HomeMy WebLinkAbout08-006 - Resolutions RESOLUTION NO. FD 08-006
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY
OF RANCHO CUCAMONGA FIRE DISTRICT, RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF DISTRICT RECORDS WHICH ARE NO
LONGER REQUIRED AS SET FORTH IN CALIFORNIA
GOVERNMENT CODE SECTION 34090 AND OTHER
APPLICABLE LEGAL REFERENCES
WHEREAS, it has been determined that certain Fire District records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS, said District records have met their useful life and are no longer required for public or
private purposes:
WHEREAS, destruction of said records is necessary to conserve storage space, increase staff
productivity, and maintain conformance with the City's Records Management Policy;
and
WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for
destruction by the City Attorney;
NOW, THEREFORE, the Board of Directors of the City of Rancho Cucamonga Fire District does
hereby resolve as follows:
SECTION l : That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page for
formal adoption,certification and signatures
Resolution No. FD 08-006
Page 2 of 6
PASSED, APPROVED, AND ADOPTED this 6`h day of February 2008.
AYES: Gutierrez, Kurth, Spagnolo, Williams
NOES: None
ABSENT: Michael
ABSTAINED: None
Donald'J. Kurth, :D., President
ATTEST:
Debra J. Ad s, Secretary
I, DEBRA J. ADAMS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby
certify that the foregoing Resolution was duly passed, approved, and adopted by the
Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular
Meeting of said Board held on the 6`h day of February, 2008.
Executed this 7`h day of February 2008 at Rancho Cucamonga, California.
D bra J. Ada Secretary
Resolution No. FD 08-006
Page 3 of 6
EXHIBIT `A'
Records Destruction Authorizations for the following
Departments / Divisions
Fire Safety
Emergency Preparedness
Resolution No. FD 08-006
Page 4 of 6
MEMORANDUM {
RANCHO
Date: January 23, 2008 CUCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of December 31, 2007 Records Destruction
Attached are Department Approval and Authorization Forms and Destruction Notification Reports
for the December 31, 2007 Record's Destruction.
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms.
City Attorney Approval
,.,Signature Date
Resolution No. FD 08-006
Page 5 of 6
CITY OF RANCHO CUCAMONGA—Fire Board
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,Date and Return to the Records Division by
December 15,2007 listed records until notified by the Records Coordinator that approval was granted.)
Department: Fire Safety (5025) Requestor. Beverly Noonan
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the scope
of the semi-annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
13020.4—Fireworks (documentation) All dated thru calendar year 2005
13025.1 —Material Safety Data Sheets All dated thru 1977
13030.2—Business Occupancies All that became inactive prior to 1/1/2004
Department Approval City Attorney Approval
&Iff /Z'l/a0U7
Signature Date Signature Date
Fire Board Approval Date/Resolution# Destroyed by:
Signature Date
R.M.Revised 12/2007
Resolution No. FD 08-006
Page 6 of 6
p. CITY OF RANCHO CUCAMONGA
y)° Approval and Authorization
To Destroy Paper Records and/or Documents
r ' �
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by December 15,
2007. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.)
Department: Emereencv Preparedness (4125) Requester Christine Flores
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2005
2010.3 —CERT Applications All dated thru calendar year 2005
2010.9— Policies & Procedures All that were superseded prior to 1/1/2003
Department Approval City Attorney Approval
V
Signature at Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date