Loading...
HomeMy WebLinkAbout2006/03/09 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, March 9, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Members Bradshaw and Coberly. Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin, Principal Librarian; Cara Vera, Reference Services Coordinator/Victoria Gardens, Heather Fredrics, Children's Librarian/Victoria Gardens, Jennifer Downey, Reference Librarian/Archibald and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Samuel Chang, Bianca Harrison and Yi Jing were present. **r+~r B. CONSENT CALENDAR B1. Approval of Minutes: February 9, 2006. MOTION: Moved by Member Bradshaw to approve the minutes, seconded by Member Coberly. Motion carried, 3-0-2 (with Lo and Nagel absent). ****** C. LIBRARY DIRECTORtS STAFF REPORTS C 1. Library Status report: oral reports presented by staff. a. Review of statistics. Deborah Clark, Library Director, reviewed the statistics with the Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2005/2006 budget. Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board. Approval of Proposed Library Budget for 2006/07. Library Board Minutes March 9, 2006 Page 2 Deborah Clark, Library Director, gave an overview ofthe proposed Library Budget for 2006/07. She stated that since two of the Library Board Members were absent, that staff would bring this item back for discussion at the next meeting. C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral report. Michelle Perera, Library Services Manager/Victoria Gardens, updated the Board on projects being pursued in the Adult Services division and introduced Jennifer Downey, the new Reference Librarian for the Archibald Library. C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report. Renee Tobin, Principal Librarian, gave an oral update on Children's Division activities and introduced Heather Fredrics, the new Children's Librarian for Victoria Gardens, to the Board. C5. Re-organization of the Friends of the Library. Update on the on-going re-organization. Oral report by Library Director, Deborah Clark. Deborah Clark, Library Director, gave an oral report to the LibraryBoard on the status ofthe Friends of the Library, stating that the Executive Board Meeting had not yet been held regarding the appointments needed to make the Friends Board complete, but that progress was being made in making the Book Store back room more accessible to the volunteers. C6. Strategic Planning Process. Updated on the Strategic Planning Process. Oral report.by Library Director, Deborah Clark. Deborah Clark, Library Director, stated that staff would hold this over to the next meeting, due to a meeting cancellation by the proposed consultant. C7. Victoria Gardens Library: update on the progress of the project. Oral reports as follows: a. Construction update by Robert Karatsu, Library Services Manager/Archibald. Michelle Perera, Library Services Manager/Victoria Gardens, updated the Library Board on construction at Victoria Gardens, stating that the drywall is almost complete as is painting on the exterior of the building. Slate is beginning to be installed. Palm trees have been planted in the front of the Cultural Center. The Large Books have been installed in the front of the Library; however they are covered at this time for protection. There are six giant books in front ofthe Library and five books will be installed in the rear of the Library. Library Board Minutes March 9, 2006 Page 3 Michelle Perera, Library Services ManagerNictoria Gardens, stated that the Move-In Team for the Cultural Center is now meeting regularly. A total of 62,000 books and 10,000 media have been ordered; and 10,000 to 12,000 donations of items from the Friends ofthe Library have been collected so far for the new Library. b. Staff recruitment update by Michelle Perera, Library Services ManagerNictoria Gardens. Michelle Perera, Library Services Manager/Victoria Gardens, stated that interviews were being scheduled for the recruitment for two full time positions, both Library Clerk. One is refilling a vacant full time position at the Archibald Library available through a promotion and the other is a new position at Victoria Gardens. *:*r.* D. BOARD BUSINESS D1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Bradshaw stated that the Friends were interviewing every Wednesday for new volunteers. The Friends are in the process of recruiting, interviewing and processing volunteers for the new future Victoria Gardens Library Gift and Bookstore. President Wimberly stated that the PAL Campaign Cabinet and both the Library Foundation and the Community Foundation Boards have approved the House Raffle and the project is moving forward. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members [o speak about the opportunities and challenges they have encountered while serving as liaisons to the school and the student community. Bianca Hamson, stated that the students will assist staff at the Career Fair which will be held on Thursday, March 16th. *+*+** Library Board Minutes March 9, 2006 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Budget 2006/07. E2. Strategic Planning E3. Media Policy. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Member Bradshaw to adjourn, seconded by Member Coberly. Motion carried, 3-0-2 (with Lo and Nagel absent). Meeting adjourned at 7:15 p.m. Respectfully submitted, ~~ Vivian Garcia Administrative Secretary Approved: June 8, 2006