HomeMy WebLinkAbout2006/04/13 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, April 13, 2006, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw, Lo and Nagel.
Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services
Manager/Archibald, Michelle Perera, Library Services Manager/Victoria Gardens; Renee Tobin,
Principal Librarian; Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference
Services Coordinator/Victoria Gardens and Vivian Garcia, Senior Administrative Secretary.
Teen Board Members: Habeeba Biad, Samuel Chang, Bianca Hamson and Yi Jing were present.
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B. CONSENT CALENDAR
B1. Approval of Minutes: March 9, 2006.
Unable to pass the Minutes due to lack of quorum of those who attended the March 9`h meeting.
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status report: oral reports presented by staff.
a. Review of statistics. .
Deborah Clark, Library Director, reviewed the statistics with the Board.
C2. Budget Reports: reports presented by Deborah Clark, Library Director.
a. Review of 2005/2006 budget.
Deborah Clark, Library Director, reviewed the budget sheets for 2005/06 with the Library Board.
b. Approval of Proposed Library Budget for 2006/07.
Library Board Minutes
April 13, 2006
Page 2
Deborah Clark, Library Director, gave an overview of the proposed Library Budget for 2006/07.
MOTION: Moved by Member Bradshaw to approve the proposed Library Budget for. 2006/07,
seconded by Member Nagel. Motion carried, 4-0-1 (with Coberly absent).
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald. Oral
report.
Robert Karatsu, Library Services Manager/Archibald, gave an oral report on the projects being
pursued by staff in the Adult Services division.
C4. Children's Services Issues: Update by Renee Tobin, Principal Librarian. Oral report.
Renee Tobin, Principal Librarian, gave an oral update on Children's Division. She showed a sample
of the one of the t-shirts for the Summer Reading Program.
C5. Highlights of Public Library Conference 2006: Oral presentation by staff who attended the
conference in March.
Michelle Perera, Library Services ManagerNictoria Gardens, shared with the Board how one Library
while going through a building refurbishment, displayed their books to the public.
Karye Hood, Reference Services Coordinator/Archibald, gave an oral report on the workshops she
attended while at PLA.
Cara Vera, Reference Services CoordinatorNictoriaeardens, gave an oral report on the workshop
highlighting Teen Programs.
C6. Authorize staff to request that the City Council accept the apparent low bidder, Integrated
Technology Group, for the provision of a complete RFID Technology System for the Rancho
Cucamonga Public Library at a cost not to exceed $329,734. Report attached. Robert Karatsu,
Library Services Manager/Archibald to present.
Robert Karatsu, Library Services Manager/Archibald, went over the report with the Board.
C7. Victoria Gardens Library: update on the progress of the project. Oral reports as follows:
a. Construction update by Robert Karatsu, Library Services Manager/Archibald with
recently released DVD.
Library Board Minutes
April ]3, 2006
Page 3
Robert Karatsu, Library Services Manager/Archibald, showed the new DVD on the construction of
the Cultural Center to the Board.
b. Staff recruitment, Collection Development and FF&E (Furnishings, Fixtures and
Equipment) update by Michelle Perera, Library Services ManagerNictoria Gardens.
Michelle Perera, Library Services Manager/Victoria Gardens, shared pictures of the site visit to
Brodart in Williamsport, PA with the Board. At the cost ofBrodart Corporation and in accordance
with the Opening Day Collection Contract, staff visited the warehouse to audit the Victoria Gardens
collection.
Michelle Perera, Library Services ManagerNictoriaGardens, reviewed the collection development
of Victoria Gardens with the Board.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that ajob offer had been made
to the (2) successful candidates for the Librarian positions at Victoria Gardens. The hiring process
needs to be complete before names are released. She stated that two full time Library Clerk positions
were filled by Victoria Roslof, Library Clerk at the Archibald Library and Kristin Brailey, Library
Clerk at the Victoria Gardens Library
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D. BOARD BUSINESS
D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Member Bradshaw stated that the Friends were interviewing new volunteers in preparation for the
bookstore operation in Victoria Gardens Library.
President Wimberly gave an oral update on the PAL Campaign Steering Committee meeting to the
Board.
D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen
Advisory Members to speak about the opportunities and challenges they have encountered while
serving as liaisons to the school and the student community.
Bianca Harrison stated that the students assisted library staff at the Career Fair, held on Thursday,
March 16th.
Library Board Minutes
April 13, 2006
Page 4
Habeeba Biad stated that two (2) students would accompany staff to the California Library
Legislative Day on Wednesday, April 26.
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E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. RFID Status
E2. Strategic Planning
E3. Media Policy.
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F. COMMUNICATIONS FROM THE PUBLIC
None received.
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G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by President Wimberly. Motion carved,
4-0-1 (with Coberly absent). Meeting adjourned at 7:40 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: June 8, 2006