HomeMy WebLinkAbout08-187 - Resolutions RESOLUTION NO. 08-187
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained
in compliance with all applicable Federal, State and local statutes, and
WHEREAS, said City records have met their useful life and are no longer
required for public or private purposes
WHEREAS, destruction of said records is necessary to conserve storage space,
increase staff productivity, and maintain conformance with the City's Records Management
Policy, and
WHEREAS, said records as listed in Exhibit "A" attached hereto have been
approved for destruction by the City Attorney,
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does
hereby resolve as follows
SECTION 1. That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof
SECTION 2: That the City Clerk shall certify to the adoption of this resolution,
and thenceforth and thereafter the same shall be in full force and
effect
Please see the following page
for formal adoption,certification and signatures
Resolution No 08-187
Page 2 of 25
PASSED, APPROVED, AND ADOPTED this 3rd day of September 2008
AYES: Michael, Spagnolo, Williams
NOES: None
ABSENT: Gutierrez, Kurth
ABSTAINED: None
ennis Michael, Mayo Pro Tem
ATTEST:
L
Ka h n L Scott, CMC, Acting City Clerk
I, KATHRYN L. SCOTT, ACTING CITY CLERK of the City of Rancho
Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed,
approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a
Regular Meeting of said City Council held on the 3rd day of September 2008
Executed this 4`" day of September 2008, at Rancho Cucamonga, California
Kathy n L 51cott, CMC, Acting City Clerk
Resolution No 08-187
Page 3 of 25
EXHIBIT 'A'
Records Destruction Authorizations for the following
Departments / Divisions
City Council (261)
City Manager (262)
Admin Services/Treasury (263)
Finance (264)
Planning (265)
Building & Safety (266)
Community Services (267)
Engineering/Admin (268)
Redevelopment Finance (269)
Fire Finance (270)
Resolution No
Page
MEMORANDUM
RANCHO
Date: August 21, 2008 C,UCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of June 30, 2008, Records Destruction
Attached are Department Approval and Authorization Forms and Destruction Notification Reports
for the June 30, 2008, Record's Destruction
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms
City Attorney Approval
ignature Date
Nztificabon Number Destruction Notification Report 06/16/2008 09.13.29
261 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
CITY COUNCIL (4110)
Bill to Name: (4110)
Records Coordinator: Kendrena, Donna Mail Code: Phone. (909)477-2700 ext 2015
The following records are due for destruction on 06/30/2008. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X Code Box Number Code (Box Contents) Beg Ending Hold? 06/30/2008 Location Space#
it rchive 3855 7011.1 Mayor and Council Correspondence 01/01/2001 12/31/2001 12/31/2005 0
Box Contents Correspondence Calendars
Box Contents City Manager,City Council, Mayor-
Box Contents Chron Files,Calendars,VIISA Receipts
Box Contents Caller Complaints
rchive 3857 7011.1 Mayor and Council Correspondence 01/01/1997 12/31/2002 12/31/2006 0
Box Contents Council/Mayor Files 2000-02
Box Contents Jack Lam Day Calendar 1997 on
Box Contents Room Bookings
Archive 3860 7011.1 Mayor and Council Correspondence 01/01/2002 12/31/2002 12/31/2006 0
Box Contents Chron Files,Travel Info
Box Contents Senior Center Files
E = Excluded Total Eligible Boxes to be destroyed = 3
Eligible Boxes on Hold = 0
Elgiblle Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 3
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Date Donna Kendrena, Executive Asst Date
Nutification Number Destruction Notification Report 06/16/2008 09:15:02
262 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
CITY MANAGER (4122)
Bill to Name: (4122)
Records Coordinator KENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext: 2015
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo Justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X1 Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
red 3856 130101 False Alarms 01/01/2003 06/30/2004 06/30/2008 0
Box Contents False Alarms
Box Contents 01/03-06/04
E = Excluded Total Eligible Boxes to be destroyed = 1
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 1
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Date Donna Kendrena, Executive Asst Date
-ation Number Destruction Notification Report 06/16/2008 09:38:29
263 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
Admin Services / Treasury (4140)
Bill to Name Admin Services/ Treasury (4140)
Records Coordinator: RAMIREZ, SANDY Mad Code. Phone: (909)477-2700 ext: 2405
r
e following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
ttom of EACH page. If you want a box held for an additional 6 months, provide a memo Justifying the hold. Return the entire list to the Records Division by
ne 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
ed 3083 4030.8 BAMTRAC 10/01/2000 06/30/2001 06/30/2008 0
�{--, Box Contents BAMTRAC(10/2000-6/2001)
,�/yp,_ried 3082 4080.4 Investment Portfolio Mgmt Reports 07/01/2000 06/30/2003 06/30/2008 0
f�'�C"" Box Contents Invest Portfolio Mgmt Reports 7/00-6/03
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Management reports 7/2000-6/2001 07/01/2000 06/30/2003 Investment Portfolio Mgmt Reports
2 Market pricing-7/2000-6/2003 07/01/2000 06/30/2003 Investment Portfolio Mgmt Reports
E = Excluded Total Eligible Boxes to be destroyed = 2
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 2
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Date Sandy Ramirez, Mgmt. Anaylst Date
votification Number Destruction Notification Report 06/16/2008 09:33.30
264 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
r
he following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
ottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
une 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
hred 3311 40101 Accounts Payable 12/01/2000 01/31/2001 01/31/2008 0
Box Contents Accounts Payable Reports
Box Contents 12/01/2000-01/31/2001
hred 2814 4010 1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
,�"" Box Contents A/P(7/01 - 6/02)(DARE-Education)
hred 2815 4010 1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00 - 6/01)(Brooks-Calif Lit)
red 2816 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00- 6/01)(Unicomp-WLC)
red 2817 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00 - 6/01)(Barstools- Brodart)
hred 2818 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
I Box Contents A/P(7/00- 6/01)(Mld-NRPA)
hred 2819 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 03-03-03 5
Box Contents A/P(7/00-6/01)(Cahf Mun-Colton)
hred 2820 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00-6/01)(Arrowhead- Barnes)
hred 2824 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00-6/01)(A Misc-Accurate)
ItT[Dhred 2825 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
FBox Contents A/P(7/00 -6/01)(Aco-Arrow T)
red 2828 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00 -6/01)(Arrowhead C U )
red 2836 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0 X
Box Contents A/P(7/00 -6/01)(Richards-S Misc) Nred 2838 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00-6/01)(Eighth-Fellpe's) p
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Date TamalA N&F14Date
Notification Number Destruction Notification Report 06/16/2008 09.33:30
264 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
lune 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
( )Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
red 2839 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00-6/01)(Wall-Zuniga)
hred 2840 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Bax Contents A/P(7/00-6/01)(Scaceo-Silva)
hred 2841 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00-6/01)(PMI-R Misc)
hred 2842 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/00-6/01)(Colum- D7)
hred 2849 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Kec- Laidlaw)
hred 2970 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(So Cal Edison)
red 2971 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Offce Depot)
Jh
red2972 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 00Box Contents A/P(7/2000-6/2001)(Verizon Wireless)
red 2973 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Garm-Hawthorne)
red 2975 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/20o1)(RC- Ridge)
red 2976 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000- 6/2001)(Fence-Garcia)
red 2977 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Hayes- Horst)
0)
red 2979 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 09-02-01 2 0
Box Contents A/P(7/2000-6/2001)(Verizon) C
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Date Tamara a Date
Notification Number Destruction Notification Report 06/16/2008 09:33:30
264 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
FINANCE (4151)
BIII to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mall Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
red 2980 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
nn--11----,, Box Contents A/P(7/2000 -6/2001)(Laird- Lyons)
Ill 15hred 2981 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Inland -K Mist)
hred 2982 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Cuca Water)
hred 2983 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Hose-Inland V)
red 2985 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(So Cal Edison)
hred 2986 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
���YYYYTT Box Contents A/P(7/2000-6/2001)(Thomas-Unifirst)
hred 2987 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(0 Misc-Owen)
' hred 2988 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(M Misc-Micros)
hred 2989 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(Pac Bell and MCI)
hred 2991 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000-6/2001)(So Cal Edison)
hred 2992 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000 -6/2001)(Sungard-Terry)
hred 2993 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/P(7/2000 -6/2001)(Sir-Sun)
CD
Shred 2997 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0 in
0
Box Contents A/P(7/2000 -6/2001)(P Misc-Plan) C
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Date Tamaran Date
Notification Number Destruction Notification Report 06/16/2008 09:33:30
264 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
lune 24, 2008
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
hired 3649 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents Accounts Payable(Fire)
Box Contents Sport thru Misc Numeric
Box Contents 2000/2001
hred 3650 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents Accounts Payable(Fire)
Bax Contents Misc P Thru Speedway Muffler
Box Contents 2000-2001
hred 3656 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents Accounts Payable(Fire)
Box Contents Delta Dental thru Kong, Sopheak
�ry (tred 3657 40101 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents Accounts Payable(Fire)
Box Contents Misc L thru Owen Electric
Box Contents 2000-2001
Shred 3661 4010.1 Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents Accounts Payable(Fire)
Box Contents 2000/2001
Box Contents A-Delelse
red 3373 4010.2 Accounts Receivable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents A/1100/01
Box Contents Alta Loma School Dist,Cert,CCWD,
Box Contents Cuca Sch Dist, False Alarms, Fire Dist,
Box Contents Goolsby, Higgins, Kuhn, (more)
Shred 3716 40102 Accounts Receivable 07/01/1993 06/30/2001 06/30/2008 0 W
to
Box Contents Invoice Write-Offs 2-
C
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
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Date Tamira n Date
Notification Number Destruction Notification Report 06/16/2008 09:33:30
264 City of Rancho Cucamonga (RC) Page s
Records Management Division (TMP)
FINANCE (4151)
Bill to Name, (4151)
Records Coordinator: LAYNE, TAMARA Mall Code: Phone: (909)477-2700 ext. 2430
r
llowing records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
4, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 99/00 Write off 07/01/1993 06/30/2001 Accounts Receivable
2 False Alarms A/R Journal 07/01/1993 06/30/2001 Accounts Receivable
3 96/97 write-off 07/01/1993 06/30/2001 Accounts Receivable
4 98/99 write-off 07/01/1993 06/30/2001 Accounts Receivable
5 2001 write off 07/01/1993 06/30/2001 Accounts Receivable
6 False Alarm Billing 99 07/01/1993 06/30/2001 Accounts Receivable
7 96 Write off 07/01/1993 06/30/2001 Accounts Receivable
8 95 Write off 07/01/1993 06/30/2001 Accounts Receivable
9 93/94 write off 07/01/1993 06/30/2001 Accounts Receivable
Shred 3397 40302 Bank Statements& Reconciliations 01/01/2003 06/30/2003 06/30/2008 0
Box Contents Bank Reconciliation
Shred 2321 4020.3 Daily Cash Receipts/ Revenue Files 01/01/1999 02/28/1999 02/28/2008 0
Box Contents Daily Cash Receipts(1/99-2/99)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
Receipt#'s 73913 to 75151 01/01/1999 02/28/1999 Dally Cash Receipts/Revenue Files
hired 2314 40203 Daily Cash Receipts / Revenue Files 02/08/1999 03/08/1999 03/08/2008 0
Box Contents Daily Cash Receipts(2/99-3/99)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
qr1 Receipt#'s 75152 to 76363 02/08/1999 03/08/1999 Dally Cash Receipts/ Revenue Files
red 2328 4020.3 Daily Cash Receipts / Revenue Files 12/01/1998 03/15/1999 03/15/2008 0
Box Contents Daily Cash Rec-Sports Ctr(12/98-3/99)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name (;D
1 Receipt#'s 102973 to 115924 12/01/1998 03/15/1999 Daily Cash Receipts/Revenue Files N
O
hred 2616 4020.3 Daily Cash Receipts/ Revenue Files 03/16/1999 04/19/1999 04/19/2008 0 C
Box Contents Cash Receipts/Regist#2 Sports Ctr p
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DaTamara a n Date
Notification Number Destruction Notification Report 06/16/2008 09:33:30
264 City of Rancho Cucamonga (RC) Page 6
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mall Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2008. Place your Initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
3une 24, 2008
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 06/30/2008 Location Space#
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
,�j.�, 1 Cash Receipts dated 3/16/1999-4/19/1999 03/16/1999 04/19/1999 Daily Cash Receipts/Revenue Files
hred 2329 4020.3 Daily Cash Receipts / Revenue Files 03/01/1999 04/30/1999 04/30/2008 0
Box Contents Dally Cash Receipts(3/99 -4/99)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 76364 to 77611 03/01/1999 04/30/1999 Daily Cash Receipts/Revenue Files
E I�'YF'Shred 2319 4020.3 Daily Cash Receipts / Revenue Files 04/01/1999 05/31/1999 05/31/2008 0
Box Contents Dally Cash Receipts(4/99-5/99)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 77612 to 78901 04/01/1999 05/31/1999 Daily Cash Receipts/Revenue Files
hred 2615 40203 Dally Cash Receipts/ Revenue Files 04/20/1999 06/03/1999 06/03/2008 0
Box Contents Cash Receipts/Regist#2 Sports Ctr
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
,,, 1 Cash Receipts Dated 4/20/1999-6/3/1999 04/01/1999 06/30/1999 Daily Cash Receipts/Revenue Files
I IShred 2636 4020.3 Daily Cash Receipts / Revenue Files 05/17/1999 06/09/1999 06/09/2008 0
Box Contents Cash Receipts 5/17/99-6/9/99
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Cash Receipts dated 5/17/99-6/9/99 05/17/1999 06/09/1999 Daily Cash Receipts/Revenue Files
hred 2436 40203 Daily Cash Receipts / Revenue Files 04/01/1999 06/30/1999 06/30/2008 0
Box Contents Cash Receipts Register(4/99-6/99)
hred 2631 4020.3 Daily Cash Receipts / Revenue Files 06/10/1999 06/30/1999 06/30/2008 0
Box Contents Cash Receipts 6/10/99 -6/30/99
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 Cash Receipts dated 6/10/99 thru 6/30/99 06/10/1999 06/30/1999 Daily Cash Receipts/ Revenue Files O
Shred 3345 4020.3 Daily Cash Receipts / Revenue Files 07/01/1998 06/30/1999 06/30/2008 0
its Box Contents RDA Accounting Files
Box Contents PO's, Bank Recs, Cancelled Checks, N
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Notification Number Destruction Notification Report 06/16/2008 09:33:30
264 City of Rancho Cucamonga (RC) Page 7
Records Management Division (TMP)
FINANCE (4151)
BIII to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code. Phone (909)477-2700 ext 2430
r
llowing records are due for destruction on 06/30/2006 Place your initials next to EACH box you authorize to be destroyed,then sign and date the
m of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
Shred 3378 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1998 06/30/1999 06/30/2008 0
Box Contents City Revenues 98/99
Box Contents Property Taxes, DUI, UUT,
Box Contents Quakes, Stadium Events,
Box Contents Cable Franchise Fees
Shred 3395 4020.3 Daily Cash Receipts / Revenue Files 07/01/1998 06/30/1999 06/30/2008 0
Box Contents City Revenue 98/99
Box Contents Off Highway License Fees, Motor Vehicle
Box Contents License Fees, Franchise Fees,Vehicle
Box Contents Fines, Federal Asset Seizure(more)
hired 2409 4012.8 Journal Voucher 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Estimated Revenue Journal(FY 98/99)
red 2410 4012.8 Journal Voucher 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Appropriations Journal(FY 1998/99)
hred 2412 4012.8 Journal Voucher 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Adjusting Journal(FY 1998/99)
hred 2416 4012.8 Journal Voucher 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Payroll Journal/Gen'I Ledger(FY 98/99)
hred 2417 4012.8 Journal Voucher 01/01/1999 06/30/1999 06/30/2008 0
Box Contents Cash Receipts Journal(1/99-6/99)
hred 2420 4012.8 Journal Voucher 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Encumbrance Journal(FY 1998/99)
hred 2679 40128 Journal Voucher 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Adjusting Journal Entries(7/98-6/99) Z7
N
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name O
Adjusting Journal Entries from 7/1/1998 thru 6/30/1999 07/01/1998 06/30/1999 Journal Voucher C
p�yShred 3361 4040.2 Payroll Register 08/01/2002 01/31/2003 01/31/2008 0-D o
'df�l Box Contents City Payroll Reports 0)
Box Contents Payroll Reports, Employee Register, m p
Box Contents Contribution&Distribution Reports, —'
A O
Box Contents Leave Balance Reports,Check Register O O0
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Notification Number Destruction Notification Report 06/16/2008 09.33:30
264 City of Rancho Cucamonga (RC) Page 8
Records Management Division (TMP)
FINANCE (4151)
Billto Name: (4151)
Records Coordinator: LAYNE, TAMARA Mall Code: Phone: (909)477-2700 ext 2430
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 06/30/2008 Location Space#
h red 3367 4040.2 Payroll Register 01/01/2003 06/30/2003 06/30/2008 0
Box Contents City Payroll Reports
Box Contents Payroll Reports, Employee Register,
Box Contents Contribution&Distribution Reports,
} Box Contents Leave Balance Reports,Check Register
q"I ,Shred 3500 4040.9 Time Cards 12/29/2002 02/23/2003 02/23/2008 0
Box Contents City Payroll Timecards
Box Contents 12/29/02-02/23/03
Shred 3381 4040.9 Time Cards 03/01/2003 05/31/2003 05/31/2008 0
Box Contents City Payroll Timecards
Shred 3383 40409 Time Cards 05/01/2003 06/30/2003 06/30/2008 0
Box Contents City Payroll Timecards
Total Eligible Boxes to be destroyed = 72
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 72
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Notification Number Destruction Notification Report 06/16/2008 09:43:25
265 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333) 41(0400!(, �4�P✓1
Records Coordinator:SGbxader Lois Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
( Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
Scan/Recyc 3147 7010.2 Planning Commisson Agendas 07/30/2002 03/31/2003 03/31/2008 0
Box Contents Planning Commision Agendas
Box Contents 7/10/2002-3/26/2003
E = Excluded Total Eligible Boxes to be destroyed = 1
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 1
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Date Jana royer, Planning Efir. Date Lois S�chraderfgecretary
Notifi. enter Destruction Notification Report 06/16/2008 11:16:24
266 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
The following records are due for destruction on 06/30/2008 Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page If you want a box held for an additional 6 months, provide a memo Justifying the hold. Return the enure list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
Scan/Recyc 3560 8020.1 Construction Permits 01/01/2002 01/01/2006 01/01/2008 0
Box Contents Building Permits
Box Contents 2002-2006
Box Contents -SCANNED-
Scan/Recyc 3562 8020.1 Construction Permits 01/01/2002 01/01/2006 01/01/2008 0
Box Contents Building Permits
Box Contents 2002-2006
Box Contents *SCANNED{
Scan/Recyc 3631 8020.1 Construction Permits 01/01/2001 01/01/2006 01/01/2008 0
Box Contents Budding Permits
Box Contents Scanned
Scan/Recyc 3632 80201 Construction Permits 01/01/2002 01/01/2006 01/01/2008 0
Box Contents Building Permits
Box Contents Scanned 7/2007
Scan/Recyc 3635 8020.1 Construction Permits 01/01/2002 01/01/2006 01/01/2008 0
Box Contents Building Permits
Box Contents Scanned 4/2007
Scan/Recyc 3636 8020.1 Construction Permits 01/01/2001 01/01/2006 01/01/2008 0
Box Contents Expired Building Permits
Scan/Recyc 3564 8020.1 Construction Permits 12/12/2005 01/24/2006 01/24/2008 0
Box Contents Building Permits
Box Contents 12/05-01/06
Box Contents *SCANNED*
Scan/Recyc 3558 8020.1 Construction Permits 01/25/2006 03/14/2006 03/14/2008 0 �1
Box Contents Building Permits N
Box Contents 1/25/06- 3/14/06 0
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Box Contents Scanned
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Date Trang Huynh, ifldg.A Sfty Of. Date L da Courtney, Secretary.
Notific-*ion Number Destruction Notification Report 06/16/2008 11 16.24
266 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mall Code: Phone (909)477-2700 ext: 4227
The following records are due for destruction on 06/30/2008 Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
Scan/Recyc 3707 8020.1 Construction Permits 01/01/2006 04/30/2006 04/30/2008 11-03-01 2
Box Contents Building Permits
Box Contents 01/01/2006-04/30/2006
Box Contents Scanned
Scan/Recyc 3555 8020.1 Construction Permits 03/15/2006 05/01/2006 05/01/2008 0
Box Contents Building Permits
Box Contents 03/15/06-05/01/06
Scan/Recyc 3567 80201 Construction Permits 03/15/2006 05/01/2006 05/01/2008 0
Box Contents Building Permits
Box Contents *SCANNED*
Scan/Recyc 3708 80201 Construction Permits 01/01/2006 06/30/2006 06/30/2008 14-03-02 1
Box Contents Building Permits
Box Contents 01/01/06-06/30/06
Box Contents Scanned
Total Eligible Boxes to be destroyed = 12
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 12
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Date Trang Huynl Bld . & y. Of. Date 61rcla Courtney, Secretary.
Notification Number Destruction Notification Report 06/16/2008 11:18.02
267 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator MORALES, MELISSA Mad Code: Phone. (909)477-2760 ext, 2103
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
hred 3672 14010.2 Registration Forms &Receipts 12/19/2005 03/09/2006 03/09/2008 0
Box Contents Lions East
Box Contents Registration Forms
Box Contents Winter 2006
Shred 3675 14010.2 Registration Forms& Receipts 12/19/2005 03/11/2006 03/11/2008 0
Box Contents Lions East
Box Contents Deposit Records
Box Contents Winter 2006
Shred 3543 140102 Registration Forms & Receipts 12/01/2005 03/30/2006 03/30/2008 0
Box Contents Deposit Records for Winter 2006
Box Contents Central Park
Shred 3544 140102 Registration Forms&Receipts 12/01/2005 03/30/2006 03/30/2008 0
Box Contents Deposit Records for Winter 2006
Box Contents Central Park, RC Family Sports Center
Box Contents Lions West
Shred 3545 140102 Registration Forms&Receipts 12/01/2005 03/30/2006 03/30/2008 0
Box Contents Registration and Receipts/Winter 2006
Box Contents Central Park
Shred 3546 14010.2 Registration Forms & Receipts 12/01/2005 03/30/2006 03/30/2008 0
Box Contents Registration Receipts/Winter 2006
Box Contents Central Park
0hired 3669 14010.2 Registration Forms & Receipts 12/01/2005 03/31/2006 03/31/2008 14-01-02 6
Box Contents REgistration Receipts and Forms
Box Contents winter 2006
Shred 3952 140102 Registration Forms &Receipts 03/13/2006 04/24/2006 04/24/2008 0 N
Box Contents Central Park Reg Receipts 0
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Box Contents 03/13/06-04/24/06
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Date Kevin e
Mc Dat die, Com. Svc. Dir Melissa Morale , Secretary
Notification Number Destruction Notification Report 06/16/2008 11:18:02
267 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code Phone: (909)477-2760 ext: 2103
The following records are due for destruction on 06/30/2008 Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(I)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
h red 3950 140102 Registration Forms& Receipts 03/13/2006 04/28/2006 04/28/2008 0
Box Contents Central Park Registration Forms
Box Contents 03/13/06-04/28/06
Shred 3949 14010.2 Registration Forms& Receipts 03/13/2006 05/29/2006 05/29/2008 0
Box Contents Lions East Reg Forms 3/13/06-05/29/06
Shred 3951 140102 Registration Forms& Receipts 03/09/2006 05/29/2006 05/29/2008 0
Box Contents Central Park Reg Forms&Deposits
Box Contents 03/09/06-05/29/06
Shred 3953 14010.2 Registration Forms& Receipts 03/09/2006 05/29/2006 05/29/2008 0
Box Contents Central Park Reg Receipts
Box Contents Lions East&West Deposit
Box Contents RC Theater Arts Center Deposit
Box Contents 03/09/06-05/29/06
Shred 3954 140102 Registration Forms& Receipts 03/13/2006 05/29/2006 05/29/2008 0
Box Contents Lions East Deposit Records
Box Contents 03/13/06-05/29/06
Shred 3955 140102 Registration Forms& Receipts 03/13/2006 05/30/2006 05/30/2008 0
,,A�to((,� Box Contents CSD Registration Forms&Receipts
Bdl'IShred 3941 14010.2 Registration Forms& Receipts 05/29/2006 06/21/2006 06/21/2008 0
Box Contents Central Park Registration Receipts
Box Contents 5/29/06-6/21/06
Total Eligible Boxes to be destroyed = 15
Eligible Boxes on Hold = O
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Elgibile Boxes Checked Out = 0 0
Eligible Boxes Removed = 0 c_
Total Available Boxes to be destroyed = 15 -0 o
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Date Kevin McArdl , Com. Svc. Dir. Date Melissa Morales,Secretary
Notification Number Destruction Notification Report 06/16/2008 11:20:12
268 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator QUMAMEWe Mall Code: Phone: (909)477-2700 ext: 4013
r
following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
om of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by
e 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
Recycle 3742 10021.2 Check Prints 01/01/2004 01/31/2006 01/31/2008 0
Box Contents Check Prints
Box Contents Box 625-TR 16643,
Box Contents DRC 2005-00086
Box Contents DRC 2004-01057
Recycle 3752 10021.2 Check Prints 01/01/2004 02/28/2006 02/28/2008 0
Box Contents Check Print Boxes
Boz Contents Contents Box 624
Box Contents DRC2005-00228
Box Contents DRC2004-00721
Recycle 3758 10021.2 Check Prints 01/01/2004 03/01/2006 03/01/2008 0
Box Contents Contents Box 615
Box Contents PM 17063, PM 16090, PM 16714
Box Contents DRC 2005-00109
Recycle 3754 100212 Check Prints 01/01/2004 04/30/2006 04/30/2008 0
Box Contents Check Print Boxes
Box Contents New Box #4
Box Contents PM 16981,TR 16716,TR 16987
(Nf Recycle 3756 10021.2 Check Prints 01/01/2004 05/30/2006 05/30/2008 0
Box Contents Check Print Boxes
Box Contents New Box #5
Box Contents TR 16971
Box Contents TR 16908
Shred 3497 1020.1 Genii Corresondence ��in 01/01/1988 06/30/2006 06/30/2008 05-03-01 3
Box Contents Eng/Park Files (D
Box Contents 9th Street Yard Files O
Scan/Recyc 4051 10020.9 Tracts and Parcel Maps 01/01/1991 12/31/2003 12/31/2005 02-01-01 3
Box Contents Tract Files
Box Contents 12659, 12659-2, 12659-3, 12659-4, to Z
Box Contents 12659- 1, 14116, 14380, 15174, N O
Box Contents 15492, 15531 *NEEDS SCANNING-
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Date Dan la s, Sr Civil Eng. Date Tas la Hunter, Eng Tech
Notification Number Destruction Notification Report 06/16/2008 11:20:12
268 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 06/30/2008 Location Space#
Total Eligible Boxes to be destroyed = 7
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 7
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Date Dan Jan) s, Sr Civil Eng. Date Tasha Hunter, Eng. Tech
Notification Number Destruction Notification Report 06/16/2008 11:21:20
269 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
REDEVELOPMENT FINANCE (5015)
Bill to Name: (5015)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext 2430
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2008 Location Space#
hjphred 3688 4010.1 RDA-Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents RDA Accounts Payable 00/01
Box Contents Q Mis, Quest, R-MIs, RBF Consulting, RC
Box Contents Constr, Rancho Chamger, Richards,Watson
Is I Box Contents &Gershan, Riverside blueprint,etc
hred 3689 4010.1 RDA-Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents RDA Account Payable
Box Contents 8th Ave Graphics, Exec Assoc, FMisc,
Box Contents Fed Ex, Fed Uniw, Five Star Catering,G
Box Contents Misc,GRC Assoc, Gale Group Etc
hred 3690 4010.1 RDA-Accounts Payable 07/01/2000 06/30/2001 06/30/2008 0
Box Contents RDA Account Payable 00/01
Box Contents RDA Invoices 2000,96 RDA 1099's,97' 10
Box Contents 99's,99 RDA 1099's, Etc See Folders
Alt Folder# Alt Folder-Number Description Beginning Date Ending Date Record Tale Name
1 RDA Invoices 2000 07/01/2000 06/30/2001 RDA-Accounts Payable
2 96 RDA 1099's 07/01/2000 06/30/2001 RDA-Accounts Payable
3 97' 1099's 07/01/2000 06/30/2001 RDA-Accounts Payable
4 99' RDA 1099's 07/01/2000 06/30/2001 RDA-Accounts Payable
5 2000 RDA 1099's 07/01/2000 06/30/2001 RDA-Accounts Payable
6 A Misc 07/01/2000 06/30/2001 RDA-Accounts Payable
7 A&K Photography 07/01/2000 06/30/2001 RDA-Accounts Payable
8 ADR International 07/01/2000 06/30/2001 RDA-Accounts Payable
9 ASC Consulting Engineers 07/01/2000 06/30/2001 RDA-Accounts Payable (gyp
30 Action Business Machines 07/01/2000 06/30/2001 RDA-Accounts Payable O
11 Archierra Design Group 07/01/2000 06/30/2001 RDA-Accounts Payable C
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Date Tamara CL t , tinance Director Date
Notification Number Destruction Notification Report 06/16/2008 11 21.20
269 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
REDEVELOPMENT FINANCE (5015)
Bill to Name: (5015)
Records Coordinator LAYNE, TAMARA Mail Code: Phone (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 06/30/2008 Location Space#
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
12 B Misc 07/01/2000 06/30/2001 RDA-Accounts Payable
13 Brodart Books 07/01/2000 06/30/2001 RDA-Accounts Payable
14 Buckham&Associates 07/01/2000 06/30/2001 RDA-Accounts Payable
15 Bus News Publishing 07/01/2000 06/30/2001 RDA-Accounts Payable
16 Bus Press 07/01/2000 06/30/2001 RDA-Accounts Payable
17 C Misc 07/01/2000 06/30/2001 RDA-Accounts Payable
18 Cahners Bus Info 07/01/2000 06/30/2001 RDA-Accounts Payable
19 Calif Redev Assoc 07/01/2000 06/30/2001 RDA-Accounts Payable
20 City of RC 07/01/2000 06/30/2001 RDA-Accounts Payable
21 Computerland 07/01/2000 06/30/2001 RDA-Accounts Payable
22 Costar 07/01/2000 06/30/2001 RDA-Accounts Payable
23 County of S B 07/01/2000 06/30/2001 RDA-Accounts Payable
24 Water District 07/01/2000 06/30/2001 RDA-Accounts Payable
25 D Misc 07/01/2000 06/30/2001 RDA-Accounts Payable
26 Drs 07/01/2000 06/30/2001 RDA-Accounts Payable
27 Dan Guerra 07/01/2000 06/30/2001 RDA-Accounts Payable
28 E Misc 07/01/2000 06/30/2001 RDA-Accounts Payable
Total Eligible Boxes to be destroyed = 3
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
CD
Total Available Boxes to be destroyed = 3 0
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Notification Number Destruction Notification Report 06/16/2008 11 22:21
270 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FIRE FINANCE (5027)
Bill to Name: (5027)
Records Coordinator: Tamara Layne Mall Code: Phone: (909)477-2700 ext 2430
The following records are due for destruction on 06/30/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold Return the entire list to the Records Division by
June 24, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg Ending Hold? 06/30/2008 Location Space#
h red 2550 4010.1 Fire-Accounts Payable 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Fire A/P(1998/99)
Alt Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name
1 A/P postings 07/01/1998 06/30/1999 Fire-Accounts Payable
2 Check registers 07/01/1998 06/30/1999 Fire-Accounts Payable
3 P O postings 07/01/1998 06/30/1999 Fire-Accounts Payable
4 Budget postings 07/01/1998 06/30/1999 Fire-Accounts Payable
hred 2553 4010.2 Fire-Accounts Receivable 07/01/1998 06/30/1999 06/30/2008 0
Box Contents Fire- Daily Cash Receipts(1998/99)
hired 3348 4040.0 Fire - Payroll Records 10/01/2002 02/28/2003 02/28/2008 0
Box Contents Fire Payroll Reports
Box Contents 10/2002 through 2/2003
Shred 3349 40400 Fire - Payroll Records 03/01/2003 06/30/2003 06/30/2008 0
Box Contents Fire Payroll Reports
Box Contents 03/03-06/03
E = Excluded Total Eligible Boxes to be destroyed = 4
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 4
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ate Tamara a , Finance Director Date