cola FT Count: 10 5010 Part Time Salaries Librarian I Library Assistant I Library Clerk Office Specialist II Library Page II Library Page Sub Total: 5% Cola FTE Count: 13.25 5030 Fringe Benefits $259,520 100% Michelle $65,800 100% $69,100 100% Cara $25,800 100% $54,100 200% Heather $17,410 200% $43,900 Vacant $20,900 $42,900 Trans from 606 100% $42,900 200% Barb $36,200 200% $37,970 Adam $36,200 $37,970 New Request 100% $35,980 100% Linda J $37,820 0% Linda J Reclass. Request 100% $39,710 100% Vacant $6,780 100% $28,500 100% Vacant Position Eliminated:Hrs. trans. To pt. Ti me 100% Vacant $0 1'00% $22,050 $259,520 $246,910 $455,080 $23,700 11 FT 25% Vacant 300% Vacant 375% Vacant 0% Carol 100% Vacant 525% Vacant 1325% TOTAL FOR PERSONNEL SERVICES: 5100 Travel and Meetings Library Meetings 5105 Mileage Reimbursement 5150 Office Supplies & Equipment 5152 Computer Software Office programs 5160 Memberships American Library Association California Library Association 5200 Operations & Maintenance Books/Materials Magazines/Publication s $133',470 $11,100 25% $12,800 $0 300% $89,500 $15,000 400% $126,500 Trans from 606 $0 50% $15,600 Position Eliminated:Hrs. trans. To Page 1 $0 725% $104,570 $133,470 $26,100 1500% $348,970 $15,180 $129,834 $121,500 $238,250 l $522,824 $394,510 $1,081,180 $500 $7,400 $3,500 $200 $200 .$200 $3,000 $10,000 $10,000 $0 $2,250 $0 $450 $200 $3,000 $0 $100,000 $0 $0 $15,000 a-s Special Program Supplies 5283 Depreciation-Computer Equip 5300 Contract Services Bk Process & Tech Serve Children's Programming Fund Computer Services Warranty Otfice Equip/Machine Maint Security Gate Maintenanc Warranty Security Monitor Contract Self Check Maintenance Warranty TOTAL FOR OPERATIONS TOTAL FOR VICTORIA GARDENS LIBRARY ./ $2,500 $20,000 $15,000 $0 $0 $0 $2,000 $0 $20,000' $3,000 $0 $10,000 $3,000 $0 $0 $1,000 $0 $10,000 $0 $0 $0 $5,000 $0 $22,000 $0 $0 $0 $23,200 $39,850 $206,350 $546,024 $434,360 $1,287,530 a~ Approved Actual Proposed 2005/06 2005/06 2006/07 CALIFORNIA LITERACY CAMPAIGN (298) LIBRARY -ADMINISTRATION (601) 5000 Regular Salaries Library Assistantll $40,690 $40,690 $41,720 Step Increase 5% $2,090 Cola 5°j° $2,090 Sub Total: $45,900 5010 Part Time Salaries Library Assistant I $18,000 $18,000 $18,000 Library Clerk $0 Cola 5% $900 Sub Total: $18,900 5030 Fringe Benefits $20,300 $20,300 $22,870 TOTAL PERSONNEL SERVICES: $87,670 $78,990 $78,990 $87,670 5100 Travel and Meetings Library Meetings $500 $500 $500 5105 Mileage Reimbursement $200 $200 $200 5150 Office Supplies & Equipment $200 $200 $500 5160 Membership Dues California Literacy $80 $80 $80 SCLLN $140 $140 $140 5200 Operations & Maintenance Instructional Resources $200 $200 $200 Office Supplies $0 5300 Contract Services LitPro Annual Service Agmt $430 $430 $430 Tutor Training $1,500 $1,500 $1,500 TOTAL FOR CALIFORNIA LITERACY CAMPAIGN $82,240 $82,240 $91,220 `~ LL Q ~ u W 0 1 d° o 0 oe d° de e e e~° e`e d° 0 0 F t7 ~ n d n y m V N O Z m N N m m m C] ' d d N W a o N m m n m N m om aoo .~ m oo'y~ 00 Ue O m lp l7 N N O N n i9 N N m N O N Z (O d N 1'! 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Q ~ w ~ m .~d. O W o h J Q Y~ F a n L w y c . N m m V Q ¢ y v W a w N ~ J Q S r m a °a rn " E J y p i J a 3 m v ~ z 3 o J U 0 ~ 0 0 o ci v CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, March 9, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw and Coberly. Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin, Principal Librarian; Cara Vera, Reference Services Coordinator/Victoria Gardens, Heather Fredrics, Children's Librarian/Victoria Gardens, Jennifer Downey, Reference Librarian/Archibald and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Samuel Chang, Bianca Harrison and Yi Jing were present. **r+~r B. CONSENT CALENDAR B1. Approval of Minutes: February 9, 2006. MOTION: Moved by Member Bradshaw to approve the minutes, seconded by Member Coberly. Motion carried, 3-0-2 (with Lo and Nagel absent). ****** C. LIBRARY DIRECTORtS STAFF REPORTS C 1. Library Status report: oral reports presented by staff. a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics with the Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2005/2006 budget. Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board. Approval of Proposed Library Budget for 2006/07. Library Board Minutes March 9, 2006 Page 2 Deborah Clark, Library Director, gave an overview ofthe proposed Library Budget for 2006/07. She stated that since two of the Library Board Members were absent, that staff would bring this item back for discussion at the next meeting. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral report. Michelle Perera, Library Services Manager/Victoria Gardens, updated the Board on projects being pursued in the Adult Services division and introduced Jennifer Downey, the new Reference Librarian for the Archibald Library. C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report. Renee Tobin, Principal Librarian, gave an oral update on Children's Division activities and introduced Heather Fredrics, the new Children's Librarian for Victoria Gardens, to the Board. C5. Re-organization of the Friends of the Library. Update on the on-going re-organization. Oral report by Library Director, Deborah Clark. Deborah Clark, Library Director, gave an oral report to the LibraryBoard on the status ofthe Friends of the Library, stating that the Executive Board Meeting had not yet been held regarding the appointments needed to make the Friends Board complete, but that progress was being made in making the Book Store back room more accessible to the volunteers. C6. Strategic Planning Process. Updated on the Strategic Planning Process. Oral report.by Library Director, Deborah Clark. Deborah Clark, Library Director, stated that staff would hold this over to the next meeting, due to a meeting cancellation by the proposed consultant. C7. Victoria Gardens Library: update on the progress of the project. Oral reports as follows: a. Construction update by Robert Karatsu, Library Services Manager/Archibald. Michelle Perera, Library Services Manager/Victoria Gardens, updated the Library Board on construction at Victoria Gardens, stating that the drywall is almost complete as is painting on the exterior of the building. Slate is beginning to be installed. Palm trees have been planted in the front of the Cultural Center. The Large Books have been installed in the front of the Library; however they are covered at this time for protection. There are six giant books in front ofthe Library and five books will be installed in the rear of the Library. Library Board Minutes March 9, 2006 Page 3 Michelle Perera, Library Services ManagerNictoria Gardens, stated that the Move-In Team for the Cultural Center is now meeting regularly. A total of 62,000 books and 10,000 media have been ordered; and 10,000 to 12,000 donations of items from the Friends ofthe Library have been collected so far for the new Library. b. Staff recruitment update by Michelle Perera, Library Services ManagerNictoria Gardens. Michelle Perera, Library Services Manager/Victoria Gardens, stated that interviews were being scheduled for the recruitment for two full time positions, both Library Clerk. One is refilling a vacant full time position at the Archibald Library available through a promotion and the other is a new position at Victoria Gardens. *:*r.* D. BOARD BUSINESS D1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Bradshaw stated that the Friends were interviewing every Wednesday for new volunteers. The Friends are in the process of recruiting, interviewing and processing volunteers for the new future Victoria Gardens Library Gift and Bookstore. President Wimberly stated that the PAL Campaign Cabinet and both the Library Foundation and the Community Foundation Boards have approved the House Raffle and the project is moving forward. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members [o speak about the opportunities and challenges they have encountered while serving as liaisons to the school and the student community. Bianca Hamson, stated that the students will assist staff at the Career Fair which will be held on Thursday, March 16th. *+*+** Library Board Minutes March 9, 2006 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Budget 2006/07. E2. Strategic Planning E3. Media Policy. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Member Bradshaw to adjourn, seconded by Member Coberly. Motion carried, 3-0-2 (with Lo and Nagel absent). Meeting adjourned at 7:15 p.m. Respectfully submitted, ~~ Vivian Garcia Administrative Secretary Approved: June 8, 2006