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HomeMy WebLinkAbout2007/05/10 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, May 10, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting, was called to order at 6:42 p.m. by President Wimberly. Present were Members Bradshaw, Coberly and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services Coordinator/Biane Library, Heather Fredrics, Children's Librarian/Biane Library and Rose IVlanela, Literacy Supervisor. ****** B. CONSENT CALENDAR B1. Approval of Minutes: February 8 (Coberly abstained), March 8 (Bradshaw and Nagel abstained) and April 12, 2007. MOTION: Moved by Member Nagel to approve the minutes of February 8, seconded by Member Bradshaw. Motion carved, 3-0-1-1 (with Lo absent). MOTION: Moved by Member Nagel to approve the minutes of April 12, seconded by Member Bradshaw. Motion tamed, 4-0-1 (with Lo absent). B2. Approval of Proposed Holiday Closures for 2007/2008. MOT10N: Moved by Member Nagel to approve the Holiday Closures for 2007/2008, seconded by Member Coberly. Motion tamed, 4-0-I (with Lo absent). Member Lo arrived at 637 p.m. ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Report: Oral reports presented by staff. Deborah Clark, Library Director, presented an oral update to the Library Board. Library Board Minutes May 10, 2007 Page 2 C2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. b. Overview and approval of budget requests for 2007/08. Deborah Clark, Library Director, reviewed the budget with the Library Board. MOTION: Moved by Member Lo to approve the budget requests for 2007/08, seconded by Member Bradshaw. Motion tamed, 5-0. C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. ' a. Analysis of Statistics and Borrowing Trends. Robert Karatsu, Assistant Library Director, presented an oral report to the Library Board Members. C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library Services Manager. Cara Vera, Reference Services Coordination/Paul A. Biane presented an oral update to the Library Board Members due to Michelle Perera being on vacation. C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that staffhad been busy preparing for the Summer Reading Program. There will be a kick-off event at both Libraries on June 16. Renee Tobin, Principal Librarian, stated that there will be a Harry Potter Sleepover for the final book released on Saturday, July 21~` at the Archibald Library. Renee Tobin, Principal Librarian, stated on August 16 there will be the Summer Reading Program Party at the Paul A. Biane Library. Renee Tobin, Principal Librarian, stated that children's staff has been working on the ELF Grant which is due June 4. There is a partnership with Headstart included in this grant. C6. Approval of Fee to Purchase New Library Card. Library Director to present. Library Board Minutes May 10, 2007 Page 3 Deborah Clark, Library Director, showed the Members the new look to the Library card issued to patrons. Beginning Monday, Library staff will be issuing the new cards to new applicants for a library card. Staff is recommending that for patrons which have the old library card and would like to change to the new one, to charge $1 as a fundraiser to cover the fee of the new library card and staff's time. This was included in the cost analysis of the library card. Member Coberly asked how many cards have been issued since the opening of the library in 1994. Deborah Clark, Library Director, stated approximately 120,000. Member Coberly stated that the credit card companies realize that cards become old. They change them out every couple of years. The actual cost of the card is relativity minor. Why don't we just hand them out without charging them. Deborah Clark, Library Director, stated the proposal to ask for $1 is more or less on a donation. Library staff is so use to fundraising that staff always trying to supplement the revenue stream. Deborah Clark, Library Director, reviewed the revenue report with the Boazd. Member Lo asked why we do not charge for the initial card given to patrons. Deborah Clark, Library Director, stated that it is illegal in the State of California to charge For a library card or the card itself. You have the right to borrow. You can charge for a marketing card. But every Library has a fee for a replacement card. If you lose a card there is a.fee to replace the card. MOTION: Moved by Member Nagel to approve the fee for the purchase of the new library card, seconded by Member Lo. Motion carried, 4-0-1. C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, presented an oral update on Telethon 2007. C8. Teen Board Report. Oral presentation from Teen Board Members who attended the annual California Library Legislative Day in Sacramento. Gabrielle Baltierra gave an oral report on California Library Legislative Day to the Board Members. *****m D. BOARD BUSINESS Library Board Minutes May 10, 2007 Page 4 D 1. Library Board Liaison Reports: Oral reports byMembers. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. No reports were given. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon Expenditures E2. Re-visit the Budget *****~ F. COMMUNICATIONS FROM THE PUBLIC None received. ****~~: G. ADJOURNMENT MOTION: Moved by Member Wimberly to adjourn, seconded by Member Lo. Motion carried, 5-0 . Meeting adjourned at 7:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 13, 2007