HomeMy WebLinkAbout2006/08/10 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, August 10, 2006, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:33 p.m. by President Wimberly. Present were
Members Bradshaw, Coberly and Wimberly.
Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services
Manager/Victoria Gardens; Karye Hood, Reference Services Coordinator/Archibald, Cara Vera,
Reference Services CoordinatorNictoria Gardens, Heather Fredrics, Children's Librarian/Victoria
Gardens and Vivian Garcia, Senior Administrative Secretary.
Teen Board Members: Bianca Harrison was present.
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B. CONSENT CALENDAR
B1. Approval of Minutes: June 8 and July 13, 2006.
MOTION: Moved by Member Bradshaw to approve the minutes, seconded by Member Coberly.
Motion carried, 3-0-2 (with Lo and Nagel absent).
B2. Approval of the following updated Policies:
Fees for Service
MOTION: Moved by Member Coberly to approve the Fees for Service, seconded by Member
Bradshaw. Motion carried, 3-0-2 (with Lo and Nagel absent).
Story Times
MOTION: Moved by Member Lo to approve the Story Times Policy, seconded by Member Coberly.
Motion carried, 3-0-2 (with Lo and Nagel absent).
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status report: oral reports presented by staff.
Library Board Minutes
August 10, 2006
Page 2
a. Review of statistics.
Deborah Clark, Library Director, reviewed the statistics with the Board.
C2. .Budget Reports: reports presented by Deborah Clark, Library Director.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget sheets for 2006/07 with the Library Board.
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald.
Report attached.
In the absence of Robert Karatsu, Michelle Perera, Library Services Manager/Victoria Gardens,
updated the Board on the activities of the adult services division.
Karye Hood, Reference Services Coordinator/Archibald, gave an oral report on the re-organization of
the magazine collection.
C4. Children's Services Issues: Update by Heather Fredrics, Children's LibrarianNictoria
Gardens. Oral report.
Heather Fredrics, Children's, updated the Library Board on the success and progress of the Summer
Reading Program.
C5. Victoria Gardens Library: update on the progress of the project. Oral report as follows:
Deborah Clark, Library Director, informed the Board that the building was nearly ready for the grand
opening scheduled for August 18`h. Michelle Perera, Library Services Manager/Victoria Gardens,
informed the Board as to the schedule of events for the grand opening and the various tours and
events that would take place before and after the public opening.
C6. Staff recruitment, Collection Development and FF&E (Furnishings, Fixtures and Equipment)
by Michelle Perera, Library Services Manager/Victoria Gardens. Oral report.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that the staff was in the process
ofworking with Personnel on hiring a Library Assistant for [he Reading Enrichment Program. Staff
was also in the process of final interviews for part time positions throughout the library.
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August 10, 2006
Page 3
Michelle Perera, Library Services Manager/Victoria Gardens, stated that the contractors had finished
with the Technology Center and the Story Room. The Video Element had been installed near the
reference desk and was 10' X 7'. Staff is ready for the tours and dedication which will happen next
week.
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D. BOARD BUSINESS
D1. Library Board Liaison Reports: Oral reports byMembers. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Member Bradshaw reported the progress of the Friends in recruiting new volunteers in preparation
for the bookstore operation in Victoria Gardens Library.
a. Review of Rancho Cucamonga Cultural Center donor Recognition Program. Report
attached. President Wimberly to present.
President Wimberly presented an oral report to the Library Board on the Rancho Cucamonga cultural
Center Donor Recognition Program.
D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen
Advisory Members to speak about the opportunities and challenges they have encountered while
serving as liaisons to the school and the student community.
Cara Vera, Reference Services CoordinatorNictoriaGardens, stated that the Teen board is on recess
during the summer. '
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E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Policies.
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F. COMMUNICATIONS FROM THE PUBLIC
None received.
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Library Board Minutes
August 10, 2006
Page 4
G. ADJOURNMENT
MOTION: Moved by MemberCoberlytoadjourn,secondedbyMemberBradshaw. Motion carried,
3-0-2 (with Lo and Nagel absent). Meeting adjourned at 7:34 p.m.
Re's/pectfully submitted, _
Vivian Garcia
Administrative Secretary
Approved: September 14, 2006