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Home My WebLink About2006/10/26 - Minutes - Library Board of Trustees - Special., CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on Thursday, October 26, 2006, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:08 p.m. by President Wimberly. Present were Members Coberly, Lo and Nagel. Also present were: Robert Karatsu, Library Services Manager/Archibald, Michelle Perera, Library Services Manager/Biane Library, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald, Cara Vera, Reference Services Coordinator/Biane Library and Vivian Garcia, Senior Administrative Secretary. Teen Board Members: Sam Chang, Yi Jing and Bianca Harrison were present. ****** B. CONSENT CALENDAR B1. Approval of Minutes: September 14 (Lo abstained) and October 12, 2006. MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Coberly. Motion carved, 3-0-1-1 (with Bradshaw absent). *+**** C. LIBRARY DIRECTOR'S STAFF REPORTS Due to a Library program planned at the Paul A. Biane Library, key Library staff needed to leave early. Therefore the President took staff reports out of order. C4. Biane Library: Oral update by Michelle Perera, Library Services Manager/Biane Library and Collection Development. a. Update on the first full month of operations. Michelle Perera, Library Services Manager/Biane Library, presented an oral update to the Library Board. b. Approval to amend Holiday Closures for 2006/2007, scheduling the Biane Library to open November 11, 2006. Report attached. Library Board Minutes October 26, 2006 Page 2 Michelle Perera, Library Services MangerBiane Library, stated that the Founders Day Parade was to be held at the Victoria Gardens Mall. The Bookmobile is one of the entries. The Cultural Center would be opened to the public on that day. Therefore staff proposes the Board authorize that the Paul A. Biane Library remain open on Saturday, November 11. MOTION: Moved by Member Coberly to approve that the Paul A. Biane Library be open on Saturday, November 11, seconded by Member Lo. Motion carved, 4-0-1 (with Bradshaw absent). Deborah Clark, Library Director, arrived at 6:25 p.m. C7. Approval to eliminate hourly fee charge for Internet Access and to expand Intemet Access to the "Teen Scene" at the Biane Library. Report attached. Presented by Robert Karatsu, Library Services Manager/Archibald Library. Robert Karatsu, Library Services Manager/Archibald, reviewed with the Board the proposed elimination of the Internet Access Fee and staffs proposal to expand Intemet Access to the computers in the "Teen Scene" at the Biane Library. Deborah Clark, Library Director, reviewed the accounting structure with the Library Board. Cara Vera, Reference Services Coordinator/Biane Library, stated that the Teen Members responded to three different questions on computers being available in the "Teen Scene" room. What do Teens need? 2. Should there be and what kind of filtering? 3. Social Networking? Bianca Harrison, Teen Member, responded to the issue regarding social networking ofthe computers having Intemet Access in the "Teen Scene" room at the Biane Library. She stated that the Teen Board believes this will help draw teens into the Library. The computers would still be used for educational purposes. Yi Jing, Teen Member, responded to the Filtering issue of the computers having Intemet Access in the "Teen Scene" room at the Biane Library. She stated that the Teen Board believes that teenagers in the age group of 14-20 should not need parental consent. Pre-teens 13 and younger should have parental permission. Library Board Minutes October 26, 2006 Page 3 Sam Chang, Teen Member, responded to the question ofwhat teens need and what should be part of the software for the computers in the "Teen Scene" room at the Biane Library. He stated that the Board believes that teens do use the computers for education resource, but they.would also like to have access to My Space. Michelle Perera, Library Services Manager/Biane Library, stated that staff will be working with the Teen Members' suggestions in a Policy for Internet Access. Staff will bring the policy for the Library Board Members' review at the next meeting. MOTION: Moved by Member Nagel to eliminate the hourly fee charge for Internet Access and to expand Internet Access to the "Teen Scene" at the Biane Library, seconded by Member Coberly. Motion carried, 4-0-1 (with Bradshaw absent). C6. Approval to close Monday, December 18, 2006, to conduct a Staff Training Day. Report Attached. Presented by Robert Karatsu, Library Services Manager/Archibald. Robert Karatsu, Library Services Manager/Archibald, reviewed with the Library Board the agenda for the staff training day on Monday, December 18, 2006. MOTION: Moved by Member Lo to approve that the Archibald Library be closed on Monday, December 18, 2006, to conduct a StaffTraining Day, seconded by Member Coberly. Motion carried, 4=0-1 (with Bradshaw absent). Michelle Perera, Library Services Manager/Biane Library, Cara Vera, Reference Services Coordinator/Biane Library and Teen Members, Sam Chang, Yi Jing and Bianca Harrison left at 6:48 p.m. C1. Library Status report: oral reports presented by staff. a. Review of statistics. Robert Karatsu, Library Services Manager/Archibald, reviewed the statistics with the Board. He reviewed the handout Cl.a. with the Library Board. C2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. Robert Karatsu, Library Services Manager/Archibald, reviewed the budget sheets for 2006/07 with the Library Board. Library Board Minutes October 26, 2006 Page 4 C3. Archibald Library and Technology Issues: Oral update by Robert Karatsu, Library Services Manager/Archibald. a. New grant award: Website Upgrade Project. Robert Karatsu, Library Services Manager/Archibald, gave an oral report to the Library Board on what the grant provided. b. RFID Project Status for Archibald. Robert Karatsu, Library Services Manager/Archibald, gave an oral update on the status of the Radio Frequency Identification project. C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian. a. Lemony Snicket Lockdown Program. Renee Tobin, Principal Librarian, gave an oral report on the Lemony Snickett program at the Biane Library. b. Advanced planning for Summer Reading Program, 2007. Renee Tobin, Principal Librarian, stated that staff will start planning in November for the Summer Reading Program for the year 2007. +*~*** D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. President Wimberly reported there would be an early bird drawing for the House Raffle on Saturday, October 28. Approximately 8,000 tickets had been sold. The final drawing is to take place at the Gala on Saturday, December 2. D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and the student community. Library Board Minutes October 26, 2006 Page 5 Comments were given earlier in the meeting on the Teen Members suggestions for the computers in the "Teen Scene" section of the Biane Library. *+**+* E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Policy for Internet Access. E2. Revenue Analysis. ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****x,r G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Coberly. Motion carved, 4- 0-1 (with Bradshaw absent). Meeting adjourned at 7:25 p.m. Res/p/ectfully submit ed, Vivian Garcia Administrative Secretary Approved: January 11, 2007