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HomeMy WebLinkAbout2006/01/12 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, January 12, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw and Nagel. Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin, Principal Librarian; Adam Tucketman, Technology Center Coordinator and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Bianca Harrison and Yi Jing were present. **~*** B. CONSENT CALENDAR B 1. Approval of Minutes: October 13, November 10 and December 8, 2005. Unable to pass the minutes for October 13 due to lack of quorum of those who attended the meeting. MOTION: Moved by Member Nagel to approve the minutes for November 10, 2005, seconded by Member Bradshaw. Motion carried, 3-0-2 (with Coberly and Lo absent). MOTION: Moved by Member Bradshaw to approve the minutes for December 8, 2005, seconded by Member Nagel. Motion carried, 3-0-2 (with Coberly and Lo absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status report: oral reports presented by staff. a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics with the Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2005/2006 budget. Library Board Minutes January 12, 2006 Page 2 Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board. Deborah Clark, Library Director, stated that at the next meeting Karye Hood, Reference Librarian, will be presenting a media report to the Library Board. Deborah Clark, Library Director, asked the Young Adult Teen Board to provide a report on what teens are down loading on their phones and MP3 players. Is it music, books or other information? C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral report. In absence of Robert Karatsu, Michelle Perera proceeded with the reports. Michelle Perera, Library Services Manager/Victoria Gardens, stated that staff had been working on the computer system upgrade to Horizon. There was a smooth transition with Robert Karatsu working with other Library staff in getting the new system in place. Adam Tuckerman and Barb Tuckerman provided training to staff on the new system. Michelle Perera, Library Services Manager/Victoria Gardens, stated that staff is working on providing wireless connection and that this should be completed at the Archibald location in March, 2006. Michelle Perera, Library Services Manager/Victoriaeardens, stated that staff had the first Telethon 2006 meeting with CommunityServices staff on Tuesday. Library staff provided an overview on the past Telethons. The Community Services staff will be involved and helping this year, continuing the theater/library partnership; the Community Foundation Gala is also being planned to be part of that same fundraising weekend in December. Michelle Perera, Library Services Manager/Victoria Gardens, stated that tax season has begun and forms are once again available at the library. C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report. Renee Tobin, Principal Librarian, stated that staff is booking programs and ordering materials for the 2006 Summer Reading Program. Renee Tobin, Principal Librarian, stated that staff had been awarded a Target Grant of $10,000 to help underwrite the costs of programs and materials for the Summer Reading Program, which will include the Victoria Gardens location when it is open. C5. Review of the Friends of the Library Bookstore contract and the Recent Reorganization of the Friends. Report by Library Director, Deborah Clark. Library Board Minutes January 12, 2006 Page 3 Deborah Clark, Library Director, stated that Friends of~ the Library contract was attached for information only for the Library Board, recognizing that a new contract will need to be generated when the group expands to operate a second location at Victoria Gardens. The Friends are currently reorganizing and creating a new set of Bylaws to reflect current operations of the bookstore at the Archibald Library. The current Bylaws have been used the last seven years and are out of date. In addition, the Friends are in the process of electing a new Boazd of Officers. The Library Board of Trustees directed staff to set-up a joint meeting between the Friends of the Library and the Library Board of Trustees after the new Boazd has been "seated". Member Bradshaw thanked Deborah Clark„Library Director, for all of her hard work during this time of transition with the Friends of the Library. C6 Victoria Gardens Library: update on the progress of the project. Oral reports as follows: a. Construction update by Robert Karatsu, Library Services Manager/Archibald. Michelle Perera, Library Services Manager/Victoria Gardens, updated the Boazd on construction at Victoria Gardens, stating that 65 percent of the construction has been completed. Interior drywall should be completed within a month. b. Staff recruitment update by Michelle Perera, Librazy Services Manager/Victoria 'Gardens. Michelle Perera, Library Services Manager/Victoria Gazdens, stated that there are three recruitments at this time: Two Librarian II positions (a position at Archibald and a position at Victoria Gardens), and a Librarian I Children's position. Second interviews will be held next week and Staff hopes to have new hires to introduce at the next Board meeting. Deborah Clark, Library Director, stated that the philosophy of hiring new employees reflects the city- wide policy to select the "best" candidate for the position, whether that individual be an in-house candidate or recruited from the outside. To help achieve fairness for all participants, an outside panel is used for interviews with Library staff sitting in but not participating in the rating process. Second interviews are done by Library staff, with the best and the most qualified person being selected for the position. Deborah Clark, Library Director, thanked Robert Karatsu, Michelle Perera and Renee Tobin for their extensive investment of hours spent on the interview process. +*~*** Library Board Minutes January 12, 2006 Page 4 D. BOARD BUSINESS D1. Review of Technology Center Use Patterns. Requested by Member Coberly. Report attached. Oral presentation at the meeting by Michelle Perera, Library Services Manager/Victoria Gardens. Michelle Perera, Library Services Manager/Victoria Gardens, and Adam Tuckerman, Technology Center Coordinator, presented a PowerPoint Presentation to the Library Board. They reviewed the different charts and scats with the Board. D2. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Oral reports and updates were given by each Member. D3. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and the student community. Oral reports and updates were given by each Member. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Media Report and Recommendations by staff. E2. Written complaints on Victoria Gardens holdings. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** Library Board Minutes January 12, 2006 Page 5 G. ADJOURNMENT MOTION: Moved by Member Bradshaw to adjourn, seconded by Member Nagel, Motion carried, 3-0-2 (with Coberly and Lo absent). Meeting adjourned a[ 7:50 p.m. Respectfully submitted, ~(illtd'- ~G~tCI,LQ-- Vivian Garcia Administrative Secretary Approved: February 9, 2006