HomeMy WebLinkAbout08-026 - Resolutions RESOLUTION NO. 08-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS, said City records have met their useful life and are no longer required for
public or private purposes:
WHEREAS, destruction of said records is necessary to conserve storage space,
increase staff productivity, and maintain conformance with the City's Records Management Policy,
and
WHEREAS, said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
Resolution No. 08-026
Page 2 of 40
PASSED, APPROVED, AND ADOPTED this 6`h day of February 2008.
AYES: Gutierrez, Kurth, Spagnolo, Williams
NOES: None
ABSENT: Michael
ABSTAINED: None
Donald J. Kurth, M. Mayor
ATTEST:
Aebra . Adam C, City Clerk
I, DEBRA J.ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do
hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City
Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held
on the 6`h day of February 2008.
Executed this 7'" day of February 2008, at Rancho Cucamonga, California.
Debra J. AclatV CMC, City Clerk
Resolution No. 08-026
Page 3 of 40
EXHIBIT `A'
Records Destruction Authorizations for the following
Departments / Divisions
Code Enforcement
City Manager
Personnel
City Clerk
Special Districts
Administrative Services
Finance
Business Licensing
Purchasing
Risk Management
G.I.S.
M.I.S.
Facilities Maintenance Yard
Planning
Building & Safety
Community Services
Library
Engineering/Admin
Engineering/Traffic
Resolution No. 08-026
Page 4 of 40
MEMORANDUM ';
4
L
RANCHO
Date: January 23, 2008 C,'UCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of December 31 2007 Records Destruction
Attached are Department Approval and Authorization Forms and Destruction Notification Reports
for the December 31, 2007 Record's Destruction.
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms.
City Attorney Approval
Signature Date
Resolution No. 08-026
Page 5 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization .
' To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department Code Enforcement (2292) Requestor Julie Lobos
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
8020.8 Temporary Use &Temporary Signs All Dated Prior to 1/1/2006
Department Approval City Attorney Approval
0
Signatur Date fl t Signature Date
1
Council Approval Date/Resolution# ` Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/26/2007 11:31:34
250 - City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP) - -
CODE ENFORCEMENT (2292) -
Bill to Name: O
Records Coordinator: Julie Lobos Mail Code: Phone: (909)477-2700 ext: 4255
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code -Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
Shred 3514 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents: Code Enforcement Violations
Box Contents:01/04-12/04
Shred 3515 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 - 12/31/2007 0
Box Contents: Code Enforcement Violations
Box Contents:01/04- 12/04 Streets W- #'s
Shred 3516 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents: Code Enforcement Violations
Box Contents: 01/04- 12-04 Streets M-Mi
Shred 3519 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Code Enforcement Violations
Box Contents: 1/04- 12/04 Streets Cam-Cl
Shred 3520 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Code Enforcement Violations
Box Contents: 1/04- 12/04 Streets B-Cal
Shred 3521 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Code Enforcement Violations
Box Contents: 1/04- 12/04 Streets A
Shred 3523 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents: Code Enforcement Violations
Box Contents: 01/04- 12/04 Streets Mo-Pe
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Date Trang Huyr-"B&5(0 tial Date Kurt I ating, Code Enf. Supv.
Notification Number Destruction Notification Report 11/26/2007 11:31:34
250 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
CODE ENFORCEMENT (2292)
Bill to Name: O
Records Coordinator: Julie Lobos Mail Code: Phone: (909)477-2700 ext: 4255 N
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed, then sign and date the [D N
m o
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by c:
December 15, 2007. O p'
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space# O o
O
Shred 3524 . 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0 CP
Box Contents:Code Enforcement Violations O
N
Box Contents: 01/04- 12/04 Streets CL-EA 0)
shred 3525 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Code Enforcement Violations
Box Contents: 1/04- 12-04 Streets G-HI .
Shred 3526 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Code Enforcement Violations
Box Contents:01/04- 12/04 Streets Sm-V
shred 3527 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Code Enforcement Violations
Box Contents: 1/04- 12/04 Streets Ed-F
Shred 3530 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 , 0
Bax Contents:Code Enforcement Violations
Box Contents:01/04- 12/04 Streets PI-SI
Shred 3531 2031.0 Code Enforcement Violations 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Code Enforcement Violations
Box Contents: 01/04- 12/04
Total Eligible Boxes to be destroyed = 13
Eligible Boxes on Hold = O
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 13
/6
Date Trang Huynh, B&s Official Date Kurt (eating,Code Enf. Supv. -
Resolution No. 08-026
Page 8 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by December 15,
2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department City Manager(41221 Requestor Donna Kendrena
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.2—Policies &Precedents All that were superseded in calendar year 2005
11300.3—United Way Campaign Calendar year 2004
12050.1 —Cable TV &Radio (general) Calendar Year 2005
12060.1 —Ambulance Service Operating Permits All that expired in 1996
13010.7—Monthly Crime Reports Calendar Year 2005
15010.1 —Inter-Governmental Agencies All where the City Official's term as a
representative to the applicable agency ended in
2005
15010.8 —Sister City Program All documentation prior to 12/31/2005
2060.1 —Annual reports of agencies and
organizations (other than City of Rancho All dated prior to l/l/2006
Cucamonga)
7012.1 —Council/Commission Contact Forms Calendar Year 2002
Department Approval City Attorney Approval
07
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/26/2007 14:21:51 .
251 City of Rancho Cucamonga (RC) page 1
t
Records Management Division (TMP)
CITY MANAGER (4122)
Bill to Name: (4122)
Records Coordinator: KENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext: 2015
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
hired 3858 1020.1 General Correspondence 01/01/2002 12/31/2002 12/31/2007 0
Box Contents:Chron. Files/Travel Info.Senior Center
Box Contents: Senior Center Info,City Manager and
Box Contents: Donna Kendrena Files
chive 3091 1020.4 Newspaper Articles 01/01/2004 12/31/2004 12/31/2007 0
Bax Contents: Newspaper Clippings(2004)
E = Excluded Total Eligible Boxes to be destroyed = 2
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 2
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Date Jack Lam, City Manager Date Donna Kendrena, Exec. Assist. O m
Resolution No. 08-026
Page 10 of 40
k a, CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: Personnel (4124) Requestor: Chris Pittenger
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
5020.5 — Salary & Classification Surveys All that became inactive prior to January, 2006
5030.3 —Job Descriptions All that were superseded prior to January, 2006
Departn mroval City Attorney Approval (if required)
G`6
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/26/2007 14:39:10 ,
252 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Spaces
Shred 3642 5010.2 Individual Personnel Folders 01/01/2002 12/31/2002 12/31/2007 0
Box Contents:Inactive Personnel Files
Box Contents:Separated Employees A-K
Box Contents:2002
Shred 3643 5010.2 Individual Personnel Folders 01/01/2002 12/31/2002 12/31/2007 0
Box Contents:Inactive Personnel Files
Box Contents:Separated Employees L-W
Box Contents:2002
Shred 3764 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0
Box Contents: Recruitments: 2004
Box Contents: Library Clerk-Management Analyst 1
Shred 3765 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Recruitments: 2004
Box Contents:Office Specialist 1-Program Specialst
Shred 3766 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0
Box Contents: Recruitments-2000
Box Contents: Eng.Tech-Sr.Maint.Worker
F-IShred 3768 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0
Box Contents:Recruitments: 2004
Box Contents:Rec. Leader(Mid School)-
Box Contents:Sr.Civil Eng.
Shred 3769 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0 7
Box Contents:Recruitments-2004 to
Box Contents:Firefighter-Library Clerk O_
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Date John Gillis a Admin Ser
P• Date Chris Pittenger, Per.C
Notification Number Destruction Notification Report 11/26/2007 14:39:10 -
252 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
PERSONNEL (4124)
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold) 12/31/2007 Location Space# obi
(0 0
Shred 3772 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0 - of
Box Contents: Recrultments: 2004 fJ O
Box Contents:Assistant Engineer-Buyer 0
A Z
Shred 3774 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0 000
Boz Contents: Recruitments: 2004 co
Box Contents: Publ.Svc.Tech-Rec.Att. O
Box Contents:(Mobile Rec) N
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Shred 3775 5090.3 Personnel Recruitment 01/01/2004 12/31/2004 12/31/2007 0
Bax Contents:Recruitments: 2004
Box Contents:Rea Coord.(Youth Sports)
Box Contents:Rec.Leader(Basketball)
Total Eligible Boxes to be destroyed = 30
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 10
r
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Date lohn Gillison, Dep.Admin Ser Date Chris Pittenger, Per.Coor.
Resolution No. 08-026
Page 13 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
Z(T, , sed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: City Clerk (4126) Requester: Debbie Adams
I have inspected the following records/documents and recommend/request that they be destroyed. These records
have been stored in the City Clerk's Vault and office areas and are not listed in the City's Automated Records
Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage
computer-generated destruction process.
Description of Records/Documents(Include Record Beginning and Ending(Inclusive)Dates of Records/
Title Code from Records Retention Schedule when Documents(Mo/Yr)
applicable)
1020.1—General Correspondence Calendar year 2005
1020.6—Passport Appointment Book Calendar Year 2005
2050.2—Dept'l.Budget Working Papers Calendar year 2005
3040.5—Records Transfer Requests/Lists Calendar year 2005
6010.0—Bids(Unsuccessful) Calendar year 2005
6020.1 —Contracts and Agreements All which were completed,terminated or expired in 1996.
6050.2—Proof of Publication(except Ordinances) Calendar year 2005
7010.0—City Council Agenda Packets Calendar year 2006(after scanning)
7010.1 —Council Sub-Committee Agenda Packets Calendar year 2006(after scanning)
7010.2—Task Force Agenda Packets Calendar year 2006(after scanning)
7010.3—Public Safety Commission Agenda Packets Calendar year 2006(after scanning)
7010.4—RC Community Foundation Agenda Packets Calendar year 2006(after scanning)
7010.9—Audio Tapes of Council meetings Calendar year 2002
7020.0—Stmts of Economic Interests Log Calendar year 1999
7020.1 —Election Reference Papers Calendar year 2005
7020.2—Campaign Struts—Unsuccessful Calendar year 2001
7020.5- Election Ballots-New Calendar year 2003
7020.9—Oaths of Office All whose term expired in 2002
7040.5—Claims/Supoenas Log All pages dated 2005
7040.8—Stmts of Econ Interest(Form 700) Calendar year 2000
Dep rtment roval ) City Attorney Approval(if required)
S ature Date Signature Date
Council Approval Date/Resolution# Destroyed by:
Signature Date
Resolution No. 08-026
Page 14 of 40
CITY OF RANCHO CUCAMONGA
' Approval and Authorization
To Destroy Paper Records and/or Documents
A
x 4 Yi1'
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and rettun to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted)
Department: Special Districts (4131) Requester Ingrid Bruce
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schcdute when applicable)
1020.1 —General Correspondence Calendar Year 2005
2050.2—DeptA Budget Working Papers Calendar Year 2005
D a tment Approval City Attorney Approval
� a '/-07
g re Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Resolution No. 08-026
Page 15 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sion,date and return to the Records Division by .
December 15.2007. Do not destrov listed records until notified by the Records Coordinator that approval was granted.)
Department: Admin Services/Admin (4150) Requestor: Valerie Victorino
1 have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 — General Correspondence Calendar year 2005
12050.5 —Mail Processing Calendar year 2005
De + rn ent Appro City Attorney Approval (if required)
n4'L 2, �2-1307
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/26/2007 16:05:36
253 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
Admin Services / Treasury (4140)
Bill to Name: Admin Services/Treasury (4140)
Records Coordinator: RAMIREZ,SANDY Mail Code: Phone: (909)477-2700 ext: 2405
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December IS, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X) ode Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
S red 2225 4030.8 BAMTRAC 01/01/2000 09/30/2000 09/30/2007 04-02-03 2
Box Contents: BAMTRAC Reports(1/2000-9/2000)
Sh d 2288 4080.1 Cash Flow Investment Records 01/01/1996 12/31/1997 12/31/2007 0
Box Contents:Cash Flow invest&LAIF(1996&1997)
7Alt.Folder p Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Cash Flow Investment Records-City 01/01/1996 12/31/1997 Cash Flow Investment Records
2 LAY monthly&quarterly 01/01/1996 12/31/1997 Local Agency Invest Fund
3 Cash Flow Investment Records-RDA 01/01/1996 12/31/1997 Cash Flow Investment Records
4 Cash Flow-RDA(Wells Fargo-1995) 01/01/1996 12/31/1997 Cash Flow Investment Records
E = Excluded Total Eligible Boxes to be destroyed = 2
Eligible Boxes on Hold = 0
Elglbile Boxes Checked Out = O
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 2
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Date John Giliison, Dep Admin Ser. Date Sandra amirez, Mgmt.Analyst
Resolution No. 08-026
Page 17 of 40
+ s CITY OF RANCHO CUCAMONGA
' Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec., 2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15, 2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: Finance (415 1) Requester Tamara Lame
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
4011.6 —Master Chart of Accounts All that have been superseded prior to 1/1/2006
Department Approval City Attorney Approval
/2
S i en atdkp' Date Signature Date
Council Approval Date/ Resolution # Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/27/2007 06:41:05
254 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP) -
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold.- Return the entire list to the Records Division by
December 15, 2007.'
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
hired 3312 4010.1 Accounts Pa"y'6ble 06/01/1999 08/31/2000 08/31/2007 0
Box Contents:Accounts Payable
Box Contents:Demand Warranty Register 6/99- 10/99 777NN����
Box Contents:Demand Warranty Register 2/00-8/00
hred 3315 , 4010.1 Accounts PaypbleB , 01/01/1999 12/31/2000 12/31/2007 0
Box Contents:Payable Ledger Posting YTD 1999-2000(Z". ,�,U- 5y -`—
hred 3403 4030.2 Bank Statements&Reconciliations 07/01/2002 12/31/2002 12/31/2007 05-03-01 1
Box Contents: Bank Reconciliation ?I a, . l�
hired 2331 4020.3 Daily Cash Receipts/ Revenue Files 06/01/1998 07/31/1998 07/31/2007 O
Box Contents:Daily Cash Receipts(6/98-7/98) (��/J��''''`�`�'
Alt. Folder# AIL Folder Number Description V Beginning Date Ending Date Record Title Name
1 Receipt#'s 66589 to 67752 06/01/1998 07/31/1998 Daily Cash Receipts/Revenue Files
I r lohred 2327 4020.3 Daily Cash Receipts/ Revenue Files 06/01/1998 08/30/1998 08/30/2007 0
Y'I]' Box Contents:Daily Cash Rec-Sports Cur(6/98-8/98)
Alt. Folder# Alt.Folder Number Description \V� W "^ Beginning Date Ending Date Record Title Name
1 Receipt#'s 77166 to 89527 06/01/1998 08/30/1998 Dally Cash Receipts/Revenue Files
U'7}Shred 2322 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1998 08/31/1998 08/31/2007 0
Box Contents: Dally Cash Receipts(7/98-8/98) (�.,...W y._- -L -
Alt.Folder# Alt. Folder Number Description v-^'._ Beginning Date Ending Date Record Title Name
1 Receipt#'s 67753 to 68885 07/01/1998 08/31/1998 Daily Cash Receipts/Revenue Files -
Shred 2320 4020.3 Daily Cash Receipts/ Revenue Files 08/01/1998 09/30/1998 09/30/2007 0 Z)
IFf1lY Box Contents: Dally Cash Receipts(8/98-9/98)
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Date John Gillison, DCM Admin Date Tamar e, Pinance Dir.
Notification Number Destruction Notification Report 11/27/2007 08:41:05
254 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) -0 X
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
N
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the m o
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by (0 -
t° o.
December 15, 2007. o
Destroy Permanent Record Title Record Title Name Dates On Destroy t, OZ
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
0
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record TRie Name Co
1 Receipt#'s 68886 to 70065 08/01/1998 09/30/1998 Dally Cash Receipts/Revenue Files
EU§hred 2437 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1998 09/30/1998 - 09/30/2007 0
Box Contents:Cash Receipts Register(7/98-9/98)
Box Contents:446580954-other location
Box Contents:446580953-other location
hred 2325 4020.3 Daily Cash Receipt/ Revenue Files 09/01/1998 10/31/1998 10/31/2007 0
Box Contents: Daily Cash Receipts(9/98- 10/98)
Alt.Folder# Alt.Folder Number Description �( Beginning Date Ending Date Record Title Name
1 Receipt#'s 70066 to 71355 09/01/1998 10/31/1998 Dally Cash Receipts/Revenue Files
"bred 2315 4020.3 Daily Cash Receipts/ Revenue Files 10/01/1998 11/30/1998 11/30/2007 0
Box Contents:Dally Cash Receipts(10/98-11/98)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 71357 to 72701 10/01/1998 11/30/1998 Daily Cash Receipts/Revenue Files
hred 2317 4020.3 Daily Cash Receipts/ Revenue Files 11/01/1998 12/31/1998 12/31/2007 0
Box Contents:Dally Cash Receipts(11/98-12/98)
Alt.Folder# AIL Folder Number Description _ rNV•" Beginning Date Ending Date Record Title Name-
1 Receipt#'s 72769 to 73912 11/01/1998 12/31/1998 Daily Cash Receipts/Revenue Files
Shred 2323 4020.3 Daily Cash Receipts/ Revenue Files 08/01/1998 12/31/1998 12/31/2007 0
Box Contents:Daily Cash Rec-Sports Ctr(8/98-12/98) t�'"v'—
AIG Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
Date John Giliison, DCM Admin Date Tamara La nce Dir.
Notification Number Destruction Notification Report 11/27/2007 08:41:05
254 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
Alt Folder# Alt.Folder Number Description Beginning Dale Ending Date Record Title Name
p� 1 Receipt#'s 89528 to 102972 08/01/1998 10/31/1998 Daily Cash Receipts/Revenue Files
Rf],"red 2438 4020.3 Daily Cash Receipts/ Revenue Files 10/01/1998 12/31/1998 12/31/2007 0
Box Contents:Cash Receipts Register(10/98-12/98) r�
Box Contents:446580953-other location �UiMw
App.111_nnn
Box Contents:446580951-other location
A-LA hred 2419 4012.8 Journal Voucher 07/01/1998 09/30/1998 09/30/2007 0
Box Contents:Cash Receipts Journal(7/98-9/98)
0�( I�hred 2418 4012.8 Journal Voucher 10/01/1998 12/31/1998 12/31/2007 0
Box Contents:Cash Receipts Journal(10/98- 12/98)
hred 3446 4040.2 Payroll Register 04/01/2002 08/31/2002 08/31/2007 0
Box Contents:City Payroll Reports ��
hred 3362 4040.2 Payroll Register 06/01/2001 09/30/2002 09/30/2007 0
Box Contents:City Payroll Reports ^
Bax Contents:(Shadow Periods)
hred 3505 4041.3 State&Fed'1 Qtrly Payroll Reports 07/01/2002 10/31/2002 10/31/2007 0
Box Contents:Final Payroll Reports \
Box Contents:07/2002-10/2002
Shred 3789 4040.9 Time Cards 07/01/2002 10/20/2002 10/20/2007 0
Box Contents:AP Reports \
Box Contents:07-01-02 to 10-20-02 (D
N
O
C
O
W
D Z
m 0
N
O O
0 Co
N
A
Date John Gillison, DCM Admin Date
TamarA' 'Finance Dir. O (T
Resolution No. 08-026
Page 21 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: Business Licensing (4152) Requestor: Minerva Gamboa
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2005
1020.5—Accounts Registers All that were superseded prior to January, 2005
1020.6—Renewal Registers Calendar year 2005
12060.4—Taxicab Operations Files All that became inactive prior to January, 2006
4020.6—License and Permit Accounts All that became inactive prior to January, 2006
4020.7—Massage Permits/Permit Fees All that became inactive prior to January, 2006
artment Appro al City Attorney Approval (if required)
II
Signature U Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Resolution No. 08-026
Page 22 of 40
CITY OF RANCHO CUCAMONGA
;l�t Approval and Authorization _
' To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,dare and return to the Records Division by
December 15, 2007. Do not destroy listed records anti]notified by the Records Coordinator that approval was granted.)
Department: Purchasing(Dept. 41531 Requester Dawn Haddon
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence All prior to 1/1/2006
1020.2—Vendor Files All that became inactive prior to 1/1/2006
12050.7—Telecommunications Devices All prior to 1/1/2006
4070.5 —WMBE Statistical Repots All prior to 1/1/1998
6010.1 —Bids—unsuccessful All prior to Ill/2006
6010.2 —Purchase Requisitions All that became inactive prior to 1/1/2004
60103 —Request for Qualifications All that became inactive prior to 1/1/2004
6010.4—Purchase Orders All that became inactive prior to 1/1/2004
6010.5 —Purchasing Policy&Procedures All that were superseded prior to 1/1/2006
6040.2 — Salvage& Surplus Property All prior to 1/1/2004
6060.1 -Fixed Assets/Equipt. History All that became inactive prior to 1/]/2002
Department Approval City Attorney Approval
k
-0
Signature g
Signature Date Signature Date
Council Approval Date/ Resolution # Destroyed hy:
Signature Date
Resolution No. 08-026
Page 23 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department Risk Management (4154) Requestor Claudia Nunez
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
5080.3 —Pre-Empl. Physicals(non-hires) All thru calendar year 2005
5100.5 —Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2008
Departme t Approval City Attorney Approval
U Iti-�1"p7
ature Date Signature Date
Council Approval Date/Resolution# Destroyed by:
Signature Date
Resolution No. 08-026
Page 24 of 40
J
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign, date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: G.I.S. (4160) Requestor: Inerid Bruce
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2005
20502 —Dept'l Budget Working Papers Calendar year 2005
kt
menI Approval City.Attorney Approval (if required)
re Date Signature Date
Council Approval Date/ Resolution # Destroyed by:
Signature Date
Resolution No. 08-026
Page 25 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15, 2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: M.I.S. (4161) Requestor: Manuel Pilonieta
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Records
Record Title Code from Records Retention /Documents(Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence All thru calendar year 2005
14041.0—Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2006
2040.3 —Hardware/Software Acquisition Requests .All that became inactive prior to 1/1/2006
2040.4—Hardware Inventory All that became inactive prior to 1/1/2006
2040.5 —Software Inventory All that became inactive prior to 1/1/2006
2050.2—Dept'l Budget Working Papers All thru calendar year 2005
5010.0—Nightly Systems Backups(12 days) All thru 12/19/2007 (to be reused)
5010.3—Weekly Backup Tapes (6 weeks) All thru 11/18/2007 (to be reused)
5010.1—Monthly Systems Backups All thru calendar year 2006(to be reused)
5010.4 - Quarterly Backup Tapes (18 months) v All thru 06/30/2006 (to be reused)
5010.2—Year-end System Backups All thru calendar year 2000
5010.8—Network Config. Maps/Plans All that were superseded prior to 1/1/2006
Department Approval City Attorney Approval (if required)
/,-Q C R
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Resolution No. 08-026
Page 26 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
`„.;
(To be processed with the Dec., 2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15, 2002 Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: Facilities Maint/Yard (4245) Requestor Sandra Mellem
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive)Dates of
Record Title Code from Records Retention. Records/Documents (Mo/Yr)
Schedule when applicable)
10201.1 Gen'l Correspondence Calendar Year 2005
14041.1 Vehicle Operators Daily Checklist Calendar Year 2005
14041.2 Employee Daily Activity Sheets Calendar Year 2005
16010.8 Pesticide Application Forms Calendar Year 2004
16010.9 Monthly Pesticide Use Reports Calendar Year 2004
6010.4 Dept'l Budget Working Papers Calendar Year 2005
60603 Equipt. Maintenance Records All that became inactive prior to January, 2006
)ep 1�tment X roval City Attorney Approval
O
Al ature Date Signature Date
Council Approval Date/ Resolution # Destroyed by:
Signature Date
Resolution No. 08-026
Page 27 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
{
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: Planning (4333) Requestor: James Trover.
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention . Records/Documents (Mo/Yr)
Schedule when applicable)
7050.2—Dept'l Budget Working Papers All dated thru calendar year 2005
8021.3 —Home Occupation Permits All dated prior to 12/31/2007 (to be transferred to
the Business Licensing Division)
Department Approval City Attorney Approval
Si azure V Date Signature Date
Council Approval Date/Resolution 9 Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/27/2007 09:47:13
256 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
�`� PLANNING DIVISION (4333)
Bill to Name: (4333) ✓�lr6ll�G.Tdb
Records Coordinator: StR7aEet;L-eisti Mail Co Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15,2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
Scan/Recyc 3065 8020.2 Conditional Use Permits(CUP's) 01/01/1999 12/31/2003 12/31/2007 0
Box Contents:CUP's(1/1999-12/2003) -
Box Contents:Box has been scanned
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 CUP 99-52(Graystone Church); 99-53(Rancho Pac ProfI Ctr); 01/01/1999 12/31/2003 Conditional Use Permits(CUP's)
2 99-55(Foster Comm/AT&T); 99-57(Living Waters Ministries); 01/01/1999 12/31/2003 Conditional Use Permits(CUP's)
3 99-58(Thrift store @Sunrise Ctr);99-59(Public Storage truck 01/01/1999 12/31/2003 Conditional Use Permits(CUP's)
rentals);
4 99-60(SCE Fed'I Credit Union); 99-61(Milliken Self-Storage); 01/01/1999 12/31/2003 Conditional Use Permits(CUP's)
5 99-62(Jersey Plaza); 99-63(RC RetailCenter) 01/01/1999 12/31/2003 Conditional Use Permits(CUP's)
6 "' plead t%SGAp '"' soanned 01/01/1999 12/31/2003 Conditional Use Permits(CUP's)
F_JScan/Recyc 3872 8020.2 Conditional Use Permits(CUP's) 01/01/2000 12/31/2003 12/31/2007 0
Box Contents:Conditional Use Permits&DRC's-Scanned
Box Contents:00-17, DRC2001-00061,00082,00345,0063 Scanned
Box Contents:9,00651,00659,00665,00737,00770,00
Box Contents:771,00778,00786,00798,00190,00258
Scan/Recyc 3956 8020.2 Conditional Use Permits(CUP's) 01/01/1992 12/31/2003 12/31/2007 0
Box Contents:CUP97-09;97-36,99-56,00-09
Box Contents:DRC 2001-00638,2002-00657 x
Box Contents:2003-00045
7Shred 3836 1020.1 Gen'l Correspondence 07/01/2005 12/31/2005 12/31/2007 0
Box Contents:Correspondence Files
E = Excluded Total Eligible Boxes to be destroyed = 4 ((D
W
Eligible Boxes on Hold = 0 O
Elgibile Boxes Checked Out = 0 -�-
Eligible Boxes Removed = 0 v o
Total Available Boxes to be destroyed = 4 00m o
cc .
au O
O O
O
Date Ia s Troyer, Planning ir.
Resolution No. 08-026
Page 29 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
a To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: Building& Safety (4373) Requestor. Linda Courtney
I have inspected the following records/documents and recommend/request that they be destroyed. These records
have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records
Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage
coin puter-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Records/
Record Title Code from Records Retention Documents (Mo/Yr)
Schedule when applicable)
3020.3 —Utilities Release Log Calendar year 2005
3020.4—Inspection Statistical Summaries Calendar year 1997
3030.1 —Applications for Temporary Utilities Calendar year 2005
3030.3 —Complaints & Inspection Requests All that became inactive or were resolved in 2005
3030.4 —Applications for Plan Duplication Calendar year 2005
3030.5 —M isc. Applications Calendar year 2005
8021.1 — Plan Ck/Bldg Permit Expiration or Eaten- Calendar year 2004
sion letters (Recheck Letters)
8040.4—Soil, Percolation & Hydrology studies All thru calendar year 2005 (after scanning)
8040.5 —Grading Certifications All thru calendar year 2005 (after scanning)
8040.6—Calculations, supporting documents All thru calendar year 2005 (after scanning)
8050.1 —Code Violation Correspondence All that became inactive or were resolved in 2004.
80502 —Code Modification Forms All thru calendar year 2005 (after scanning)
8050.3 —General Correspondence Calendar year 2005
8050.4 —Structure Abatement Notices All that became inactive or were resolved in 2004
8070.3 —Bldg. Inspection Reports & Files All that became inactive in 2004
8070.4— Daily Inspection Records Calendar year 2005
Department Approval City Attorney Approval (if required)
azure Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/27/2007 11:24:11
257 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
Scan/Recyc 3451 8020.1 Construction Permits 06/01/2005 07/31/2005 07/31/2007 0
Box Contents: Building Permits
Box Contents:06/05-07/05
Box Contents: *Scanned*
Scan/Recyc 3335 8020.1 Construction Permits 07/14/2005 08/23/2005 08/23/2007 0
Box Contents:Building Permits
Box Contents:Final Permits 7/05-08/05
Box Contents: ******Scanned*******
F-�Scan/Recyc 3566 8020.1 Construction Permits 07/14/2005 08/23/2005 08/23/2007 0
Box Contents:Building Permits x, -U nneA
Scan/Recyc 3835 8020.1 Construction Permits 07/14/2005 08/23/2005 08/23/2007 0
Box Contents: Building Permits
SCGnne
Scan/Recyc 3450 8020.1 Construction Permits 08/01/2005 10/31/2005 10/31/2007 0
Box Contents:Building Permits
Box Contents:0/8-0/5- 10/05
Box Contents: (These have been Scanned)
Scan/Recyc 3547 8020.1 Construction Permits 10/21/2005 12/12/2005 12/12/2007 0
Box Contents: Building Permits
Box Contents:Finaled Permlts/10/05- 12/05
Box Contents: **********SCANNED***.*********
Scan/Recyc 3569 8020.1 Construction Permits 01/01/2003 12/31/2005 12/31/2007 0 `
Box Contents: Building Permits
(1
Box Contents: Expired 2003-2005 O
Box Contents: *SCANNED*
c_
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m 0
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j 0 a
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Date Trang Huynh, B&S'Offici I Date Linda Courtney,Sr.Admin ec.
Notification Number Destruction Notification Report 11/27/2007 11:24:11
257 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373) -0 �0
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the iD 0
bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. Return the entire list to the Records Division by W
December 15, 2007. 0 0
Destroy Permanent Record Title Record Title Name Dates On Destroy A Z
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space# o 0
0
T
0
Total Eligible Boxes to be destroyed = 7 N
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 7
•
♦A
02 O
Date Trang Huynh,,I#kS Oficial Date Li da Courtney, Sr. min Sec.
Resolution No. 08-026
Page 32 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
s�z'n
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department Community Services (4532) Requestor Melissa Morales
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar year 2005
1020.3 —Programs Calendar year 2003
1020.4 —Projects All that completed/terminated prior to 1/1/2004
1020.5 - Special Events Calendar Year 2003
14010.6— Scholarship Applications Calendar Year 2005
14020.3 — Recreation Class Schedule Calendar Year 2005 (1 original sent to Archives)
16010.7—Use of City Facilities Calendar Year 2005
2050.2—Dept' 1. Budget Working Papers Calendar Year 2005
5030.5 —Volunteer Applications/Reports All that became inactive prior to 1/1/2005
7010.3 - Advisory Council Agendas Calendar Year 2005 (to be scanned,then recycled)
7012.9 —Audio Tapes Calendar Year 2005 (to be reused)
Depart cnt r val City Attorney Approval
Signatu e Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/27/2007 11:38:15
258 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103'
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
Shred 3676 14010.2 Registration Forms&Receipts 05/31/2005 08/19/2005 08/19/2007 0
Box Contents:Lions East
Box Contents: Registration Receipts
,fes, Box Contents:Summer 2005
(`1 111 Shred 3671 14010.2 Registration Forms&Receipts 05/31/2005 08/20/2005 08/20/2007 0
�fC�1q" Bax Contents: Lions East
Box Contents: Registration Forms for
Box Contents:Summer 2005
Shred 3668 14010.2 Registration Forms&Receipts 05/01/2005 08/30/2005 08/30/2007 0
Box Contents: Registration Forms,Receipts,
Box Contents:Deposit Records for
Box Contents:Summer 2005
I�J]IShred 3538 14010.2 Registration Forms&Receipts 05/01/2005 08/31/2005 08/31/2007 0
Box Contents: Registration Forms-Central Park
Shred 3539 14010.2 Registration Forms&Receipts 05/01/2005 08/31/2005 08/31/2007 0
Bax Contents: Deposit Records for Summer
Box Contents:Central Park 2005
Shred 3540 14010.2 Registration Forms&Receipts 05/01/2005 08/31/2005 08/31/2007 0
Box Contents: Registration forms for Summer 2005
Bax Contents:Central Park
NAL (Shred 3541 14010.2 Registration Forms&Receipts 05/01/2005 08/31/2005 08/31/2007 0
\\VIN( Box Contents: Deposit Records for Summer 2005
0)
Box Contents:RC Family Sports Center,Lions East O
Box Contents: RC Senior Center
E_
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wo
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/ G9 0 �1o�b orn
Date Kevin McArdle,Com.Svc. Dir. Date Melissa Morales, Sr.Admin Sec
Notification Number Destruction Notification Report 11/27/2007 11:38:15
258 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532) X
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the (D 0
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by W
A
December 15, 2007. 0 0
Destroy Permanent Record Title Record Title Name Dates On Destroy A Z
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space# 0 0
0
Shred 3542 14010.2 Registration Forms&Receipts 05/01/2005 08/31/2005 08/31/2007 0 0
Box Contents: Registration Receipts for Summer 2005
Y Box Contents:Central Park Registration
Shred 3673 14010.2 Registration Forms&Receipts 08/22/2005 12/17/2005 12/17/2007 0
Box Contents: Lions East
Box Contents:Deposit Records
Box Contents: Fall 2005
Shred 3674 14010.2 Registration Forms&Receipts 08/22/2005 12/17/2005 12/17/2007 0
\ Box Contents:Lions East
Box Contents: Registration Forms
Box Contents: Fall 2005
Shred 3533 14010.2 Registration Forms&Receipts 08/01/2005 12/31/2005 12/31/2007 0
Box Contents:Deposit Records-Central Park
Box Contents: Lions East,Lions West,R.C.
Box Contents: Family Sports Center&E-Connect
Shred 3534 14010.2 Registration Forms&Receipts 08/01/2005 12/31/2005 12/31/2007 0
Box Contents: Deposit Records-Central Park
Box Contents: Lions East,Lions West,R.C.Family
Box Contents:Sports Center
Shred 3535 14010.2 Registration Forms&Receipts 08/01/2005 12/31/2005 12/31/2007 0
\ Box Contents:Registration Receipts
Box Contents:Central Park-Fail 2005
( / V
Date Kevin McAr le,Com.Svc. Dir. Date Melissa Morales,Sr.Admin Sec
Notification Number Destruction Notification Report 11/27/2007 11:38:15
258 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES,MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
The following records are due for destruction on 12/31/2007. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
Shred 3536 14010.2 Registration Forms&Receipts 08/01/2005 12/31/2005 12/31/2007 0
Box Contents:Registration Forms and Receipts
Shred 3537 14010.2 Registration Forms&Receipts 08/01/2005 12/31/2005 12/31/2007 0
Box Contents: Registration Forms-Central Park
Box Contents:Fall 2005
Shred 3670 14010.2 Registration Forms&Receipts 08/01/2005 12/31/2005 12/31/2007 0
Box Contents:Registration Receipts
Box Contents: Forms for Fall 2005
Total Eligible Boxes to be destroyed = 16
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 16
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Date Kevin McArdle,Com. Svc. Dir. Date Melissa Morales,Sr.Admin Sec
Resolution No. 08-026
Page 36 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department: Library (4533) Requestor: Vivian Garcia
I have inspected the following records/documents and recommend/request that they be destroyed.
These records have not been stored in the City's Records Center and, as such, are not listed in the
City's Automated Records Management System (Advantage); therefore, destruction is requested
outside the scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
11300.1 —Donation records Calendar year 2003
11800.2 —Public Services &Relations Calendar year 2003
11801.0—Public Inquiries& Complaints Calendar year 2003
4012.3 —Revenue Files Calendar year 2005
4020.5 —Grants All that have been completed and audited prior
to 1/1/1999
5030.0—Library Board Agendas All thru calendar year 2006 (after scanning)
5030.5 —Volunteer Program records All that became inactive prior to 1/1/2003
7041.1 —Fines Collected Calendar year 2003
QWpartment Approval City Attorney Approval
Signatu07
Date Signature Date
Council Approval Date/Resolution# Destroyed by:
Signature Date
Resolution No. 08-026
Page 37 of 40
CITY OF RANCHO CUCAMONGA
Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec.,2007 semi-annual destruction. Sign,date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department Engineering(Admin) (Dept 4637) Requestor Diane Whyte
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System(Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 —General Correspondence Calendar Year 2005
11101.8—Street Vacations Calendar Year 2005
11700.9—Flood Plain(FEMA) All that were superseded prior to 1/1/1997
(After Scanning)
2050.2 - Dept'l Budget Working Papers Calendar Year 2005
4010.3—Assessment Districts All that were approved thru 12/31/2006 (to be
transferred to the Special Districts Division)
Department Ap roval City Attorney Approval
i
Signature Date Signature Date
Council Approval Date/Resolution # Destroyed by:
Signature Date
Notification Number Destruction Notification Report 11/27/2007 12:54:45
259 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013
The following records are due for destruction on 12/31/2007. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 15, 2007.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space#
Recycle 3746 10021.2 Check Prints 01/01/2003 07/30/2005 07/30/2007 0
Box Contents:Check Print Boxes
Box Contents:Contents Box 701:
Box Contents:DRC 2004-00428
Box Contents:TR 17277
Recycle 3745 10021.2 Check Prints 01/01/2003 08/31/2005 08/31/2007 0
Box Contents:Check Print Boxes
Box Contents:Contents Box 629:
Box Contents:DRC 2003-00719
oRecycie 3760 10021.2 Check Prints 01/01/2003 09/01/2005 09/01/2007 0
Box Contents:Contents Box 617
Box Contents:PM 16282
Recycle 3762 10021.2 Check Prints 01/01/2003 09/01/2005 09/01/2007 O
Box Contents:Check Print Boxes: #700
Box Contents:DRC 2003-00850
,.}� Box Contents:PM 16118&TR 16648
�X�Recycle 3761 10021.2 Check Prints 01/01/2003 12/01/2005 12/01/2007 0
,W
Box Contents:Contents Box 703
Box Contents:DRC 2002-00132; PM 16141;
,-aaaa----xlBox Contents:TR 16461; DRC 2004-00145
I Recycie 3749 10021.2 Check Prints 01/01/2003 12/31/2005 12/31/2007 0
Box Contents:Check Print Boxes
Box Contents:Contents Box#1: PM 16487,PM 16507
D
Box Contents:PM 16369,DRC2002-00715 m
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Box Contents:DRC99-55&DRC2004-00141
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Date Date
Notification Number Destruction Notification Report 11/27/2007 12:54:45 '
259 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Destroy Permanent Record Title Record Title Name Dates On Destroy -0 X
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2007 Location Space# co N
m o_
W C
Total Eligible Boxes to be destroyed = 6 p o
Eligible Boxes on Hold = 0 p Z
Elgibile Boxes Checked Out = O o 0
Eligible Boxes Removed = 0 0
00
Total Available Boxes to be destroyed = 6 0
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Date Date
Resolution No. 08-026
Page 40 of 40
L n
CITY OF RANCHO CUCAMONGA
r y Approval and Authorization
To Destroy Paper Records and/or Documents
(To be processed with the Dec., 2007 semi-annual destruction. Sign, date and return to the Records Division by
December 15,2007. Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department Eneineerine (Traffic) (Dept 4639) Requester Luci Saunders
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center, and, as such, are not listed in the City's
Automated Records Management System (Advantage); therefore, destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of
Record Title Code from Records Retention Records/Documents (Mo/Yr)
Schedule when applicable)
1020.1 — General Correspondence Calendar Year 2005
11620.1 —Traffic Signal Maintenance Calendar Year 2004
2050.2—Dept. Budget Working Papers Calendar Year 2005
5060.2—Multi-Year Projections for Cap Imp Calendar Year 2005
DepartmentZ) Y6 City Attorney Approval
�
gnature / Date Signature Date
Council Approval Date/ Resolution # Destroyed by:
Signature Date