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Home My WebLink About2009/12/02 - Agenda Packet - Special,- , ~r~ ;f ,~ -~ AGENDA CITY COUNCIL, FIRE PROTECTION DISTRICT AND REDEVELOPMENT AGENCY SPECIAL MEETING Wednesday, December 2, 2009 ~ 2:30 p.m. City Hall ~ Emergency Operations Center 10510 Civic Center Drive ~ Rancho Cucamonga, CA 91730 A. CALL TO ORDER A1. Roll Call: Mayor/PresidentlChairman Kurth Mayor Pro TemNice PresidentNice Chairman Michael Council/Board/Agencymembers Gutierrez, Spagnolo and Williams B. SPECIAL TRAINING SESSION: B1. Command System Overview for Executives and Senior Officials C. ADJOURNMENT I, Debra L. McKay, Records ManagerlAssistantGty Clerk, of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on November 30, 2009, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California. NOTICE OF SPECIAL MEETING Notice is hereby given that the City Council, Fire Protection District and Redevelopment Agency will hold a Special Meeting on Wednesday, December 2, 2009, 2:30 p.m., City Hall, Emergency Operations Center, 10510 Civic Center Drive, Rancho Cucamonga, CA 91730, for the purpose of: B. SPECIAL TRAINING SESSION: B1. COMMAND SYSTEM OVERVIEW FOR EXECUTIVES AND SENIOR OFFICIALS Donald J. Kurth!M.D. Mayor November 30. 2009 T H E C I T Y O F [2nntcno Cucnrtoncn Fax Cover Sheet TO: Wendy Leung -Daily Bulletin FAX: (909) 948-9038 DATE: November 30, 2009 Special City Council/Fire Protection District/Redevelopment Agency SUBJECT: Meeting Debra McKay FROM: Assistant City Clerk/Records PHONE: (909) 477-2700 Mana er FAX: (909) 477-2846 EXT.: 2005 NUMBER OF PAGES: y Attached is special meeting agenda information scheduled for Wednesday, December 2, 2009. Please call the above sender if there are any problems in receiving this transmission. I~ I r1 III http://www.ci. rancho-cucam onga.ca. us DECLARATION OF POSTING OF AGENDA Debra L. McKay states and declares as follows: I presently am, and at all times mentioned herein have been, the Assistant City Clerk/Records Manager of the City of Rancho Cucamonga. Acting in that capacity, on November 30 2009 at 2:00 p.m., I posted a true and correct copy of the Special City Council/Fire Protection District/RedevelopmentRgency meeting agenda dated December 2, 2009 starting at 2:30 p.m. in the Emergency Operations Center at.the Civic Center, 10510 Civic Center Drive, Rancho Cucamonga, California I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on November 30, 2009, at Rancho Cucamonga. City of Rancho Cucamonga .) By: ~ ~ ~~ Debra McKay, MMC Assistan ity Clerk/Records Manager City of Rancho Cucamonga ICS-402: Incident Command System (ICS) Overview for Executives/Senior Officials (6402.) fncident ~on~n~tand system Ove>€-vievc~ t'a>r~ executives/ __ Senior Off dais Carolv~t J. Narskmrua l °°' ~ -' % ~- Emergency Planning Consultants (: ~U -~ {{` 6 ~ F .. ~ ~-~ r-, z .~f~S _ I.ncidellt TiI22e1'I•anles ~_.. _ ;` ~:: ,~ ~ s ; ~~~~ L r t ". _ ~ ..~d t ` ~ a~.,' .. ®bjective5 • Part 1: Discuss background information on the Incident Command System TICS) - • Part 2: Review the relationship between the ICS organizational structure and the role of the Executive/Senior Official " • Part 3: Review additional organizational structure to address incidents that affect multiple jurisdictions or responsible agencies • Part 4: Focuses on coordination and incident management assessment techniques • Part 5: Examine actions the Executive/Senior Officials should ensure are taking place in their own jurisdiction ~ ~' S.' What Is an Incident? An incident is .. . . i~ .. , an occurrence, caused ~ -` - ~ ~y either human or ? k5 ~ ~ ~ ~ . , _ ~< natural phenomena, that <: __ _'~ __ ;~ requires response actions ,~~ ~~~=~'~ to prevent or minimize loss of life or damage to - ~ rrr. , property andlor the ~'~ ~`p, ~~ '~ environment. r;~ - - `~ ram ~~ ate. " '. ,. ¢, i~ ~" _ a~r .x. rw ..: ~.~.1...'s-. ..~L. `~:~ ~iai1 W~ldt I5 ~L1,3? The Incident Command System: r-~=°'""'- ""'°"W~` e +~- • is a standardized, on-scene, all- ~~': ~r'~ ~`,j hazards incident management ~ } ~' " f concept. ~ ~4 • Originally developed by the Fire ~, - ` ~, i;.~ Service in response to massive t y~y F' California fires in the 1970's. ~~=' '''4 t ~~ ~~ '~ ~ • Response problems far more ~~~'` '' ~ likely to result from inadepuafe management than from any other single reason. February 2009 Page ICS-402: Incident Command System (ICS) Overvie~r for ExecutiveslSenior Officials (G402) [~~ :Purposes Using management best practices, ICS helps to ensure: The safety of responders and others. The achievement of tactical objectives. • -The efficient use of resources. ~ - ~ - - sf .n~. -~ ~_ r`' ~ g ,,, ,,~ ;; ~~~ I~Iational Response ~'rame~~ork (I~R~±} ~'dJ ~-: ~ p r . Establishes a comprehensive, national ail-hazards approach to ,~ ~ ~ ~ , -' .~,:: r* domestic incident res once. p • Presents an overview of key -~-'-~--~ ~ response principles, rotes, and '~~ ~6 ~,,,., xwnn -structures that guide the national ~..~~~ response. ;_.::,~_ 'l' .. ~, 1li~~tio>lia! Incident 1V~ana~ement S~~sterr>i • What? ... IV1MS provides a consistent nationwide template .. . ~ ~ `~ ~ ~. ~f i l~.i ~ t d r I tate tribal and Who .... o enable Fe e a , S , _=., local governments, the private sector; and nongovernmental organizations to work .~.:_ _.: together... • How ~ ... to prepare for, prevent, respond to, recover from, and mitigate the effects of incidents regardless of cause, size, location, or complexity .. . • Why? ... in order to reduce the loss of life and property, and harm to the environment. ~- ~ ~ r ~ t~ I,e~al Isasis f'or ICS ' HSPD-5 ``'~ Management of Domestic ~`~~ - incidents =1 HSPD-8 f National Preparedness ~: ~ ~~. III - ry ~ ~ _~_ ~.. ~ _- _.:_ ~ ~ ~ [ T a~a... :_~ - [ ~3~ ~~ ~~~, .,'~~.~.~~.. ~~ '_J: NRF I{lmphasizes I''artnerships h s ro 1~ ~ - ,". ~ - ~; 1~TI1t~15 ~oI1li~onentS Preparedness i .~ Communications and r .~ ~? r Information Management ~,.. Resource Management a ' ~ ~~ Multiagency Command and Management Coordination .._ S stems Ongoing Management and Maintenance Public . Information ~,."'~~~, ~ ~ ~.~ ~ ~~~ ` rwr ,_..s_.. -vEr*,. '~+ s ~ J «~ Jam. ~ February 2009 Page ICS-402: Incident Command System (ICS) Overview for ExecutiveslSenior Officials (G402) 1li:I:l~!I:S ~ :Institutionalizrit~¢:I:CS Governmental officials must: • Adopf the ICS through. executive order, proclamation,'or Legislation as the agency'sljurisdiction's official incident response system-. • Direct that incident managers and response organizations train, exercise, and use the ICS. • Integrate ICS into functional and system-wide emergency operations policies, plans, and procedures. • Conduct ICS training for responders, supervisors, and command-level officers. • Conduct coordinating ICS-oriented exercises that involve responders from multiple disciplines and jurisdictions. .. _. _ ,,,~,,, I ~~` ~ ,. i j ICS Ilet;ae#its .___ ..............._._...__..... ---- ~. ~ ,Meets the needs of incidents of any kind or size. h . j,E~r`~.iti ~ ~ Allows personnel from a variety ~:. ~ ~- ' ~ f~~ ~ ~ ~ ~ ' ~r ' of agencies to meld rapidly into. a common management ~~" ~ ~ structure. •; ~ ~ ~~ ~'~~ ~~ ' , Provides logistical and ~r~=' - '_ ~ administrative support to . ~ t~~ operational staff. ~- ~. ~~ ~.'~- Is cost effective by avoiding duplication of efforts. . s €~'? rd~a.~.~x~.o '"~' ;ern _ ~ ~ ICS ~rt-~ar~i~atio^ Differs from the day-to-day, administrative organizational structures and positions. ^ Unique ICS position titles and organizational structures are designed to avoid confusion during response. • Rank may change during deployment. A "chief" may not hold that title when deployed under an ICS structure. . ~'" ~~ ~ ., .. ~~ Examples of :incidents 1Vlar~aged tls6r~g .ICS i Disasters -floods, wildlandlurban fires, public health emergencies, earthquakes, .,~ - ~ ~ ~ hazardous materials incidents, terrorist ' r--cr v ~'; incidents, crime scene investigations ~ ~° , . ~_ ~; , . F~ National Special Security Events, such as Presidentia{ visits or the Super Bowl s ~-~` ~ other planned events, such as parades or `"'~ '7 r ~F•:°~ ~ demonstrations ~ ._~ r ~ n n r .; _ < .: 7' y dart 2: ~C~ organization ~i Features I ~:;` '. i & <~ ~ ~ r ~~ u ' e ~ ~ ~. I ~4 fie.. `"~ ~ - '~ , .: Common Te>r•minolo~;y ICS requires the use of common terminology. Common terminology helps to define: _ 'I'~ ^ Organizational functions. ~~ ^ Incident facilities. ~ ~ ~ ~; ~f Resource descriptions. ~,~s~. I, ^ Position titles. h is Unit 1, .-,~ ~ ~' we ve a - ' Code 2, !~" _ _.~,:, February 2009 ~ Page ICS-402: Incident Command System (ICS) ®vervie~nr for Executives/Senior Officials (G402) ' Ci~ai><i anal ~.Jnzt~~ of ~:on~'ti~and Chain of Command is an orderly line of authority within the ranks of the incident management organization. Unity of Command means that-every individual has a designated supervisor.to wham he or she reports at the scene of the incident. ~. r . •' 4 F~. 1ip,' incident ~ommanc~er's ~olc The Incident Commander: . ~ ~ Provides overall leadership for incident response. i ~,. ~ Takes policy direction from the } ~ ~~ ExecutivelSenior official, ""'-~ ' -- ~ Delegates authority to others. ~ ? ~- ~ , E • Ensures incident safety. `x - ' Provides information to internal and external _ r r. ~ stakeholders. ' ~ Establishes and maintains liaison with other ' ~ . ~ ~ agencies participating in the incident. 7 i.r r, (` • Establishes incident objectives. i ~'i Directs the development of the Incident ` "' Action Plan. Inciclei~t ~;'ommanc~er upon arriving at an incident, ~ ' the higher ranking person f z~ ?_, ,_~ f w ._ will either assume command, ~, . `~,,' ~ ~-~"? maintain command as is, ar a -.::~, ~~ w L L r.y~ . . transfer command to a third ~ 1 _ f-~ ,~~r~ " ~.. 3 ,:/ 4 ~;~ The most qualified person at the scene is designated as the Incident Commander. t ~ '-7: F..~eeutives'/Senior Offici.-{s' Rt-le & Responsihiiitics ExecutiveslSenior Officials: ,.~ . • Provide policy guidance on ~,' ~'y' ~ n priorities and objectives based on situational needs and the ~ '-~-^~ Emergency Plan. ~`'x' _ _ - • Enables resource coordination ~~ ~'~',~~~~~`~_~ ; and support to the on-scene r ; ~* , '-',~ ; command from the Emergency ~ " ~• ~: ,~~ Operations Center (EOC). - ,.. -tr ! _ _,_ _. -rte,--- p ~ may, I M..' ht -'~'-F.~~+ 7~(=~~~r Y ,~~ ~ ~ i yam, f 'Y IiI- ...- Y;r ~, February .2009 Page ICS-402: Incident Command System' (ICS) Overview for Executives/Senior Officials (6402) 1e.~1V~~: Co®rc$ination ~~,; Multiagency coordination is a ?~ ~ process that allows ail levels of ~ ~ government and all disciplines to work together more efficiently and f ,~~_ ~ effectively. 4 - ~~ _ '" De$e~~~tit~n af' ~uthor~tr' Delegation of authority may be in writing {established in advance) or verbal, and include: • Legal authorities and restrictions. ^ Financial authorities and restrictions. ®• • . ; ^ Reporting requirements. ~ ° • Demographic issues. ~ ~- • Political implications. '~ !"` Agency or jurisdictional priorities. • Pian for public information management. • Process for communications. • Plait for ongoing incident evatuatialz. .._ Ar F J` -~ ~ .. _ . I, Comm~~ncl ~~nd CTenea-ai staff As the incident expands in complexity, the Incident Commander may add Command Staff and General Staff Sections to maintain span of control. InciUent CUnnnantler Public Information O(Itrer LIaIF~~n ii Command o,fi~er ~ Staff ~___:::.: Salely :::::::::::::::::!E Otticer 1General J~ Staff S19121Inilt'Y: ~nClC$E',nf ~1'~~ini1~E'lilE',n~ t~0$eS Incident Commander's Agency Executives'lSenior Role Officials' Rote The Incident. Commander: These officials provide the • Manages the incident at following to the Incident the scene. I Commander: • Keeps the EOC informed 'Policy on all important matters • Mission pertaining to the incident. ^ Strategic direction • Authority To maintain unity of command and safety of responders, the chain of command must NOT be bypassed. A a .. _ g.; - e a0 • •• ~. Who does W$>iat:' _..._.__.....-----......._......._ ...................---................. ..; ~ FinancelAdmin: Command: Overall' i ~ Monitors costs related . responsibility for the . ~ ~ to the incident. j incident. Sets objectives. t' ::--- - I provides overall fiscal ~ IF. InciUent -... ~ coinn,ander ~ guidance. Operations I{ ( Section ~, ` Pl. nninp iI ~ Lopiatics' Finanr Section ~ ~ Suction Saction lf jj ~ OpCrations: Develops the Planning: Develops , j L_oAistics: Provides tactical organization and the Incident Action ! I resources and elk ' directs aU resources to Plan to accomplish ;. i other services ,i carry out the incident the objectives. i '; needed to support i Action Plan. ~ ~ ;the incident. __ - ~~ ... 7.~a ':4 _,~„ ~~ February 2009 Page ICS-402: Incident Command System (ICS) Overview for Executives/Senior ®fficials (6402) 11~Iodula~• ~rganizatioit~ ^ Develops top-down. ~'~~- ~,m • Based on the size and complexity ' I of the incident. ,_+_~ _. Is based on the hazard environment ~--~` created by the incident. ^ Incident objectives determine the organizational size. Only functionslpositions that are necpssary~are filled _ _ E~arnplc: Expanding Incident (2 of 3) Scenario: As additional - . ., . resource personnel arrive, ' I PuDlir. Intonnation the InGI ent omman er ((''; oHlcer Sarety ~ I Il._._...._._.__._._._._. assigns an Operations otacer __~ ---T^~feisun.__....~ Section Chief to maintain ""~'"~~'"""~~ oa.CAr D span of control. -_-___-__- e Operations i Section ' r ~~~~~~ ~ ~ ~~ y: C_ :d-u L..~ F-c _ R.~. 1..__s~,umes-T_ Al ea '` .a ErA_ 5 -~ i .Sea h Investig a[iun 1 Group Iii Grp p ~. Groun .___.._.rl:._~~ __.__....L _ .............r_ ::::1 i _. _._._...... ..~ Canin± I ~ volunteer Svll:e Tean+ I Searchrrs Incident Comptetity and ~2esource Needs Incident Complexity Resource Needs ICS Structure i ' __ -~ 4 ~ ~ _ ~ Ix~ :....a .: • ~•~I hT ~ ~'® -~ i' ~' i ~ _..... i i.. 1~T1 i V =£' ----maz_~ia~a `t Xi ~ k ' ; rY'. Y R ~ ~ t i. ~} •~~' 3~ 1~ .,µ CAS„ Exaan~l.e.~......__~xpandi_n~_:~::nciden~ {_1 of'._3)........:_.._... Scenario: ~n a chilly autumn day, a parent calls 911 to report a missing 7-year-old child in a __.._._.....---._.... ~ PuDfic lnrnrronhnn _~_.........__......_~, ~ orr~<er wooded area ad~acent to a SArery '€ ~-.- ' Officer <.::_~::~::::~::'_~_':_' coastal area. ~ uAison ~~::.. EMS ~~ VS~a ch Invesngal ou Group ~ G oup Group . r - Exa>rnpie: Expanding Incident (3 of 3) Scenario: With hundreds of responders and '.__._..__.._..:.._.._... .__-.._..---._. ~::-r volunteers arriving,.there __....~___ __ ~ PuDfic ln,ormAtlon __.. _.=.._~ orhr:Er is a need for on-scene Sare~y L=_-__-_-_=_- OHicet ~ Llaison~~~ support of the planning `---~-°~•--°-- ar1Cef I and logistics functions. ~- "'"""""~"" Operations ~ Planning ~ Logistics l Section Section Seeua, The Incident Commander ______~ ~~.___~~_ ~_~__~_1. adds a Planning Section Chief and Logistics Section Chief. Management by ~b,jectives • ICS is managed by objectives. • Objectives are communicated throughout the entire ICS organization. t[t""g#' ~'. Y f 4 r~ i ,: F ~,~ ~ ~ 1 ~-_, ~ __ February 2009 Page ICS-402: Incident Comrrtand System TICS} ®verview for Executives/Senior ~fticials (Ca4O2} C~verai~ ~'rinri~ies ~el~anee on a>« ~:>;~ciclent Act~~n I'ta>rl Initial decisions and ;~ The incident Commander creates an Incident Action objectives are established `£ Pfan clAPy that: -based on the following `~~, ~. Specifies the incident objectives. priorities: States the activities to~ be completed. ' #'t: Lite Safety. -- -- ~ ;.. ^ Covers a specified timeframe, called #2: incident Stabilization ~ ~ an operational period. ~ ..''~ ' ~3: PropertyJEnviranmental ~ a :_ ~ May be oral or.written--except ~~~~-~ ---~ Conservation `.. ~ _` ~_~; • " for hazardous materials incidents, " ""a~: ~-'r ,,, C~ whieii require a written IAP. _ - Takes into account legal and policy considerations and direction. ,~;-_ s.-~.-_ -_-,~... -tea. ._ _ - - ~~ --r~ ,~-~ 1 -----•~,~ .~=.~ .~:,~=-== - ~' . L~ ~~s~~ua~~:e IV~a>E~age~tent ~~~ Resource management includes processes for: • Categorizing resources. ~ ~" - T,~ • Ordering resources. ~,;. ~~, • Dispatching resources. ~~ ~ ~r"~ . -~ ~ ~. ' ^ Tracking resources. -~'~ ~~ ~ • Recovering resources. -- ~==-~" It also rncludes processes far rermbursement for resources, as appropriate. . ~ $~,~,ax~' ~nteroperab~lit~~ Saves hives Jan. 13, 1982: 70 people lost their lives when Air Florida. Flight 90 crashed in Washington; DC. Police, fire, and EMS crews responded quickly but couldn't coordinate their efforts because they couldn't Falk to each other by radio. Sept. 11, 2001: When American Airlines Flight 77 crashed into the Pentagon, 900 users from 50 different agencies , were able to communicate with one another. Response agencies had learned an invaluable lesson from the Air Florida tragedy. F, ~ ... - ....._, _ ~.~_; ~_~ ~,.~_~,~ °r February 2009 ~>l~i`e~~'ater:~ ~orn~tlur>ic~at6ons Incident communications are facilitated through: . The development and use of a common communications plan.. ^ The interoperabifity of communication ~ equipment, procedures, and systems. .mss h. is.., ~{ - s~ _ 4 ~ ~r J L ~~ ~ ,~ ~ a." " ~_~~.-~-•- ;.r-- - - - -~ ~... ~ ~~t7bijiLaliOll At any incident: The situation-must be assessed and the response planned. • Managing resources safely and effectively is the most important consideration. ^ Personnel and equipment ~ ~ should not be ~dispatehed ~ ~ ' ~K ~ ~s r unless requested by the ~',r `~ ~ ~'~ on-scene Incident Command ~.; , ~ ~ `~ "~ ~: . Page ACS-402: incident C®mav~and System (ICS} C)vervie~ f®~° Executives/Sen~®r ®tf6c"eels `G402~ :Fart 3e Un~~ed Area ~OH~ta~d ;4 f ~~ ~~ .. ~ ~: !!~ ~ >.- .~ .` e x ;; TJnified Cornrl~a>r~d • Establishes a common set of incident objectives and Unified Command -,~~ ~ °, ~ ~ strategies. t ° ' r ~' • Altows Incident Commanders ~ ` file L inrcnm 5 I~ 6 Rastas { to make `Dint decisions b ~ y `'"`"""'" "'" " ""' ~ .'~..__..~ _ ~ ` ' establishing a single ~, ~~~~.: . command structure. ~ • Maintains unity of command. ore ~~ens `: Section Chet Each employee reports to only one supervisor. ~ , y,~ ~" ~ ,,,~ ;Y 3}. ,," . ~ !t - ~ p ~ {~ v ~ X .~ li L E _P°. "``~ "-.:'T 7 _ _ - rte-- F 4 ,- ~" .~. .'..' i L ~.. ~~*v`T~ '~ - ~f `t.siC.. _ ~~ ~efin~fio~ of Are~~ ~o~~~mand Area Command is used to oversee the management of: Multiple incidents that are each being handled by an Incident Command System organization; ar • Avery large incident that has multiple incident managernerit teams assigned to it. "E, ~ ,. iiecident ift litcident i?2 Incident i:3 Incident Commander ' Incicleiti Commander i Incident Commander ,' i..F_~.. - ~ J L1ni~ed C~on~mand - - ~ K r e~ p" s ~ 4 • ~`:1 ;• _. . s.. a s s ,~..e_ I ~, 1~ti7-~ali ~- t- ~,, , ~ .e ioY ~ie~ } ~ , t ,~. in Unified Command, na "'~ ' ~ agency's legal authorities will r~, ' '~ f~,? ,~~~ be compromised or neglected 1i : . ~ : - - ~ s i ~ _ E,xa~n~~le: L1r;lifed Command . A football team is returning. home from a State tournament. Their bus is involved in an accident an the bridge that marks the county line. ' • Most of the bus is in Franklin County. • R small part of the bus is in Revere County (their hame'i:ounty). - ~ °' ~r,~y~' i,t,- , S 45' S ~~' `~. ~ Imo. r' _ 4 Area ~;ommand: ~'rimary Fulfle~ions • Provide agency or}urisdictional authority ~. ,J for assigned incidents, ~ ~ -. 44• _ • Ensure a clear understanding of agency ~ t,_,u______ t~ ' expectations, intentions, and constraints. ~ ~i • Establish critical resource use priorities {- between various incidents. ~ ~ ~'? • Ensure that tncident Management Team - r• '" personnel assignments and organizations ~ are appropriate. ~, f ~ ~ ~ 1 ~:~ ~,*~y • Maintain contact with officials in charge, ~ and other agencies and groups s,,,,~,, , ~- ~~~ ~~ t "'~ . • Coordinate the demobilisation or ~ ~ .reassignment of resources between assigned incidents. February .:2009 Page ICS-4®2: Incident Car~mand System (ICS) ®vervievv far Executives/Senior ®fficials (G402~ Ke~~ Te>r>t~zs Emergency Operations Center: ^ ~ ! The physical location at which ° the coordination of information i and resources to support. - incident management takes place. ~"- Area Command; Oversees the management of multiple incidents. Area Command may be unified, and works directly - with Incident Commanders. Incident Commander: Performs primary tactical-level, on-scene incident command functions. The Incident Commander is located at an Incident Command Post at the incident scene. M:u~~iager~cy Su~po>rt and ~~oardina~ion Provide support and coordination to incident t'ry~ . r command by: _ • Making policy decisions. • Establishing priorities. I • Resolving critical resource c issues. ^ Facilitating logistics support and resource tracking. • Collecting, analyzing; and disseminating information. - ~, , IVlana~,in~, Public I>ilforn~a~ion. ~ ,~_. The Public Information Officer: .,.~'~ ~ ~ ~ ~ ~~ Represents and advises the Incident ~ ~ r ~~ 'Command. • Manages on-scene media and public ~~~s~'~_, -_ inquiries. ~~"~ The Joint Information Center (JIC) is a physical location used to coordinate: j 4~ Critical emergency information. ~' ti. ~ Crisis communications. ~~.~ • Public affairs functions. #_ ~~ ~ - February 2009 P~~t 4: C®®rdin~tion ~ . ~C~d~i~~ 1p1~~~~~~~i~Q. ~ ee : 1 f s..~ ~'1 i I + f ` l~ ~' v r ) ~ I ~ w ~ Sp~~kin~ V!%itl~ Une Voice ~~ . ,~~~~~,,y ;~ t T,~t ^ ExecutiveslSenior Officials must coordinate and ~~~,~ ~ ~ _~~,, ~ ~ , ~ integrate messages with on-scene Public Information " ~ . ,'~.y Officers and other agencies. ~ I ~J ^ A Joint Information System (established procedures and protocofsj is used to help ensure coordination of messages.. Page ICS-402: incident Command System (ICS) Overviev~r for ExecutiveslSenior ®fficials (6402) Coordination Among Agencies A wide-area search is underway ~~~~ ` for a child who is missing. The -_ County -~~ A ,. search-covers the areas shown on the ma -----1-------~ ~ County st p. coa al :~' 'State ~ ''~iRec. Area ~ _._.` ._._.f National Park ,--~ - -- -T, €~: ._ :. Afte>;•-Action ~e~~ie~~ Ensure•an afiter-action review is conducted and answers the fiallowing questions: • What did we set out to do? What actually happened? • Why did it happen? • .What are we going to do different next time? • Are there lessons learned that should be shared? • What fioltowup is needed? incident ~!Ianagement Assessment Assessment is an important leadership responsibility. Assessment methods include: Corrective action report) r--_,- -_.--- -- - _., ' after-action review. • Post-incident analysis. r ~" ~ , ~~~ • Debriefing. ~~h ; i ' • Post-incident critique. r J " y ~~,;-y'~ • Mitigation plans. ''- -~--=- _-- _ - -~I Lam:. --- -y- - - iy _- - ~ ~-- Parf ~: l~f~:MS I~re~aredness •..~ >.d r -~, ~ ~~,~, t. #.~ {.a t~ ', ,: r ~ a, ~hecl: flans, Policies, acid Laws do your agency'sljurisdiction's ~ '~ ~ ,~~- ~,_ preparedness plans, policies, and ~ T ~` ~ ~~ laws: -~ .._ ,x;,, Comply with NIMS, including _r ~ iCS? -'' ^ Cover all hazards? ~-~-l ~'~ ^ Include delegations of '" ~ '- f' i 3 . authority (as appropriate)? ~ ~•., a - • Include up-to-date information? .Establish Itesotr>•ce Management Systems • Do you have estabfisf7ed systems for ~ '~~~ • Describing, inventorying, requesting, ~`~ s~ and tracking resources? L <k • Activating and dispatching ~ ~ !i resources? ~':` ' E" • fVlanaging volunteers? ~ ,' ' ~ ; ~ • Demobilizing or recalling resources? ;~ • Financial tracking, reimbursement, C; a ` ~ ~- "'~ ~ , ~,~: and reporting? i~ ~ - • Do you have mutual aid and assistance agreements for obtaining resources, facilities, services, and other required support during an incident? February 2009 Page ~- mss;--.~ _ _'.~-••. _. ,• , - ___.. a.Y~_~..~ '~. ' ICS-402: -Incident Cort~rnand System (!CS) Overvier~r for ExecutiveslSenior Officials (0;402) I,titabfish t.'tfmtnunieafions and Infot•tnatiot~ S~-stems .~ • Do you have protocols and procedures for: • Formulating and disseminating indications and warriings? • Formulating, executing, and communicating operational decisions? • Preparing for potential requirQments and requests supporting incident management activities? • Developing and maintaining situation awareness? • Can responders from different agencies (e.g., fire, police, public works) or mutual aid and assistance partners communicate with one another? • Do you have aplan/budget for maintaining and replacing your emergency communication systems? G ~ .._ r . li ~''. ~gg V loss _-~ t" ra'A"!~a~+•' ~ Y 1• ~ k 6i~"-- Additic~nai I2esourees - ~° .y ~~~ , ~~ ~: --, n ~.-;,~~ . ~ ~ ~,_- ~'~ ~ ~ t ~~ ~,~vy - -T--,.~ , ' F~ . e...~-,»..-,....... - tx~ r.- ~'" ~ R~~ , • NRF Resource Center: vrww.ferna. govlnrt • NIMS Resource Center. www.fema.govlnims • ICS Resource Center. ww.training .tema.govlemiwe6lIS/1CSResource ` k ~7 l ~~ .. ~v . .4 ~ v • .. i. .: ~ . 1 i c ~ February 2009 Training, CredentiaBing; and Exercising ~ , - • Do you have sufficient qualified •;~ ~~ ,,} ~ ~ personnel to assume tCS Command s .~ l ~ i and General Staff positions? ~.. ~ ' ~ Can you verify that personnel meet i ~ ~.~,y ~* }~~'`~"~ established professional standards for: ~ ~ 6' _ Training? y ~ ` • Experience? ~..>, ~ ~ -- Performance? • When was the last tabletop or ~i ~ functional exercise tlzat practiced '. -.-- -- command and coordination functions? Did you participate in that exercise? ~ .~ , ]Leadershir _rz..,i ( ~`""~ ~ Most importantly, Executives/Senior ~ ~ Officials provide leadership. ~ 1. 1`~ ' ~~?' ,' ,~: Leadership means.. . ~,~ ~, Motivating and supporting trained, ~~`-~ on-scene responders so that they can ~~ j , accomplish difficult tasks under . ~_,~ dangerous; stressful circumstances. ~ <~1~ ~ ~ Instilling confidence in the public that .Y ~~ ~' the incident is being managed :~ ~ -- effectively.. ~t ~ j. R ~ .. _~~~~a ~ ~~~ ~~ L ' s ~~ ,. x. 3 . Ri Page