HomeMy WebLinkAbout2008/01/10 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, January 10, 2008, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:34 p.m. by President Robert Coberly. Present were
Members Amsler, Hairston and Lo.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director,
Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood,
Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services
Coordinator/Biane Library, Margaret Hatanaka, Children's Librarian/Archibald, Lorena Espinoza,
Library Assistant I, Angelica Trummell, Library Assistant 1, Carol Durkel, Office Specialist II and
Vivian Garcia, Administrative Secretary.
Present were Teen Board Members: Jasmine Hairston and Laura Millard.
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B. CONSENT CALENDAR
B1. Approval of Minutes: October 11, November 8 and December 13, 2007.
MOTION: Moved by Member Lo to approve the minutes, seconded by Member Hairston. Motion
carried, 4-0-1 (with Nagel absent).
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C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
a. Over view ofthe past year ofperformance. Power Point presented at the annual staff
in-service held December 14, 2007.
b. Review of current statistics. Presented by Robert Karatsu, Assistant Library Director.
Deborah Clark, Library Director, stated that Michelle Perera, Library Services Manager would
present the Power Point presentation used at the Library in-service for the Board's review. She
stated that it focused both on past accomplishments and goals/projects for the future.
Michelle Perera, Library Services Manager, presented the 2007 "Where We've Been" Power Point
presentation to the Board.
Library Board Minutes
January 10, 2008
Page 2
Member Sharon Nagel amved at 6:45 p.m.
Michelle Perera, Library Services Manager, presented "Where We're Going 2008" Power Point
presentation to the Board.
Robert Karatsu, Assistant Library Director, introduced new full time Library staff: Margaret
Hatanaka, Children's Librarian for Archibald, Lorena Espinoza and Angelica Trummell, Library
Assistants at the Biane Library,
Robert Karatsu, Assistant Library Director, reviewed the statistics with the Board.
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
a. Review of 2007/2008 budget.
b. Introduction to budget process 2008/09. Oral report.
Deborah Clark, Library Director, reviewed the 2007/08 budget with the Library Board.
Deborah Clark, Library Director, presented an oral report about the budget process with the Board
stating that this year's budget would be a "roll over" budget. Except for the Archibald Remodel
project, no new programs would be initiated.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
a. Status of reinventing Archibald project. Review of plans and design boards for the
Archibald remodel.
Robert Karatsu, Assistant Library Director, presented a Power Point presentation on plans and
timeframe with the Board on the Archibald remodel.
Robert Karatsu, Assistant Library Director, reviewed the color boards of the interior with the Board
for the Archibald Library.
C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library
Services Manager.
a. LSTA Application for Planning Grant for second floor of Biane Library: The KIDS
Project. Application attached.
Library Board Minutes
January ] 0, 2008
Page 3
Michelle Perera, Library Services Manager, presented a Power Point presentation to the Board
regarding the proposal to use the second floor of the Paul A. Biane Library as a new service model
combining library and literacy services with a highly interactive children's museum setting.
C5. "The Big Read" Grant: Final wrap-up on the "Big Read." Oral presentation by "The Big
Read Team."
Cara Vera, Senior Librarian, and Karye Hood, References Services Coordinator presented a Power
Point Presentation on the Big Read for the Board, sharing with them that over 3,000 individuals
attended a Big Read" event or program.
Member Nagel thanked staff for the work done on "The Big Read."
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D. BOARD BUSINESS
D1. Scheduling and planning Agenda for Proposed Joint Meeting with City Council and
Foundation Board. Oral presentation by Deborah Clark, Library Director.
Deborah Clark, Library Director, asked the Library Board Members iftheywould like to meet jointly
with the Library Foundation Board and the City Council.
The Members all responded with a "Yes."
D2. Teen Board Reports. Oral reports by Members. This is the opportunity for Teen Advisory
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the school and student community.
Teen Member Laura Millard gave an oral update to the Library Board.
D3. Workshop/Networking Opportunities:
a. CALTAC event. Funding available for all members to attend, if desired. Flyer
attached.
b. PLA Conference: Funding available for one Board Member to attend the Public
Library Association Conference in Minneapolis. March 25-29, 2008.
Deborah Clark, Library Director, reviewed the workshops with the Library Board Members.
Library Board Minutes
January 10, 2008
Page 4
Members Amsler, Hairston; Coberly and Nagel would like to attend the CALTAC event in March.
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E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None identified.
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F. COMMUNICATIONS FROM THE PUBLIC
None received.
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G. ADJOURNMENT
MOTION: Moved by Member Lo to adjourn, seconded by Member Nagel. Motion carved, 5-0.
Meeting adjourned at 7:58 p.m.
R~e/spectfully subnJitted,
Vivian Garcia
Administrative Secretary
Approved: March 13, 2008