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HomeMy WebLinkAbout2007/03/22 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on Thursday, March 22, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:42 p.m. by President Wimberly. Present were Members Coberly and Lo: Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald 7 Library, Cara Vera, Reference Services Coordinator/Biane Library, Heather Fredrics, Children's LibrarianBiane Library, Rose Manela, Literacy Supervisor and Vivian Garcia, Senior Administrative Secretary. -***** B. CONSENT CALENDAR B 1. Approval of Minutes: February 8 and March 8, 2007. Unable to pass the minutes for February 8 due to a lack of quorum of the attendees. MOTION: Moved by Member Coberly to approve the minutes of March 8, seconded by Member Lo. Motion carried, 3-0-2 (with Bradshaw and Nagel absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: Oral reports presented by staff: Deborah Clark, Library Director, presented an oral update to the Library Board. C2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. a. Analysis of Statistics and Borrowing Trends. Library Board Minutes March 22, 2007 Page 2 Robert Karatsu, Assistant Library Director, stated that staff will bring an update at the next meeting. There will be more data for the Members to review. C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library Services Manager. a. Presentation on Black History Month Cultural Arts Night. Michelle Perera, Library Services Manager, presented a PowerPoint presentation to the Members. Michelle Perera, Library Services Manager, stated that on Friday, February 23, Black History Month Cultural Arts Night took place at the Paul A. Biane Library. Mr. Ephraim Turner, a local resident, "loaned" art pieces for the event. He transported the collection to and from his home to the Library. Michelle Perera, Library Services Manager, stated there was a craft activity for the children, a Freedom Quilt. The pieces were made out of paper by the children. Professor Charles Williams from Chaffey College conducted a Literacy Discussion. Ina Buckner-Barnette, the "Sunshine Storyteller," performed by weaving tales and singing songs about the themes of African American Literature. There were gospel singers in the theatre lobby. Michelle Perera, Library Services Manager, stated that five adult learners from the Literacy Program came and read poetry in the "reading room." Michelle Perera, Library Services Manager, outlined "What's Next" for the Library Foundation Board. Live Earth July 7, 2007 Hispanic Heritage Month September 2007 Big Read - To Kill A Mockingbird Fall 2007 Michelle Perera, Library Services Manager, stated there were approximately 250 attendees. Staff gave out 355 tickets to the event. President Wimberly stated that he had received positive feedback from patrons that had attended the event. C5.' Children's Services Issues: Oral update by Renee Tobin, Principal Librarian. Library Board Minutes March 22, 2007 Page 3 Renee Tobin, Principal Librarian, stated that staff had been receiving materials for the Summer Reading Program. Staff had been busy contacting storytime performers for the Summer Reading Program. Renee Tobin, Principal Librarian, stated that there will be a Harry Potter Sleepover for the final book released on Saturday, July 21s` at the Archibald Library. Renee Tobin, Principal Librarian, stated that at the Afterschool Cool storytime this afternoon, staff had prepared an afternoon tea for the young ladies attending. The previous week the storytime had been on manners. Jason Daly, Bookmobile Coordinator, along with Adam Tuckerman, Technology Center Coordinator prepared a "scientific" storytime for the young men. a. Demonstration of Tutor.com, the Live Homework Help Service. Oral presentation by staff. Renee Tobin, Principal Librarian, introduced Heather Fredrics, Children's Librarian/Biane Library, who presented a PowerPoint Presentation on Tutor.com to the Members. b. Approval of policy allowing Etiwanda School District Students to have free access to all databases owned by Rancho Cucamonga Public Library. Report attached. Deborah Clark, Library Director, stated that staff had received a phone call from one of the Principals ofthe Etiwanda School District. The Principal stated that she would like to have the non- resident fee waived for students attending school in the Fontana city limits. Staff stated that the money earned for this fee is not enough to keep track of who is using this and who is not. MOTION: Moved by Member Coberly for approval to eliminate the charge to non residents for access to the Rancho Cucamonga Public Library, seconded by Member Lo. Motion carved, 3-0-2 (with Bradshaw and Nagel absent). C6. Approval to Support Library Foundation Request that City Council considers naming Archibald Story Room the "Joyce Womack Story Room." Report attached. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that the Library Foundation Board would like the Library Board of Trustees to lend their voice and support to request City Council to consider naming the Archibald Story Room the "Joyce Womack Story Room." MOTION: Moved by Member Lo to request the City Council to consider naming the Archibald Story Room the "Joyce Womack Story Room," seconded by Member Coberly. Motion tamed, 3-0-2 (with Bradshaw and Nagel absent). Library Boazd Minutes March 22, 2007 Page 4 C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, stated that the Telethon is Apri120, 21 and 22. Staff is working on the entertainment. Saturday night, Rod Gilfry and his wife, Tina will be the hosts. They will perform along with the Etiwanda High School Jazz Band. Robert Karatsu, Assistant Library Director, presented a PowerPoint Presentation ofthe how the web stream of the Telethon will be on the computer. He stated that people watching will also be able to make a donation on-line with Pay Pal. They maybe able to do this without having an account with Pay Pal. Deborah Clark, Library Director, stated that staff is using a mailing house to handle the letters this year for the Telethon. Staff wil l be using a database of borrowers that have used in the Library in the last two years and have checked out 25 items or more. Staff will also be sending out an a-mail blast two weeks before the Telethon. Member Coberly suggested sending an e-mail during the Telethon on Friday, Saturday and Sunday to send another e-mail blast to let the users know the Telethon is "on" now. ****** D. BOARD BUSINESS D 1. Teen Board Expansion. Oral report presented by Board Member Nagel and/or Library Staff. Cara Vera, Reference Services Coordinator/Biane Library, reviewed with the Library Boazd the staff report. She stated that staff is currently recruiting new members. They have fifteen applications to review. D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. No reports were given. **x*** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING EI. Telethon Stats Library Board Minutes March 22, 2007 Page 5 E2. Joint meeting with the Library Foundation Board and City Council ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Member Lo to adjourn, seconded by Member Coberly. Motion carried, 3-0-2 (with Bradshaw and Nagel absent). Meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: May ] 0, 2007