Loading...
HomeMy WebLinkAbout2008/11/13 - Minutes - Library Board of TrusteesCITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting ofthe Library Board of Trustees was held on Thursday, November 13, 2008, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. by President Robert Coberly. Present were Members Amster, Coberly, Haddon, Hairston and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Caza Vera, Senior Librarian, Heather Fredrics, Children's Librarian/Biane,Mandfsa Tutt, Reference Librarian and Vivian Garcia, Administrative Secretary. :+**** B. CONSENT CALENDAR B1. Approval of Minutes: May 8 (Haddon abstained), June 12 (Haddon abstained), July 14 (Haddon abstained), August 14 (Haddon abstained), September 11 (Amster and Nagel abstained) and October 9, 2008. MOTION: Moved by Member Hairston to approve the consent calendar, seconded by President Coberly. ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. Review of current statistics. Robert Karatsu, Assistant Library Director, introduced Mandisa Tutt, the new full time Library Assistant. Mandisa Tutt, Library Assistant 1, presented an oral report to the Board on her job duties and background. Robert Karatsu, Assistant Library Director, reviewed the statistics for Archibald Library with the Board. Michelle Perera, Library Services Manager, presented an oral presentation on the Paul A. Biane Library stats during the month of October. Library Board Minutes November 13, 2008 Page 2 b. Approval of Extension of $1 Rental Fee on all DVDs. Report attached. Robert Karatsu, Assistant Library Director to present. Robert Karatsu, Assistant Library Director, stated that staffrecommends keeping the $1 rental fee for DVDs for three (3) months, a program that has proved popular with the public, increased DVD circulation and is budget neutral. The three months will allow staff to increase public knowledge of the program and evaluate three months performance to see if revenues increase. MOTION: Moved by Member Amster to approve the extension of the $1 Rental Fee on all DVDs for three months, seconded by Member Nagel. Motion carried 5-0. c. Approval of $4 Rental Fee on All Gaming Sofrware. Report attached. Robert Karatsu, Assistant Library Director to present. Robert Karatsu, Assistant Library Director, requested that the rental fee for al] gaming software be lowered from $6 to $4 for borrowing to increase items borrowed and ultimately raise revenues. MOTION: Moved by Member Amster to approve $4 Rental Fee on all gaming software, seconded by Member Hairston. Motion carried 5-0. C2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 Budget. Deborah Clark, Library Director, reviewed the Budget with the Library Board. C3. Children's Services: Oral update by staff: a. Intemet Access for Children: Your Library's Policy. Oral presentation by Children's Services Coordinator, Principal Librarian Renee Tobin. Renee Tobin, Principal Librarian, reviewed the Intemet Access Policy for Children with the Board, explaining that parental choice coupled with child safety was the motivating factor in determining the policy. b. Family Place Training. Oral report by Heather Fredrics, Children's Librarian/Biane. Heather Fredrics, Children's Librarian/Biane presented a PowerPoint Presentation on the Family Place Training she and Margaret Hatanaka attended in October to the Library Board. Deborah Clark, Library Director, reviewed the background of the ELF (Emerging Literacy for Families) Grant with the Board, a grant that funded the Family Place Training. Library Board Minutes November 13, 2008 Page 3 C4. Archibald Library: Oral update by staff. a. Status of Remodel Project and punch list. Oral report by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, reviewed with the Board the punch list that staff was working on with the contractors. C5. Paul A. Biane Library: Oral update by staff. Michelle Perera, Library Services Manager, gave an oral presentation on the programsbfthe Paul A. Biane Library to the Board. C6. Virtual Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, presented an oral report on the Virtual Library with the Board. ****~* D. BOARD BUSINESS D 1. Acceptance ofretirement of current Library Director Deborah Clark. Effective December 26, 2008, Deborah Clark will be retiring as Library Director due to family health issues. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed her retirement plans with the Board. D2. Approval of date and time to be established for the regular meeting of the Library Board of Trustees. Requested by Library President Robert Coberly. Presented by Deborah Clark, Library Director, report attached. After discussion, the Library Board of Trustees decided to keep the same meeting day of the month and move to an earlier time of 6 p.m. MOTION: Moved by Member Amsler to change the meeting time for the Library Board of Trustees meeting to 6 p.m., seconded by Member Hairston. Motion carved 5-0. Member Hairston left at 7:50 p.m. D3. CALTAC Workshop and American Library Association conference: Update from Board Members who attended the events. President Coberly and Board Members Amsler and Hairston. Library Board Minutes November 13, 2008 Page 4 Item requested to beheld over to the next meeting. Member Hairston returned at 7:51 p.m. D4. Discussion of joint meeting of the City Council, Library Board of Trustees and Library Foundation Board. President to preside. a. Direct Loan and Non Resident Use: a brief conceptual overview. Oral presentation by Robert Karatsu, Assistant Library Director. Item requested to be held over to the next meeting. D5. Discussion of Library Services currently provided at the Senior Center. Requested by Member Hairston. Oral presentation by Karye Hood, Library Services Coordinator. Karye Hood, Library Services Coordinator, updated the Library Board of the library services offered at the Senior Center. D6. Teen Board Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Teen Board Members Kathryn Williamson and Lindsay Theirl presented an oral report to the Library Board Members, highlighting their participation in city and library programs during the past year. They also discussed what the Teen Board is planning for the future. *s**** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Konica Minolta Copiers -the prices for color and black/white copies and print jobs. E2. CLA Conference. E3. Historical Preservation. **x*** F. COMMUNICATIONS FROM THE PUBLIC None ****** Library Board Minutes November 13, 2008 Page 5 G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn to January 8, 2009 for the next rneeting at 6 p.m., seconded by Member Hairston. Motion carried, 5-0. Meeting adjourned at 8:19 p.m. Respectfully su mitted, ~~Gt.Ytd--- u-~''"~ Vivian Garcia Administrative Secretary Approved: January 8, 2009