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Home My WebLink About2008/11/13 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on /IJU~/, /U, a(,x7$ , at ~~ I posted a true and correct copy of the meeting agenda dated /v d J~ / 3, a~~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /UOV, /U d00~ at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. November 13, 2008 Council Chambers City ofRancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex. Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember *** Boardmembers Robert Coberly, President Sharon Nagel, President Pro Tem Jackie Amsler, Member Scott Haddon, Member Luella Hairston, Member - LIBRARY BOARD OF TRUSTEES AGENDA NOVEMBER 13, 2008 1 RANCEIO CucnnEONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly Haddon , Hairston and Nagel B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: May 8, June 12, July 14, August 14, 5 September 11 and October 9, 2008. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. Review of current statistics, Robert Karatsu, Assistant 22 Library Director for Archibald Library; Michelle Perera, Library Services Manager for Biane Library. 23 b. Approval of Extension of $1 Rental Fee on All DVD's. Report attached. Robert Karatsu, Assistant Library Director to present. 24 c. Approval of $4 Rental Fee on All Gaming Software. Report attached. Robert Karatsu, Assistant Library Director to present. 2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Status of 2008/2009 Budget 25 3. Children's Services: Oral update by staff. a. Internet Access for Children: Your Library's Policy. Oral 39 presentation by Children's Services Coordinator, Principal Librarian Renee Tobin. b. Family Place Training. Oral report by attendees Heather Fredericks and Margaret Hatanaka, Children's Librarians. 4. Archibald Library: Oral update by staff. a. Status of Remodel Project and punch list. Oral report by Robert Karatsu, Assistant Librar Director. - LIBRARY BOARD OF TRUSTEES AGENDA NOVEMBER 13, 2~~8 2 RANCxo G'UCAMONGA 5. Paul A. Biane Library: Oral update by staff. 6. Virtual Library: Oral update by staff by Cara Vera, Senior Librarian. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Announcement of Retirement of Current Library Director, Deborah Clark. Effective December 26, 2008, Deborah Clark will be retiring as Library Director due to family health issues. Oral report by Deborah Clark, Library Director. 2. Approval of date and time to be established for the Regular Meeting 41 of the Library Board of Trustees. Requested by Library President Robert Coberly. Presented by Deborah Clark, Library Director. Report attached. 3. CALTAC Workshop and American Library Association Conference: Update from Board Members who attended the events. President Coberly and Board Members Amsler and Hairston. 4. Discussion of Joint meeting of the City Council, Library Board of Trustees and Library Foundation. President to preside. a. Direct Loan and Non Resident Use: a brief conceptual overview. Oral presentation by Robert Karatsu, Assistant Library Director. 5. Discussion of Library Services currently provided at the Senior Center. Requested by Board Member Hairston. Oral presentation by Karye Hood, Library Services Coordinator. 6. Teen Member Reports. a. Presentation by staff on format of current Teen Board. Oral presentation by Cara Vera, Senior Librarian. b. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meetin , onl identified for the next meetin . - LIBRARY BOARD OF TRUSTEES AGENDA NOVEMBER 13, 2008 3 RANCHO CvcAMONCA F: ' PUSiic COIVIMUNICATION3 , ~' , This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT ; I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, November 10, 2008, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT ~' ~ _ ~~ LIBRARI' SC,R«CES DTPAR'1'~[ENT - RANOHO Date: November 13, 2008 CUCAMONGA To: Members of the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director Subject: gppROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of May 8, June 12, July 14, August 14, September 11 and October 9, 2008. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. ly u. Deborah Kaye ~ Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, May 8, 2008, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. by President Robert Coberly. Present were Members Amsler, Coberly, Hairston and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Senior Librarian, Carol Durkel, Office Specialist II and Rose Manela, Literacy Supervisor. *~*+~* B. CONSENT CALENDAR B1. Approval of Minutes: April 10, 2008. MOTION: Moved by Member Hairston to approve the consent calendar, seconded by Member Nagel. Motion carried, 3-0-0-1 (Amsler abstained). **+**~ C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: Oral reports presented by staff. a. Review of current statistics. Robert Karatsu, Assistant Library Director, reviewed page 11 and the statistics with the Board. Michelle Perera, Library Services Manager, stated that April was a heavyprogramming month. The Big Friendly Festival was the kick off for National Library Week. Approximately 450 were in attendance. Grapeland and Perdew Elementary Schools had their Family Nights at the Library in addition to the regular programs. b. Award of"Big Read" Grant for 2008. Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that staff received a letter from the National Endowment for the Arts, confirming that Rancho Cucamonga Public Library Services has been awarded a matching Grant of $20,000 fora "Big Read" Project to take place October, 2008. Staff is planning a mystery themed program around the classic detective novel, The Maltese Falcon by Dashiell Hammett. Two staff members, Karye Hood and Casey Marcarello will be attending the orientation in Minneapolis in June. Library Board Minutes May 8, 2008 Page 2 C2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 Budget. Deborah Clark, Library Director, reviewed the Budget with the Library Board. b. Budget Process 2008/09. Deborah Clark, Library Director, reviewed the budget process at this point with the Library Board. C3. Children's Services: Oral update by staff. a. Summer Reading Program: Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, reviewed the Summer Reading Program with the Board. Renee Tobin, Principal Librarian, stated she wanted to recognize the bookmobile for not only its record breaking circulation in April, but also its appearance on CMT station on the show, Mobil Home Disaster. The shows producers requested that the Bookmobile make an appeazance while filming an episode. On Sunday, Jason Daly, Outreach CoordinatorBookmobile, took the Bookmobile to their location. Renee Tobin, Principal Librarian, invited Board Members to attend the Back to Basics Graduation on Wednesday, May 14, at the Cultural Center in the Courtyard starting at 5:30 p.m. b. Update on "Live Homework Help" by staff. Renee Tobin, Principal Librarian, presented an oral update on Live Homework Help. She reviewed the meetings library staff had with the vendors offering Live Homework Help with the Board and how they reached the decision to continue with the current vendor, Tutor.com. President Coberly suggested that staff try to receive a long term commitment from the vendors. C4. Archibald Library: Oral update by staff. a. Status of Reinventing Archibald Project. Presented by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, presented an oral report to the Board on the Archibald Library Project. Library Board Minutes May 8, 2008 Page 3 b. Proposed Summer Services at Biane during Archibald Remodel. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed a handout with the Board outlining proposed summer services at Biane Library during the Archibald remodel. C5. Paul A. Biane Library: Oral update by staff. a. Pursuit of the Second Floor Concept i) Children's Museum Conference: Presented by attendee Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, presented an oral report to the Board on the Children's Museum Conference she attended in Denver. ii) LSTA Grant Application: Presented by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, reviewed the LSTA Grant Application with the Board. b. Eureka Leadership Training Institute. Oral report by Cara Vera, Senior Librarian. Cara V era, Senior Librarian, presented an oral report on the Eureka Leadership Training Institute she attended in San Diego, which was sponsored by the State Library. C6. Virtual Library: Oral update by staff. a. Review of statistics and use of Virtual Library: Presented by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, reviewed the statistics of the Virtual Library with the Board. ****** D. BOARD BUSINESS D1. Acceptance of notification of resignation by Board Member Dobbin Lo and discussion of appointment process. Note of resignation attached. Deborah Clark, Library Director, reviewed the resignation letter and appointment process with the Board from Member Lo. Library Board Minutes May 8, 2008 Page 4 D2. CALTAC Workshop: Update from Board Members who attended. President Coberly and Board Members Amsler and Hairston. This item was requested to be held over for the next meeting. D3. Report from the Senior Advisory Board regarding Library Services in the Senior Center. Requested by Board Member Hairston. Member Hairston presented an oral report from the Senior Advisory Board to the Library Board which encouraged staff to locate light reading materials, (paperbacks and magazines) in the Senior Center during the summer months of the Archibald closure. D4. Teen Board Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. No members present to report. Staff liaison explained that members of the Teen Board will be present at the next meeting to give an oral report. *~**** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. CALTAC Workshop Attended by Library Board Members E2. Report on How the Library is taking care of our Children regarding Child Pornography. E3. Report from Library Liaisons and Update on the Library Foundation Board. E4. Update on Needs for Media. E5. Legislative Day by Teen Board ****** F. COMMUNICATIONS FROM THE PUBLIC None ****** Library Board Minutes May 8, 2008 Page 5 G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Hairston. Motion carried, 4- 0. Meeting adjourned at 8:09 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, June 12, 2008, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Rye/spectfully submitted, 1/ CIItGL.~~C~.C~GSc.- Vivian Garcia Administrative Secretary Approved: u~' MINUTES OF THE JULY 14, 2008, SPECIAL JOINT MEETING OF THE RANCHO CUCAMONGA LIBRARY BOARD AND RANCHO CUCAMONGA LIBRARY FOUNDATION A. CALL TO ORDER The special joint meeting of the Rancho Cucamonga Library Board and Rancho Cucamonga Library Foundation was held on Monday, July 14, 2008, in the Summer Library at Central School, located at 7955 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 5:37 p. m. by Library Board President Coberly. Present were: Library Board Members: Coberly, Amsler, Hairston and Nagel. Library Foundation Board Members: Akahoshi, Amsler, Bowne, Davies, Filippi, Gilfry, Gonzalez, Leal, Melillo and White. Absent was Silver. Staff: Deborah Clark, Library Director; Robert Karatsu, Assistant Library Director; Michelle Perera, Library Services Manager; Renee Tobin, Principal Librarian; Cara Vera, Senior Librarian; Rosie Manela, Literacy Supervisor; Carol Durkel, Office Specialist II. B. PUBLIC COMMUNICATION None C. BOARD AND FOUNDATION BUSINESS Director Clark reported that this was the second month for the Foundation to try to adopt the Budget for 2008/09 since there was no quorum at the last meeting. And that this has turned out to be a positive thing in order to add two changes: one was to add a section under Children's Special Programs asking for an additional $15,000 donation for special cultural arts events like the Black History Month program. Michelle Perera explained that these would be eight programs -five of these would be evening after hour's events and three will coincide with the Theatre's Young Audience shows for this season. These involve an entertainer, activities and crafts which would encompass the entire building. An upcoming event poster for "Around the World on 8.8.08" was shown as an example of this type of program. A short discussion ensued. The other item which was not on the proposed budget but was voted on and approved several months ago was a $50,000 donation to support the Archibald Library Remodel. This will allow the Library Foundation's name to be placed on the donor wall and to have naming rights to a key space or display at the remodeled library. Upon completion of this discussion, President Bowne made the motion to adopt the budget including the two proposals, Ruth Leal seconded. 14 yeas 0 opposed 1 absent. It was passed unanimously with those present. D. LIBRARY DIRECTOR'S STAFF REPORTS Prior to the Tour of the Summer Library, Director Clark interjected a special thank you to Boardmember Nagel for made the Summer Library at Central School possible. She also extended her appreciation to Manager Perera and her many staff that worked on the project. Michelle Perera conducted a sitting tour pointing out the collection and explaining how a family place library functions and succeeds. Director Clark reiterated the success of the Summer Library from a service and political standpoint. She also said she had hoped to do a check presentation to Central School for $3000 to use for their library but that this had to wait pending the budget approval. Boardmember Nagel expressed her gratitude and pointed out that the fifth graders who serve on a Library Board for the Central School District would be very excited to add more Manga and magazines to their collections. 2. Library Services Manager Perera handed out the Biane July calendar to explain the many joint library programs taking place for the month. She also had a PowerPoint presentation to show how busy the library has become in usage, circulation and Summer Reading Program sign-ups. E. JOINT LIBRARY BOARD AND FOUNDATION BUSINESS 1. A review of the proposed joint City Council, Board and Foundation meeting was discussed by Director Clark. Items for discussion include the success of the interim services during the Remodel, status of the Remodel project, sharing with Council the growth and milestone of our 1,000,000 circulation statistics and the status of our LSTA grant for the proposed development of the Biane Library second floor. Director Clark proposed getting more involvement from both the Board and staff for presentations to the Council. President Coberly thought that staff did such an outstanding job, the Board need not interfere. A discussion ensued with Rebecca Davies agreeing that a more integrated presentation would give them more of a voice, more of an affirmation. Jackie Amsler inquired about how historical preservation of the community was being made more available for public access. A discussion ensued whereupon Director Clark spoke of the need to make items digitized for online access. It was decided to add this to the next agenda for future discussion as well as add it to the list of items to discuss at the joint meeting with Council. Rebecca Davies asked if the LSTA Grant was dependent on the State's budget. Director Clark said that LSTA would be funded for this year, but that future years funding might be in jeopardy. 2. Tour of the Archibald Library conducted by Robert Karatsu began with a PowerPoint presentation of current pictures from the site. He noted that the project was ahead of schedule even though they had a minor set-back with the need to fill and smooth out the flooring. The monument sign was discussed briefly, staff noting and that it was back in the drawing stage for potential modifications and exploration. An on-site tour was to follow adjournment. F. ADJOURNMENT The Special Joint Library Board and Library Foundation Meeting were officially adjourned at 6:28 p.m. with all Members present except Silver. Respectfully submitted, Carol Durkel Administrative Assistant OS II Approved: Library Foundation Board September 8, 2008 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Resular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, August 14, 2007, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, ~l,U LG~-~a.~-000c- Vivian Garcia Administrative Secretary Approved: September 13, 2007 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board ofTrustees was held on Thursday, September 11, 2008, in the Counci] Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. by President Coberly. Present were Members Coberly and Hairston. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Cara Vera, Senior Librarian, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Casey Marcarello, Reference Librarian, Heather Fredrics, Children's Librarian/Biane Library, Margaret Hatanaka, Children's Librarian/Archibald Library and Vivian Garcia, Administrative Secretary. »**~** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office -Oath of Office will be administered to new appointee Scott Haddon. Oath of Office was administered by Mayor Kurth to new appointee Scott Haddon. ~**~** C. CONSENT CALENDAR C 1. Approval of Minutes: May 8, June 12 and July 14, 2008. Unable to pass the minutes, due to a lack of quorum of attendees. C2. Approval of Holiday Schedule for 2009/2010. MOTION: Moved by Member Hairston to approve Holiday Schedule for 2009/2010, seconded by Member Haddon. Motion carried, 3-0-2 (with Amsler and Nagel absent). **~**~ D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Library Status Report: Oral reports presented by staff. Library Board Minutes September 11, 2008 Page 2 a. Review of statistics. Presented by Robert Kazatsu, Assistant Library Director for the Archibald Library; Michelle Perera, Library Services Manager for Biane Library. Review of statistics and use of Virtual Library, presented by Cara Vera, Senior Librarian. Robert Karatsu, Assistant Library Director, reviewed the statistics for the Archibald Library with the Board. Michelle Perera, Library Services Manager, reviewed the statistics with the Board for the Biane Library. Cara Vera, Senior Librarian, reviewed the Virtual Library statistics with the Board. b. "Big Read" update. Oral presentation by staff. Deborah Clark, Library Director, stated that the Library had received a grant of $20,000 for this year from the National Endowment for the Arts -the Big Read. Casey Marcarello, Reference Librarian, presented an oral report to the Board regarding the proposed opening night kickoff of the Big Read, which would feature author Anne Perry. Karye Hood, Reference Services Coordinator/Archibald, reviewed the October Calendar with the events planned for the Big Read with the Board. D2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Status of 2007/2008 Budget. b. Status of 2008/2009 Budget Deborah Clark, Library Director, reviewed the budget with the Library Board. D3. Children's Services: Oral update by staff. Renee Tobin, Principal Librarian, introduced Heather Fredrics and Margaret Hatanaka to the Board. Heather Fredrics and Margaret Hatanaka presented a PowerPoint presentation highlighting activities of the Summer Reading Program. Staff announced that the past summer was the highest level of enrollment in the program since the Library opened in 1994. D4. Archibald Library: Oral update by staff. Library Board Minutes September 11, 2008 Page 3 a. Status of Reinventing Archibald Project. Presented by Robert Karatsu, Assistant Library Director and Michelle Perera, Library Services Manager. Robert Karatsu, Assistant Library Director, gave an oral update to the Board regarding the construction, indicating the project remains on budget and on track for September opening. Michelle Perera, Library Services Manager, reviewed with the Board the plans for the re-opening on Saturday, September 13, 2008. b. Approval of $1 rental fee on all DVDs to celebrate the Archibald opening. Presented by Library Director Deborah Clark. Report attached. Deborah Clark, Library Director reviewed the report with the Board. MOTION: Moved by Member Hairston to approve $1 rental fee on all DVDs, seconded by Member Haddon. Motion tamed, 3-0-2 (with Amsler and Nagel absent). D5. Paul A. Biane Library: Oral update by staff a. Sizzling Summer at Biane i) Trends observed during summer of 2008. ii) Programs in review: 8/8/08 and Hispanic Cultural Night. b. Pursuit of the Second Floor concept. i) LSTA Grant Application Approved: Presented by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, gave an oral update on the Paul A. Biane Library to the Board and provided a power point highlighting the programming events that occurred at the Biane Library during the summer. Michelle Perera, Library Services Manager, reviewed the LSTA Grant with the Board. The Grant of $50,000 was approved by the State of California to create a space called KIDS (Kids Interactive Discovery Space) on the second floor of the Biane Library. The service would represent a blend between traditional library services and interactive children's museum approach to learning. ****** E. BOARD BUSINESS El. American Library Association Conference: Update from Board Members that attended. President Coberly and Board Member Amsler. Library Board Minutes September 11, 2008 Page 4 Held over to the next meeting. E2. California Library Association Conference. Opportunity to discuss attendance at the upcoming Library Conference held in San Jose on November 14-17. Board Members Haddon and Hairston to attend. Held over to the next meeting. E3. Library Board Development. Discussion conducted by President Coberly. Report attached. Held over to the next meeting. E4. Teen Member Reports. Oral reports by members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Held over to the next meeting. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. Questions on Senior Workshop by Member Hairston. F2. DVD Cost Analysis and requested representation from Circulation Department. Compare cost of DVD at $3 and $1. F3. Selling of Refreshments at Programs. F4. Pictures of Children's Museum requested by Member Haddon. F5. CALTAC Workshop. F6. Protecting Libraries -Historical Preservation. F8. Teen Member Selection Policy. F9. Discussion of Changing Date and Times of Meetings. ****** G. COMMUNICATIONS FROM THE PUBLIC None received. ****** Library Board Minutes September 11, 2008 Page 5 H. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carved, 3-0-2 (with Amsler and Nagel absent). Meeting adjourned at 7:48 p.m. Respectfully submitted, UGl/f.~~- `~ Vivian Garcia Administrative Secretary Approved: .. ,.. .. ... CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER - The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, October 9, 2007, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, ~/ llltd~-}~~,G~oL~ Vivian Garcia Administrative Secretary Approved: STAFF REPORT LIBRARY SERVICES L7 EP.AR"I'~IENT Date: November 13, 2008 To: President and Members of the Board of Library Trustees From: Deborah Clark, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS ~ Y ~~ RANCHO C,UCAMONGA The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library will be available at the meeting. These reports will include a separate sheet for the Paul A. Biane Library, the Archibald Library, and a sheet with combined statistics. Reports will include June and end of fiscal year as well as July and August of the current fiscal year. FISCAL IMPACT None. Respec ully submitted, CJO<C~ ~ ~ _C~-~ Lu.t~ De orah Kaye Cla Library Director p ~ .tix' s.ti ate.-~ STAFF REPORT LIBRA RP SERVICES DEPARTil~fENT Date: November 13, 2008 To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director BY~ Robert Karatsu, Assistant Library Director Subject: APPROVAL OF EXTENSION OF $1 RENTAL FEE ON ALL DVD'S RECOMMENDATION ~- ~~ RANCHO cUCAMONGA That the Board approves staffs recommendation to extend the rental fee and overdue charges of all DVDs of $1 through January 2009. BACKGROUND/ANALYSIS In September 2008, the Library Board approved reducing the fee of all DVD rentals to a single price of $1. The idea behind lowering the rental fee was to encourage check out of DVDs to free up shelf space since the Archibald Library was closed for the remodel (and all of the DVD collection was returned to the shelf). Lowering the fee accomplished what was intended. After analyzing circulation figures and media rentals, lowering the fee has thus far not affected projected media rental income. Patrons have also commented positively on the lower rental fees and the standardized loan rate. Staff would like to continue with the current rental fee of $1 for all DVDs at both libraries which will allow us to evaluate our income over a longer period. We will then present the Board with a permanent proposal for DVD charges which would take effect beginning in February 2009. FISCAL IMPACT No impact or positive impact anticipated. Staff projects that the increased usage of the collection will make up for the lower rental rate. Re pecff Ily submitted, ~ ~_~ % ora Kaye Library Director STAFF REPORT LIBR.~\RY SERVICES DEP9RTbiENT Date: November t3, 2008 To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director iBy: Robert Karatsu, Assistant Library Director Subject: APPROVAL OF $4 RENTAL FEE ON ALL GAMING SOFTWARE RECOMMENDATION ~~~ ~~-~~ RANCHO C,UCAMONGA That the Board approves staffs recommendation to reduce the fee of gaming software rentals from their current charge of $6 to $4. Overdue charges would reduce from $3 to $2. BACKGROUND/ANALYSIS In October 2008, the Board approved the creation of a gaming software collection. At the time, based on other local vendors, the rental fee was set at $6 per game per week, with an overdue charge of $3 per day. Projected revenues for this collection were targeted at $12,000 a year for both libraries. However, to date, these projections are off by approximately 50%. The most common comment we receive from our patrons is that the rental fee is simply too high. By lowering the rental fee, it is hoped that this will increase circulation. Establishing a price point for a "brick and mortar' rental is difficult because most gaming software rentals are now done online using the "Nefflix-model" (basically, pay a flat rate, have software mailed to you, and (within reason) you may keep the software for as long as you like). However, staff has been encouraged of late by the popularity of the new Wii gaming software, and would like to see if lowering the rental price will increase overall circulation. e FISCAL IMPACT No major impact anticipated. Staff projects that with a lower rental fee, increased circulation of the collection should occur, compensating for the lower fees. K~esple/ctt~ully submitt d, / - Deborah Kaye CI F Library Director STAFF REPORT - ~ ti - ~; LIBRARY SERVICES DF_PAR'f\[ENT ~'~ RANCHO Date: November 13, 2008 C;UCAMONGA To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: STATUS OF 2008/2009 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Victoria Gardens Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2007/2008" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures "2007/2008" is an accounting of all funds expended in the current fiscal year will be available at the meeting. FISCAL IMPACT None Respec ully submitted, ~ eborah Kaye la Library Director BALANCE SHEET October FY 2008/2009 Revenues Earned Projected Loss/Gain Fines & Fees $63,720 $70,000 ($6,280) -9.0% Media Rentals $33,267 $36,664 ($3,397) -9.3% Sales/Services Fees $189 $100 $89 89.4% Direct Loan $25,244 $22,500 $2,744 12.2% Private Contributions $20,000 $37,500 ($17,500) -46.7% Totals: $142,420 $166,764 ($24,344) -14.6% 'Balance for Year through October ($24,344) .. .... - TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Oct-O8 01-Oct $572.71 $295.56 $1.00 02-Oct $615.53 $243.43 $0.00 03-Oct $669.85 $304.21 $0.00 04-Oct $483.73 $340.07 $0.00 05-Oct $227.50 $84.72 $0.00 06-Oct $841.51 $260.43 $0.00 07-Oct $528.43 $283.43 $3.00 08-Oct $731.63 $253.24 $0.00 09-Oct $454.08 $275.53 $0.00 10-Oct $320.34 $364.88 $0.00 11-Oct $614.30 $377.58 $0.00 12-Oct $83.70 $84.25 $0.00 13-Oct $710.57 $264.42 $0.00 14-Oct $656.70 $299.38 $0.00 15-Oct $902.96 $301.99 $3.00 16-Oct $605.88 $295.00 $0.00 17-Oct $624.11 $279.67 $0.00 18-Oct $530.92 $368.54 $0.00 19-Oct $120.86 $89.39 $0.00 20-Oct $710.86 $361.25 $0.00 21-Oct $719.51 $314.27 $0.00 22-Oct $413.02 $259.99 $0.00 23-Oct $692.02 $286.64 $0.00 24-Oct $307.58 $301.74 $0.00 25-Oct $670.13 $361.53 $0.00 26-Oct $137.22 $112.10 $0.00 27-Oct $795.14 $326.52 $24.00 28-Oct $618.44 $325.36 $0.00 29-Oct $582.24 $300.98 $0.00 30-Oct $587.77 $303.36 $0.00 31-Oct $208.76 $259.25 $0.00 TOTALS: $14,518.00 $8,578.71 $31.00 Oct 2007 TOTALS CHANGE Daily Average Fines Daily Average Media Daily Average Ref. Fees DAILY TOTALS GAIN/LOSS ON PROJ: $16,291.66 $8,628.77 $20.45 -11% -1% 52% 2008/9 Rev 2008/9 Proj: $539.94 $600.00 $276.73 $314.30 $1.00 $0.00 $817.67 $914.30 ($2,609) ARCFiIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Oct-08 01-Oct $224.39 $135.85 $1.00 02-Oct $274.63 $116.24 $0.00 03-Oct $262.71 $107.20 $0.00 04-Oct $218.05 $123.22 $0.00 05-Oct $227.50 $84.72 $0.00 06-Oct $449.13 $93.08 $0.00 07-Oct $193.09 $120.92 $3.00 08-Oct $347.64 $114.88 $0.00 09-Oct $181.52 $116.75 $0.00 10-Oct $50.85 $149.03 $0.00 11-Oct $272.34 $159.21 $0.00 12-Oct ~ $83.70 $84.25 $0.00 13-Oct $253.85 $99.09 $0.00 14-Oct $206.60 $109.29 $0.00 15-Oct $500.70 $166.89 $3.00 16-Oct $293.24 $116.53 $0.00 17-Oct $202.72 $117.45 $0.00 18-Oct $170.88 $157.59 $0.00 19-Oct $120.86 $89.39 $0.00 20-Oct $339.95 $177.37 $0.00 21-Oct $352.95 $101.92 $0.00 22-Oct $199.29 $126.27 $0.00 23-Oct $267.96 $87.04 $0.00 24-Oct $134.20 $132.07 $0.00 25-Oct $196.39 $162.43 $0.00 26-Oct $137.22 $112.10 $0.00 27-Oct $281.90 $125.79 $3.00 28-Oct $297.16 $138.33 $0.00 29-Oct $253.75 $157.08 $0.00 30-Oct $432.18 $166.62 $0.00 31-Oct $14.50 $89.61 $0.00 TOTALS: $5,887.35 $3,838.21 $10.00 Oct 2007 TOTALS $8,269.84 $3,737.76 $20.45 %CHANGE -29% 3% -51% BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Oct-OS 01-Oct $348. 32 $159. 71 $0. 00 02-Oct $340. 90 $127. 19 $0. 00 03-Oct $407. 14 $197. 01 $0. 00 04-Oct $265. 68 $216. 85 $0. 00 05-Oct $0. 00 $0. 00 $0. 00 06-Oct $392. 38 $167. 35 $0. 00 07-Oct $335. 34 $162. 51 $0. 00 08-Oct $383. 99 $138. 36 $0. 00 09-Oct $272. 56 $158. 78 $0. 00 10-Oct $269. 49 $215. 85 $0. 00 11-Oct $341. 96 $218. 37 $0. 00 12-Oct $0. 00 $0. 00 $0. 00 13-Oct $456. 72 $165. 33 $0. 00 14-Oct $450. 10 $190. 09 $0. 00 15-Oct $402. 26 $135. 10 $0. 00 16-Oct $312. 64 $178. 47 $0. 00 17-Oct $421. 39 $162. 22 $0. 00 18-Oct $360. 04 $210. 95 $0. 00 19-Oct $0. 00 $0. 00 $0. 00 20-Oct $370. 91 $183. 88 $0. 00 21-Oct $366. 56 $212. 35 $0. 00 22-Oct $213. 73 $133. 72 $0. 00 23-Oct $424. 06 $199. 60 $0. 00 24-Oct $173. 38 $169. 67 $0. 00 25-Oct $473. 74 $199. 10 $0. 00 26-Oct $0. 00 $0. 00 $0. 00 27-Oct $513. 24 $200. 73 $21. 00 28-Oct $321 .28 $187. 03 $0. 00 29-Oct $328 .49 $143. 90 $0. 00 30-Oct $155 .59 $136. 74 $0. 00 31-Oct $194 .26 $169. 64 $0. 00 TOTALS: $0 .00 $4,740. 50 $21. 00 Oct 2007 TOTALS $8,021.82 $4,891.01 $0.00 CHANGE -100% -3% #DIV/O! .. .. . , TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-08 01-Sep $0. 00 $0. 00 $0 .00 02-Sep $722. 40 $276. 84 $0 .00 03-Sep $720. 28 $278. 66 $0 .00 04-Sep $694. 89 $254. 56 $0 .00 O5-Sep $436. 84 $237. 43 $0 .00 06-Sep $451. 02 $439. 05 $0 .00 07-Sep $344. 95 $122. 74 $0 .00 08-Sep $609. 10 $192. 86 $0 .00 09-Sep $612. 90 $231. 14 $0 .00 10-Sep $544. 34 $255. 93 $0 .00 11-Sep $489. 10 $204. 96 $0 .00 12-Sep $413. 74 $188. 21 $0 .00 13-Sep $633. 93 $330. 80 $0 .00 14-Sep $322. 21 $101. 20 $0 .00 15-Sep $844. 68 $257. 88 $0 .00 16-Sep $1,186. 02 $279. 01 $0 .00 17-Sep $967. 60 $282. 92 $0 .00 18-Sep $537. 50 $255. 74 $0 .00 19-Sep $375. 23 $267. 33 $3 .00 20-Sep $931. 83 $359. 19 $0 .40 21-Sep $268. 49 $92. 38 $0 .00 22-Sep $907. 26 $305. 04 $0 .00 23-Sep $607. 28 $245. 10 $0 .00 24-Sep $601. 50 $257. 13 $0 .00 25-Sep $514. 32 $209. 35 $0 .00 26-Sep $529. 86 $237. 64 $0 .00 27-Sep $463. 82 $339. 86 $0 .00 28-Sep $86. 86 $68. 38 $0 .00 29-Sep $681. 95 $240. 76 $3 .00 30-Sep $540. 74 $336. 77 $0 .00 TOTALS: $16,000. 64 $7,148. 86 $6 .40 Sept 2007 TOTALS $ 13,700. 53 $ 8,169. 16 $ 22 .65 Sept 2006 TOTALS $15,498. 28 $8,797. 95 $464 .06 CHANGE 3% -1 9% -99% 2008/9 Rev 2008/9 Proj : Daily Average Fines $551. 75 $600. 00 Daily Average Media $246. 51 $314. 30 Daily Average Ref. Fees $0. 22 $0. 00 DAILY TOTALS $798. 48 $914. 30 GAIN/LOSS ON PROJ: ($3,1 27) ,.. ..., ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-08 01-Sep $0.00 $0.00 $0.00 02-Sep $0.00 $0.00 $0.00 03-Sep $0.00 $0.00 $0.00 04-Sep $0.00 $0.00 $0.00 05-Sep $0.00 $0.00 $0.00 06-Sep $0.00 $0.00 $0.00 07-Sep $0.00 $0.00 $0.00 08-Sep $0.00 $0.00 $0.00 09-Sep $0.00 $0.00 $0.00 10-Sep $0.00 $0.00 $0.00 11-Sep $0.00 $0.00 $0.00 12-Sep $0.00 $0.00 $0.00 13-Sep $249.44 $180.41 $0.00 14-Sep $322.21 $101.20 $0.00 15-Sep $424.74 $91.91 $0.00 16-Sep $586.47 $118.85 $0.00 17-Sep $437.01 $94.69 $0.00 18-Sep $323.65 $115.55 $0.00 19-Sep $177.10 $89.81 $3.00 20-Sep $364.04 $157.07 $0.40 21-Sep $268.49 $92.38 $0.00 22-Sep $358.10 $145.96 $0.00 23-Sep $215.80 $74.72 $0.00 24-Sep $214.29 $123.05 $0.00 25-Sep $276.74 $109.10 $0.00 26-Sep $207.53 $92.14 $0.00 27-Sep $136.84 $146.75 $0.00 28-Sep $86.86 $68.38 $0.00 29-Sep $305.23 $81.50 $3.00 30-Sep $139.03 $113.70 $0.00 TOTALS: $4,833.57 $1,997.17 $6.40 Sept 2007 TOTALS $ 7,076.39 $ 3,792.99 $ 19.65 Sept 2006 TOTALS $10,752.12 $3,820.21 $104.10 %CHANGE -55% -48% -94% BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-08 Ot-Sep $0.00 $0.00 $0.00 02-Sep $722.40 $276.84 $0.00 03-Sep $720.28 $278.66 $0.00 04-Sep $694.89 $254.56 $0.00 05-Sep $436.84 $237.43 $0.00 06-Sep $451.02 $439.05 $0.00 07-Sep $344.95 $122.74 $0.00 08-Sep $609.10 $192.86 $0.00 09-Sep $612.90 $231.14 $0.00 10-Sep $544.34 $255.93 $0.00 11-Sep $489.10 $204.96 $0.00 12-Sep $413.74 $188.21 $0.00 13-Sep $384.49 $150.39 $0.00 14-Sep $0.00 $0.00 $0.00 15-Sep $419.94 $165.97 $0.00 16-Sep $599.55 $160:16 $0.00 17-Sep $530.59 $188.23 $0.00 18-Sep $213.85 $140.19 $0.00 19-Sep $198.13 $177.52 $0.00 20-Sep $567.79 $202.12 $0.00 21-Sep $0.00 $0.00 $0.00 22-Sep $549.16 $159.08 $0.00 23-Sep $391.48 $170.38 $0.00 24-Sep $387.21 $134.08 $0.00 25-Sep $237.58 $100.25 $0.00 26-Sep $322.33 $145.50 $0.00 27-Sep $326.98 $193.11 $0.00 28-Sep $0.00 $0.00 $0.00 29-Sep $376.72 $159.26 $0.00 30-Sep $401.71 $223.07 $0.00 TOTALS: $11,167.07 $5,151.69 $0.00 Sept 2007 TOTALS $ 6,624.14 $ 4,376.17 $ 3.00 Sept 2006 TOTALS $4,746.16 $4,977.74 $359.96 %CHANGE 135% 3% -100% ., .. ,. .. .... .. ~ .. r.. .. TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Aug-08 01-Aug $540 .23 $270.99 $0. 00 02-Aug $485 .90 $325.93 $0. 00 03-Aug $91 .80 $117.86 $0. 00 04-Aug $465 .92 $372.90 $0. 00 OS-Aug $570 .61 $354.10 $0. 00 06-Aug $405 .25 $318.10 $6. 00 07-Aug $313 .79 $300.49 $7. 50 08-Aug $219 .85 $224.04 $0. 00 09-Aug $399 .44 $295.58 $0. 00 10-Aug $168 .78 $124.61 $0. 00 11-Aug $471 .01 $297.01 $25. 50 12-Aug $566 .45 $253.65 $0. 00 13-Aug $625 .91 $255.14 $6. 00 14-Aug $308 .94 $260.14 $0. 00 15-Aug $361 .66 $237.22 $0. 00 16-Aug $232 .94 $291.61 $0. 00 17-Aug $309 .88 $105.14 $0. 00 18-Aug $583 .64 $299.79 $0. 00 19-Aug $682 .83 $307.55 $0. 00 20-Aug $521 .09 $225.81 $0. 00 21-Aug $379 .77 $258.68 $159. 00 22-Aug $283 .94. $206.51 $0. 00 23-Aug $406 .79 $296.55 $0. 00 24-Aug $128 .52 $87.97 $0. 00 25-Aug $553 .73 $227.87 $40. 00 26-Aug $1,002 .38 $226.96 $0. 00 27-Aug $646 .29 $228.63 $0. 00 28-Aug $546 .87 $146.18 $0. 00 29-Aug $606 .28 $236.00 $0. 00 30-Aug $458 .54 $457.17 $0. 00 TOTALS: $12,559 .03 $7,610.18 $244. 00 August 2007 TOTALS $ 13,625 .80 $ 8,960.68 $ 73. 40 %CHANGE - 8% -15% 232% 2008/9 Rev 2008/9 Proj: Daily Average Fines $444 .63 $600.00 Daily Average Media $498 .31 $314.30 Daily Average Ref. Fees $16 .27 $0.00 DAILY TOTALS $959 .21 $914.30 GAIN/LOSS ON PROJ: $45 ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTAL S SERV. Aug-08 01-Aug $0 .00 $0 .00 $0. 00 02-Aug $0 .00 $0 .00 $0. 00 03-Aug $0 .00 $0 .00 $0. 00 04-Aug $0 .00 $0 .00 $0. 00 05-Aug $0 .00 $0 .00 $0. 00 06-Aug $0 .00 $0. 00 $0. 00 07-Aug $0 .00 $0 .00 $0. 00 OS-Aug $0 .00 $0 .00 $0. 00 09-Aug $0 .00 $0 .00 $0. 00 10-Aug $0 .00 $0 .00 $0. 00 11-Aug $0 .00 $0 .00 $0. 00 12-Aug $0 .00 $0 .00 $0. 00 13-Aug $0 .00 $0 .00 $0. 00 14-Aug $0 .00 $0 .00 $0. 00 15-Aug $0 .00 $0 .00 $0. 00 16-Aug $0 .00 $0 .00 $0. 00 17-Aug $0 .00 $0 .00 $0. 00 18-Aug $0 .00 $0 .00 $0. 00 19-Aug $0 .00 $0 .00 $0. 00 20-Aug $0 .00 $0 .00 $0. 00 21-Aug $0 .00 $0 .00 $0. 00 22-Aug $0 .00 $0 .00 $0. 00 23-Aug $0 .00 $0 .00 $0. 00 24-Aug $0 .00 $0 .00 $0. 00 25-Aug $0 .00 $0 .00 $0. 00 26-Aug $0 .00 $0 .00 $0. 00 27-Aug $0 .00 $0 .00 $0. 00 28-Aug $0 .00 $0 .00 $0. 00 29-Aug $0 .00 $0 .00 $0. 00 30-Aug $0 .00 $0 .00 $0. 00 31-Aug $0 .00 $0 .00 $0. 00 TOTALS: $0 .00 $0 .00 $0. 00 August 2007 TOTALS $ 6,158.23 $ 4,292.75 $ 73.40 ., :. ~ .:..,, .. ~ ~r.,- .• ~~ r,,. _... 1 ." m .,. r; tt .. '/; c 31-.m~: at' ....:; ~i„t r, 71 .€... '~i'. it t'6 - ,. .u._. ., a. ~. BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Aug-O8 01-Aug $540.23 $270.99 $0.00 02-Aug $485.90 $325.93 $0.00 03-Aug $91.80 $117.86 $0.00 04-Aug $465.92 $372.90 $0.00 05-Aug $570.61 $354.10 $0.00 06-Aug $405.25 $318.10 $6.00 07-Aug $313.79 $300.49 $7.50 08-Aug $219.85 $224.04 $0.00 09-Aug $399.44 $295.58 $0.00 10-Aug $168:78 $124.61 $0.00 11-Aug $471.01 $297.01 $25.50 12-Aug $566.45 $253.65 $0.00 13-Aug $625.91 $255.14 $6.00 14-Aug $308.94 $260.14 $0.00 15-Aug $361.66 $237.22 $0.00 16-Aug $232.94 $291.61 $0.00 17-Aug $309.88 $105.14 $0.00 18-Aug $583.64 $299.79 $0.00 19-Aug $682.83 $307.55 $0.00 20-Aug $521.09 $225.81 $0.00 21-Aug $379.77 $258.68 $159.00 22-Aug $283.94 $206.51 $0.00 23-Aug $406.79 $296.55 $0.00 24-Aug $128.52 $87.97 $0.00 25-Aug $553.73 $227.87 $40.00 26-Aug $1,002.38 $226.96 $0.00 27-Aug $646.29 $228.63 $0.00 28-Aug $546.87 $146.18 $0.00 29-Aug $606.28 $236.00 $0.00 30-Aug $458.54 $457.17 $0.00 31-Aug $0.00 $0.00 $0.00 TOTALS: $12,559.03 $7,610.18 $244.00 August 2007 TOTALS $ 6,889.43 $ 4,667.93 $0 CHANGE 82% 63% TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Jul-08 Ot-Jul $909.78 $447. 83 $0 .00 02-Jul $760.52 $369. 63 $0 .00 03-Jul $874.13 $510. 01 $6 .00 04-Jul $0.00 $0. 00 $0 .00 05-Jul $511.01 $362. 66 $0 .00 06-Jul $181.11 $99. 29 $0 .00 07-Jul $790.27 $$78. 37 $0 .00 08-Jul $607.08 $375. 45 $0 .00 09-Jul $783.22 $334. 16 $0 .00 10-Jul $884.17 $384. 02 $1 .40 11-Jul $512.33 $233. 14 $0 .00 12-Jul $347.84 $405. 84 $0 .00 13-Jul $90.96 $118. 39 $0 .00 14-Jul $887.62 $449. 16 $0 .00 15-Jul $576.30 $385. 74 $0 .00 16-Jul $707.29 $400. 73 $0 .00 17-Jul $428.90 $294. 91 $0 .00 18-Jul $409.95 $276. 15 $0 .00 19-Jul $210.68 $377. 78 $0 .00 20-Jul $213.90 $132. 48 $0 .00 21-Jul $673.14 $433. 52 $0 .00 22-Jul $820.89 $371. 52 $0 .00 23-Jul $566.44 $317. 70 $0 .40 24-Jul $374.90 $339. 00 $0 .00 25-Jul $735.86 $256. 60 $3 .00 26-Jul $453.19 $339. 46 $6 .00 27-Jul $101.25 $152. 20 $0 .00 28-Jul $551.18 $341. 47 $0 .00 29-Jul $592.54 $235. 51 $0 .00 30-Jul $513.91 $404. 02 $50 .20 31-Jul $674.88 $402. 57 $0 .00 TOTALS: $16,745.24 $9,929. 31 $67 .00 July 2007 TOTALS CHANGE Daily Average Fines Daily Average Media Daily Average Ref. Fees DAILY TOTALS GAIN/LOSS ON PROJ: $12,914.05 $9,780.17 $38.00 30% 2% 76% 2008/9 Rev 2008/9 Proj: $558.17 $600.00 $330.98 $314.30 $2.23 $0.00 $891.39 $914.30 ($619) ARCHIBALD LIBRARY FINES REVENUE REPORT & FEES Jul-08 01-Jul 02-Jul 03-Jul 04-Jul OS-Jul 06-Jul 07-Jul OS-Jul 09-Jul 10-Jul 11-Jul 12-Jul 13-Jul 14-Jul 15-Jul 16-Jul 17-Jul 18-Jul 19-Jul 20-Jul 21-Jul 22-Jul 23-Jul 24-Jul 25-Jul 26-Jul 27-Jul 28-Jul 29-Jul 30-Jul 31-Jul TOTALS: $0.00 MEDIA REF RENTALS SERV. $0.00 $0.00 BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. J u I-08 Ot-Jul $909.78 $447.83 02-Jul $760.52 $369.63 03-Jul $874.13 $510.01 $6. 00 04-Jul..., ~ '.: ,,,; f i;: $0.00 , , ,',. $0.00'. i ;,„,. OS-Jul $511.01 $362.66 06-Jul $181.11 $99.29 07-Jul $790.27 $378.37 08-Jul $607.08 $375.45 09-Jul $783.22 $334.16 10-Jul $884.17 $384.02 $1. 40 11-Jul $512.33 $233.14 12-Jul $347.84 $405.84 13-Jul $90.96 $118.39 14-Jul $887.62 $449.16 15-Jul $576.30 $385.74 16-Jul $707.29 $400.73 17-Jul $428.90 $294.91 18-Jul $409.95 $276.15 19-Jul $210.68 $377.78 20-Jul $213.90 $132.48 21-Jul $673.14 $433.52 22-Jul $820.89 $371.52 23-Jul $566.44 $317.70 $0 .40 24-Jul $374.90 $339.00 25-Jul $735.86 $256.60 $3 .00 26-Jul $453.19 $339.46 $6 .00 27-Jul $101.25 $152.20 28-Jul $551.18 $341.47 29-Jul $592.54 $235.51 30-Jul $513.91 $404.02 $50 .20 31-Jul $674.88 $402.57 TOTALS: $16,745.24 $9,929.31 $67 .00 July 2007 TOTALS $5,693.75 $4,993.64 $0 .00 %CHANGE 194% 99% 100% Public Access Computer Policy Page 1 of 2 ARCHIBALD LIBRARY Purpose PAULA. BIANE LIBRARY As part of its stated mission, [he Rancho Cucamonga Public Library provides public access to computers and [o [he Interne[ primarily to better serve community etl ucational needs. The CALENDAR OF EVENTS purpose of [his policy is to outline guidelines for the use of public computers and the Internet FOR KIDS r (including our wireless network) when accessed through services provided by the Rancho Cucamonga Public Library. TEEN SCENE n Guidelines ADULTS » BORROWING INFO x 1. Your valid Rancho Cucamonga Public Library card is required to use public access computers. SUPPORT YOUR LIBRARY u ABOUT YOUR LIBRARY » 2~ Patrons with library fines and/or fee over $5 will be blocked from using public computers. 3. Use of public access computers is on a first-come, first-served basis. The Library may impose time restrictions on computer use based on demand. 4. Parents, and no[ the Library, have the responsibility [o supervise and guide the use of public access computer and the Internet by their children. 5. Minors will be allowed to access the Internet only with signed permission or when accompanied by a parent or legal guardian. 6. The Internet consists of resources outside of the Rancho Cucamonga Public Library. Some material may not be completely accurate, comprehensive or current. Some material may be considered offensive. The Rancho Cucamonga Public Library has no control over the material on the Interne[ other than what i[ has directly posted via its own home page. The Rancho Cucamonga Public Library cannot assure the validity of all information, nor can it protect the public from offensive material. The Rancho Cucamonga Public Library cannot assure access to all resources at any given time as they may be busy, available only to authorized persons, or may no longer be available. 7. A "filtering" program is installed on all public access Internet terminals. 8. Public access computers are designed to be used by individuals. At the discretion of Library staff, individuals may share a computer if it will not cause disruption to others or impede with access in and around computer area. 9. Certain computer protocols such as FTP and POP have been disabled, and downloading any executable fles will be blocked on computers to preserve computer network security. Other programs such as streaming media or chat may not be available in order to preserve network bandwidth. 10. Library staff cannot provide detailed help or individual instruction on the use of the computer programs, Interne[ or any Web Sites [he patron may be using or interested in accessing. However, staff will make every effort to assist users, antl may also refer users to Library material which may be helpful. 11. The Rancho Cucamonga Public Library is not liable for costs incurred through patron use of fee-based services. 12. Saving fles may only be done to the A: or auser-supplied USB flash drive. http://www,rcpl.lib.ca.us/pubacc2.htm 11/6/2008 FIND INFORMATION ~ Public Access Computer Policy Public Access Computer Policy Page 2 of 2 13. Files may be printed from computers at a cost designated by the Library. 14. It is not appropriate to use public access computer or Internet to intertere with or disrupt other users, services or equipment. Disruptions Include, but are not limited to, distribution of unsolicited advertising, harassment, viewing material that can be considered objectionable in the presence of minors, propagation of computer viruses, or use of [he network to make unauthorized entry [o any other machine. Patrons will not use computers for any illegal activity including copyright violations, or place any text, data, graphics, Images, messages, communications, files or other material related to any Illegal activity on the Interne[. 15. By accepting this policy, the individual agrees to abide by the computer use policy of the Rancho Cucamonga Public Library. 16. The Rancho Cucamonga Public Library may suspend and/or terminate computer or Internet access privileges If the Library reasonably believes that any user has violated these policy guidelines. The Rancho Cucamonga Public Library will review these matters on a case-by-case basis. Adopted by the Rancho Cucamonga Public Library Board of Trustees, 2/8/07. Cfiait_CITV HOMEPAGE CONTACT, US I EMPLO,VMENT I SITE INpE% http //www.rcpl.lib.ca.us/pubacc2.htm _ 11/6/2008 .._ .,n. .. .z -v•: ... ~. a r Y'.' `:.~'. .~':.. '!t t>c r~i _, .~h'rf.... ?. .. .. :: 4 + ».3e ir.. STAFF REPORT ]..I13RARY SERC~ICES DEPARTMENT Date: November 13, 2008 To: Members of the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director ~j / / ~~ l RANCHO CUCAMONGA Subject: APPROVAL OF DATE AND TIME TO BE ESTABLISHED FOR THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES RECOMMENDATION Staff recommends that the Library Board review the current date and time established for the Regular Meeting of the Library Board of Trustees and determine if they wish to amend date or time or continue with the existing date of the second Thursday of every month at the time of 6:30 p.m. BACKGROUND/ANALYSIS Each Commission is allowed to establish a meeting date and time that works best for the members of that commission. The Library Board of Trustees has consistently been held on a Thursday night, due to the limited availability of Council Chambers. However, that date has varied between the first and second Thursdays and the time frame has fluctuated between 6 p.m., 6:30 and 7 p.m. Other dates and times may be considered by the Board, but the availability of Council Chambers will continue to be a major factor in determining the meeting schedule. The Council Chambers are available on the following days: First, third or fourth Mondays of the month. First, second, third or fourth Tuesdays of the month. First, second or fourth Thursdays of the month. FISCAL IMPACT None. Respec/tfully submitted, _ // ' Deborah Kaye C ark Library Services or ,,