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HomeMy WebLinkAbout05/10/12 Min Fdn COMMUNITY FOUNDATION MINUTES OF THE OCTOBER 12, 2005, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, October 12, 2005, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:08 p.m. by Vice Chair Mize. Present were: Board Members: Buquet, Carlson, H. Gibson, J. Gibson, Knox, Nelson, Parker, Wysocki (arrived at 5:20 p.m.) and Mize. Absent: Cohen and Dutton). Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Francie Palmer, Community Services Marketing Manager; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. Director McArdle indicated that Chair Cohen was absent due to the holiday. He announced that the PAL Campaign had raised $3.1 million to date including Target's recent $10,000 donation. C. COMMUNICATIONS FROM THE PUBLIC 1 . Deputy City Manager Easter updated the Foundation on the transition from a County contract for animal care and services to a city-operated animal shelter. She indicated that a request for affiliate status for the Animal Care and Services Department may be requested at the next Board meeting. She distributed the"RC Scoop" newsletterto the Members and thanked them for their time. D. CONSENT CALENDAR 1. To approve the Minutes of the Special Joint Community Foundation and Library Foundation Meeting held March 14, 2005,and Special Community Foundation Meeting held July 19, 2005. 2. To receive and file Treasurer's Report for the months of June through August, 2005, and PAL Cash Reports for the months of November 2004 through August 2005. MOTION: Moved by Member Buquet, seconded by Member Parker, to approve the Consent Calendar, as submitted. Motion carried: 9-0-2 (Absent: Cohen and Dutton) c o er 4 E. FOUNDATION BUSINESS 1. Update on the Victoria Gardens Cultural Center Project was presented by Director McArdle. He informed the Board that construction was going well with minimal change orders. Floor slabs and the stage had been poured with framing on-going. He offered a tour of the facility to the Members. Director McArdle spoke of marketing efforts which include a booth at the Grape Harvest Festival, where sale of family wall of art tiles will be promoted, and electronic distribution of the Cultural Center newsletter which has 1,600 recipients. He noted his, Superintendent Nielsen and Supervisor Sluka's attendance at a recent WAA Conference which resulted in some exciting possibilities for upcoming productions. He estimated January as the announcement of the opening season. Manager Palmer described efforts to complete the video to include the first season's programs and to begin development of target mailing strategies. She also reported on the new logo for the Center and the number of bricks and tiles sold to date. Superintendent Nielsen reminded the Board of the upcoming Founders Day Parade,to be held at the Victoria Gardens Mall, and welcomed their participation in the parade and/or booth. Brief discussion by the Board ensued. A question was raised on the info available at the mall concerning the project and Member Wysocki suggested staff consider contacting Kathryn Johnson, of Chaffey College, who is a great source for plays. Director McArdle indicated that signage will be displayed at the construction site and a goal is for staff to set-up a booth at the mall on a monthly.basis. Following the discussion, the update was received and filed. 2. Vice Chair Mize opened discussion relating to Fundraising Efforts and Strategies. He noted that$250,000 per month would need to be reached to meet the$5 million goal by opening day. He noted that in the PAL Cabinet meeting, discussion addressed potential donors questions concerning the regional nature of the project. He noted staffs intent to provide materials in that regard and encouraged that focus team meetings be conducted. He listed the potential donors he is working with including SBC and Young Homes, Citizens Business Bank and Associated Engineers. Director McArdle announced the donation of a grand piano by Members Harry and Judy Gibson and asked for help with a bank that has expressed an interest in becoming a large donor. Also assistance was requested in making a presentation to the Children's Fund, which has a potential large donor on its Board. Member Nelson offered to assist and indicated the need to conduct a site tour for a potential donor from AMR and KB Home. Member Parker commented on his continued efforts for donations from Target and Kohls. Member Knox indicated her efforts to meet with small businesses for sponsorship opportunities. Member Buquet concurred with the need for the tours and indicated he has a good contact at the Gas Company. Member Wysocki commented that he has a contact with Ford Motor Company and his expressed his desire to schedule some lunches with a few potential sponsors. c o er Discussion ensued concerning the current five focus teams which are Community Organizations, Mall Merchants, Individual Appeals, Corporations and Elected Officials. The City Manager or Redevelopment Agency staffs help was requested regarding the mall merchants. Members Harry and Judy Gibson reported on an add that appeared recently in Homes Magazine and the need to expand the information given. The Board was thanked for their efforts and Director McArdle indicated that staff would be coordinating upcoming focus team meetings. No action was taken on the matter. 3. Discussion regarding Fundraising Teams was held with the previous item. 4. Discussion regarding Potential Member Recruitment was introduced by Director McArdle who reminded the Board of the yearly process for recruitment of new Members. He asked that staff be informed of any potential members that should be considered for appointment to the Board. No other action taken. 5. Vice Chair Mize called on Analyst Pachon for her review of Honorary Board Member Policy. She referenced staffs October 12th report which included the policy's proposed purpose, membership requirements, approval process,goals and potential members for both the Honorary Board of Directors and Distinguished Supporters. She indicated that the PAL Cabinet had reviewed the proposed policy and that, pending the Board's approval letters, will be sent to the potential members. The Board briefly discussed the matter and suggestions were made to add the Mayor of Fontana, Upland and Ontario. The following action was taken: MOTION: Moved by Member Parker, seconded by Member J. Gibson, to approve the Honorary Board Member Policy, and potential Board Members, as recommended by staff. Motion carried: 7-0-4 (Absent: Cohen and Dutton) 6. Discussion of Operating Budget Fundraising Ideas was presented by Analyst Pachon. She recommended the Board brainstorm methods to increase revenues to the Board's operating budget needed to pay for this fiscal year's anticipated expenses. Discussion was held. Comments were made regarding the need for clarification on donation designations for PAL vs Foundation donations and the need, in light of the time constraints that evening, for an in-depth discussion of the matter possibly at a special meeting. Staff noted the comments made by the Board and the report was received and filed. Member Buquet and Vice Chair Mize left the meeting at 6:25 p.m. 7. Analyst Pachon was called on regarding consideration of Affiliate Status for the Theater for Young Audiences Company. She informed the Members of the Foundation's current affiliates and gave staffs recommendation for approval. Director McArdle added that the affiliate status should help increase funding opportunities and partnership development for the Company. Following staffs report, the Foundation took the following action: c o er IZ, ii MOTION: Moved by Member Parker, seconded by Member Knox, to approve the request for Affiliate Status for the Theatre for Young Audiences Company, as recommended by staff. Motion carried: 7-0-4 (Buquet, Cohen, Dutton and Mize.) 8. Discussion regarding dates and times for Community Foundation Meetings was opened by Director McArdle. He queried the Board on whether the current meeting schedule was effective or whether the dates and times may need to be changed.' A question was raised on whether the meetings would increase once the Cultural Center was opened, and Director McArdle responded that they would not. Members concurred with leaving the meeting schedule unaltered and no other action was taken. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Request for affiliate status for the Rancho Cucamonga Animal Shelter. 2. Discussion regarding the Community Foundation's Operating Budget. 3. Discussion regarding Board Member Recruitment. 1 ' G. ADJOURNMENT MOTION: Moved by Member Parker, seconded by Member Knox, to adjourn the Regular Community Foundation Meeting. Meeting adjourned 6:35 p.m. with all Members present except Buquet, Cohen, Dutton and Mize. Respectfully submitted, Melissa Morales Senior Administrative Secretary Approved by the Community Foundation: February 8, 2006 8-0-3 (Absent: Buquet, Dutton and Wysocki) Uctot7er