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Home My WebLink About2008/04/10 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on /{Prti~ ~~ ~C7~ , at ~~~~~0/~"1 I posted a true and correct copy of the meeting agenda dated f~,or,i !O, cZ0O~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaratioh was executed on ~f~-7-0~ at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga t LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. April 10, 2008 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember *** Boardmembers Robert Coberly, President Sharon Nagel, President Pro Tem Jackie Amsler, Member Luella Hairston, Member Dobbin Lo, Member - LIBRARY BOARD OF TRUSTEES AGENDA APRIL lO, 2008 RANCHO CucAyoNGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly ,Hairston , Lo and Nagel . B. PRESENTATIONS 1. Budget Overview for the City of Rancho Cucamonga. City Manager Jack Lam will offer an overview of the economic challenges facing the city in the two years ahead. Oral presentation. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: March 13, 2008. 4 2. Approval of Proposed Holiday Closures for 2008/2009. 12 D. LIBRARY DIRECTOR'S STAFF REPORTS r The following items do not legally require any public testimony, although the President may open the meeting for"public input. 1. Library Status Report: Oral reports presented by Robert Karatsu, Assistant Library Director. a. Review of current statistics 14 2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Status of 2007/2008 Budget 23 b. Budget Process 2008/09 39 3. Children's Services: Oral update by staff. a. Summer Reading Program: Renee Tobin, Principal Librarian - ~ LIBRARY BOARD OF TRUSTEES AGENDA RANCHO cUCA~fONGA APRIL 10, 2008 2 4. Archibald Library: Oral update by staff. a. Status of Reinveriting Archibald Project b. Proposed Summer Services at Biane During Archibald 5g Remodel 5. Paul A. Biane Library: Oral update by staff. a. National Library Week Events 6. Virtual Library: Oral update by staff. a. Presentation of updated Library Website E. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Approval of Proposed Guidelines to Facilitate Public 62 Communication. Requested by Board Member Hairston. Report attached. 2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, April 7, 2008, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. >~. ~v. r ,..~ STAFF REPORT T LI13R~RY SERPICES D7PP:AR"PD(GNT RANCHO Date: April 10, 2008 C',UCAntONGA To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: Approval of Minutes RECOMMENDATION Approval of the minutes of the meeting of March 13, 2008. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. ly submitted, ~~~ G Deborah Kaye Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board ofTrustees was held on Thursday, March 13, 2008, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:36 p.m. by President Robert Coberly. Present were Members Amster, Hairston and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Jessica King, Library Assistant, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ~***** B. CONSENT CALENDAR B I . Approval of Minutes .lanuary 10 (Nagel abstained) and February 14, 2008. MOTION: Moved by Member Amster to approve the minutes, seconded by Member Hairston. Motion carried, 4-0-1 (with Lo absent). ****** MOTION: Moved by Member Hairston to move Item #1 under Board Business to the front of the agenda, seconded by Member Nagel. Motion carried, 4-0-1 (with Lo absent). D I . Request for Review of Material: Mrs. D. Moore. Title for review is "Mr. Lincoln's Way"by Patricia Polacco. Report attached. Deborah Clark, Library Director, stated that one ofthe privileges and responsibilities ofthe Library Board ofTrustees is to serve as the deciding Cactor when a disagreement arises between members of the public and the library staff about the appropriateness of any particular library material. She explained that staff will make a recommendation ofhow to handle the item in question based on our many years of experience in the field and working with the items but the ultimate judges of the dispensation of the materials in the collection is the Library Board ofTrustees. She continued with the following: "The item that we have in question tonight is called, "Mr. Lincoln's Way" byPatricia Polacco. "Chis process started with a request for review from Mrs. Moore who is with us this evening. The book was then reviewed by Renee Tobin who is our selector for the children's materials. She made her recommendation to me, as the Director, which was to keep the book in the collection based upon the popularity ofthe author, the appropriateness ofthetheme ofthebook and the number of the reviews noting that it would serve as a good discussion book. Based on that, staff found the book appropriate for our collection." The Director further explained that a letter was forwarded to Mrs. Moore outlining staffs decision, along with an invitatiai to appear before the Board of Trustees if she wished to challenge that decision. Library Board Minutes March 13, 2008 Page 2 The Library Director concluded her statements with the following: "A number of options available to the Board were recommended by staff in the attached report. A copy of the book was given to a number ofyou to review including Board members Hairston and Nagel and Library Assistant7essica King." , Mrs. Daizi Moore of 8720 Mandarin Avenue in Alta Loma came forward. She stated that she has lived in Alta Loma since 1982. She has been going to the Rancho Cucamonga Public Library for a long time. She is a substitute teacher for the Alta Loma School District. She teaches reading for the second and third grade. She was in the Library reviewing books for her class and ran across "Mr. Lincoln's Way." She reviewed it. She thought it was a good story about the bully.'But what she did not agree with was that the author uses the "N" word. She does not think that it is appropriate for young children. She thinks they have enough to do in learning how to read without being in a discussion with that word. The word is derogatory and it is not a nice word. The other word she used was "scumbag" which is not in the same category as the "N" word. She stated: "I have no problem with the story or the point that she is making about the bully, I j ust don't like the usage of the N word. My friend that came with me, Ms. Deloris Crocker, suggested that staff could put a disclaimer on there saying this book might have language that is offensive." Deborah Clark, Library Director, reviewed the section ofthe book in question with the Members that had not read the book. Ms. Deloris Crocker of 1658 Erin Avenue in Upland came forward, stating that she was a good friend of Ms. Moore and that she had worked at Evergreen Valley College in San Jose. In her words: "The book, "Mr. Lincoln's Way" puts the burden on whoever checks out the book to explain the words to the young reader. Young children ask quite a lot of questions which need to be answered. if a disclaimer were placed on the book whoever checked it out would know that there may be some reference which will cause a burden on whoever is reading the book. A young reader will be asking, What is that? What does that mean?" Mrs. Moore stated that the book reviews used by staff said the book was appropriate for pre-school through grade 6. She stated: "I don't think pre-school, first, second or third grade is appropriate. Maybe older children not the younger ones." Renee Tobin, Principal Librarian, stated that she had not read this particular book prior to the review, but had read other picture books by this author. She then read aloud the page in question to the audience. After reading the selection, she explained that staff found anumber of-reviews on Chis book. Some were ,mixed, stating this book was not her best work. An article from an instructor magazine indicated how the book could be used to foster discussions. As part of the review process, she asked the two children's librarians to read the book along with Library Assistant Jessica King, who was present at the meeting. Library Board Minutes March 13, 2008 Page 3 Jessica King, Library Assistant, stated that when she read the book, she found on another page a quote which refers to two other students from Mexico, calling them, "brown skin toads." Another unacceptable name. She further stated: "The context in which the author is using the book is to use these statements as teaching tools. As you go through and read this book, it does have a positive outcome which I know Mrs. Moore agrees with. It was refreshing to me to read the book; I rarely see easy picture books that show an African American male as a leader in a book among children ofall different colors." She suggested that the book be moved from the pre-school section to the older children's fiction section or the parenting section. She also suggested that in the catalog system enough subject headings be used so that patrons could pull the book up under a lot of different subjects. Jessica King, Library Assistant, referred to the background of the author, stating that if you go the authors website the author will respond to hand written letters -although not e-mails. Member Nagel stated that she read the book and went on the website to see what the author's intent was, trying to understand. She specifically referenced in her materials for teachers that the purpose was to address racism and prejudice. The author stated that this book is to be used by teachers on the subjects in classes fi~om third grade on up. Ms. Nagel further stated that she did not think the book was for a five year old child, adding: "The story is too sophisticated for a five year old to pick up and read." Member Hairston wanted to discuss her opinion of the book, but first wanted to make mention ofthe Black History Cultural Night that she attended at the Library. She was very proud ofthe event and stated that it was done in excellent taste. She went on to comment on the book in question: "I would not have given the book to my son at an early age. The author's intent was good as far as what she was. trying to do." However, she shared the book with a couple of people who were educators. They did not care For the violence; the bully was not addressed in the book. Calling other children "brown toads" or pushing a girl down also made them question the book. Ms. Hairston concluded her remarks by stating: "I think the issue is not appropriate for the age where it is located." Member Amster stated that her concern is that children will use words that they hear at home and they wi I I use words that they hear from their own peer group and i f there is nobody there to tell them that it is not an appropriate word to use, they never learn what is appropriate and respectful to everyone around them. So where is the child to learn what is is respectful in a social setting? She believed the book had a purpose and needs to be accessible to older children, fifth or sixth graders. After discussion, the following motion was made: Library Board Minutes March 13, 2008 Page 4 MOTION: Moved by Member Nagel to direct staff to relocate existing copies of the book, "Mr. Lincoln's Way" by Patricia~Polacco from the Easy Collection to the Childreds Fiction Collection with a copy in the Parenting Collection, seconded by Member Hairston. Motion carried, 4-0-1(with Lo absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. Review ofcurrent statistics. Presented by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, reviewed the statistics with the Board showing that the Library system has been very, very busy. The busiest day for the Library system this year was the clay after the President's Holiday on February 18. A total oP5500 items was checked out. C2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 budget. b. Budget process 2008/09. Report attached. Detailed budget available atthemeeting. Deborah Clark, Library Director, reviewed the 2007/08 budget with the Library Board. Deborah Clark, Library Director, gave an oral update on the budget process with the Board. She handed out the' proposed budget to the Members, noting that it was a `Yol I over" budget, with no new programs or services proposed. She invited the Members to review it and ifthere are any questions to give her a call The proposed budget will be returned to the next meeting with the Board. C3. Children's Services: Oral update by~Renee Tobin, Children's Services Coordinator. a. Story Times and Special Programs. Renee "Tobin, Principal Librarian, stated that the Bookmobile in both January and February circulated over G,000 items each month. Also, the Bookmobile is visiting the local Headstar[ Program once a month along with the children's librarian, who presents a storytime to the students. The Bouncing Babies storytime began in January as a result of the ELF Grant Library staff started with two storytimes, one at each library. Staff has since added a second at the Biane Libraryjust this month. All three are full and there are waiting lists. The age is 0 to twenty-three months. C4. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. a. Status of reinventing Archibald project. Library Board Minutes March 13, 2008 Page 5 Robert Karatsu, Assistant Library Director, slated that next month staff would debut the new website. Robert Karatsu, Assistant Library Director, stated that Bids for the Archibald Remodel were due Tuesday, March 18, 2008, at 2 p.m. in the City Clerk's office. He gave an update on the project to the Board. ' C5. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library Services Manager. a. Recommendation to Increase the Total Number of Items Allowed to Borrow from 10 to 25. Report attached. Michelle Perera, Library Services Manger, reviewed the report on page 37 with the Board. MOTION: Moved by Member Amster to increase the total number ofltems allowed to borrow from 10 to 25, seconded by Member Nagel. Motion carried, 4-0-1 (with Lo absent). b. Black History Cultural Night Michelle Perera, Library Services Manager, stated that the event was fantastic. Approximately250 attended the Black History Cultural Night. The flow of the event went well. There was a jazz band from Los Osos High School. A performer, named Makinto, presented the history of music from Africa through present day through his musical instruments and costume changes. Another performance was in the story theatre. Jessica King, Library Assistant, engineered the performance with her brother, daughter and friends. Literacy learners read selections of poetry from famous Afi ican American poets. A great craft was conducted in the children's room. A speaker from Chaffey College, Professor Williams was speaking on New York's Harlem Renaissance. A Trivia Game was going on in the Teen Room, and amulti-media presentation with the "I Have A Dream" speech was playing on a loop. Michelle Perera, Library Services Manager, stated that Library staff is gearing up for National Library Week in April. Staff is trying to use all the Big Read Posters Co try to create the biggest bookmark in the world. Staff has contacted Guinness and will hang the bookmark in the Library. M ichelle Perera, Library Services Manager, also shared that she served as "Principal for the Day" at Coyote Canyon Elementary School and created a new partnership for the library with the Principal there. ****** Library Board Minutes March 13, 2008 Page 6 D. BOARD BUSINESS D2. Scheduling and Agenda for Proposed.loint Meeting with CityCouncil and Foundation Board. Oral presentation by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that the date is now set at May 22, 2008. D3. Tcen Board Reports. Oral reports by Members. This is the opporttmity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Michelle Peres, Library Services Manager, stated the Teens were unavailable since they were working the Career Fair which is hosted annually by the City. They were representing the Library. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. New Website E2. Presentation on Expanded Hours for the PAB Library E3. Joint Meeting with City Council E4. Tecn Report on Programs E5. Formality on What is Needed for Members of the Public ***~** F. COn1N1UNICATIONS FROA1 THE PUBLIC Robert Karatsu stated on Thursday, March 27, at the Doubletree Hotel in Ontario, Assemblyman Bill Enunerson will be honoring 63 Women of Distinction in the Inland Empire and two ofthem happen to be Sharon Nagel and Deborah Clark. Board Members were invited to attend. **+*** Library Board Minutes March 13, 2008 Page 7 G. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by MemberNagel. Motion carried, 4- 0-1 (with Lo absent). Meeting adjourned at 8:17 p.m. R~e~spectfully submitted, l/ ~~~' Vivian Garcia Administrative Secretary Approved: STAFF REPORT 1: ^3R:V21' SERVIC(rS DGh:\RTU)r\T' Date: April 10, 2008 To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: Approval of Proposed Holiday Closures for 2008/2009 RECOMMENDATION ~/r J li , ~ ~' ~ r- ' ~ i ~. RANCHO C;UCAD90NGA That the Library Board approves adoption of schedule of proposed holiday closures for fiscal year 2008/2009 as presented in Attachment A. BACKGROUND/ANALYSIS Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public Library and is based on the following factors: 1. Use of the facility based on the past year's performance. 2. Reflection of the negotiated holidays adopted by the City of Rancho Cucamonga. The only change proposed this year is to open the day of New Year's Eve, Wednesday, December 31, from 10 a.m. to 6 p.m. Last year the libraries closed the entire day. This change is proposed due to the fact that the holiday falls in the middle of the week and on a day featuring numerous childreri's storytimes. FISCAL IMPACT None. R spectfully submitted, ~~ Deborah Kaye Clark Library Director Attachment A RECOMMENDED LIST OF HOLIDAY CLOSURES FOR 2008/2009 CURRENT PROPOSAL LAST YEAR JULY 4~ ° Close July 4, Friday Closed .luly 4, Wednesday (Official City Holiday) LABOR DAY WEEKENll Sunday Close August 3l, Sunday Closed Sept. 2, Sunday (Proposed due to low usage) Monday Close Sept. I, Monday Closed Sept. 3, Monday (Official City Holiday) \'ETERt\NS' UAY Close Nov. 1 I, Tuesday Closed Nov. 11, Sunday (National Holiday) TFIANKSGIYING Close Nov. 27, Thursday Closed Nov. 22, Thursday (Official City Holidays) Close Nov. 28, Friday Closed Nov. 23, Friday CHRISTMAS EVE Close Dec. 24, Wednesday Closed Dcc. 24, Monday (Proposcd due to low usage) CHRISTMAS DAY Close Dec. 25, Thursday Closed Dcc. 25, Tuesday (Official City Holiday) NEW YF_AR'S EVE Close at 6 p.m. on December 31, Closed December 31, Monday (Proposed due to low usage) Wednesday NF..A'1' YF,AR'S DAP Close Jan. 1, Thursday Closed Jan. 1, Tuesday (Official City Holiday) NIAI2TIN LUTHER KING JR.'S Close Jan. 19, Monday Closed Jan. 21, Monday (Official City Holiday) ' 1'RN;SIUI;NTS' DAY Close Feb. 16, Monday Closed Feb. 18, Monday (OfTicial City Holiday) EASTER SUNDAY Close, April 12, Sunday Closed March 23, Sunday (Proposcd due to low usage) MEi\1OR1.4L DAY (SUNDAY) Close May 24, Sunday Closed May 25, Sunday (Proposcd due to low usage) D7ENIORIAL DAY Close May 25, Monday Closed May 26, Monday (Official City Holiday) Approved: STAFF REPORT I~BR~ARY SI~RVICRS DF_Pd R"C~fE\T Date: April 10, 2008 To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: Library Status Report RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS `~~ RANCHO C,UCAMONGA The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports now include a separate sheet for the Paul A. Biane Library, the Archibald Library, and a sheet with combined statistics. Reports attached for March. FISCAL IMPACT None R pectfully submitted, ~X~ Deborah Kaye C r Library Director II-COMBINED STATISTICS Mar-08 Mar-07 FY 2007/08 FY 2006/07 !Days Open 30 31 262 262 '~ ~ ' -3% 0 % _ ~ lltems Borrowed 92,795 91,842 758,915 680,514 Al verage Daily 3,093 2,963 2,897 2,597 %Change 1% 12% Patrons Registered 1,437 1,557 12,828 15,161 Average Daily 48 50 49 56 %Change -8% -15% Information Questions 18,582 11,790 125,406 83,646 Average Daily 619 380 479 319 ' %Change 58% 50% Library Visitors 57,568 56,813 372,026 434,039 j Average Daily 1,919 1,833 1,420 1,657 %Change 1% -14% Children's Programs 2,773 2,211 22,305 16,016 # of Sessions ~ 101 74 594 543 Aver. Per session 27 30 38 29 ~ %Change 25% 39% Adult Programs 326 103 4,177 1,538 # of Sessions 13 29 375 333 Aver. Per session 25 - 4 11 5 ~ %Change Items Classified 217 % 3,519 2,358 172 ~ 34,561 59,375 I i %Change 49 % -42 IVoll unteer Hours 693 691 6,473 4,672 ', %Change 0% 39% LITERACY SERVICES j Tutor Teams Matched 43 42 N/A N/A %Change 2% _ __ N/A N/A~', ' Learners Waiting ~- 13 15 _ N/A N/A I I %Change _ -13% N/A _. N/AI Tutor Hours Volunteered ~ 127 ' 214 1,728 1,860 ~ ' Families for Literacy Participants 9 8 N /A N/AI ~amilies for Literacy Storytimes 21 90 _ 189 422 ~# of Sessions 1 4 12 16 ~ Aver. Per session__ 21 23 16 26 Computer Literacy Participants -~. 58 58 . .. N/A N/A _ ~ ~~ I I VIRTUAL LIBRARY SERVICES _ '~ Searches _ 49,121 0 294,975 ___ 45,421 I Retrievals 14,851 0 95,397 61,9341 TutocCom Use _ 343 3,163 ~.._ Home Access 327 N/A 2,991 N/A) 'I In-Library Use ~ _ 16 N/A 172 N/A ', Digital Books I Audio Downloads 113 N/A 503 N/A Print Downloads _ 42 N/A 150 N/A _ TECHNOLOGY CENTER SERVICES I Computer Use Sessions 7,400 5,935 59,358 31,626 %Change 25% 88% Programs/Classes Attendance 74 36 670 225 ~ # of sessions I 4 3 31 17 Aver. Per session 19 12 22 13 HOMEBOUND SERVICES Patrons Served 29 N/A 104 N/A j Materials Loaned 243 N/A 1,665 N/A Visitor Hours Volunteered 14 17 112 159 C1.a Page 1 of 3 ADULT SERVICES Information Questions 11,736 6,499 84,511 45,666 General 6,596 6,499 43,066 45,666 Computer Related 5,140 0 41,443 0 Average Daily 391 210 323 174 i % Change. ° 81 % 85 ~ Programs/Classes Attendance 34 28 2,148 245 , # of Sessions 4 3 99 16 Aver. per session 26 20 26 15 h- ~Tours/Group Visits Attendance - 8 39 506 1,068 I # of Sessions 1 3 16 70 j~ Aver. per session 0 13 32 15 'Teen Programs/Classes Attendance 35 0 305 0 F # of Sessions 3 0 18 0 ' Aver. per session ~ 12 0 17 0 CoY mmunity Outreach 175 0 548 0 ~ k of Sessions 1 0 4 0 ~ Aver_per session 0 _ 0 137 O~f CH LI DR_EN'S SERVICES ,Information Questions _ 6,846 5,291 40,895 37,980 Average Daily 245 196 168 178 ~~ % Change 29% 8% i ~ ~ ~BOUncing Babies 237 NA 475 NA! r# of Sessions 11 NA 20 NA __ Aver. Per session 22 NA 24 NA ~ - -- ToddlerTime t 431 364 3,417 1,946 # of Sessions r---.-._. ~._ _~ 12 ~~__~ 14 114 __. _ 97 ! Aver. Per session 36 ___ 26 20 _ r Preschool Storytime Attendance 427 457 3,219 3,428 # of Sessions 17 16 132 127 Aver. per session 25 29 28 27 'i Afterschool Storytime Attendance ~ 136 333 1,079 1,139 I # of Sessions 6 10 50 47 F Aver. per session 23 33 22 24 ' Family Storytime Attendance 524 287 3,670 2,865 ~ # of Sessions __ 18 12 132 124 , Aver per session 29 _ 24 27 23 ~ i i (Special Events Program Attendance 170 220 5,932 3,512 i # of Sessions 2 8 48 35 Aver. per session ~ -~ - 85 ~ 28 76 100 Bai ck to Basics Program ' Students Enrolled 79 0 NA NA Volunteer Hours 318 214 1,375 715 Special Programs Attendance 101 48 207 123 k of Sessions _ 3 2 6 6 ~ Aver. per session 34 0 35 0 a i iSummer Reading Program ~ I ' # of Participants i Volunteer Hours 0 0 797 184j I F--- ! Group Visits to Library Attendance 435 327 ~ 2,226 2,796 ' C1.a Page 2 of 3 ~ N of Sessions 21 11 79 105 • Aver. per session 21 30 28 27 School/Outreach Visits by Staff j 312 175 2,080 205 ~ # of Visits _~ ! 11 1 13 2_ C1.a Page 3 of 3 IARCHIBALD LIBRARY STATISTICS Mar-OS Mar-07 FY 2007/08 FY 2006/07 r-- ,Days Open 30 31 262 262 ~ -3% 0% -Items Borrowed (incl. renewals) 46,609 51,113 381,059 423,461 AL verage Daily Change 1,554 -9% 1,649 1,454 -10% 1,616 ~: Archibald Library ~ 41,883 46,238 343,729 391,104 ~ Average Daily 1,396 1,492 1,312 1,493 Change -9% -12% '~. Kidsmobile 4,726 4,875 37,330 32,357 Changed -3% 15% !Patrons Registered 621 684 6,016 6,710 Archibald Library_ 598 664 5,614 6,457 Average Daily_ 21 22 23 26 ( % Change -9% -10% ' Kidsmobile 23 20 402 253 ,Information Questions 7,817 6,938 59,084 51,613 Average Daily 261 224 226 197 'Change 13 % 14 Library Visitors 30,745 30,815 157,434 250,018 Average Daily _ 1,025 994 601 954 Change _ 0% -37% 'Children's Programs_ 657 760 ~ 6,165 6,756 F ri of Sessions 33 30 195 239 I Ave P r session ~ 20 25 32 28 I % Change 10% -9% ,Items Classified 2,346 1,432 22,560 26,199 '_% Change 64 % -20 Volunteer Hours 107 127 1,173 7,068 General Volunteers 107 127 781 904 ^% Change -16% 8% ~ LITERACY SERVICES __ `^ I Tutor Teams Matched 39 41 N/A N/A ',_% Change -5 % N/A N/A Learners Waiting i 11 17 N/A N/A °/ Change_ _ -35% N/A N/A ~! _Families for Literacy Participants 9 8 N/A N/A '. Computer Literacy Participants 58 58 N/A N/A ~~~ 'TECHNOLOGY CENTER_SERVICES ' Computer Use Sessions r% Change 3,360 7% 3,141 28,627 89% 15,111 Ct.a Page 1 of 2 ADULT SERVICES ~ Ilnformation Questions 4,280 , 3,872 33,017 I 27,245 r General 2,4491 3,872 15,667 27,245 Computer Related 1,831 0 17,350 0 Ave' rage Daily Change 143 11% 125 126 21% 104 Programs/Classes Attendance 0 , 0 _ 315 64 i# of Sessions ~ 0 j 0 ` 40 3 I Aver. per session - - ~.- ~~ ~ 0 C~ ~_ i 0 8 21 - Tours/Group Visits Attendan ce __ 8 ~ 0 8 0 # of Sessions _ _ 1 0 1 0 ~ e per session 8: 0 8 0 i ~ rCommunity Outreach 0 0 0 0 q of Sessions 0 0 0 0 Aver. per session 0 0 0 0 !__ _ I CHILDREN'S SERVICES Information Ouestions 3,537 3,066 26,067. 24,368 ~ A-verage Daily -! ' % Change --`~~ ! ._ -~~ _ - ~ 118 -- 15 % 99 -- 99 I _---_- 7 93 !Bouncing Babies 77 I NA 175 NA ' # of Sessions _ 3 NA 7 NA ~ Aver. Per session _ 26 NA 25 NA I Toddler Time 91 101 646 1,089 # of S~ essions __ r_Aver. Per session _ _ __ _ ~~~ _ 4 23 5 20 32 20 55 20 L--. ~ _._~_._.___..~.v~ Preschool S[_ory[ime Attendance __ ~ 184 203 1,36 1,841 # of Sessions ! ~ n 9 8 61 71 r. er sessio _ P ~ - 20 25 22 26 Il- ~ IAfterschool Storytime Attendance 78 176 661 I 773 I # of Sessions 3 5 25 27 i Aver. per session 26 ~ 35 26 29 L_ ;Family Storytime Attend nce a 69 90 547 1,111 - 7 # of Sessions __v I 5 4 31 47 ' Aver. per session I--- _,..k.. 14 ~ I ____._~.- 23 t--. 18 24 Special Events Program Attendance # of Sessions 30 1 150 6 2,125 25 1,646 25 __ Aver. per session ~ 30 25 85 66 Bf ack to Basics Program Students Enrolled 25 14 NA NA I Special Programs Attendance 31 30 31 70 I# of Sessions 1 1 1 3 'per session 31 31 31 20 Summer Reading Program ' # of Participants 0 0 I Voll~ unteer Hours 0 0 393 184 i (Group Visits to Library Attendance 97 10 117 226 i # of Sessions 7 1 9 11 II Ammer. per session 14 ~ 10 13 21 'School/Outreach Visits b_y Staff 0 0 500 0 # of Visits 0 0 4 0 C1.a aye c of c iBIANE LIBRARY STATISTICS ~ Mar-08 Mar-07 FY 2007/08 FY 2006/07 Days Open ~ 26 23 216 160 Iltems Borrowed (incl. Renewals) 46,186 40,729 377,856 257,053 '~ Average Daily 1,776 1,771 1,749 1,607 i % Change 13 % 47 .Patrons Registered 816 873 6,812 8,451 i g aily 31 38 32 53 L% Change -7% -19% ,Information Questions 10,765 4,852 66,322 32,033 A~ verage Daily 414 _ __ _2_1.1 __v 307 _ 200 j % Change ~ 122% 107% Library Visitors _ 26,823 25,998 _ 214,592 184,021 Average Daily _ 1:032 1,130 993 1,150 ~_% Change 3% 17% ',Children's Programs 2,116 1,451 16,140 9,260 # of Sessions 68 44 399 304 Aver Per session 31 33 ~ 40 30 I, % Change 46% 74% Add uIt Programs 4,284 2,875 33,915 17,870 L of Sessions 12 10 127 105 Aver. Per session 357 288 267 170 Change 49% 90% Items Classified 1,173 926 12,001 31,176 ~F %Change ~__- _~ ~ 27% ~ _ T-62% 'Volunteer Hours ~ I 128 120 _ 2,086 851 rGeneral Volunteers 128 120 1,681 851 r_. I % Change . ~ _ 7% 145% ~ F ,TECHNOLOGY CENTER SERVICES __ ~ Computer Use Sessions ( ~ 4,040 2,794 30,731 16,515 i % Change ~ ~ 45% 86% Programs/Classes Attendance I __ 74 __- 36 _ 670 225 __# of sessions a 3 31 17 Aver. Per session 19 12 22 13 i-- C1.a Page 1 of 3 ',ADULT SERVICES_ Information Questions General 7,456 4,147 2,627 2,627 51,494 27,401 18,421 '; 18,421 ' Computer Related 3,309 0 24,093 0 •' ~_ •Average Daily 287 114 238 115 % Change l 184% 180% r Programs/Classes Attendance 34 28 1,833 181 # of Sessions ~ 4 3 59 13 I I Aver. per session 9 9 31 14 I Tours/Group Visits Attendance 0 39 498 1,068 ~~ # of Sessions ~ 0 3 15 70 ', Aver. per session 0 13 33 15 (Teen Programs/Classes Attendance 35 14 305 106 ' # of Sessions 3 1 18 5 Aver. per session 12 14 17 21 jCommunity Outreach 175 0 548 0 I# of Sessions 1 0 4 0 ~ Aver. Per session 175 0 137 0 I CHILDREN'S SERVICES v Information Questions 3,309 2,225 14,828 13,612 , ~ Average Daily 127 97 69 85 Change 49% 9% ~ -~. IBOUncin~ g Babies ~i # of Sessions 160 8 N/A N/A 300 13 ~ N/A N/A Aver. Per session 20 N/A 23 N/A '.Toddler Time 340 263 2,771 857 # of Sessions r Aver. Per session _ 8 43 9 29 82 34 42 20 L ~ 'Preschool Storytime Attendance 243 ~ 254 1,856 1,587 # of Sessions 8 8 71 56~ Aver per session L<v~. ~.__.__- _ 30 32 ~ 26 28 I F- ;Afte_rschool Storytime Attendance 58 - 157 418 366 # of Sessions ~ ~ 3 5 25 20 Aver. per session ~ 19 31 17 18 _.- __ ~_~ (Family Storytime Attendance 455 197 3,123 1,754 # of Sessions 13 8 101 77 Aver. per session 35 25 31 23 ;Special Events Program Attentlance 140 70 3,607 1,866 ~ # of Sessions 1 2 23 10 '; a .per session 140 ~ 35 166 187 'Back to Basics Program Students Enrolled 54 32 NA NA Special Programs Attendance 70 18 176 53 # of Sessions 2 1 5 3 Aver. per session 35 18 35 18 Summer Reading Program ' # of Participants 0 0 Volunteer Hours 0 0 404 0 ~GI roup~ Visits to Library Attendance 338 317 2,109 2,572 # of Sessions 14 10 70 94 Ct.a Ya9P. Z Oi 3 romper session _ ~-~ 24 32 30 27 School/Outreach Visits by Staff 312 175 1,580 205 k of Visits 11 1 9 2 Ct.a Page 3 of 3 T T ~, -' S AFF REPOR ~ °~,= ; ~~ L113R~ARY SL"RV'ICF_ti DFPA R'I'ME\T ~~~ RANCHO Date: April 10, 2008 CUCAMONGA To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: Status of 2007/2008 Budget RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Victoria Gardens Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2007/2008" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures "2007/2008" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None es ectfully submitted, ~ /J 6aCa~v , a a, , eborah Kaye Clar Library Director Schedule A TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Mar-OS 01-Mar $786.69 $587.95 $0.00 02-Mar $180.25 $81.19 $0.00 03-Mar $969.79 $326.78 $0.00 04-Mar $884.43 $419.21 $0.00 05-Mar $699.79 $356.05 $14.00 06-Mar $621.94 $347.85 $3.00 07-Mar $703.47 $360.86 $0.00 08-Mar $860.71 $478.49 $0.00 09-Mar $172.10 $80.95 $8.30 10-Mar $1,011.12 $320.67 $21.00 11-Mar $664.71 $328.82 $0.00 12-Mar $900.02 $350.16 $9.65 13-Mar $612.88 $313.04 $3.00 14-Mar $345.51 $295.37 $0.40 15-Mar $533.95 $475.08 $3.00 16-Mar $136.40 $89.34 $0.00 17-Mar $1,021.89 $356.17 $8.00 18-Mar $932.43 $357.37 $0.00 19-Mar $592.67 $370.45 $5.55 20-Mar $593.39 $288.23 $0.00 21-Mar $402.01 $332.50 $0.00 22-Mar $513.25 $399.11 $0.00 23-Mar $0.00 $0.00 $0.00 24-Mar $1,078.75 $461.79 $0.00 25-Mar $836.87 $428.52 $0.75 26-Mar $736.39 $379.15 $0.00 27-Mar $658.85 $382.97 $0.00 28-Mar $490.39 $284.05 $0.00 29-Mar $589.21 $339.96 $0.00 30-Mar $191.35 $147.99 $13.85 31-Mar $909.99 $297.00 $0.00 TOTALS: $18,211.20 $10,037.07 $90.50 March 2007 TOTALS $17,611.02 $9,502.48 $718.50 CHANGE 3% 6% -87% 2007/8 Rev 2007/8 Proj: Daily Average Fines $587.46 $638.00 Daily Average Media $323.78 $312.00 Daily Average Ref. Fees $2.92 $12.00 DAILY TOTALS $914.15 $962.00 GAIN/LOSS ON PROJ: ($1,292) ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Mar-08 01-Mar $385.20 $246.66 $0.00 02-Mar $180.25 $81.19 $0.00 03-Mar $650.29 $158.26 $0.00 04-Mar $309.51 $128.21 $0.00 05-Mar $290.74 $148.38 $14.00 06-Mar $322.94 $156.90 $0.00 07-Mar $445.24 $135.30 $0.00 OS-Mar $351.10 $195.39 $0.00 09-Mar $172.10 $80.95 $8.30 10-Mar $557.65 $139.02 $21.00 11-Mar $406.55 $112.06 $0.00 12-Mar $524.55 $102.80 $9.65 13-Mar $295.29 $106.99 $0.00 14-Mar $116.70 $120.40 $0.00 15-Mar $237.85 $237.12 $3.00 16-Mar $136.40 $89.34 $0.00 17-Mar $494.63 $201.64 $8.00 18-Mar $544.44 $142.44 $0.00 19-Mar $243.43 $167.58 $5.55 20-Mar $262.20 $108.65 $0.00 21-Mar $204.52 $168.44 $0.00 22-Mar $224.95 $176.12 $0.00 23-Mar $0.00 $0.00 $0.00 24-Mar $756.50 $232.01 $0.00 25-Mar $439.47 $180.93 $0.00 26-Mar $423.38 $138.74 $0.00 27-Mar $219.24 $162.21 $0.00 28-Mar $209.59 $103.95 $0.00 29-Mar $220.00 $153.18 $0.00 30-Mar $191.35 $147.99 $13.85 31-Mar $401.64 $139.14 $0.00 TOTALS: $8,797.70 $4,461.99 $83.35 March 2007 TOTALS $9,751.48 $4,724.66 $48.70 %CHANGE -10% -6% 71% BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Mar-OS 01-Mar $401.49 $341.29 $0.00 02-Mar $0.00 $0.00 $0.00 03-Mar $319.50 $168.52 $0.00 04-Mar $574.92 $291.00 $0.00 05-Mar $409.05 $207.67 $0.00 06-Mar $299.00 $190.95 $3.00 07-Mar $258.23 $225.56 $0.00 08-Mar $509.61 $283.10 $0.00 09-Mar $0.00 $0.00 $0.00 10-Mar $453.47 $181.65 $0.00 11-Mar $258.16 $216.76 $0.00 12-Mar $375.47 $247.36 $0.00 13-Mar $317.59 $206.05 $3.00 14-Mar $228.81 $174.97 $0.40 15-Mar $296.10 $237.96 $0.00 16-Mar $0.00 $0.00 $0.00 17-Mar $527.26 $154.53 $0.00 18-Mar $387.99 $214.93 $0.00 19-Mar $349.24 $202.87 $0.00 20-Mar $331.19 $179.58 $0.00 21-Mar $197.49 $164.06 $0.00 22-Mar $288.30 $222.99 $0.00 23-Mar $0.00 $0.00 $0.00 24-Mar $322.25 $229.78 $0.00 25-Mar $397.40 $247.59 $0.75 26-Mar $313.01 $240.41 $0.00 27-Mar $439.61 $220.76 $0.00 28-Mar $280.80 $180.10 $0.00 29-Mar $369.21 $186.78 $0.00 30-Mar $0.00 $0.00 $0.00 31-Mar $508.35- $157.86 $0.00 TOTALS: $9,413.50 $5,575.08 $7.15 March 2007 TOTALS $7,859.54 $4,777.82 $669.80 CHANGE N/A N/A N/A Schedule B BALANCE SHEET March FY 2007/2008 Revenues Earned Projected Loss/Gain Fines & Fees $137,920 $180,000 ($42,080) -23.4% Media Rentals $73,905 $90,000 ($16,095) -17.9% Sales/Services Fees $12,241 $10,000 $2,241 22.4% Direct Loan. $77,879 $75,000 $2,879 3.8% Private Contributions $83,215 $65,000 $18,215 28.0% Totals: $385,161 $420,000 ($34,839) -8.3% *Balance for Yearthrough March ($34,839) Schedule C N m m N ~ N m m D a ~ O a D ~ ~ D O O~ 3 r m ~ 0 0 0 n o r pm n N W T T 1' ] O 4 _- _~ 0 0 3 d ~ J 0 0 m ~.O W N D D D m 0 m D~ S m O O O S a O V a n d w 3 '~ m ~ D ~ 3 m? 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J Z H ~ O 4_I N N N < N m W m O CI V m N O~ N J A J N m m ~ J O O (/~ m b N N A ~ N m o m m N N N u ~ A m J J m m J J A N fli V~ m m ~ N 41 (~ D m N N A Z ~y ~ ~o m N m Eli W m m N J A A (JO N IJI~ N Y J A ONI T m N m v ~' xi ~° N m m m o N U N u m ~ m o iv u W - A m D fA b N N A D !~ m m m A N O J J V O J O b -~ W (li fn N N ~ ~ yNl (~ (NJ ({~ N (~ (/~ N(n ~' N O L ~ (n 41 m (n VI N p fn fA fA fA A flf N fA O N~~ N ONO 0 0 (Nl~ N~ O lml J J lJ W O J O O O A O O O O OI O O O O N D ~ (/~ ti m ~ m N ~ Ll N ~ GI N ~ -~ A J (O O~ V W W N O A m 9 m m fn !n b a m ctOi vmi m C D N O O OI W 0 J J m OI 9 T m c N N ; z 0 J N V1 N 0 A N Z N N G~ N J O ~D m _ m V ~n m W W O O Z 0 O O Y tli N fail m J A N N o # i[ ~ 0 0 "' z < < -~ V O O W J m J A OI O ~- ~ W m m b N A e e a o e o 0 0 J ~ e e D O D T f/1 D ~ ; ~ m ~f?I~~(A~~<Om o W ~~ f/~p)~m '~~N ~ ~a m ~ <~09D Zo p ~ W ~s o o ? m n o_ d n~ o n A m s? 3 n ~~ ~ 3' ~ d 3 n x' F o `° , ^ F~ y c 3 N 3.=_ O °ao ~ ~~om o a$~~ N y Sao c. ~ m m D m m m° ¢ u n ; a W m m m D„ E 'fl ym o ngm -N m .~ ~q`^N`8 o+`^r -.mN~ o nvc ~ m,a lo o~n 'o '" o @y d. ? c m3 u m 3 l ~ mN °'?~ ~ _ m n onmNmNO m u , c ~ ~ od o ~ = N m ^ N N n m' a 3 w°$ I~ d J v `° n` ~ N N n d 3 3 m c~ m o ~ n~ x Z Z m ~ - . 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W O LO Pf b W ~ U ~ m 2 m Y m V O T N O N T ~ ~ e a o a o e a a o 0 0 { e ~ O a STAFF REPORT 1.I13R~1RY $F..RPICGS DHPART\1GN'C Date: April 10, 2008 To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: Budget Process 2008/09 RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS ~~, ',JY - ~~ ~- RANCHO C,UCAMONGA Library Administrative staff had their meeting with the City Manager on April 9'", the day before the Board Meeting. Therefore, the budget as approved by the City Manager will only be available at the meeting. Attached, you will find the budget as reviewed and approved by the Finance Department, a process which took place on March 10'", 2008. The attached budget represents a balanced budget, matching library resources with library expenditures. No new programs are proposed. No new staff positions are proposed. The next step is a budget hearing with the City Council, currently scheduled for May 29'h followed by a meeting for budget adoption, currently scheduled to take place June 12"', 2008. FISCAL IMPACT None for this information item. Res ecttully submitted, 6~~ ~~ eborah Kaye Clark Library Director CITY OF I2ANCH0 CUCAMONGA FISCAL YEAR 2008/09 BUDGET PERSONNEL SERVICES (5000) DETAIL Fund LIBRARY FUND (290) Division: LIB[ZARY-ADMINISTRA"PION (601) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object Object Uescrip[im Budge[ Budget Actual Reques[ Rcmd. 5000 Regular Salaries 262,150 275,650 275,650 247,090 247,090 'total for Regular Salaries: 262,]50 275,650 275,650 247,090 247,090 5010 Part 'rime Salaries 21,000 22,050 11,000 12,000 12,000 Total for Part Time Salaries: 21,000 22,050 11,000 12,000 12,000 5030 Fringe Benelits 129,220 131,980 131,980 116,370 116,370 't'otal for Fringe Benefitsi 129,220 131,980 131,980 116,370 116,370 TOTAL FOR PERSONNEL SERVICES: 412,370 429,680 418,630 375,460 375,460 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUllGET OPERATIONS & MAINTENANCE (5100) DETAIL Fund LIBRARY FUND (290) Division: LIBRARY-AD,~IIIVISI'RATION(601) 2006/07 Fiscal Year 2007/OS Fiscal Year 2008/09 Adopted Adopted Estimated Department illanager Object Object Description Budget Budget Actual Request Remd. 5]00 'travel and Meetings American Library Assoc Conf 0 1,000 1,000 2,000 2,000 CLA Legislative Committee 2,000 2,000 2,000 2,000 2,000 California Library Conference 3,500 3,500 3,500 3,500 3,500 Codi Technology Conference 1,000 1,000 0 1,000 1,000 Library Meetings 1,000 1,000 1,000 1,000 7,000 Public Library Conference 0 3,500 0 0 0 Totalfor'Craveland Meetings: 7,500 12,000 7,500 9,500 9,500 5102 "Training Customer Service Training 2,000 2,000 2,000 2,000 2,000 Total for Training: 2;000 2,000 2,000 2,000 2,000 5105 Mileage Auto Allowance 6,000 6,000 6,000 6,000 6,000 Reimbursement 1;000 1,000 1,000 1,000 1,000 Total for Mileage: 7,000 7,000 7,000 7,000 7,000 5150 Oflice Supplies & Equipment 3,000 2,000 2,000 2,000 2,000 'Total 1'or Office Supplies & Equipment: 3,000 2,000 2,000 2,000 2,000 5] 60 11enilicrship Dues American Library Association S00 S00 500 500 S00 California Library Associatimt S00 700 700 700 700 Codi Dynix/Horizon Association 200 200 200 200 200 Inland Library System 1,500 I,S00 1,500 1,500 I,S00 'Total for Membership Dues: 2,700 2,900 2;900 2,900 2,900 5200 Operations & Daintenance Bindery 2,000 2,000 2,000 2,000 2,000 Printing & Postage 2,000 2,000 2,000 2,000 2,000 Special Programs Supplies 5,000 5,000 6,450 5,000 5,000 'fotalfor Operations & Maintenance: 9;000 9,000 ]0,450 9,000 9,000 5220 Ccllular'I'echnology Cell Phone Service 0 900 900 900 900 'Total for. Cellular'technology: 0 900 900 900 900 5283 Depreciation-ComptiterEquip 0 4,120 4,120 4,120 4,120 'I'otalforDepreciation-ComputerEquip: 0 4,120 4,120 4,120 4,120 5300 Contract Services Collection Agency 15,000 20,000 20,000 20,000 20,000 Ilomework Help Database 20,000 0 21,130 0 0 Library Automation Sys Maint 35,000 35,000 35,000 35,000 35,000 Office Equip/machine Maint 15,000 15,000 25,000 25,000 25,000 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUllGET OPERATIONS & MAINTENANCE (5]00) DE'CAIL Fund LIBRARY FUND (290) Division; LIBRARY-ADMINIS'1'KAT1ON (601) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object Object Descriptim Budget Budget Actual Request Rcmd. Printing 20,000 10.000 10,000 10,000 10,000 School Databases {1} 17,000 0 0 0 0 (1 } Effective FY 2007/08, moved to 263080]. 'T'otal for Contract Services: 122,000 80,000 11 ],130 90,000 90,000 5400 Telephone Utilities 15,000 15,000 15,000 15,000 15,000 'Total for'Pelephone Utilities: 15,000 15,000 15,000 15,000 15,000 5402 Water Ulilities 3,000 3,000 3,000 3,000 3,000 'Dotal for Water Utilities: 3,000 3,000 3,000 3,000 3,000 5403 Electric Utilities 75,000 75,000 75,000 75,000 75,000 'T'otal for Electric Utilities: 75,000 75,000 75,000 75,000 75,000 5501 Admin./General Overhead Facility Maintenance Services 189,000 189,000 189,000 189,000 189,00( 'Ibtal for Admin./General Overhead: 189,000 189,000 189,000 189,000 189,000 9298 I'ransfcrOut-CALiterac~•Cmpgn 24,100 45,160 45,160 45,420 45,420 Tu[al fur "Pransfer Ou[-CA Literac~~ Cmpgn: 24,100 45,160 45,160 45,420 45,420 I'O'I'AL FO12 OPE12A'I'IONS & l\1AINTENANCE: 459,300 447,080 475,160 454,840 454,840 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUDGET PERSONNEL SERVICES (5000) DETAIL Fund LIBRARY FUND (290) Division: AFTER SCIIOOL LEARNING PROGRAM (603) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object Object Descriptim Budget Budget Actual Request Rcmd. 5000 Regular Salaries Library Assistant (75%) 0 0 0 28,480 28,480 't'otal for Regular Salaries: 0 0 0 28,480 28,480 5010 Part Time Salaries Library Clerk 0 0 0 30,180 30,180 Total for Part Time Salaries: 0 0 0 30,180 30,180 5030 Fringe Benefits Total for Fringe Benefits: TOTAL FOR PERSONNEL SERVICES: 13,990 13,990 13,990 13,990 72,650 ~ 72,650 CI'T'Y OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUDGE'T' OPERATIONS & MALNTENANCE (5100) DETAIL Fund LIBRARY FUND (290) Division: AI~9'BR SCHOOL LEARNING PROGRAM (603) 2006/07 Fiscal Ycar 2007/08 Fiscal Ycar 2008/09 Adopted Adopted Estimated Department Manager Object Object Description Budget Budget Actual Request Remd. 5] 50 Office Supplies & Equipment Office Supplies {1} 0 0 0 1,000 1,000 { 1 } Previous included in Paul A. Biaue Library '1'olal for Office Supplies & Equipment: 5200 Operations & Maintenance 0 0 0 1,000 1,000 Special Program Supplies { 1 } 0 0 0 2,500 2,500 { 1 } Previous included in Pau] A. Biaue Library (1290607). 9'olal for Operations & Maintenance: 0 0 0 2,500 2,500 'T'OTAL FOR OPF.RA'PIONS & MAINTENANCE: 0 0 0 3,500 3,500 CITY OF RANCHO CUCAMONGA FISCAL YF,AI2 2008/09 BUDGET PERSONNEL SERVICES (5000) DETAIL Fiord LIBRARY FUND (290) llivision: BOOKMOBILE SERVICES (604) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adop[ed Estimated Department Manager Object Ob,jec[ llescriptim Budget Budget Actual Request Rcmd. 5000 Regular Salaries S6,OS0 S7,4S0 57,450 59,170 59,170 Total for Regular Salaries: S6,OS0 S7,4S0 S7,4S0 59,170 59,170 5010 Part Tune Salaries 16,000 20,000 20,000 20,600 20,600 Total for Part'I'ime Salaries: 16,000 20,000 20,000 20,600 20,600 5030 Fringe Benefits 28,OS0 28,300 28,300 29,150 29,150 Total for Fringe Benefits: 28,OS0 28,300 28,300 29,150 29,150 TOTAL FOIi PERSONNEL SERVICES: 100,100 IOS,7S0 lOS,7S0 108,920 108,920 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUDGET OI'EKATIONS & MAINTENANCE (5100) DETAIL Fund LIBRARY FUND (290) Division: BOOKMOBILE SERVICES (604) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager _ Object Object Descriptiot Budge[ Budget Actual Request Rcmd. 5105 Dlilcagc Reimbursement 100 100 100 100 100 Total for Mileage: 100 100 100 100 100 5150 Office Supplies &Equipment 500 500 500 500 500 'Total for Office Supplies &Equipment: 500 500 500 500 500 5200 Operations&Maintenance Materials 2,000 4,000 4,000 4,000 4,000 Total for Operations 6c Maintenance: 2,000 4,000 4,000 4,000 4,000 5220 Cellular Technology Cell Phone Service 0 1,500 1,500 1,500 1,500 Total for Cellular Technology: 5283 Depreciation-Computer Equip 0 2,420 1,500 • 0 1,500 ~ 0 ],500 0 1,500 0 't'otal for Depreciation-Computer Equip: 5400 Telephone Utilities 2,420 0 0 0 0 Cellular Technology 1,500 0 0 0 0 'Total (or'1'elephone Utilities: TOTAL FOR OPERATIONS & MAINTENANCE: 1,500 6,520 0 6,100 0 6,100 0 6,]00 0 6,100 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUDGET OPERATIONS & MAINTENANCE (5100) DETAIL Fund LIBRARY FUND (290) Division: LIBRARY BOARD OF TRUS"PEES (605) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated llepartment Manager _ Object Object Descrip[im Budge[ Budget Actual Reques[ Rcmd. 5]00 Travel and Meetings California Trustees Conference ~ 1,500 1,500 0 700 700 Legislative Day 500 500 500 500 500 State Library Conference 1,000 1,000 500 1,000 1,000 Total for "Travel and Deetings: 3,000 3,000 1,000 2,200 2,200 5160 Membership llues American Library Association - 150 150 270 270 270 CALTAC 350 350 130 130 130 California Library Association 0 0 100 100 100 "Ibtal for Dlembcrship Uucs: 500 500 500 500 500 TOTAL FOR OPERATIONS & MAINTENANCE : 3,500 3,500 1;500 2,700 2,700 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUDGET PERSONNEL SERVICES (5000) DETAIL Fund LIBRARY FUND (290) Division: ARCIIIBALD LIBRARY (606) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopled Estimated Department Manager Object Object Descriptioi Budget Budget Actual Request Rcmd. 5000 12egular Salaries Regular Salaries- 462,400 526,950 526,950 586,040 586,040 Total for Regular Salaries: 462,400 526,950 526,950 586,040 586,040 5010 Part Time Salaries Part Time Salaries 344,500 422,480 397,480 324,630 324,630 Total fur Part Time Salaries: 344,500 422,480 397,480 324,630 324,630 5030 Fringe Benefits Fringe Benefits 239,260 275,130 275,130 296,540 296,540 Total for Fringe Benefits: 239,260 275,130 275,130 296,540 296,540 '1'O'I'AL FOR PERSONNEL SERVICES: 1,046,160 1,224,560 1,199,560 1,207,210 1,207,210 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUDGES' OYERAT[ONS & MAINTENANCE (5100) DETAIL Fund LIBRARY FUND (290) Division: ARCFIIBALD LIBRARY (606) 2006/07 Fiscal Year 2007/O8 Fiscal Year 2008/09 Adopted Adop[cd Estimated Department Manager Object Object Descriptim Budget Budget Actual Request Rcmd. 5100 "1'rarel and Meetings American Library Assoc. Conf. 0 1,000 2,500 2,000 2,000 Calif Lib Assoc Conf 0 0 0 1,000 ],000 Calif. Lib Assoc. Conf. 0 0 1,000 0 0 Library Meetings 1,000 1,000 1,000 1;500 1,500 Public Library Conference 2,500 2,500 0 0 0 Total fm~'Cravel and Meetings: 3,500 4,500 4,500 4,500 4,500 5105 Mileage Reimbursement 200 200 200 200: 200 Total for Mileage: 200 200 200 200 200 5150 Office Supplies & Equipment Office Supplies rC Equipment 10,000 10,000 IQ000 10,000 10,000 'Total (or Office Supplies & Equipment: 10,000 10;000 10,000 10,000 ~ 10,000 5152 Computer Software Security/Filtering Software 0 1,000 3,000 1,000 1,000 'T'otal for Computer Software: 0 1,000 3,000 1,000 1,000 5160 b7embcrship Ducs American Library Association California Libraty Association 450 200 450 200 450 200 450 ~ 200 450 200 'l'o[al for Membership Dues: 650 650 650 680 650 5200 Operations & Maintenance Books/Materials {1} ]00,000 0 0 0 0 Books/Materials: Adult 0 75,000 96,900 75,000 75,000 Books/Materials: Children ~ 0 75,000 75,000 75,000 75,000 Books/Materials: Media 0 25,000 25,000 25,000 25,000 Books/Materials: Teen 0 25,000 25,000 25,000 25,000 Magazines/Publications 12,000 12,000 12,000 12,000 12,000 RFID Tags 0 10,000 10,000 20,000 20,000 Replace Dated Materials {2} 0 200,000 200,000 200,000 200,000 Special Program Supplies 15,000 15,000 15,000 15,000 !5.000 { l } Effective FY 2007/08, budget is separated into subcategories of materials: Adult, Children's; {2} Year I of 3-year plan [o refurbish and replace collections (fund balance used) Total for Operations & Maintenance: 127,000 437,000 458,900 447,000 447,000 .52]5 O & M/Computer Equipment Macintosh Computers (2) 0 0 2,500 0 0 "Iblal fur O R M/Computer Equipment: 0 0 2,500 0 0 CI"1'Y OF RANCHO CUCAD9ONGA FISCAL YEAR 2008/09 BUUGET OI'E12ATIONS R MAINTENANCE (5100) DETAIL Fund LIBRARY FUND (290) Division: ARCHIBALD LIBRARY (606) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object Object Description Budget Bud{~et Actual Request Rcmd. 5300 Contract Services Bk Process & TecltServ 20,000 40,000 71,500 60,000 60,000 Children's Programming Fund {]) 10,000 10,000 10,000 5,000 5,000 Lnvisionware Software Maint 0 0 0 1,750 1,750 Photocopier Lease 0 0 15,000 15,000 15,000 RIND Equipment Maintenance 0 10,000 10,000 IQ000 10,000 Security Gate Maintenance 4;000 0 0 0 0 Securityn9onitorContract 22,000 22,000 22,000 23,100 23,100 Self Check Maintenance 7,000 0 0 0 0 { 1 ~ Summer Reading Program temporarily moved to Paul A. Biane Library due to Archibald remodel. Total for Contract Services: 63,000 82,000 128,500 114,850 114,850 TOTAL FOR OPERATIONS & MAINTENANCE: 204,350 535,350 608,250 578,200 578,200 CITY OF RANCHO CUCAISIONGA FISCAL YEAR 2008/09 BUDGET PERSONNEL SERVICES (5000) DETAIL Fmtd LIBRARY FUND (290) Division: PAUL A. BIANIi L[BRARY (607) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object Object Description Budget Budget Actual Request Rcmd 5000 Regular Salaries Regular Salares 493,880 624,910 624,910 591,020 591,020 '1'otalforRegularSalaries: 493,880 624,910 624,9]0 591,020 591,020 5010 Part'I'ime Salaries Part Time Salaries 348,970 423,700 298,700 350,420 350,420 'total for Part'I'ime Salaries: 348,970 423,700 298,700 350,420 350,420 5030 Fringe Benefits Fringe Benefits 254,840 321,250 321,250 300,560 300,560 'Total for Fringe Benefits: 254,840 321,250 321,250 300,560 300,560 TO'CAL FO12 PERSONNEL SERVICES: 1,097,690 1,369,860 1,244,860 1,242,000 1,242,000 CITY OF RANCHO CUCA,MONGA FISCAL YEAR 2008/09 BUllGET OPERATIONS S MAINTF,NANCE (5100) DETAIL Fund LIBRARY FUND (290) llivision; PAUL A. BIANE LIBRARY (607) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopled Estimated Department Dlanager Ohjeci Object Description Budget Budget Actual Request Rcmd. 5]00 Travel and Meetings _ ALA Conference 0 1,000 1,000 2,000 2,000 Calif. Lib. Conf. 0 0 0 1,000 1,000 Children's Museum Conference 0 0 1,500 2,000 2,000 Library Meetings 3,500 1,500 1,500 1,500 1,500 Public Lib Assoc Conference 0 2,000 0 0 0 'total for Travel and Deetings: 3,500 4,500 4,000 6,500 6,500 5105 Milcagc Reunbursement 200 200 200 200 200 Total for Mileage: 200 200 200 200 200 5150 Office Supplies & Equipment Office Supplies & Equipment 10,000 10,000 10,000 10,000 10,000 Total fur Office Supplies & Equipment: 10,000 10,000 10,000 10,000 10,000 5152 Computer Sofhs'are Security/Fdtenng Software _ 0 0 3,000 3,000 3,000 'Ibt~l for Computer SuRware: 0 0 3,000 3,000 3,000 5]60 Membership Dues American Library Association 480 450 280 280 280 California Library Association 200 200 200 200 200 Children's Museum Association 0 0 280 280 250 Total for Membership Dues: 650 650 700 700 700 5200 Operations & i)4aintenancc Books/~9aterials (1} 100,000 0 0 0 0 Books/Materials: Adult 0 75,000 72,000 75,000 75,000 Books/Materials: Children 0 75,000 75,000 75,000 75,000 Books/Materials: Media 0 25,000 25,000 25,000 25,000 Books/Materials: Teen 0 25,000 25,000 25,000 25,000 Magazines/Publications 15,000 15,000 ]5,000 15,000 15,000 Programming Support 0 0 0 20,000 20,000 RFID Supplies 0 10,000 10,000 15,000 15;000 Special Program Supplies 15;000 15,000 35,000 35,000 35,000 { 1 } Effective PY 2007/08, budget is separated into subcategores of materials: Adult, Children's, Total for Operations & Maintenance: 130,000 240,000 257,000 285,000 285,000 52]5 O & D1/Computer Equipment IBM PC w/17" b4onitor (2) 0 0 5,000 0 0 Receipt Printers 0 0 1,500 0 0 Total for O& M/Computer Equipment: 0 0 6,500 0 0 CITY OF RANCHO CUCADIONGA FISCAL PEAR 2008/09 BWGET OPERATIONS & MAINTENANCE (5100) DETAIL Fund LIBRARY FUND (290) Division: PAUL A. BIANE LIBRARY (607) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated ~ Department Dlanager Object Object Descriptioi Budget Budget Actual Request Rcmd 5300 Contract Services Bk Process & Tech Serv 20,000 40,000 40,000 40,000 40,000 Children's Programming Fund 10,000 10,000 10,000 10,000 IQ000 Envisionware Software Maint 0 0 0 1,750 1,750 Office Equip/Machete Maint 10,000 10,000 22,170 25,000 25,000 RFID Equip. Maintenance 0 10,000 10,000 10,000 IQ,000 Security Monitor Contract {1 } 22,000 0 0 0 0 (I } Effective I~Y 2006/07 moved fi-om Division 601. Tofalfor Contract Services: 62;000 70,000 82,170 86,750 86,750 TOTAL FOR OPERATIONS & MAINTENANCE: 206,350 325,350 363,570 392,150 392,150 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2008/09 BUDGE"1' PERSONNEL SERVICES (5000) DETAIL Fund LIBRARY FUND (290) Division: VIRTUAL LIBRARY (608) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object ObjectDescriptim Budget Budget Actual Request Rcmd 5000 Regular Salaries 0 0 0 25,630 25 630 Total !or Regular Salaries: 0 0 0 25,630 25,630 5030. Fringe Benefits 0 0 0 12,050 12050 Tohrl for Fringe Benefits: 'TOTAL FOR PERSONNEL SERVICES: 0 0 0 0 0 0 12,050 37,680 12,050 37,680 CITY OF RANCHO CUCAMON'GA FISCAL YEAR 2008/09 I3UUGE"1' OPERATIONS & MAINTENANCE (5100) DE'PAIL Fund LIBRARY FUND (290) Division: VIRTUAL LIBRARY (608) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object O~jcct Descriptiot ~ Rudget Budget Actual Request Rcmd. 5152 Computer Sothrare Web Creation Software 0 0 0 2,000 2,000 '1'ofal Ibr Computer Software: 5300 Contract Services 0 0 0 2,000 2,000 Libr Automation Consulting Srv 0 0 0 3,000 3,000 Web Design Services 0 0 0 3,000 3,000 'Ibtal fbr Contract Services: 0 0 0 6,000 6,000 'T'OTAL FO12 OPE12A'1'IONS & MAINTENANCE: 0 0 0 8,000 8,000 CITY OF RANCHO'CUCAMONGA FISCAL YEAR 2008/09 BUDGET PERSONNEL SERVICES (5000) DETAIL Fund CALIFORNIA LITERACY CAMPAIGN (298) llivisinn: LIi3RARY-ADMINISTRATION (601) 2006/07 Fiscal Year 2007/08 Fiscal Sear 2008/09 Adopted Adopted Estimated Department Manager Object Object Descriptio: Budgel Budget Actual Request Remd. 5000 Regular Salaries 44,700 47,280 47,280 49,210 49,210 Total t'or Regular Salaries: 44,700 47,280 47,280 49,210 49,210 5010 Par[TimcSalaries _ 18,540 19,000 18,500 17,190 17,190 Total for Part Time Salaries: 18,540 19,000 18,500 17,190 17,190 5030 Fringe benefits 22,270 24,310 24,310 25,020 25,020 '1'o[al for Fringe Benefits: 22,270 24,310 24,310 25,020 25,020 TOTAL FOR PERSONNEL SERVICES: 85,510 90,590 90,090 9],420 91,420 CITY OF RANCHO CUCADIONGA FISCAL YEAR 2008/09 BUDGET OPERATIONS S MAINTENANCE (5100) DETAIL, Fund CALIFORNIA LITL"RACY CAMPAIGN (298) llivisian: LIQRARY-ADMINIS"I'RATION(601) 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Adopted Adopted Estimated Department Manager Object Object Descriptim Budget 13udget Actual Request Remd. 5100 Travel and il1eetings ILS Literacy Conference 0 400 400 400 400 SCLLN Conference 500 600 600 600 600 Total for'I'ravel and Meetings: 500 1,000 1,000 1,000 1,000 5105 Mileage Reimbwsement 200 200 200 200 200 Total for Dlileage: 200 200 200 200 200 5150 Office Supplies & Equipment General Office Supplies 500 500 1,000 1,000 1,000 'Total for Office Supplies & Equipment: 500 500 1,000 1,000 1,000 5160 il4embership Dues California Literacy 80 130 130 130 130 SCLLN 140 }40 140 140 140 'Ibtal for Membership Dues: 220 270 270 270 270 5200 Operations 6 Daintenance Instmctional Resources 200 500 ],500 1,000, 1,000 SCLLN 0 0 0 0 0 Total for Operations & Maintenance. 200 500 1,500 1,000 1,000 5300 Contract Scn~ices LitPro Annual Service Agmt 430 430 430 430 430 Tutor Training 1,500 1,500 1,500 1,500 1,500 'I'ota) fbr Contract Services: 1,930 1,936 1,930 1,930 1,930 "I'O'1'AL FOR OPERATIONS & DAINTENANCE: 3,550 4,400 5,900 5,400 5,400 STAFF REPORT Lt~x ~xl' S~~x~~icr_s DEY_jR'1'\IEN'1' Date: April 10, 2008 To: President and Members of the Board of Library Trustees From: Deborah Clark, Library Director Subject: Proposed Summer Services at Biane During Archibald Remodel RECOMMENDATION ,! Y"~` L ~ v . ~~ ?~~ ; 1. x R9NCH0 C,UCAMONGA No recommendation, this item is for discussion only. However, the discussion and the basis of staff's proposals for service during Summer of 2008 are made using the following guidelines: • To provide the best community-wide library service possible, balancing the needs of both Archibald and Biane customers by maximizing the resources available during the Archibald Library remodel; • To provide programming options for Archibald Library customers that allow nearly seamless transition from Archibald Library as a service point, over to Biane for the eleven weeks of Summer 2008 and back to Archibald Library again with the reopening of that facility; • To reflect the current economic climate calling for cautious retrenching of services with no new service programs proposed. Based on these guidelines, staff has developed an approach to service which is presented by the bullet points below: Circulation Services • Popular materials (new books, DVDs, CDs) purchased with Archibald funds will be temporarily housed and available for check out at the Biane Library during the Summer (only highest demand items). • All other book materials and returned Archibald materials that are checked in at Biane after the initial closure (estimated at 15,000+) will be boxed and sent to City Yard storage cage. • The public access catalog will not display materials that are unavailable to the public, but the information will be available to staff on staff terminals. Adult Services • All Archibald staff will be relocated to the Biane Library, providing sufficient staffing to provide service excellence to the increased customer base expected at Biane. • Computer access will be available at the Biane Tech Center. • Interlibrary Loan (ILL) service will still be offered during the summer from the Biane Library. • Housecalls service will operate out of the Biane Library for the summer. • Volunteer Opportunities will be offered at the Biane Library during the summer. 5a PROPU51.{D SUi11i111i.R SII,RVICPti A'I' 131ANr{ DURING lA KCIiIBALU tv~(.I~~Ur~~~. PAGE 2 A ritn ,1 Q ?008 Children's Services • Summer Reading Club will operate out of the Biane Library. • All current Archibald Library storytimes will be duplicated at the Biane Library. Bookmobile -staff are exploring an increased summer schedule, including the potential for stopping weekly at the Lions Center facilities (on the Archibald side of town). Literacy Services • The adult literacy program will operate out of the Biane Library during the Summer. Tutoring materials will be temporarily relocated. Hours Due to the economic downturn statewide and the budget challenges currently facing the city, staff addressed the need to retrench as well as the direction not to introduce new services for next fiscal year by proposing no increase of hours for the Biane Library. BACKGROUNDIANALYSIS ~' The Archibald Library will be closed for a major remodel from June 14, 2008, through September 1, 2008. The purpose of the remodel is to provide a more effective use of space; a more efficient use of staff; a better use of technology aiding in noise and traffic control; an up-to-date look and a more efficient energy control system. During the time of the remodel, all library services for the City of Rancho Cucamonga will be delivered through the Biane Library. Staff intentionally selected the summer months for the.project, knowing that the broad scope of the project would require that the library close for a period of eleven weeks and understanding that the primary mission of the library, education support to the families of Rancho Cucamonga, is at the lowest demand during the summer months. In addition, the Summer Reading Program, responsible for most of the activities during the months of July and August, operates best from the Biane Library, through the support offered by Celebration Hall and the Lewis Family Playhouse facilities. There remained only the decisions to make regarding what services unique to Archibald Library to continue to offer throughout the construction phase, what services to place on hiatus during those eleven weeks and how to best accommodate the needs of both the Archibald patrons, displaced by the construction and the Biane customers, overwhelmed by the influx of temporary clients. To develop an interim plan of service to maintain service excellence for Archibald Library customers without disrupting service to current Biane Library customers during the challenging summer months, key members from each library department and both libraries (administration, children's, adult, literacy and circulation) formed a workgroup. The workgroup began the process by reviewing the circulation statistics, children's programs, computer usage, and basic traffic patterns represented at the Archibald Library during Summer 2007, represented by the two charts below: 59 PROPOSI:SU SUi1~iA~~•.~t S~'.RV~C~i.$ A'I' 131,ANli; DU~uNG ARCF^R,U.U R~in1ou~L~. PAGI? 3 A i>a n.1 Q 2008 Archibald Library- Average Daily Traffic Services Offered :'Programming Offered = Traffic/Services 2007 E„ Monday 1,253 Circulation, computers None Tuesday 1,057 Circulation, computers None Wednesday 1,077 Circulation, computers, ' Preschool Storytime s programs children Circulation, computers, Bouncing Babies Thursday 1,095 children's programs Toddler Time Friday 628 Circulation, computers None Saturday 713 Circulation, computers Family Storytime Sunday 468 Circulation, computers None Archibald Library - Sunday Usage 2007 Average.Sunday -April 2007 Average Sunday -July 2007 Circulation 860 830 Information Questions 45 22 Computer Users 40 30 In analyzing use patterns, statistics support the fact that during the summer months, business at the Archibald Library tends to decline in the areas of information questions and computer usage, while circulation remains level throughout the year. Information questions drop by approximately 50 percent, computer users drop by approximately 25 percent, and overall circulation sees no real change (4 percent drop). This supported staff's conclusion that the summer months offer the best opportunity to accomplish a remodel with a lesser impact on customer service. Staff discussed the potential for adding additional hours at the Biane Library on a temporary basis in order to accommodate the anticipated increase in library customers. Under greatest discussion was the issue of Sunday hours, currently offered at the Archibald Library but not funded at the Biane Library. At the end of discussion, with input from the Office of the City Manager, staff determined that the service philosophy of the City of Rancho Cucamonga is to refrain from offering temporary services, regardless of the purpose, when those services cannot be extended beyond a limited period of time. To offer Sunday hours at Biane Library during July and August and then to eliminate those hours when the school session begins in Fall seemed impractical. Instead, staff will be using the cost savings generated by the Sunday closing and additional part time salary savings resulting from the overall closure to avoid any further reductions in the proposed fiscal year 2008/09 budget. In the area of Children's Services, since Archibald and Biane Library storytimes are never at the same time, it is a simple matter to add them to the program line up at Biane for the summer. Archibald Children's staff located at Biane for the eleven weeks of the remodel will continue to provide storytimes for the Archibald customers-but in the Biane Story Theater. 60 P~i<)~'OS['.D SUSHI ~I17Ji SIr,KVICES ,~~~~ BI~W 13 DUILINCi t\RCI-I ~BA1.D RIiRIODI~:J. PAG~t, 4 FISCAL IMPACT The proposed shift of full time staff to the Biane Library for the summer to cover the increased programs and use of the facility will result in no increase to the operating budget of Biane Library. The reduction of part time staff hours resulting from the eleven (11) week closure of the Archibald Library should result in a savings of approximately $20,000 for the Archibald Library budget. Respectfully submitted, Deborah Kaye Clark Library Director 61 STAFF REPORT LIBR~IRY SERVICES DEPdRTb1ENT Date: April 10, 2008 To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: Approval of Proposed Guidelines to Facilitate Public Communication RECOMMENDATION RANCHO CUCAMONGA That the Library Board approve the following changes in procedures at a Board Meeting under the section "Communications from the Public": adoption of a Speaker Card system and adoption of a 5 minute limitation on speaking. BACKGROUND/ANALYSIS This item was requested by Board Member Hairston and addresses the creation of a procedure to organize the section of the Library Board Meeting, "Communications from the Public" under the same guidelines as that currently used by the City Council. The purpose of these changes is to be better prepared to handle a large group of concerned speakers on a sensitive topic, should such a situation arise; creating a speaking environment that is respectful and designed to allow each speaker an opportunity to present their point of view in a timely manner. Based on that direction, staff is proposing the following changes: 1) Creation of a Speaker Card, based on that currently used a City Council Meetings, which will be available at every Board Meeting. Copy attached. 2) Change of language on the Agenda document for the Library Board of Trustees meetings. From the following: This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. ' \~ To the following: ~` This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not `-previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. , Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. 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