Loading...
HomeMy WebLinkAbout2008/05/08 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, May 8, 2008, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m: by President Robert Coberly. Present were Members Amsler, Coberly, Hairston and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Senior Librarian, Carol Durkel, Office Specialist II and Rose Manela, Literacy Supervisor. ****** B: CONSENT CALENDAR B 1. Approval of Minutes: April 10, 2008. i~ MOTION: Moved by Member Hairston to approve the consent calendar, seconded by Member Nagel. Motion carried, 3-0-0-1 (Amsler abstained). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS CL Library Status Report: Oral reports presented by staff. a. Review of current statistics. Robert Karatsu, Assistant Library Director, reviewed page 11 and the statistics with the Board. Michelle Perera, Library Services Manager, stated that April was a heavy programming month. The Big Friendly Festival was the kickoff for National Library Week. Approximately 450 were in attendance. Grapeland and Perdew Elementary Schools had their Family Nights at the Library in addition to the regular programs. b. Award of "Big Read" Grant for 2008. Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that staff received a letter from the National Endowment for the Arts, confirming that Rancho Cucamonga Public Library Services has been awarded a matching Grant of $20,000 fora "Big Read" Project to take place October, 2008. Staff is planning a nrystery themed program around the classic detective novel, The Maltese Falcon by Dashiell Hammett. Two staff members, Karye Hood and Casey Marcarello will be attending the orientation in Minneapolis in June. .... ...y ~ ,.. .. Library Board Minutes May 8, 2008 Page 2 C2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 Budget. Deborah Clark, Library Director, reviewed the Budget with the Library Board. b. Budget Process 2008/09. Deborah Clark, Library Director, reviewed the budget process at this point with the Library Board. C3. Children's Services: Oral update by staff. a. Summer Reading Program: Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, reviewed the Summer Reading Program with the Board. Renee Tobin, Principal Librarian, stated she wanted to recognize the bookmobile for not only its record breaking circulation in Aprib, but also its appearance on CMT station on the show, Mobil Home Disaster. The shows producers requested that the Bookmobile make an appearance while filming an episode. On Sunday, Jason Daly, Outreach Coordinator/Bookmobile, took the Bookmobile to their location. Renee Tobin, Principal Librarian, invited Board Members to attend the Back to Basics Graduation on Wednesday, May 14, at the Cultural Center in the Courtyard starting at 5:30 p.m. b. Update on "Live Homework Help" by staff. Renee Tobin, Principal Librarian, presented an oral update on Live Homework Help. She reviewed the meetings library staff had with the vendors offering Live Homework Help with the Board and how they reached the decision to continue with the current vendor, Tutor.com. President Coberly suggested that staff try to receive a long term commitment from the vendors. C4. Archibald Library: Oral update by staff. a. Status of Reinventing Archibald Project. Presented by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, presented an oral report to the Board on the Archibald Library Project. .. Library Board Minutes May 8, 2008 Page 3 b. Proposed Summer Services at Biane during Archibald Remodel. Presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed a handout with the Board outlining proposed summer services at Biane Library during the Archibald remodel. C5. Paul A. Biane Library: Oral update by staff. a. Pursuit of the Second Floor Concept i) Children's Museum Conference: Presented by attendee Michelle Perera, Library Services Manager. Michelle Perera, Library$ervices Manager, presented an oral report to the Board on the Children's Museum Conference she attended in Denver. ii) LSTA Grant Application: Presented by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, reviewed the LSTA Grant Application with the Board. b. Eureka Leadership Training Institute. Oral report by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, presented an oral report on the Eureka Leadership Training Institute she attended in San Diego, which was sponsored by the State Library. C6. Virtual Library: Oral update by staff. a. Review of statistics and use of Virtual Library: Presented by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, reviewed the statistics of the Virtual Library with the Board. **+*** D. BOARD BUSINESS Dl. Acceptance of notification of resignation by Board Member Dobbin Lo and discussion of appointment process. Note of resignation attached. Deborah Clark, Library Director, reviewed the resignation letter and appointment process with the Board from Member Lo. Library Board Minutes May 8, 2008 Page 4 D2. CALTAC Workshop: Update from Board Members who attended. President Coberly and Board Members Amster and Hairston. This item was requested to be held over for the next meeting. D3. Report from the Senior Advisory Board regarding Library Services in the Senior Center. Requested by Board Member Hairston. Member Hairston presented an oral report from the Senior Advisory Board to the Library Board which encouraged staff to locate light reading materials, (paperbacks and magazines) in the Senior Center during the summer months of the Archibald closure. D4. Teen Board Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. No members present to report. Staff liaison explained that members of the Teen Board will be present at the next meeting to give an oral report. •+**** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING EL CALTAC Workshop Attended by Library Board Members E2. Report on How the Library is taking care of our Children regarding Child Pornography. E3. Report from Library Liaisons and Update on the Library Foundation Board. E4. Update on Needs for Media. E5. Legislative Day by Teen Board ****** F. COMMUNICATIONS FROM THE PUBLIC None ****** ~- ~.. .. .. .. ,. ,, , t. ,.. ~..~. _, y ,- Library Board Minutes May 8, 2008 Page 5 G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Hairston. Motion carved, 4- 0. Meeting adjourned at 8:09 p.m. Respectfully submitted, ~CG`tn---. JCI~~Gct„ Vivian Garcia Administrative Secretary Approved: November 13, 2008