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HomeMy WebLinkAbout2008/09/11 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, September 1 1, 2008, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. by President Coberly. Present were Members Coberly and Hairston. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Cara Vera, Senior Librarian, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Casey Marcarello, Reference Librarian, Heather Fredrics, Children's Librarian/Biane Library, Margaret Hatanaka, Children's Librarian/Archibald Library and Vivian Garcia, Administrative Secretary. *****+ B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office -Oath of Office will be administered to new appointee Scott Haddon. Oath of Office was administered~by Mayor Kurth.to new appointee Scott Haddon. *~*r*r C. CONSENT CALENDAR C1. Approval of Minutes: May 8, June 12 and July 14, 2008. Unable to pass the minutes, due to a lack of quorum of attendees. C2. Approval of Holiday Schedule for 2009/2010. MOTION: Moved by Member Hairston to approve Holiday Schedule for 2009/2010, seconded by Member Haddon. Motion carved, 3-0-2 (with Amsler and Nagel absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D 1. Library Status Report: Oral reports presented by staff. Library Board Mihutes September 11, 2008 Page 2 a. Review of statistics. Presented by Robert Karatsu, Assistant Library Director for the Archibald Library; Michelle Perera, Library Services Manager for Biane Library. Review of statistics and use of Virtual Library, presented by Cara Vera, Senior Librarian. Robert Karatsu, Assistant Library Director, reviewed the statistics for the Archibald Library with the Board. Michelle Perera, Library Services Manager, reviewed the statistics with the Board for the Biane Library. Cara Vera, Senior Librarian, reviewed the Virtual Library statistics with the Board. b. "Big Read" update. Oral presentation by staff. Deborah Clark, Library Director, stated that the Library had received a grant of $20,000 for this year from the National Endowment for the Arts -the Big Read. Casey Marcarello, Reference Librarian, presented an oral report to the Board regarding the proposed opening night kickoff of the Big Read, which would feature author Anne Perry. Karye Hood, Reference Services Coordinator/Archibald, reviewed the October Calendar with the events plamred for the Big Read with the Board. D2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Status of 2007/2008 Budget. b. Status of 2008/2009 Budget Deborah Clark, Library Director, reviewed the budget with the Library Board. D3. Children's Services: Oral update by staff. Renee Tobin, Principal Librarian, introduced Heather Fredrics and Margaret Hatanaka to the Board. Heather Fredrics and Margaret Hatanaka presented a PowerPoint presentation highlighting activities of the Summer Reading Program. Staff announced that the past summer was the highest level of enrollment in the program since the Library opened in 1994. D4. Archibald Library: Oral update by staff. Library Board Minutes September 11, 2008 Page 3 a. Status of Reinventing Archibald Project. Presented by Robert Karatsu, Assistant Library Director and Michelle Perera, Library Services Manager. Robert Karatsu, Assistant Library Director, gave an oral update to the Board regarding the construction, indicating the project remains on budget and on track for September opening. Michelle Perera, Library Services Manager, reviewed with the Board the plans for the re-opening on Saturday, September 13, 2008. b. Approval of $1 rental fee on all DVDs to celebrate the Archibald opening. Presented by Library Director Deborah Clark. Report attached. Deborah Clark, Library Director reviewed the report with the Board. MOTION: Moved by Member Hairston to approve $1 rental fee on all DVDs, seconded by Member Haddon. Motion carried, 3-0-2 (with Amsler and Nagel absent). D5. Paul A. Biane Library: Oral update by staff a. Sizzling Summer at Biane i) Trends observed during summer of 2008. ii) Programs in review: 8/8/08 and Hispanic Cultural Night. b. Pursuit of the Second Floor concept. i) LSTA Grant Application Approved: Presented by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, gave an oral update on the Paul A. Biane Library to the Board and provided a power point highlighting the programming events that occurred at the Biane Library during the summer. Michelle Perera, Library Services Manager, reviewed the LSTA Grant with the Board. The Grant of $50,000 was approved by the State of California to create a space called KIDS (Kids Interactive Discovery Space) on the second floor of the Biane Library. The service would represent a blend between traditional library services and interactive children's museum approach to learning. r**~** E. BOARD BUSINESS E1. American Library Association Conference: Update from Board Members that attended. President Coberly and Board Member Amsler. Library Board Minutes September 11, 2008 Page 4 Held over to the next meeting. E2. California Library Association Conference. Opportunity to discuss attendance at the upcoming Library Conference held in San Jose on November 14-17. Board Members Haddon and Hairston to attend. Held over to the next meeting. E3. Library Board Development. Discussion conducted by President Coberly. Report attached. Held over to the next meeting. E4. Teen Member Reports. Oral reports by members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Held over to the next meeting. *****^ F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Questions on Senior Workshop by Member Hairston. F2. DVD Cost Analysis and requested representation from Circulation Department. Compare cost of DVD at $3 and $1. F3. Selling of Refreshments at Programs. F4. Pictures of Children's Museum requested by Member Haddon. F5. CALTAC Workshop. F6. Protecting Libraries -Historical Preservation. F8. Teen Member Selection Policy. F9. Discussion of Changing Date and Times of Meetings. ****** G. COMMUNICATIONS FROM THE PUBLIC None received. «***** Library Board Minutes September 11, 2008 Page 5 H. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by Member Haddon. Motion carried, 3-0-2 (with Amsler and Nagel absent). Meeting adjourned at 7:48 p.m. Respectfully submitted, U~~~ ~~.~ Vivian Garcia Administrative Secretary Approved: November 13, 2008