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Home My WebLink About09-031 - Resolutions RESOLUTION NO. 09-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS, said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for destruction by the City Attorney; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Please see the following page for formal adoption,certification and signatures Resolution No. 09-031 Page 2 of 55 PASSED, APPROVED, AND ADOPTED this 4th day of March 2009. AYES: Gutierrez, Kurth, Michael, Spagnolo, Williams NOES: None ABSENT: None ABSTAINED: None Donald J. Kurth, :D., Mayor ATTEST: anice C. Reynolds, Cio Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 4th day of March 2009. Executed this 5th day of March 2009, at Rancho Cucamonga, California. LexW nice C. Reynolds, City Clerk Resolution No. 09-031-Page 3 of 55 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions City Manager Purchasing Business Licensing Code Enforcement G.I.S. Administrative Services/Treasury Administrative Services/Admin. Risk Management M.I.S. Facilities Maintenance/Yard Library City Clerk Building and Safety Personnel Finance Planning Community Services R.C.C.F. Engineering/Admin Engineering/Traffic/Design Fire Safety Fire Emergency Preparedness Redevelopment Agency 4 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department City Manager(4122) Requestor Donna Kendrena I have inspected the following records/documents and recommend/request That they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.2-Policies & Precedents All that were superseded in calendar year 2006 11300.3 -United Way Campaign Calendar year 2005 12050.1 -Cable TV &Radio (general) Calendar Year 2006 12060.1 -Ambulance Service Operating Permits All that expired in 1997 13010.7 -Monthly Crime Reports Calendar Year 2006 15010.1 -Inter-Governmental Agencies All where the City Official's term as a representative to the applicable agency ended in 2006 15010.8 -Sister City Program All documentation prior to 12/31/2006 2060.1 -Annual reports of agencies and organizations (other than City of Rancho All dated prior to 1/1/2007 Cucamonga) 7012.1 -Council/Commission Contact Forms Calendar Year 2003 -� Department Approval City Attorney Approval Signature Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/ Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/22/2008 15:23:53 272 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) CITY MANAGER (4122) Bill to Name: (4122) Records Coordinator: KENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext: 2015 r e following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the ttom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by cember 31, 2008. Event PermanentRecord Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# urrent Year 3844 1020.1 General Correspondence 01/01/2003 12/31/2003 12/31/2008 0 Box Contents:Correspondence - Box Contents: E-mail, FAX, Letters from Depts., - Box Contents: CMO Chronological Files Current Year 3861 1020.1 General Correspondence 01/01/2003 12/31/2003 12/31/2008 0 Box Contents:Calendar back-up Box Contents: various staff members E = Excluded - Total Eligible Boxes to be destroyed = 2 . Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 2 . Date Donna Kendrena, Exec. Asst. - O' 6 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Purchasing (Dept. 4153) Requestor Dawn Haddon I have inspected the following records/documents and recommend/request that they be destroyed. "These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence All prior to 1/1/2007 1020.2 -Vendor Files All that became inactive prior to 1/1/2007 12050.7 -Telecommunications Devices All prior to 1/1/2007 4070.5 - WMBE Statistical Reports All prior to 1/1/1999 6010.1 -Bids -Unsuccessful All prior to 1/1/2007 6010.2 -Purchase Requisitions All that became inactive prior to 1/1/2005 6010.3 -Request for Qualifications All that became inactive prior to 1/1/2005 6010.4-Purchase Orders All that became inactive prior to 1/1/2005 6010.5 -Purchasing Policy&Procedures All that were superseded prior to 1/1/2007 6040.2 - Salvage & Surplus Property All prior to 1/1/2005 6060.1 -Fixed Assets/Equipt. History All that became inactive prior to 1/1/2003 Department Approval City Attorney Approval Signature I Date Signature Date Council Approval Date/ Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date CITY OF RANCHO CUCAMONGA . Approval and Authorization To Destroy Paper Records and/or Documents. (To be processed with the Dec.,2008 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Business Licensing (4152) Requestor: Minerva Gamboa I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence Calendar year 2006 1020.5 -Accounts Registers All that were superseded prior to January, 2007 1020.6 -Renewal Registers Calendar year 2006 12060.4-Taxicab Operations Files All that became inactive prior to January, 2007 4020.6- License and Permit Accounts All that became inactive prior to January, 2007 4020.7-Massage Permits /Permit Fees All that became inactive prior to January, 2007 Department Approval City Attorney Approval (if required) �t+ YV4tmz Signature Date Signature Date Council Approval Date/ Resolution # Destroyed by: March 4, 2009/Resoluti6n 09-031 Signature Date 8 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction.. Sign,date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department Code Enforcement(2292) Requestor Kurt Keatin¢ I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 8020.8 Temporary Use &Temporary Signs All Dated Prior to 1/1/2007 D p m Approval City Attorney Approval 1 -1 ignature Date Signature Date Council Approval Date/Resolution # Destroyed by: March 41 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/22/2008 15:16:50 271 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) CODE ENFORCEMENT (2242) Bill to Name: Q - Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 The following records are due for destruction on 12/31/2008. Place your initials next to.EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. - Ending Hold? 12/31/2008 Location Space# ctive/Curren 3965 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Violations Box Contents: H-I Active/Curren 3966 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Code Enforcement Violations Box Contents: LI-ME Wctive/Curren- 3967 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Code Enforcement Violations Box Contents: Arr- BC I A ctive/Curren 3968 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Violations Box Contents: F-G I1/I Active/Curren 3969 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Violations Box Contents:I-LE Kctive/Curren 3970 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Violations Box Contents:A-ARM Vctive/Curren 3971 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Code Enforcement Violations -...,� Box Contents: Bo-Ch I//f A ctive/Curren 3972 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Y=' Box Contents:Code Enforcement Violations Box Contents:Ci- E Active/Curren 3980 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Box Contents:Cases/Violations Box Contents:01/2005- 12-2005 Box Contents: Files PI-Sn D t ' K Kea ing, C.E. Supv. /�i Notification Number Destruction Notification Report 12/22/2008 15:16:51 271 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: Q Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Co Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# dive/Curren 3981 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Box Contents:Violations/Cases Box Contents: 01/2005- 12/2005 Box Contents: Files Mi- Pe Active/Curren 3982 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Box Contents:Cases/Violations x Contents:01/2005- 12/2005 Box Contents:Files VI # Numbered Streets Active/Curren 3983 2031.0 Code Enforcement Violations 01/01/2005 12/31/2005 12/31/2008 0 Box Contents:Code Enforcement Box Contents:Csaes/Violations Box Contents:01/2005- 12/2005 Box Contents: Files So-Ve Total Eligible Boxes to be destroyed = 12 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 12 LUZ 0/�y�� t K rt Keating, C.F. Supv. 11 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: G.I.S. (4160) Requestor: Ingrid Bruce I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence Calendar year 2006 2050.2 -Dept'l Budget Working Papers Calendar year 2005 Department Approval City Attorney Approval (if required) Sigri ture Date Signature Date Council Approval Date/ Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 12 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Special Districts (4131) Requestor Ingrid Bruce I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence Calendar Year 2006 2050.2 -Dept.'1 Budget Working Papers Calendar Year 2006 VM,/- ature� Dartment Approval City Attorney Approval Date Signature Date Council Approval Date / Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature . Date Notification Number Destruction Notification Report 12/22/2008 15:33:06 275 City of Rancho Cucamonga (RC) Page I Records Management Division (TMP) SPECIAL DISTRICTS (4131) Bill to Name: SPECIAL DISTRICTS (4131) Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext: 2579 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy " 14X)Code Box Number Code (Box Contents) "Beg. Ending Hold? 12/31/2008 Location Space# Exp/comp)/Te 4226 4012.1 District Files- by District# 01/01/1988 12/31/1995 12/31/2005 0 Box.Contents: Reapportionment Documents for Assessment Box Contents: Districts 82-1R,84-2&86-2(AD) Box Contents: paid off 1998, 1999, 2007 Exp/Comp)/Te 2250 4012.1 District Files- by District# 01/01/1982 09/02/1998 09/02/2008 0 Box Contents:AD 82-111 Box Contents: (6th St. Ind'I Park) " Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 ***** BOX IS FULL ***** 01/01/1982 12/31/1982 District Files-by District# _ E❑Exp/Comp)/Te 376 4012.1 District Files - by District# 01/01/1990 09/02/1998 YES 09/02/2008 0 BOX ON HOLD/ *HOLD*Placed on this box Date: 07/1511999 To:Ingrid Bruce Box Contents:AD 82-1 R Box Contents:(6th SL Ind'I Park) Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 DELINQUENT ASSESSMENTS 82-1 01/01/1986 12/29/1986 District Files-by District# 2 ALLYN&SCHEU ASSOCIATES 82-1 01/01/1986 12/29/1986 District Files-by District # 3 ASSOCIATED SOUTHERN 82-1 01/01/1986 " 12/29/1986District Files-by District# 4 BPAC INC.82-1 01/01/1986 12/29/1986 District Files-by District# 5 JAMES BARTON 82-1 01/01/1986 12/29/1986 District Files-by District# 6 JIM BARTON-SPECIAL FILE 82-1 01/01/1986 12/29/1986 District Files-by District# 7 BIXBY RANCH APN 229-261-58/59 82-1 01/01/1986 12/29/1986 District Files-by District# 8 CLEVELAND CRANE ENGINEERING CO.82-1 01/01/1986 12/29/1986 District Files-by District# 9 COMMERCIAL CARRIERS 82-1 01/01/1986 12/29/1986 District Files-by District# 10 DMJS DEV.CO,82-1 01/01/1986 12/29/1986 District Files-by District# 11 - DURABLE WIRE INC. 82-1 01/01/1986 12/29/1986 District Files-by District# ''permanent status" is requested for boxes #4226 and #2250 as contents .go along with Box #376. L w Date Ip6rid4ruce, GIS/Spec. Mgr. Notification Number Destruction Notification Report 12/22/2008 15:33:06 275 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) SPECIAL DISTRICTS (4131) Bill to Name: SPECIAL DISTRICTS (4131) Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext: 2579 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. - Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code - (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 12 IST CA BUS/INDUST. DR.82-1 01/01/1986 12/29/1986 District Files-by District# 13 HUNTINGTON PACIFIC 82-1 01/01/1986 12/29/1986 District Files-by District# 14 KNOLL COMPANY(GLEN ALLEN)82-1 01/01/1986 12/29/1986 District Files-by District# 15 WILLIAM LYON COMPANY(DORIS CAPP)82-1 01/01/1986 12/29/1986 District Files-by District # 16 MASTER BUILDERS 82-1 01/01/1986 12/29/1986 District Files-by District# 17 MELCAL ASSOCIATES.LTD PARTNER 82-1 01/01/1986 12/29/1986 District Files-by District# - 18 EDWIN PAWLY 82-1 - 01/01/1986 12/29/1986 District Flies-by District# 19 RANCHO CENTER INDUSTRIAL 82-1 01/01/1986 12/29/1986 District Files-by District# 20ROCHESTER DEVELOPMENT 82-1 - 01/01/1986 12/29/1986 District Files-by District# 21 JIM STITES 82-1 01/01/1986 12/29/1986 District Files-by District# 22 JULISUS VIANA 82-1 - 01/01/1986 12/29/1986 District Files-by District # 23 RICHARD WAGNER(CONNIE WAGNER)82-1 01/01/1986 12/29/1986 District Files-by District# 24 JANET BAUER(LANDSCAPE 2-VICTORIA 227-011-08 01/01/1986 12/29/1986 District Files-by District# 25 LANDSCAPE 2 PAID ASSESSMENTS 01/01/1986 12/29/1986 District Files-by District# 27 FOOTHILL ASSOCIATES LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 28 WILLIAM LYON CO. LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 30 R.C. LAND LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 31 REICH/SPIEGEL LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 32 EDA ELLENA LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 33 MATTHEW FILPI TRUST LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# '. 34 MATTHEW FILPI TRUST LANDSCAPE 2-VICTORIA 01/01/1986 12/29/1986 District Files-by District# 35 OSSI PIERICOTTI LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 36 SAN BERNARDINO FLOOD CONTROL LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 37 SOUTHERN CAL. EDISON LANDSCAPE 01/01/1986 12/29/1986 District Files-by District# .. R_, Date 3ggrid ruce, GIS16pec. Mgr. . Notification Number Destruction Notification Report 12/22/2008 15:33:06 275 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) SPECIAL DISTRICTS (4131) Bill to Name: SPECIAL DISTRICTS (4131) Records Coordinator: MORRISON, PAT Mail Code:- Phone: (909)477-2700 ext: 2579 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 38 SOUTHERN PACIFIC CO. LANDSCAPE 2 01/01/1986 12/29/1986 District Files-by District# 39 ***** Box is Half Full ***** 01/01/1990 12/31/1992 District Files-by District# FE]Exp/Compl/Te 95 4012.1 District Files- by District # 01/01/1982 09/02/1998 YES 09/02/2008 0 BOX ON HOLD/ FOLDER#2 ON HOLD/ FOLDER#3 ON HOLD/ *HOLD*Placed on this box Date:07/15/1999 To:Ingrid Bruce Box Contents: AD 82-1 R Box Contents:(6th St.Ind'I Park) Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 BACKUP DOCUMENTATION FOR AD 82-1(AD 79-1) 01/01/1979 12/29/1983 District Files-by District# 2 ASSESSMENT 82-1,THE FINAL REPORT--APPROPRIATION 01/01/1979 12/29/1983 District Files-by District# 3 ASSESSMENT 82-1, MISC FILE--APPROPRIATION 01/01/1979 12/29/1983 District Files-by District# 4 ***** BOX IS FULL ***** 01/01/1982 12/31/1987 District Files-by District# Total Eligible Boxes to be destroyed = 4 Eligible Boxes on Hold = 2 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 . Total Available Boxes to be destroyed = 2 Date Ing(ric)i ruce, G S/Spec. Mgr. 16 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Admin Services/Treasury (4140) Requestor: Sandy Ramirez I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 4030.9 - Wire Transfer Confirmations Calendar year 2006 7040.5 -Finance Vault Key Log Calendar year 2006 I proval City Attorney Approval (if required) I�tgna Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 17 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) D6partment: Admin Services/Treasury(4140) Requester: Sandy Ramirez I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates_of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 4030.9-Wire Transfer Confirmations Calendar year 2006 7040.5 -Finance Vault Key Log Calendar year 2006 Department Approval, City Attorney Approval (if required) Signature Date Signature Date Council Approval Date /Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number - Destruction Notification Report 12/22/2008 15:51:47 276 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) Admin Services / Treasury (4140) Bill to Name: Admin Services / Treasury (4140) Records Coordinator: RAMIREZ, SANDY Mail Code: Phone: (909)477-2700 ext: 2405 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code - (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# ,I A ive/Curren 2289 4080.1 Cash Flow Investment Records 01/01/1998 12/31/1998 12/31/2008 0 Box Contents:Cash Flow Invest&LAW- 1998 - AIL Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Cash Flow Invest Records-City 01/01/1998 12/31/1998 Cash Flow Investment Records 2 LAIF monthly&quarterly - 01/01/1998 12/31/1998 Local Agency Invest Fund 3 Cash Flow Invest Records-RDA 01/01/1998 12/31/1998 Cash Flow Investment Records E = Excluded Total Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 m - Date Sandra Ramirez, Mgt. Ast. III. Q 19 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Admin Services/Admin (4150) Requester: Melinda Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence Calendar year 2006 12050.5 -Mail Processing Calendar year 2006 Departure > ?, val City Attorney Approval (if required) Signature ate Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 20 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department Risk Management (4154) Requester Claudia Nunez I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 5080.3 —Pre-Empl. Physicals (non-hires) All thru calendar year 2006 5100.5 —Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2009 Department Ap ro 1 City Attorney Approval ignature Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number - Destruction Notification Report 12/22/2008 15:34:36 278 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) RISK MANAGEMENT (4154) Bill to Name: (4154) Records Coordinator: Claudia Nunez Mail Code: Phone: (909)477-2700 ext: 2420 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Current Year 3575 5080.3 Pre-Empl Physicals (Non-Hires) 01/01/2006 12/31/2006 12/31/2008 0 Box Contents: Pre-Employment Physicals(non-hires) Box Contents: Fire E = Excluded Total Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 Date Claudia Nunez, Risk Mgt. Coor 22 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign,date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: M.I.S. (4161) Requestor: Manuel Pilonieta I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Records Rccord Title Code from Records Retention /Documents (Mo/Yr) Schedule when applicable) 1020.1 -General Correspondence All thru calendar year 2006 14041.0-Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2007 2040.3 -Hardware/Software Acquisition Requests All that became inactive prior to 1/1/2007 2040.4 -Hardware Inventory All that became inactive prior to 1/1/2007 2040.5 -Software Inventory All that became inactive prior to 1/1/2007 2050.2 -Dept'1 Budget Working Papers All thru calendar year 2006 5010.0 -Nightly Systems Backups (12 days) All thru 12/19/2008 (to be reused) 5010.3 -Weekly Backup Tapes (6 weeks) All thm 11/18/2008(to be reused) 5010.1 -Monthly Systems Backups All thru calendar year 2007 (to be reused) 5010.4 - Quarterly Backup Tapes (18 months) All thru 06/30/2008 (to be reused) 5010.2-Year-end System Backups All thru calendar year 2001 5010.8 -Network Config. Maps/Plans All that were superseded prior to 1/1/2007 Department Approval City Attorney Approval (if required) Signature Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 23 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008.. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Facilities Maint/Yard (4245) Requestor Sandra Mellem I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and.Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 10201.1 Gen'l Correspondence Calendar Year 2006 14041.1 Vehicle Operators Daily Checklist Calendar Year 2006 14041.2 Employee Daily Activity Sheets Calendar Year 2006 16010.8 Pesticide Application Forms Calendar Year 2005 16010.9 Monthly Pesticide Use Reports Calendar Year 2005 6010.4 Dept'l Budget Working Papers Calendar Year 2006 6060.3 Equipt. Maintenance Records All that became inactive prior to January, 2007 Department Approval City Attorney Approval / toj S afore Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 24 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Library (4533) Requestor: Vivian Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 11300.1 -Donation records Calendar year 2004 11800.2-Public Services &Relations Calendar year 2004 11801.0-Public Inquiries & Complaints Calendar year 2004 4012.3 -Revenue Files Calendar year 2006 4020.5 -Grants All that have been completed and audited prior to 1/1/2000 5030.0 -Library Board Agendas All thru calendar year 2007(after scanning) 5030.5 -Volunteer Program records All that became inactive prior to 1/1/2004 704 1.1 -Fines Collected Calendar year 2004 Department Approval City Attorney Approval Signature Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 25 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: City Clerk (4126) Requestor: Debra McNay I have inspected the following records/documents and recommend/request that they be destroyed. These records have been stored in the City Clerk's Vault and office areas and are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Record Beginning and Ending(Inclusive) Dates of Records/ Title Code from Records Retention Schedule when Documents(Mo/Yr) applicable) 1020.1 —General Correspondence Calendar year 2006 1020.6—Passport Appointment Book Calendar Year 2006 2050.2—Dept'l. Budget Working Papers Calendar year 2006 3040.5—Records Transfer Requests/Lists Calendar year 2006 6010.0—Bids (Unsuccessful) Calendar year 2006 6020.1—Contracts and Agreements All which were completed,terminated or expired in 1997. 6050.2—Proof of Publication(except Ordinances) Calendar year 2006 7010.0—City Council Agenda Packets Calendar year 2007 (after scanning) 7010.1 —Council Sub-Committee Agenda Packets Calendar year 2007(after scanning) 7010.2—Task Force Agenda Packets Calendar year 2007(after scanning) 7010.3—Public Safety Commission Agenda Packets Calendar year 2007(after scanning) 7010.4—RC Community Foundation Agenda Packets Calendar year 2007(after scanning) 7010.9—Audio Tapes of Council meetings Calendar year 2003 7020.0—Struts of Economic Interests Log Calendar year 2000 7020.1 —Election Reference Papers Calendar year 2006 7020.2—Campaign Struts-Unsuccessful Calendar year 2002 7020.5- Election Ballots-New Calendar year 2004 7020.9—Oaths of Office All whose term expired in 2003 7040.5—Claims/Supoenas Log All pages dated 2006 7040.8—Struts of Econ Interest(Form 700) Calendar year 2001 Department Approval City Attorney Approval (if required) y Srature /Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 26 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Building & Safety (4373) Requestor: Linda Courtnev I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Records/ Record Title Code from Records Retention Documents (Mo/Yr) Schedule when applicable) 3020.3—Utilities Release Log Calendar year 2006 3020.4—Inspection Statistical Summaries Calendar year 1998 3030.1 —Applications for Temporary Utilities Calendar year 2006 3030.3 —Complaints &Inspection Requests All that became inactive or were resolved in 2006 3030.4—Applications for Plan Duplication Calendar year 2006 3030.5 —Misc. Applications Calendar year 2006 8021.1 —Plan Ck/Bldg Permit Expiration or Exten- Calendar year 2005 sion letters (Recheck Letters) 8040.4—Soil, Percolation &Hydrology studies All thru calendar year 2006 (after scanning) 8040.5 Grading Certifications All thru calendar year 2006(after scanning) 8040.6—Calculations, supporting documents All thru calendar year 2006(after scanning) 8050.1 —Code Violation Correspondence All that became inactive or were resolved in 2005. 8050.2—Code Modification Forms All thru calendar year 2006 (after scanning) 8050.3 —General Correspondence Calendar year 2006 8050.4—Structure Abatement Notices All that became inactive or were resolved in 2005 8070.3 —Bldg. Inspection Reports &Files All that became inactive in 2005 8070.4—Daily Inspection Records Calendar year 2006 Department Ap rova� City Attorney Approval (if required) Signatur Date c/ lJ Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/23/2008 11:24:32 280 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) BUILDING & SAFETY DIV (4373) Bill to Name: (4373) Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227 The following recordsaredue for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# xp/Comp)/Te 3706 8020.1 Construction Permits .01/01/2006 07/03/2006 07/03/2008 11-02-02 6 Box Contents: Building Permits Box Contents:2001-2006 - rrrrhh Box Contents:Scanned Exp/Comp)/Te 3721 8020.1 Construction Permits 05/01/2006 07/30/2006 07/30/2008 0 Box Contents: Flnaled Permits Box Contents:05/01/06-07/30/2006 Box Contents: Scanned 7/2007 xp/Compl/Te 3722 8020.1, Construction Permits 05/01/2006 07/30/2006 07/30/2008 0 Box Contents: Flnaled Permits Box Contents:05/2006-07/2006 tom.., Box Contents: . . Scanned 7/2007 f�[ xp/Comp)/Te 3723 8020.1 Construction Permits 05/01/2006 07/30/2006 07/30/2008 0 JJJJ��—'''' Box Contents:Finaled Permits Box Contents:09/2006- 10/2006 Q., Box Contents:Scanned Jennifer Gonzales 11/2007 .� ,ttxp/Comp)/Te 3841 8020.1 Construction Permits 08/01/2006 08/31/2006 08/31/2008 0 L- L. Box Contents: Building Permits xp/Coal 3842 8020.1 Construction Permits 08/01/2006 08/31/2006 08/31/2008 0 Box Contents: Building Permits ��99g99g Box Contents:Scanned 11/07 (Jennlfer Gonzales) _Mtxp/Comp)/Te 3875 8020.1 Construction Permits 01/01/2001 12/31/2006 12/31/2008 0 Box Contents: Bullding Permits Box Contents: 2001-2006 Box Contents: Scanned IL1:kExp/Comp)/Te 3876 8020.1 Construction Permits 01/01/2001 12/31/2006 12/31/2008 0 Box Contents: Building Permits Box Contents: 2001-2006 Box Contents: -Scanned* N za OO Date Trang, Huynh, B & Official Date L nda Courtney, Secreatar Notification Number Destruction Notification Report 12/23/2008 11:24:32 280 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) BUILDING & SAFETY DIV (4373) Bill to Name: (4373) Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. I- Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Exp/Comp)/Te 3879 8020.1 Construction Permits 01/01/2000 12/31/2006 12/31/2008 0 Box Contents: Building Permits Box Contents: Scanned(Jennifer Gonzales) Exp/Comp)/Te 3880 8020.1 Construction Permits - 01/01/2001 12/31/2006 12/31/2008 0 Box Contents: Building Permits Box Contents: Scanned(Dee MCGroarty) � QExp/Comp)/Te 3936 8020.1 Construction Permits 01/01/2003 .12/31/2006 12/31/2008 0 Box Contents: Expired Permits Box Contents: Scanned Total Eligible Boxes to be destroyed = 11 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 - -Total Available Boxes to be destroyed = 11 N IBJ Date Trang, Huynh, B &S Official Date Linda Courtney, Secreatary 29 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Personnel (4124) Requestor: Chris Pittenger I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 5020.5 - Salary& Classification Surveys All that became inactive prior to January, 2007 5030.3 -Job Descriptions All that were superseded prior to January, 2007 X t pproval City Attorney Approval (if required) Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/22/2008 15:24:26 273 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Active/Curren 4201 9010.5 Grievance Files 07/01/1987 10/31/1996 10/31/2006 0 BOX RECORD TITLE#9010.5 ON HOLD/ FOLDER#1 RECORD TITLE#9010.5 ON HOLD/ Box Contents: Litigated Term. Files Box Contents: 07/1987- 10/1996 Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Uang, Debbie Date Terminated 10/7/1996 07/01/1987 10/31/1996 Grievance Files 2 Sawtell, Bryan Date Terminated 9/10/1996 07/01/1987 10/31/1996 Grievance Files 3 Yacovone Jr., Nicholas Date Terminated 11/1/1995 07/01/1987 10/31/1996 Grievance Files Separation 3639 5010.2 Individual Personnel Folders 01/01/2003 12/31/2003 12/31/2008 0 Box Contents: Inactive Personnel Files - Box Contents: Separated Employees A-G Box Contents: 2003 Separation 3640 5010.2 Individual Personnel Folders 01/01/2003 12/31/2003 12/31/2008 0 Box Contents:Inactive Personnel Files Box Contents:Separated Employees H-M Box Contents: 2003 b Separation 3641 5010.2 Individual Personnel Folders 01/01/2003 12/31/2003 12/31/2008 0 Box Contents:Inactive Personnel Files Box Contents: Separated Employees N-W J\ Box Contents: 2003 `Active/Curren 4199 5090.3 Personnel Recruitment 01/01/1985 01/30/2004 01/30/2007 0 Box Contents: Recruitment Flies Box Contents: See folder list Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 MAII 2/05 01/01/1985 01/30/2004 Personnel Recruitment 2 MAIII 5/05 01/01/1985 01/30/2004 Personnel Recmltment LIZ r w o Date Chris Pittenger, Pers. oor. Notification Number Destruction Notification Report 12/22/2008 15:24:26 273 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) - ' Beg. Ending Hold? 12/31/2008 Location Space# Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 3 Maintenance Worker 6/05 - 01/01/1985 01/30/2004 Personnel Recruitment 4 Maintenance Worker 1105 01/01/1985 01/30/2004 Personnel Recruitment 5 Marketing Assistant 7/05 01/01/1985 01/30/2004 Personnel Recruitment Active/Curren 4220 5090.3 Personnel Recruitment 12/01/2004 10/31/2005 10/31/2008 0 Box Contents: Recmltments 2004-2005 Box Contents: See foldes In this box Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Recreation Assistant 12/01/2004 10/31/2005 Personnel Recruitment 2 Recreation Leader - 12/01/2004 10/31/2005 Personnel Recruitment 3 Recreation Assistant - 12/01/2004 10/31/2005 Personnel Recruitment 4 Recreation Attendant 12/01/2004 10/31/2005 Personnel Recruitment 5 Recreation Attendant 12/01/2004 10/31/2005 Personnel Recruitment 6 Recreation Attendant - 12/01/2004 10/31/2005 Personnel Recruitment 7 Recreation Attendant 12/01/2004 10/31/2005 Personnel Recruitment 8.Recreation Supervisor 12/01/2004 10/31/2005 Personnel Recruitment 9 Secretary 12/01/2004 10/31/2005 Personnel Recruitment 10 Senior Accountant 12/01/2004 10/31/2005 Personnel Recruitment 11 Senior Building 12/01/2004 10/31/2005 Personnel Recruitment 12 Senior Maintenance 12/01/2004 10/31/2005 Personnel Recruitment 13 Senior Plans Examiner 12/01/2004 10/31/2005 Personnel Recruitment 14 Swim Aide 12/01/2004 10/31/2005 Personnel Recruitment 15 Technical Production 12/01/2004 10/31/2005 Personnel Recruitment Active/Curren 4037 5090.3 Personnel Recruitment 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Personnel Recruitment Box Contents:Information Systems Specialist, Manager, Box Contents:Instructor Guard!! Info. Systems Special Box Contents: 1st,Info. Systems Temp P/T, Lead Maim. Date Chris Pittenger, Pers. Coor. ~ Notification Number Destruction Notification Report 12/22/2008 15:24:26 273 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 r owing records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by er 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (14 ode Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# ctive/Curren 4038 5090.3 Personnel Recruitment 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Personnel Recruitment Box Contents: Personnel Clerk, Planning- Aide,Sec. Box Contents:Tech. Director, Playschool Aide, Princl Box Contents: pal Librarian, Pool Manager, Prog.Spec. Active/Curren 4058 5090.3 Personnel Recruitment 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Recruitment Files Box Contents: Office Specialist Box Contents: 1/1/05- 12-31-05 Active/Curren 4059 5090.3 Personnel Recruitment 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Recruitment Files Box Contents: Program Specialist to Recreation Super. \ Box Contents:01/01/2005- 12/31/2005 Active/Curren 4060 5090.3 Personnel Recruitment 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Recruitment Files Box Contents:Community Services Coordinator Box Contents:07/01/2005- 10/26/2005 Active/Curren 4061 5090.3 Personnel Recruitment 01/01/2005 12/31/2005 12/31/2008 0 Box Contents: Recruitment Files Box Contents: Librarian tb Maintenance Tech iActive/Curren 4062 5090.3 Personnel Recruitment 01/01/2005 12/31/2005 12/31/2008 0 T Box Contents: Recruitment Files Box Contents: Fire Captain-Flreflghter Paramedic Box Contents:2003-2005 Total Eligible Boxes to be destroyed = 13 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 13 1 Date C ris Pittenger, Pers. 33 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Finance (415 1) Requestor Tamara Layne I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are riot listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 4011.6-Master Chart of Accounts All that have been superseded prior to 1/1/2007 Department Approval ( City Attorney Approval ✓71�/�� v� vJ r(1 Signature Date Signature Date Council Approval Date/ Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/22/2008 15:34:13 277 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMt Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# urrent Year 4189 4013.3 1099 Forms 01/01/1986 12/31/1990 12/31/2002 O r1—� Box Contents: 1099's 1986- 1990 n.tyl�Current Year 4186 4010.1 Accounts Payable 01/01/1987 12/31/2000 12/31/2007 0 'rr1�ft-----�'�1'' Box Contents:Old Alp INr,pwudit 3795 4030.2 Bank Statements &Reconciliations 07/01/2003 09/30/2003 09/30/2008 0 '2T'�*' Box Contents: Bank Statements and Reconciliation [PC Year 2618 4020.3 Daily Cash Receipts / Revenue Files 06/04/1999 07/19/1999 07/19/2008 0 `��ff Box Contents:Daily Cash Receipts 6/4/99-7/19/99 Alt. Folder# Alt. Folder Number Description beginning Date Ending Date Record Title Name 1 Receipt#'s 128043 thru 134988 06/04/1999 07/19/1999 Dally Cash Receipts/Revenue Files urrent Year 2637 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1999 07/29/1999 07/29/2008 0 7� Box Contents:Cash Receipts 7/1/99-7/29/99 Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Cash Receipts dated 7/1/99-7/29/99 07/01/1999 07/29/1999 Dally Cash Receipts/Revenue Files kC1LCurrent Year 3240 4020.3 Daily Cash Receipts / Revenue Files 07/31/1999 07/31/1999 07/31/2008 0 Box Contents:Cash Receipts Journal Box Contents:July 1999 Current Year 2634 4020.3 Daily Cash Receipts/ Revenue Files 08/02/1999 08/30/1999 08/30/2008 0 Bax Contents:Cash Receipts 8/2/99-8/30/99 - Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 I Cash Receipts dated 8/2/99-8/30/99 08/02/1999 08/30/1999 Daily Cash Receipts/Revenue Files urrent Year 2617 4020.3 Daily Cash Receipts/ Revenue Files 07/20/1999 08/31/1999 08/31/2008 0 Box Contents: Dally Cash Receipts 7/20/99-8/31/99 Alt. Folder# Alt. Folder Number Description Beginning Date Ending bate Record Title Name 1 Receipt#'s 134989 thru 141751 07/20/1999 08/31/1999 Dally Cash Receipts/Revenue Files Current Year 2638 4020.3 Daily Cash Receipts / Revenue Files 09/01/1999 09/30/1999 09/30/2008 0 Box Contents:Cash Receipts 9/1/99-9/30/99 Date John Gillison, DCM.Admin. Svc Date Tamara O , Pinance Dir. Notification Number Destruction Notification Report 12/22/2008 15:34:13 277 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,T A Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name nnccii�� 1 Cash Receipts dated 9/1/99-9/30/99 09/01/1999 09/30/1999 Daily Cash Receipts/Revenue Files III-1.lyurrent Year 3242 4020.3 Daily Cash Receipts / Revenue Files 09/01/1999 09/30/1999 09/30/2008 0 Box Contents: Daisy Cash Receipts Posting Box Contents:September 1999 1,t,Current Year 3238 4020.3 Daily Cash Receipts / Revenue Files 10/01/1999 10/31/1999 10/31/2008 0 Box Contents: Cash Receipts Journal Box Contents:October 1999 - MiCurrent Year 2633 4020.3 Daily Cash Receipts / Revenue Files 10/04/1999 11/04/1999 11/04/2008 0 Box Contents:Cash Receipts 10/4/99- 11/4/99 Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Cash Receipts dated 10/4/99- 11/4/99 10/04/1999 11/04/1999 Dally Cash Receipts/Revenue Files urrent Year 2620 4020.3 Daily Cash Receipts / Revenue Files 09/01/1999 11/10/1999 11/10/2008 0 Box Contents: Daily Cash Receipts 9/1/99- 11/10/99 Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Receipt#'s 141752 thru 147577 09/01/1999 11/10/1999 Dally Cash Receipts/Revenue Files Current Year 3239 4020.3 Daily Cash Receipts / Revenue Files 11/01/1999 11/30/1999 11/30/2008 O Box Contents:Cash Recelpts Journal Box Contents: November 1999 - Current Year 2635 4020.3 Daily Cash Receipts / Revenue Files 11/08/1999 12/07/1999 12/07/2008 0 Box Contents:Cash Receipts 11/8/99- 12/7/99 Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name ttt��---��''' 1 Daily Cash Receipts dated 11/8/1999- 12/7/1999 11/08/1999 12/07/1999 Dally Cash Receipts/ Revenue Files urrent Year 2695 4012.8 Journal Voucher 07/01/1999 09/30/1999 09/30/2008 0 Box Contents:Cash Rec Journal G/L(7/99-9/99) (Current Year 2692 4012.8 Journal Voucher 10/01/1999 12/31/1999 12/31/2008 0 T Box Contents:Cash Rec Journal.G/L(10/99- 12/99) Date John Gillison, DCM. Admin. Svc Date Tamara L y e Oinance Dir. Notification Number Destruction Notification Report . 12/22/2008 15:34:13 277 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAM Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code - (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Current Year 3354 4040.2 Payroll Register 06/01/2002 07/31/2003 07/31/2008 0 Box Contents: Payroll Register Box Contents:Payroll Prelist Current Year 3368 4040.2 Payroll Register 06/01/2003 09/30/2003 09/30/2008 0 Box Contents:City Payroll Reports Box Contents: Payroll Reports, Employee Register, Box Contents:Contribution Reports,Leave Balancce, - Box Contents:Check Register Current Year 3352 4040.2 Payroll Register 09/01/2003 11/30/2003 11/30/2008 0 Box Contents: Fire Payroll Reports Bax Contents:Fire Payroll Time Cards,Check Copies, ,Box Contents: Leave Balance Reports, Employee Box Contents: Reg., Contribution&Dist. Reports R urrent Year 3499 4040.9 Time Cards 07/13/2003 08/24/2003 08/24/2008 0 Box Contents:Payroll Timecards Box Contents:7/13/03-8/24/03 I YtrlCurrent Year 4190 4041.2 Vacation &Sick Leave Reports 02/01/2001 06/30/2003 06/30/2007 0 Box Contents:City Vacation Leave Reports Total Eligible Boxes to be destroyed = 22 - Eligible Boxes on Hold = 0 . Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 22 Date John Gillison, DCM. Admin. Svc Date Tamarb finance Dir. - Notification Number Destruction Notification Report 12/22/2006 15:47:46 265 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FIRE FINANCE (5027) Bill to Name: (5027) - Records Coordinator: Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# urrentYear 3388 4040.0 Fire- Payroll Records 06/01/2003 08/31/2003 08/31/2008 0 rrrrh� Box Contents: Fire Payroll Reports IINH Current Year 2606 4041.4 Fire-W-2's 01/01/1996 12/31/1998 12/31/2008 0 BOX RECORD TITLE#4041.4 ON HOLD/ Box Contents:W-2's(Fire) (1996- 1998) E = Excluded Total Eligible Boxes to be destroyed = 2 Eligible Boxes on Hold = 0 - Elgibile Boxes Checked Out = O Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 2 V Date Tamara , finance Director - 38 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Planning (4 33) Requestor: Valerie Victorino I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 2050.2 —Dept'l Budget Working Papers All dated thru calendar year 2006 8021.3 —Home Occupation Permits All dated prior to 12/31/2008 (to be transferred to the Business Licensing Division) Department Approval City Attorney Approval Signature Date Signature Date Council Approval Date/ Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/22/2008 15:36:59 279 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PLANNING DIVISION (4333) Bili to Name: (4333) Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by . December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Current Year 3320 7010.4 City Planner Hearing Agendas 01/01/1997 12/31/2003 12/31/2008 0 Box Contents:City Planner Meeting Agendas w/Minutes Current Year 3617 7011.9 Historic Presery Comm Agendas 01/12/1992 12/22/2004 12/22/2008 0 Box Contents: Historic Preservation Commission Action Box Contents:Agendas Box Contents: Scanned 4/11/2007 urrent Year 3579 7010.2 Planning Commisson Agendas 04/09/2003 12/24/2003 12/24/2008 O Box Contents: Planning Commission Agendas Box Contents:4/9/03- 12/24/03 Box Contents:Scanned June 2007 E = Excluded Total Eligible Boxes to be destroyed = 3 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 3 r IF /D Date James froyer, Planning Dir. Date Va n ctorino, §ecre6ri 40 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department Community Services (4532) Requestor Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence Calendar year 2006 1020.3 -Programs Calendar year 2004 1020.4-Projects All that completed/terminated prior to 1/1/2005 1020.5 - Special Events Calendar Year 2004 14010.6- Scholarship Applications Calendar Year 2006 14020.3 -Recreation Class Schedule Calendar Year 2006 (1 original sent to Archives) 16010.7 -Use of City Facilities Calendar Year 2006 2050.2-Dept' 1. Budget Working Papers Calendar Year 2006 5030.5 -Volunteer Applications/Reports All that became inactive prior to 1/1/2006 7010.3 - Advisory Council Agendas Calendar Year 2006(to be scanned, then recycled) 7012.9- Audio Tapes Calendar Year 2006 (to be reused) Depart nt Approval City Attorney Approval 2� I Signat e Date Signature Date Council Approval Date/ Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/22/2008 15:37:48 261 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill to Name: (4532) Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event - Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# urrent Year 4127 14010.2 Registration Forms& Receipts 05/01/2005 01/30/2006 01/30/2008 0 Box Contents:Central Park Rental Contracts Box Contents:Cancelled Rental Contracts Box Contents:05/30/2005-01/30/2006 „/yycu rrent Year 4128 14010.2 Registration Forms &Receipts 02/01/2006 06/30/2006 06/30/2008 0 Box Contents:Central Park Rental Contracts Box Contents:Cancelled Rental Contracts 02/06-06/06 ,Current Year 4126 14010.2 Registration Forms &Receipts 07/01/2005 07/30/2006 07/30/2008 0 f Box Contents:CSD Park Reservation Farms Box Contents:and Contracts Current Year 3939 14010.2 Registration Forms &Receipts 05/29/2006 08/20/2006 08/20/2008 0 Box Contents:Central Park Registration Forms . Box Contents:08/03/06-08/20/06 Box Contents:Central Park Deposit Records Box Contents:05/29*06-08/20/06 Current Year 3940 . 14010.2 Registration Forms &Receipts 05/30/2006 08/20/2006 08/20/2008 0 Box Contents:Central Park Deposit Records Box Contents:Summer 2006 Box Contents: Lions E. Lions W, RC Theater, E-Connect ,t�}j Current Year 3942 14010.2 Registration Forms &Receipts 06/22/2006 08/20/2006 08/20/2008 0 �f�"' Box Contents:Central Park Registration Receipts Box Contents: 6/22/06-8/20/06 ygl>fc.0 rrent Year 3937 14010.2 Registration Forms&Receipts 05/20/2006 08/23/2006 08/23/2008 - 0 Box Contents: Swim Registration Forms Box Contents: 5/20/06-8/23/06 uyt}?rcurrent Year 3938 14010.2 Registration Forms&Receipts 05/20/2006 08/23/2006 08/23/2008 0 Box Contents:Central Park Registration Forms Box Contents: 5/06-8/06 At- F Z / C7 Date Kevin 114'cWfile, Com. Svc. Dir. Date Melissa Morales, Sr. Admin Sec Notification Number Destruction Notification Report 12/22/2008 15:37:48 281 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill to Name: (4532) Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Current Year 4117 14010.2 Registration Forms& Receipts 05/01/2006 08/30/2006 08/30/2008 0 Box Contents: Lions East Deposit Records Box Contents: Fall 2006 0Eurrent Year 4118 14010.2 Registration Forms & Receipts 05/01/2006 08/31/2006 08/31/2008 - 0 Box Contents: Lions East Deposit rr--LL��-� Box Contents: Records for Summer 2006 Ip�yµurrent Year 3943 14010.2 Registration Forms & Receipts 08/21/2006 09/10/2006 09/10/2008 0 TT��'"' Box Contents: Central Park Reg. Forms&Receipts Box Contents:8/21/06-9/10/06 - Wurrent Year 4125 14010.2 Registration Forms& Receipts 01/01/2005 09/30/2006 09/30/2008 0 Box Contents: CSD Park Reservation Forms Box Contents:01/01/2005-05/31/2005 - Box Contents: Park Monitor Reports Box Contents: 01/01/2005-09/30/2006 Current Year 4129 14010.2 Registration Forms &Receipts 07/01/2006 10/30/2006 10/30/2008 0 Box Contents: Central Park Rental Contracts - Box Contents:Cancelled Rental Contracts Current Year 4130 14010.2 Registration Forms & Receipts 07/01/2006 10/30/2006 10/30/2008 - 0 Box Contents: Central Park Completed Rental Contracts Box Contents:Cancelled Rental Contracts Current Year 4119 14010.2 Registration Forms & Receipts 08/22/2005 11/28/2006 11/28/2008 0 Box Contents: CSD Deposit Records Box Contents:08/22/05- 11/28/06 `t—current Year 3944 14010.2 Registration Forms& Receipts 09/11/2006 12/16/2006 - 12/16/2008 0 Box Contents:Central Park Registration Forms Box Contents:9/11/06-12/16/06 _ 'Current Year 3945 14010.2 Registration Forms & Receipts 10/01/2006 12/16/2006 12/16/2008 0 . Box Contents;Central Park Registration Receipts Box Contents: 10/1/06- 12/16/06 r6 A Date Kevin McArdl ,Com. Svc. Dir. Date Melissa Morales, Sr. Admin Sec Notification Number .Destruction Notification Report 12/22/2008 15:37:48 281 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill to Name: (4532) Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) _ Beg. Ending Hold? 12/31/2008 Location Space# Current Year 3947 14010.2 Registration Forms &Receipts 08/21/2006 12/16/2006 12/16/2008 0 Box Contents:Central Park Reg. Receipts&Records _ Box Contents:08/21/06- 12/16/06 1 urrent Year 3948 14010.2 Registration Forms& Receipts 08/21/2006 12/16/2006 12/16/2008 0 Box Contents: Deposit Records - Box Contents:Central Park Registration Receipts Box Contents:08/21/06- 12/16/06 nturrent Year 3946 .14010.2 Registration Forms& Receipts 08/20/2006 12/17/2006 12/17/2008 0 Box Contents: Central Park Deposit Records Box Contents: 8/20/06- 12/17/06 `ryl\'I c:u rrent Year 4107 14010.2 Registration Forms& Receipts 05/01/2006 12/31/2006 12/31/2008 0 Box Contents:CSD Registration Forms and Receipts Box Contents: 05/31/06- 12/31/06 lN2lCurrent Year 4116 14010.2 Registration Forms & Receipts 05/01/2006 12/31/2006 12/31/2008 0 Box Contents: Lions East Registration Forms Box Contents: Fall 2006 Total Eligible Boxes to be destroyed = 22 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 22 Date - Kevin McArdl Com. Svc. Dir. Date Melissa Morales,Sr. Admin Sec 44 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec, 2008 semi-annual destruction. Sign,Date,Return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department R.C.C.F. (5030) Requestor Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence All thru December 31, 2006 1020.3 -Programs/Projects/Events All that became inactive prior to 1/1/2003 7012.9-Audio Tapes All thru December 31, 2006 Departm Approval City Attorney Approval GI Signature Date Signature Date Council Approval Date /Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 45 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department Engineering (Admin) (Dept 4637) Requestor Rebecca Coleman I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 -General Correspondence Calendar Year 2006 11101.8 - Street Vacations Calendar Year 2006 11700.9-Flood Plain (FEMA) All that were superseded prior to 1/1/1998 (After Scanning) 2050.2 - Dept') Budget Working Papers Calendar Year 2006 4010.3 -Assessment Districts All that were approved thru 12/31/2007 (to be transferred to the Special Districts Division) DepApproval City Attorney Approval i Date Signature Date Council Approval Date/ Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/23/2008 12:20:48 282 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# " Active/Curren 4242 10021.1 Hydrology Studies 01/01/1989 12/31/1993 12/31/2003 0 L�-n Box Contents: Hydrology Reports Box Contents: 14379, 14382, 13527 Box Contents: 14139 -Scanned 10/08 ].Gonzales Box Contents: Drainage,Volume 1-3,Joint Use Debris Active/Curren 4261 10021.1 Hydrology Studies 01/01/1984 12/31/1994 12/31/2004 02-01-01 6 Da7 Box Contents: Hydrology Reports _ j Box Contents:Terra Vista Master Plan Part I, 11, MP S ✓ Box Contents:/O Revised(TR 13748) Malaga S/D 6-1, - Box Contents: Mayten S/D, Line 6 Active/Curren 4260 10021.1 Hydrology Studies 01/01/1988 .12/31/1998 12/31/2008 0. . Box Contents:Hydrology Studies Box Contents:Tracts 13565, 13564-1, 13564(ph. 1-5), Box Contents: 135642.Boundary Swale,N. Boundary 13564 Box Contents: -2, -3,-4 Tract 14139 ki Active/Curren 4246 10020.9 Tracts and Parcel Maps 01/01/1993 12/31/2002 12/31/2004 - 0 Box Contents:Tract Files ' Box Contents: 15711, 15725, 15726, 15707, 15730, 15723 Box Contents: 15796-1, 15796, 15540, 15783, 15766 Box Contents: Scanned 10/08 by I.G. E = Excluded Total Eligible Boxes to be destroyed = 4 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 4 Date Damel]ame?;Sr. Civil Eng. Date Rebecca Coleman,Admin. Sec. Notification Number Destruction Notification Report 12/22/2008 15:40:51 282 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 r e following records are due for destruction on 12/31/2008. Place your initialsnext to EACH box you authorize to be destroyed,then sign and date the ttomofEACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division bycember 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# .,lctive/Curren 4242 10021.1 Hydrology Studies 01/01/1989 12/31/1993 12/31/2003- - 0 Box Contents: Hydrology Reports Box Contents: 14379, 14382, 13527 Box Contents: 14139 -Scanned 10/08 ].Gonzales Box Contents: Drainage;Volume 1-3,Joint Use Debris n Active/Curren 4261 . 10021.1 Hydrology Studies 01/01/1984 12/31/1994 12/31/2004 02-01-01 6 D�' i Box Contents: Hydrology Reports Box Contents:Terra Vista Master Plan Part 1,II, MP S Box Contents:/O Revised(TR 13748) Malaga S/D 6-1, Box Contents: Mayten S/D, Line 6 4lctive/Curren 4260 10021.1 Hydrology Studies 01/01/1988 12/31/1998 12/31/2008 0 x-1,7 Box Contents: Hydrology Studies C✓// Box Contents:Tracts 13565, 13564-1, 13564 (ph. 1-5), Box Contents: 135642 Boundary Swale, N. Boundary 13564 - Box Contents: -2,-3,-4 Tract 14139 Active/Curren 4246 10020.9 Tracts and Parcel Maps 01/01/1993 12/31/2002 12/31/2004 0 Box Contents:Tract Files Box Contents: 15711, 15725, 15726, 15707, 15730, 15723 Box Contents: 15796-1, 15796, 15540, 15783, 15766 Box Contents: _ Scanned 10/08 by.J.G. E = Excluded Total Eligible Boxes to be destroyed = 4 Eligible Boxes on Hold = 0 . Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 4 1'7 r Date Daniel Ia es,Sr. Civil Eng. Date Rebecca Coleman, Admin. Sec. 48 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign, date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) &6t eee- CbUr .t Department Engineering (Traffic/Design) (Dept 4639) Requestor n ers I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence Calendar Year 2006 11620.1 -Traffic Signal Maintenance Calendar Year 2005 2050.2 -Dept. Budget Working Papers Calendar Year 2006 8060.2 - Multi-Year Projections for Cap Imp Calendar Year 2006 Department Approval City Attorney Approval f re Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date Notification Number Destruction Notification Report 12/22/2008 15:41:27 _ 283 City of Rancho Cucamonga (RC) Page I Records Management Division (TMP) ENGR TRAFFIC/DESIGN (4639) Bill to Name: (4639) Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext: 4050 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates - On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Exp/Comp)/Te 4245 8020.1 Construction Permits 01/01/2003 12/31/2004 12/31/2006 0 Box Contents: Engineering Construction Permits Box Contents:01/03- 12/04 Box Contents:Utility Permits-Verizon Box Contents:Scanned 10/22/08 Dee Exp/Comp)/Te 4244 8020.1 Construction Permits 01/01/2002 12/31/2005 12/31/2007 0 Box Contents: Engineering Construction Permits Box Contents:01/02- 12/05 Box Contents: Scanned 10/08/ Box Contents:Dee McGroarty - E�Exp/Comp)/Te 4259 8020.1 Construction Permits - 01/01/2005 12/31/2005 12/31/2007 02-01-01 5 Box Contents:Construction Permits Box Contents: Utility Permits E = Excluded Total Eligible Boxes to be destroyed = 3 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 3 Date • Notification Number Destruction Notification Report 12/23/2008 12:31:53 286 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ENGR TRAFFIC/DESIGN (4639) Bill to Name: (4639) Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext: 4050 The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Exp/Comp)/Te 4262 8020.1 Construction Permits 01/01/1996 12/31/2006 12/31/2008 0 Box Contents: Engineering Construction Permits Box Contents: Scanned NExp/Compl/Te 4263 8020.1 Construction Permits 01/01/1996 12/31/2006 12/31/2008 0 Box Contents:Contruction Permits Box Contents: Scanned E = Excluded - Total Eligible Boxes to be destroyed = 2 . Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 2 FT- Z/z/off Date J-uciSaundera,.Aft�512£..ST 51 CITY OF RANCHO CUCAMONGA—Fire Board Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign,Date and Return to the Records Division by December 31,2008 listed records until notified by the Records Coordinator that approval was granted.) Department: Fire Safety (5025) Requestor: Beverly Noonan I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the semi-annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 13020.4—Fireworks (documentation) All dated thru calendar year 2006 13025.1 —Material Safety Data Sheets All dated thru 1978 13030.2 Business Occupancies All that became inactive prior to 1/1/2005 Department Approval City Attorney Approval ? 00 lZ-31-CV�' Signature Date Signature Date Fire Board Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date RM.Revised 12/2007 52 CITY OF RANCHO CUCAMONGA—Fire Board Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31,2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Fire (5020) Requestor: Tina Watson I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the semi-annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 —Gen'l Correspondence All dated thru calendar year 2006 13021.3 —Fire Investigations— Type A All that became inactive prior to 1/1/2004 (after scanning) 13021.6 —Fire Investigations—Type C All that became inactive prior to 1/1/2003 2050.2 — Dept'] Budget Working Papers All thru calendar year 2006 6060.3 —Equipment Maintenance All that became inactive prior to 1/1/2007 7040.5 —Daily Activity Logs Calendar year 2006 Departme t Approval City Attorney Approval Signature Date Signature Date Fire/11oard Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date R.M.Revised 10/2002 Notification Number Destruction Notification Report 12/22/2008 15:47:02 284 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FIRE DEPARTMENT (5020) Bill to Name: (5020) Records Coordinator: Tina Watson Mail Code: Phone: (909)477-2770 ext: 3005 The following records are due for destruction on 12/31/2008. Place your initialsnextto EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by December 31, 2008. Event Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 12/31/2008 Location Space# Current Year 3677e,.IJ 13030.5 Paramedic Reports (01A) -Adult 01/01/2001 08/30/2001 08/30/2008 0 Box Contents: Paramedlc 01A Reports-Adult Current Year 36W.N. 13030.5 Paramedic Reports (01A) -Adult 09/01/2001 12/31/2001 12/31/2008 0 Box Contents: Paramedic 01A Reports-Adults E = Excluded Total Eligible Boxes to be destroyed = 2 Eligible Boxes on Hold . = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed 2 Date Peter Bryan, Fire Chief Date . Firta-Watson-FOffice Spec. II 54 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2008 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Emergency rgparedness (4125) Requestor Breanna Medina I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 - General Correspondence Calendar Year 2006 2010.3 - CERT Applications All dated thru calendar year 2006 2010.9 -Policies & Procedures All that were superseded prior to 1/1/2004 Department Approval City Attorney Approval Signatur Date Signature Date Council Approval Date /Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date 55 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2008 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2008. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Redevelopment Agency (5010) Requestor Linda Daniels I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) _ 1020.1 - General Correspondence Calendar Year 2006 2050.2 -Dept'1 Budget Working Papers Calendar Year 2006 4010.3 - Special District Formation Records All that were expired/completed/terminated prior to 1/1/1999 (after scanning) Department Approval City Attorney Approval ySijnature Date Signature Date Council Approval Date/Resolution # Destroyed by: March 4, 2009/Resolution 09-031 Signature Date