HomeMy WebLinkAbout09-151 - Resolutions RESOLUTION NO. 09-151
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA,AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO
LONGER REQUIRED AS SET FORTH IN CALIFORNIA
GOVERNMENT CODE SECTION 34090 AND OTHER
APPLICABLE LEGAL REFERENCES
WHEREAS, it has been determined that certain City records have been
retained in compliance with all applicable Federal, State and local statutes; and
WHEREAS, said City records have met their useful life and are no longer
required for public or private purposes:
WHEREAS, destruction of said records is necessary to reduce storage costs,
increase staff productivity, and maintain conformance with the City's Records Management
Policy; and
WHEREAS, said records as listed in Exhibit "A" attached hereto have been
approved for destruction by the City Attorney;
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga
does hereby resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy
those records described as Exhibit "A" attached hereto and
made a part hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in
full force and effect.
Please see the following page
for formal adoption,certification and signatures
PASSED, APPROVED, AND ADOPTED this 5`h day of August 2009.
AYES: Gutierrez, Kurth, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
1v
Donald J. Kurth, M15,, Mayor
ATTEST:
t
nice C. Reynolds, City Jerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City
Council held on the 51h day of August 2009.
Executed this 6th day of August 2009, at Rancho Cucamonga, California.
el'f- A� e/a
anice C. Reynolds, Cify Clerk
Resolution No. 09-151 - Page 2 of 25
EXHIBIT 'A'
Records Destruction Authorizations for the following
Departments / Divisions
Personnel
Administrative Services
Finance
Planning
Building & Safety
Community Services
Engineering/Admin
Engineering/Traffic
Fire Finance
Resolution No. 09-151 — Page 3 of 25
MEMORANDUM
Date: July 16, 2009
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of June 30 2009 Records Destruction
Attached are Destruction Notification Reports for the June 30, 2009, Record's Destruction.
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms.
City Attorney Approval
✓/'Signature Date
Resolution No. 09-151 — Page 4 of 25
Notification Number Destruction Notification Report 06/02/2009 14:51:14
288 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize.to be destroyed, then sign and date the .
bottom of EACH page. If you want a box held for an additional 6 months,,provide a memo justifying the hold. Return the entire list to the Records Division by
lune 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy -
Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
JLJJShred 4285 5090.3 Personnel Recruitment 03/01/2005 12/31/2005 12/31/2008 0
Box Contents: Fire Recruitment Files 2005
Box Contents:Communications Tech.,Fire Battalion
Box Contents:Chief, Fire Equipment Mechanic,Fire-
VsBox Contents:fighter Paramedic
hired 4209 5090.3 Personnel Recruitment 02/01/2006 04/30/2006 04/30/2009 0
Box Contents: Recruitment Files
Box Contents: L
Box Contents: 2006
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Recruitment Eligibility 02/01/2006 04/30/2006 Personnel Recruitment
2 Recruitment/Eligibllity Library Clerk 02/01/2006 04/30/2006 Personnel Recruitment
3 Recruitment Eligibility Library Page(2) 02/01/2006 04/30/2006 Personnel Recruitment
EE = Excluded Total Eligible Boxes to be destroyed = 2
(D Eligible Boxes on Hold = 0
0
c Elgibile Boxes Checked Out = 0
o Eligible Boxes Removed = 0
Z Total Available Boxes to be destroyed = 2
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Date Chris Pittenger, H.R. Coor.
Notification Number Destruction Notification Report 06/02/2009 14:50:53
289 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
Admin Services / Treasury (4140)
Bill to Name: Admin Services / Treasury (4140) -
Records Coordinator: RAMIREZ, SANDY Mail Code: Phone: (909)477-2700 ext: 2405
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy,
(x)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
hred 3088 4030.8 Banking - Information Reporting / 07/01/2001 06/30/2002 06/30/2009 0
BOx*Contents: BAMTRAC
OShred 3130 4080.4 Investment Portfolio Mgmt Reports 07/01/2001 06/01/2004 06/01/2009 0
Box Contents:Investment Portfolio Mgmt. Reports
Box Contents:July 2001 thru June 2004
E = Excluded Total Eligible Boxes to be destroyed = 2
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 2
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Date Tamara W464,'Director -
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Shred 2851 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(C Mlsc-Carter) - -
$hred 2852 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2881-6/2002)(Cash-Class)
$hred 2853 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Barnes- Brock)
W1$hred 2854 . 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
rvY"' Box Contents:A/P(7/2001-6/2002)(Amazori-Archibal)
I Shred 2855 . 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Mlsc A-AACT)
$hired 2856 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 O
Box Contents:A/P(7/2001-6/2002)(Classe-Crafts)
(4'MShred 2857 4010.1 Accounts Payable 07/01/2001 06/30/2002 - 06/30/2009 08-01-01 1
Box Contents:A/P(7/2001-6/2002)(M Misc-Marvac)
"hred 2858 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Lasting -Lutt)
Shred 2859 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Klehl-LaserTech)
Shred 2860 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(N Mlsc-NJuguna) _
g1�.lpShred 2861 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
o Box Contents:A/P(7/2001-6/2002)(Master-Music)
Shred 2862 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
�oI--,, Box Contents:A/P(7/2001-6/2002)(Noble-Otto)
flA.,l hred 2863 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001 -6/2002)(Invenskys-Key)
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Date Tama ne, Director
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
hred 2864 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
�91 Box Contents:A/P(7/2001-6/2002)(G8me-HCS)
Shred 2865 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents: A/P(7/21101-6/2002)(HRS-Home Depot)
Shred 2866 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
���--111------III Box Contents:A/P(7/2001-6/2002)(ICMA-Intrave)
ilTrpShred 2867 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Fire Eng-Gale) _
Shred 2868 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(F Mlsc-Finesse)
IyryilShred 2869 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Pep Boys- Psomas)
Shred 2870 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001 -6/2002)(DeLoltte- E Mlsc)
Shred 2871 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Ate, Box Contents:A/P(7/2001-6/2002)(Owen-Penworthy)
ppy(Shred 2872 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Earth Prot-E-2)
Shred 2873 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Homeless-Image)
hred 2874 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Public-R&T)
hred 2875 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Artlstic-Barklows)
Shred 2876 , 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Brodart-Byrd)
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Date Tat fit a e, Director
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
FINANCE (4151) .
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
r
llowing records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
of EACH page. If you want a box held for an additional 6 months, provide a memo-justifying the hold. Return the entire list to the Records Division by
0, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) - Beg. Ending Hold? 06/30/2009 Location Space#
hred 2877 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Crane- Del Mech)
hred 2878 4010.1 Accounts Payable - 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Abbey-Always)
Shred 2879 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 O
Box Contents:A/P(7/2001-6/2002)(State of Cal-Tan)
Shred 2880 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 O
Box Contents:A/P(7/2001-6/2002)(Skille-State B)
lophred 2881 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/01 -6/02)(SBdo County Info-Sir)
B+.q Shred 2886 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001 -6/2002)(Edison #5)
Shred 2887 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
,�}P�, Box Contents:A/P(7/2001-6/2002)(CCWD)
WItT Shred 2888 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Western-2)
hDJShred 2889 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
77 Box Contents:A/P(7/2001-6/2002)(Edison #4)
Shred 2890 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Edlson #3)
Shred 2891 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
rpt, Box Contents:A/P(7/2001-6/2002)(Edison #2)
yl->fShred 2892 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
rrM-rn Box Contents:A/P(7/2001-6/2002)(Edlson #1)
>nf+lShred 2893 4010.1 Accounts Payable 07/01/2001 06/30/2002 - 06/30/2009 0
o Box Contents:A/P(7/2001 -6/2002)(Verizon Wireless)
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Date Tama 1 , Director
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. .Ending Hold? 06/30/2009 Location Space#
hired 2894 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001 -6/2002)(Verizon #2)
Shred 2895 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Verizon #1)
bred 2896 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001 -6/2002)(RBM-Resource)
Shred 2897 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Trux-United Ho)
hired 2898 - 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
S 0
Box Contents:A/P(7/2001 -6/2002)(Target-Trugreen)
Shred 2899 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
77 Box Contents:A/P(7/2001-6/2002)(Royal-SBC)
Shred 2900 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001 -6/2002)(Office Depot#2)
Shred 2901 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents: A/P(7/2001-6/2002)(Rexel- Roth)
Shred 2902 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(SBC-SBCty Flood)
Shred 2903 4010.1 .Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
JJ��----,, Box Contents:A/P(7/2001 -6/2002)(Offce Depot#1)
fil'�Gi Shred 2904 4010.1 Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
'��--hh'' Box Contents:A/P(7/2001-6/2002)(UPS-Virtual) -
aShred 2905 4010.1. Accounts Payable 07/01/2001 06/30/2002 06/30/2009 0
Box Contents:A/P(7/2001-6/2002)(Vision-West Val) -
-Shred 3006 4010.2 Accounts Receivable 07/01/2001 06/30/2002 06/30/2009 0
H Box Contents:A/R(2001/2002)
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Date Tamiljg,LWi, Director
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 5
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009. -
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code . (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Alt:Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 CCWD, CERT,false alarms, Fire Dist, Lloyd Goolsby, Barbara Krall, 07/01/2001 06/30/2002 Accounts Receivable
rr;it--�3 2 Mary Kuhn, loud parties, Misc, County of SBdo,State of CA 07/01/2001 - 06/30/2002 Accounts Receivable
171tyJ'Shred 3806 4030.2 Bank Statements&Reconciliations 10/01/2003 01/30/2004 01/30/2009 O
Box Contents: Bank Statements&Reconciliation
Box Contents: 10/03 thru 01/04
Shred 3796 4030.2 Bank Statements & Reconciliations 02/01/2004 06/30/2004 06/30/2009 0
Box Contents: Bank Statements&Reconciliation
�p Shred 2619 4020.3 Daily Cash Receipts / Revenue Files 11/15/1999 01/07/2000 01/07/2009 0
Box Contents: Daily Cash Receipts 11/15/99- 1/7/2000
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 147578 thru 153626 - 11/15/1999 01/07/2000 Dally Cash Receipts/Revenue Files
Shred 2632 4020.3 Daily Cash Receipts / Revenue Files 12/08/1999 01/12/2000 01/12/2009 0
Box Contents:Cash Receipts 12/8/99- 1/12/2000
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Daily Cash Receipts dated 12/8/1999- 1/12/2000 12/08/1999 01/12/2000 Daily Cash Receipts/Revenue Files
Shred 3237 4020.3 Daily Cash Receipts / Revenue Files 01/01/2000 01/31/2000 01/31/2009 0
Box Contents: Cash Receipts Journal
Box Contents:January 2000
Shred 2684 4020.3 Daily Cash Receipts / Revenue Files 01/10/2000 02/14/2000 02/14/2009 0
Box Contents: Daily Cash Receipts(1/2000-2/2000)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
rtf, 1 Receipt#'s 02-153627 thru 02-159207 01/10/2000 02/14/2000 Dally Cash Receipts/Revenue Files
11fp Shred 2670 4020.3 Daily Cash Receipts/ Revenue Files 01/13/2000 02/27/2000 02/27/2009 0
w Box Contents: Daily Cash Receipts(1/2000-2/2000)
0
� Alt. Folder# Alt. Folder Number Description Beginning Date Ending Dale Record Title Name
0
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Date TamaraAa n , Director -
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 6
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) - Beg. Ending Hold? 06/30/2009 Location Space#
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
Receipt#'s 87642 thru 88838 01/01/2000 02/28/2000 Daily Cash Receipts/Revenue Files
gIl�lShred 3243 4020.3 Daily Cash Receipts / Revenue Files 02/01/2000 02/28/2000 02/28/2009 0
Box Contents: Cash Receipts Journal -
Box Contents: February 2000
Shred 2683 4020.3 Daily Cash Receipts / Revenue Files 02/15/2000 03/17/2000 03/17/2009 0
Box Contents: Dally Cash Receipts(2/2000-3/2000)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 02-159208 thru 02-156123 02/15/2000 03/17/2000 Daily Cash Receipts/Revenue Files
,Shred 2678 4020.3 Daily Cash Receipts / Revenue Files 02/15/2000 03/20/2000 03/20/2009 0
Box Contents: Dally Cash Receipts(2/2000-3/2000)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 88839 thru 90117 02/15/2000 03/20/2000 Daily Cash Receipts/Revenue Files
Shred . 3284 4020.3 Daily Cash Receipts / Revenue Files 03/01/2000 03/31/2000 03/31/2009 0
Box Contents:Cash Receipts Journal
Box Contents: March 2000
Shred 2675 4020.3 Daily Cash Receipts / Revenue Files 03/21/2000 04/18/2000 04/18/2009 0
Box Contents: Daily Cash Receipts(3/2000-4/2000)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 90118 thru 91291 03/21/2000 04/18/2000 Daily Cash Receipts/Revenue Files
D�6hred 2682 4020.3 Daily Cash Receipts / Revenue Files 03/20/2000 04/20/2000 04/20/2009 0
Box Contents: Daily Cash Receipts(3/2000-4/2000)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt #'s 02-165124 thru 02-170510 03/20/2000 04/20/2000 Dally Cash Receipts/Revenue Files
Shred 3289 4020.3 Daily Cash Receipts / Revenue Files 04/01/2000 04/30/2000 04/30/2009 07-07-02 - 7
c.
Box Contents:Cash Receipts Journal
� Box Contents:April 2000
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Date Tamar,4", Director
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 7
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates on Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
I Shred 2671 4020.3 Daily Cash Receipts/ Revenue Files 04/19/2000 05/18/2000 05/18/2009 0
Box Contents: Dally Cash Receipts(4/2000-5/2000)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 91292 thru 92554 04/19/2000 05/18/2000 Daily Cash Receipts/Revenue Files
Shred 3291 4020.3- Daily Cash Receipts / Revenue Files 05/01/2000 05/31/2000 05/31/2009 0
Box Contents:Cash Receipts Journal
v Box Contents: May 2000
�f pShred 2969 4020.3 Daily Cash Receipts/ Revenue Files 04/21/2000 06/01/2000 06/01/2009 0
t►�� Box Contents: Daily Cash Rec-Sports Ctr(4/00-6/00)
Shred 2994 4020.3 Daily Cash Receipts / Revenue Files 05/22/2000 06/14/2000 06/14/2009 0
Box Contents:Cash Receipts(5/2000-6/2000)
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 92555 thm 93608 05/22/2000 06/14/2000 Dally Cash Receipts/Revenue Files
III'Ii Shred 3293 4020.3 Daily Cash Receipts / Revenue Files 06/01/2000 06/30/2000 06/30/2009 0
Box Contents:Cash Receipts Journal
pppppp-- Box Contents:June 2000
I(111Shred 3380 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1999 06/30/2000 06/30/2009 0
Box Contents:City Revenue 99/00
Box Contents:Telephone, Postage,Asset Seizure,
Box Contents: Franchise, Motor Vehicle, Sales
Box Contents:Tax,CERt,Off Highway( More)
Shred 3398 4020.3 Daily Cash Receipts / Revenue Files 07/01/1999 06/30/2000 06/30/2009 0
rrrrrrrrrr��AAAAAA------,,,,�� Box Contents: Utility User's Tax 99/00
¢hred 2693 4012.8 Journal Voucher_ 01/01/2000 03/31/2000 03/31/2009 0
Box Contents:Cash Rec Journal G/L(1/2000-3/2000)
Shred 2673 - 4012.8 Journal Voucher 07/01/1999 06/30/2000 06/30/2009 0
Box Contents:Adjusting Journal Entries(7/99-6/00)
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Date Tamalirne, Director
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page B
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Alt. Folder# Alt. Folder Number Description .Beginning Date Ending Date Record Title Name
1 Adjusting journals from 7/1/99-6/30/2000 07/01/1999 06/30/2000 Journal Voucher
Shred 2691 4012.8 Journal Voucher 07/01/1999 06/30/2000 06/30/2009 0 '
Box Contents: Encumbrance Journal(99/2000)
Shred 2694 4012.8 Journal Voucher 07/01/1999 06/30/2000 06/30/2009 0
Box Contents:Cash Disburs Journal G/L(7/99-6/00)
Shred 2696 4012.8 Journal Voucher 07/01/1999 06/30/2000 06/30/2009 0
Box Contents:Appropriation Journal(7/99-6/2000)
Aashred 2697 - 4012.8 Journal Voucher 07/01/1999 06/30/2000 06/30/2009 0
Box Contents: Payroll Ledger(G/L)(7/1999-6/2000)
glfr�,�hred 2698 4012.8 Journal Voucher 07/01/1999 06/30/2000 06/30/2009 0
Box Contents: Estimated Rev Ledger G/L(7/99- 6/00)
IIr/.I Shred 2699 4012.8 . Journal Voucher 07/01/1999 06/30/2000 06/30/2009 0
Box Contents:Adjusting Journal G/L(7/1999-6/2000)
fl�Shrecl 2712 4012.8 Journal Voucher 04/01/2000 06/30/2000 06/30/2009 0
Box Contents:Cash Rec Journal (4/2000-6/2000)
Shred 3831 4040.2 Payroll Register 10/01/2003 02/28/2004 02/28/2009 0
Box Contents:City Payroll Reports
i Shred 3808 4041.3 State & Fed'1 Qtrly Payroll Reports 01/30/2003 01/30/2004 01/30/2009 0
Y� Box Contents:City Payroll Reports
tet-, Box Contents:0301121 thru 0401112
IIM,A Shred 3618 4041.3 State&Fed'I Qtrly Payroll Reports 111/26/2003 02/19/2004 02/19/2009 0
Box Contents: Fire Payroll Reports
I Shred 3787 4040.9 Time Cards 11/16/2003 01/11/2004 01/11/2009 0
z Box Contents:Timecards
Box Contents: 11-16-03 thru 1-11-04
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Date TamA yne, Director
Notification Number Destruction Notification Report 06/02/2009 14:51:53
290 City of Rancho Cucamonga (RC) Page 9
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009. -
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
hired 3788 4040.9 Time Cards 11/16/2003 01/11/2004 01/11/2009 0
hred 3790 4040.9 Time Cards 01/25/2004 03/07/2004 03/07/2009 0
PrBox Contents:Tlmecards
Shred 3793 4040.9 Time Cards 03/21/2004 05/02/2004 05/02/2009 0
Box Contents:Timecards
Box Contents: 03/21/04 thru 05/02/04
y�Shred 3810 4040.9 Time Cards 02/14/2004 06/05/2004 06/05/2009 0
YY�71 Box Contents: Fire Payroll Reports
Box Contents:Time Cards
Shred 3794 4040.9 Time Cards 06/16/2004 06/27/2004 06/27/2009 0
Box Contents:Tlmecards
Box Contents: 05/04 thru 06/04
Total Eligible Boxes to be destroyed = 91
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 91
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Date Tamara e, Director
Notification Number Destruction Notification Report 06/02/2009 14:52:24
291 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
�()QCode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Scan/Recyc 4319 10020.8 Subdivisions& Developments (DR's) 01/01/1999 12/31/2001 12/31/2003 0
Box Contents: DR 99-27, DRC2001-00514,00669,
Box Contents:00772, 00772(2), 00772(3)✓
Box Contents: Needs Scanning
Scan/Recyc 4312 10020.8 Subdivisions &Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: DRC2002-00815, 00819,00840,00922
Box Contents: Needs Scanning Y'
Scan/Recyc 4313 10020.8 Subdivisions &Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: DRC2002-00332,00582,00590,00595,
Box Contents:00601,00620, 00626,00633,00634,
Box Contents:00644,00656,00658
Box Contents: Needs scanning V
Scan/Recyc 4314 10020.8 Subdivisions &Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: DRC2002-00693,00793,00820,
Box Contents:00823, 00839, (00839 (2nd fie) )
Box Contents: Needs Scanning V
Scan/Recyc 4315 10020.8 Subdivisions &Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: DRC2002-00698,00841, 00850,
Box Contents:00861, 00884, 00889,00899,
J Box Contents:00921, 01003,01005
Box Contents: Needs Scanning V
Scan/Recyc 4316 10020.8 Subdivisions &Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 _ 0
Box Contents: DRC2002-00326,00328, 00419,
Box Contents:00481, 00489, 00496,00499,
1 Box Contents:00501, 00606
NBox Contents: Needs Scanningy
Scan/Recyc 4317 10020.8 Subdivisions &Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
0 Box Contents: DRC2002-00697,00742, 00750,
z Box Contents:00758,00782
0
o .Box Contents: Needs Scanning '
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Date Valerie Victorino, Secretary
Notification Number Destruction Notification Report 06/02/2009 14:52:24
291 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates - On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Scan/Recyc 4320 10020.8 Subdivisions&Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: DRC2002-00570,00612,00618,
Box Contents:00618(2),00677, 00685,00694,
Box Contents:00702, 00708,00712,00763,
Box Contents:00803 Needs Scanning t/
scan/Recyc 4321 1 10020.8 Subdivisions & Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: DRC2002-00860, 00864,00898,
Box Contents: 00928, 00929,00935, 00944,
Box Contents:00948,00951, 00952,00954,
J �( Box Contents:00961 Needs Scanning J
NClScan/Recyc 4322 10020.8 Subdivisions&Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
�-'2i Bax Contents: DRC2002-00338, 00530,00565,
Box Contents:00574,00584, 00586,00603,00604,
JBox Contents: 00749, 00845,00964.
q�.,(� Box Contents: Needs Scanning
Xlscan/Recyc 4323 10020.8 Subdivisions & Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Y-� Box Contents: DRC2002-00473, 00479,00519,
Box Contents: 00559, 00585,00610,00629, 00653,
Box Contents: 00653 Mod., 00714,00719, 00785, -
�j{ Box Contents:00794,00829, 00831,00838 Needs Scannin J
ISiCIScan/Recyc 4324 10020.8 Subdivisions & Developments (DR's) 01/01/2002 12/31/2002 12/31/2004 0
Y'V Box Contents: DRC2002-00747, 00815,00818
Box Contents: 00869,00876, 00938,00943, -
Box Contents:00953,00955, 01000,01023
Box Contents:01023 Mod. Needs Scanning
fes?
c Total Eligible Boxes to be destroyed = 12
Eligible Boxes on Hold = 0
Z
p Elgibile Boxes Checked Out = 0
m
Eligible Boxes Removed = 0
N
1 Total Available Boxes to be destroyed = 12
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Date alene Victorino, Secretary
Notification Number Destruction Notification Report 06/02/2009 14:53:08
292 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
12scan/Recyc 4326 8040.6 Calculations, Supporting Docs - 01/01/2005 12/31/2005 12/31/2007 0
Box Contents:Inspection Reports
Box Contents:Sears Grand
.Scan/Recyc 3838 8020.1 Construction Permits 01/01/2002 01/31/2007 01/31/2009 0
Box Contents: Building Permits
Box Contents: 2002-2007
Box Contents: *Scanned*
Scan/Recyc 3840 8020.1 Construction Permits 01/01/2001 01/31/2007 01/31/2009 0
Box Contents: Building Permits
Scan/Recyc 3877 8020.1 Construction Permits 11/10/2006 02/14/2007 02/14/2009 0
Box Contents: Building Permits
Scan/Recyc 3878 8020.1 Construction Permits 11/10/2006 02/14/2007 02/14/2009 0
Box Contents: Building Permits
®Scan/Recyc 3973 8020.1 Construction Permits 01/01/2004 03/31/2007 03/31/2009 0
Box Contents: Finaled Permits
scan/Recyc 3974 8020.1 Construction Permits 01/01/2001 03/31/2007 03/31/2009 0
Box Contents: Expired Permits
4Scan/Recyc 3975 8020.1 Construction Permits 01/01/2001 03/31/2007 03/31/2009 0
Box Contents: Finaled Permits
Box Contents: Scanned 12/08 Dee
Scan/Recyc 3989 8020.1 Construction Permits 03/15/2007 04/19/2007 04/19/2009 0
Box Contents: Building Permits
Box Contents: Scanned ( Dee McGroarty)
Scan/Recyc 4327 8040.5 Grading Certifications 01/01/2005 12/31/2005 12/31/2007 0
Box Contents: Inspection Reports,Grading, Certs.
Box Contents: Compation Reports
Scan/Recyc 4325 8021.2 Misc. Permit Documents 01/01/2005 12/31/2005 12/31/2008 - 0
a Box Contents: Mis. Permit Documents
o Box Contents: Grading Certificates
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Date Linda Courtney, Secretary
Notification Number Destruction Notification Report 06/02/2009 14:53:08
292 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
lune 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. - Ending Hold? 06/30/2009 Location Space#
Total Eligible Boxes to be destroyed = 11
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0 .
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 11
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Date Linda Courtney, Secretary
Notification Number Destruction Notification Report 06/02/2009 14:54:52
293 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mall Code: Phone: (909)477-2760 ext: 2103
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. Return the entire list to the Records Division by
June 30 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
-' Shred 4100 14010.2 Registration Forms&Receipts 12/01/2006 02/28/2007 02/28/2009 O
eox Contents:Central Park Registratlon Receipts
Box Contents:12/18106-02/13/07
p1/�(Shred 4103 14010.2 Registration Forms&Receipts 12/01/2006 03/30/2007 03/30/2009 0
ht" Box Contents:Central Park Registration Forms
1'- Box Contents: 12/18/06-03/11/07
n{p Shred 4255 14010.2 Registration Forms&Receipts 12/01/2006 03/30/2007 03/30/2009 0
Box Contents: Program Registration Forms
Box Contents:Winter 2007
Shred 4256 14010.2 Registration Forms&Receipts 12/01/2006 03/30/2007 03/30/2009 0 -
IIVV•, Box Contents:Progtam Registration Forms
Box Contents:Winter 2007
i d1R�(IV7(Shred 4093 14010.2 Registration Forms&Receipts 12/01/2006 03/31/2007 03/31/2009 0
+`rfJ Box Contents:Central Park Registration Rec.
Box Contents:02/14/07-3/11/07
Box Contents:Lions W.,RCFSC,VG Deposit Records
Box Contents:12/17/06-3/11/07
1�Shred 4099 14010.2 Registration Forms&Receipts 12/01/2006 03/31/2007 03/31/2009 0
Box Contents:Central Park, Lions East
Box Contents: E-Connect Deposit Records
Box Contents: 12/18/06-3/11/07
}� VllfllShred 4095 14010.2 Registration Forms&Receipts 03/01/2007 04/30/2007 04/30/2009 0
Box Contents:Central Park Registration Forms
Box Contents:03/12/07-04/30/07
Shred 4104 14010.2 Registration Forms &Receipts 03/01/2007 04/30/2007 04/30/2009 O
Box Contents:Central Park Reg.Receipts
Ade. Shred 4094 14010.2 Registration Forms&Receipts 12/01/2000 05/30/2007 05/30/2009 0 -
Box Contents:Central Park
F Box Contents:Registration Receipts
c
o Box Contents:04/15/07-05/27/07
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0 Date Melissa Morales,Secretary
N
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Notification Number Destruction Notification Report 06/02/2009 14:54:52
293 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
��k(---X))IIICode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Shred 4247 14010.2 Registration Forms&Receipts 03/01/2007 05/30/2007 05/30/2009 0
Box Contents:Program Registration Forms
11 Box Contents:Spring 2007
Shred 4248 14010.2 Registration Forms&Receipts 03/01/2007 05/30/2007 05/30/2009 0
Box Contents:Program Registration Deposit Records
1Box Contents:Spring 2007
Slue
if Illy d 4091 14010.2 Registration Forms&Receipts 05/01/2007 06/30/2007 06/30/2009 0
Box Contents:Central Park Registration Forms 5/07
Box Contents:RC Family Sports Center
Box Contents:VG CC&Lions West Deposit-
Box Contents:3/12/07-5/27/07
Shred 4092 14010.2 Registration Forms&Receipts 05/01/2007 06/30/2007 06/30/2009 0
Box Contents:Central Park Registration Forms
nn�om,, Box Contents:05/01/07-06/30/07
ox— Shred 4124 14010.2 Registration Forms&Receipts 05/01/2007 06/30/2007 06/30/2009 0
L Box Contents;Central Park Registration Recelpts
Box Contents:Summer 2007
Total Eligible Boxes to be destroyed = 14
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 14
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Date Melissa Morales,Secretary
No:7:Ccation Number - Destruction Notification Report 06/02/2009 15:02:59
294 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X),Lode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Recycle 4222 10021.2 Check Prints 01/01/2006 02/20/2007 02/20/2009 O
Box Contents: Plan Check Plans
Box Contents:Tract 16567
Box Contents: PM 16445
) 'Recycle 4052 - 10021.2 Check Prints 10/01/1990 02/28/2007 02/28/2009 0
Box Contents: Plan Check File 3 of 3 -
,.�{ Box Contents:Tract 14771
ecycle 4053 10021.2 Check Prints 10/01/1990 02/28/2007 02/28/2009 0
Box Contents: Plan Check File Box 2 of 3
OecycBox Contents: Tract 14771
\\\\\\vvvvvv
le 4056 10021.2 Check Prints 03/20/2001 02/28/2007 02/28/2009 0
Box Contents: Pian Check Files
Box Contents: PM 15665 PM 16245
Recycle 4057 10021.2 Check Prints - 10/01/1990 02/28/2007 02/28/2009 0
Box Contents: Plan Check File Box 1 of 3
Box Contents:Tract 14771
ecycle 4221 10021.2 Check Prints 01/01/2006 04/02/2007 04/02/2009 0
Box Contents: Plan Check Plans
Box Contents: PM 16926
Recycle 4223 10021.2 Check Prints 01/01/2006 06/18/2007 06/18/2009 0
Box Contents: Plan Check Plans
Box Contents: PM 17303
Box Contents: DRC2005-00683
Scan/Recyc 4287 10021.1 Hydrology Studies 01/01/1988 12/31/1998 12/31/2008 0
p Box Contents: Hydrology Studies
w tion
Alt. Folder# Alt. Folder Number Description
p Beginning Date Ending Date Record Title Name
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Date Rebecca Coleman, Secretary
,'-tsfication Number Destruction Notification Report 06/02/2009 15:03:00
294 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
ENGINEERINGJADMIN (4637)
Bill to Name: (4637) -
Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code . Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 San Sevalne Basin No. 01/01/1988 12/31/1998 Hydrology Studies
2 Day Creek Watershed 01/01/1988 12/31/1998 Hydrology Studies
3 Upper Etlwanda San 01/01/1988 12/31/1998 Hydrology Studies
4 Upper Etiwanda Creek 01/01/1988 12/31/1998 Hydrology Studies
5 San Sevalne 7 01/01/1988 12/31/1998 Hydrology Studies
6 Upper San Sevalne San Sevalne Creek System 01/01/1988 12/31/1998 Hydrology Studies
7 Etiwanda&San Overflow Area 01/01/1988 12/31/1998 Hydrology Studies
8 Master Plan for San 01/01/1988 12/31/1998 Hydrology Studies
9 Etlwanda Highlands 01/01/1988 12/31/1998 Hydrology Studies
10 Master Plan of Wilson, Day Creek 1-15, Etiwanda 01/01/1988 12/31/1998 Hydrology Studies
11 Rancho Etlwanda(Line 01./01/1988 12/31/1998 Hydrology Studies
12 County of San Bern, 01/01/1988 12/31/1998 Hydrology Studies
VlS6an/Recyc 4286 10020.9 Tracts and Parcel Maps 01/01/1999 12/31/2004 12/31/2006 02-01-03 2
Box Contents:Tract Files 15947, 15926, 15915, 15914,
Box Contents: 15911, 15866, 15871-1&2, 15875, 15948
Box Contents: In Scanning Area
Box Contents: Scanned 2/08 -
Total Eligible Boxes to be destroyed = 9
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 9
0
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Date Rebecca Coleman, Secretary
Notification Number Destruction Notification Report 06/02/2009 15:05:42
295 City of Rancho Cucamonga (RC) page 1
Records Management Division (TMP)
ENGR TRAFFIC/DESIGN (4639)
Bill to Name: (4639)
Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext: 4050
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
lune 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
( Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Scan/Recyc 3124 8060.1 Capital Improvement Projects 05/30/2002 06/30/2002 - 06/30/2009 - 0
Box Contents:Traffic Signals/Capital Improvements
Alt. Folder# AR. Folder Number Description Beginning Date Ending Date Record Title Name _
I Traffic Signals&Safety Lighting Church/Terra V. Pkway(800-95-06) 05/30/2002 06/30/2002 Capital Improvement Projects
2 TTraffic Signals&Safety Lighting @ Milliken/Victoria Park Ln. 05/30/2002 06/30/2002 Capital Improvement Projects
(800-96-03)
3 Traffic Signals&Safety Lighting @ Arrow/Baker(800-96-02) 05/30/2002 06/30/2002 Capital Improvement Projects
4 *******•**************Scanned May, 05/30/2002 06/30/2002 Capital Improvement Projects
E = Excluded Total Eligible Boxes to be destroyed = 1
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 1
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Date Luci Saunders, Secretary
Notification Number Destruction Notification Report 06/02/2009 15:04:21
296 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FIRE FINANCE (5027)
Bill to Name: (5027)
Records Coordinator: Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
June 30, 2009.
Destroy Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
Shred 2552 4012.8 Fire-Journal Vouchers 07/01/1999 06/30/2000 06/30/2009 O
Box Contents: Fire Journal Vouchers 1999/2000
Alt. Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Revenue receipt postings 07/01/1999 06/30/2000 Fire-Journal Vouchers
2 Budget postings 07/01/1999 06/30/2000 Fire-Journal Vouchers
3 P.O. postings 07/01/1999 06/30/2000 Fire-Journal Vouchers
E = Excluded Total Eligible Boxes to be destroyed = 1
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 1
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Date Tamara Layne, Director
Notification Number Destruction Notification Report 07/22/2009 08:23:48
287 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
Bill to Name: (4333) PLANNING DIVISION (4333)
Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327
The following records are due for destruction on 12/31/2008. Place your initials next to EACH box you authorize to be destroyed, then sign and date the
bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by
December 31, 2008.
Destroy Permanent Record Title Record Title Name Dates On Destroy
()I)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2009 Location Space#
I NJScan/Recyc 4276 8020.2 Conditional Use Permits (CUP's) 01/01/1998 12/31/2002 12/31/2006 0
Box Contents: Conditional Use Permits 1998-2002
Box Contents: CUP 98-08, DRC2002-00170, 189, 191, 193,
Box Contents: 228, 290,306, 340, 390, 361, 433
Box Contents: Scanned 2/09 Dee McGroarty
�Scan/Recyc 4294 8020.2 Conditional Use Permits (CUP's) 01/01/2002 12/31/2002 12/31/2006 0
Box Contents: Conditional Use Permits- 2002
Box Contents: 00018, 00019, 00065, 00102,00113,00120
Box Contents: , 00123, 00132, 00133 Scanned
Scan/Recyc 4272 10020.7 Preliminary Review Case Files 01/01/1999 12/31/2002 12/31/2004 0
Box Contents: Preliminary Reviews 1998-2002
Box Contents: PR 98-12,96-13, DRC2001-00427,434, 508
Box Contents: , 517, 522, 613, 641, 674, 752, 2002-010
Box Contents: 112,2002-01034
Scan/Recyc 4277 10020.7 Preliminary Review Case Files 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: Preliminary Reviews 2002
Box Contents: DRC2002-00385,450, 521, 544, 563, 576,
Box Contents: 579,598,608, 616, 630, 663,679,680,
Box Contents:&more, Scanned 2/17/09 D.M.
Scan/Recyc 4292 10020.7 Preliminary Review Case Files 01/01/2002 12/31/2002 12/31/2004 0
Box Contents: Misc. Debulked DR's 2002 00360, (00371
Box Contents:Cingular Wireless), 00375- 10350 apts.,
Box Contents: 00382, 00392, 00397,00400, 00410, 00416
Box Contents:etc.,Scanned 3/24/09 Dee Mc.
�Scan/Recyc 4273 10020.8 Subdivisions & Developments (DR's) 01/01/1999 12/31/2002 12/31/2004 0
Box Contents: DR 95-01, DRC2001-00406, 00743, 00746,
Box Contents: DRC2002-00466, 00477, 00660
Box Contents: Box in scanning area
Box Contents: Scanned
X 09 1/-a Z--e- -�-
Date Valerie Victorino, Secretary '