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HomeMy WebLinkAbout98/01/12 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 7:00 p.m. January 12, 1998 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 **s City Councilmembers William J. Alexander, Mayor Rex Gutierrez, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Diane Williams, Councilmember +** Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boardmember Dr. James Brown, Boardmember Rebecca Davies, Boardmember Gregory Morrison, Boardmember Robert A. Valenti, Boazdmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the nnLibrary of Rancho Cucamonga. Acting in that capacity, on \J~ - ~ /% j;~ at a •~h• I posted a true and correct copy of the meeting agenda dated ~.~~w~^-~~ /~, /Sf ~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration vas executed on X ~ ~~ at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: ~4,rLCR.ti ~~c~ Vivian Garcia, Administrative Secretary City of Rancho Cucamonga - PAGE Rancho Cucamonga Public Library Foundation Board Adjourned Meeting, January 12, 1997 1 A. CALL TO ORDER 1. Roll Call: Pachon ,Beasley ,Barnett , Brown ,Davies ,Morrison , Valenti and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: November 10, 1997 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Update on the Librazy Telethon: oral report presented by Librazy Manager, Deborah Clazk. A. Status B. Committee work 2. Update on the Planned Giving Program: oral report presented by Library Manager, Deborah Clazk. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for. discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Critique of Wine and Cheese Fundraiser: oral report by Renee Barnett, Chair PAGE Rancho Cucamonga Public Library Foundation Board 2 Adjourned Meeting, January 12, 1997 2. Update on the Canister Subcommittee: oral report by Library Manager, Deborah Clark. 3. Determination of next date of Special Meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. _ F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 8, 6:00 p.m., 1997, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Boazd was held on Monday, November 10, 1997, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. Present were Boazdmembers Barnett, Brown, Davies, Pachon and Williams. Also present were: Deborah Clazk, Library Manager and Vivian Gazcia, Administrative Secretary. **+*** B. CONSENT CALENDAR B 1. Approval of Minutes for October 20, 1997. MOTION: Moved by Boazdmember Davies for approval of Minutes, seconded by Boazdmember Williams. Motion carried unanimously, 4-0-0-1 (Pachon abstained with Beasley, Morrison, Newman and Valenti absent). *~*++* C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Updates on the Library Telethon: oral report presented by Library Manager Deborah Clark. Deborah Clazk, Library Manager, reviewed the Telethon video Tape with the Foundation Boazd. She also reviewed the Telethon Packets with the Board. Boazdmember Davies stated that she had talked with several advisors including drama, band, chorus and video clubs from Etiwanda and Rancho Cucamonga High Schools. They are planning to be in the Telethon. President Pachon and Boardmember Barnett will be meeting on November 17 at 4:30 for the Publicity Subcommittee. C2. Update on the Planned Giving Program: oral report presented by Library Manager Deborah Clark. Deborah Clazk, Library Manager, stated that staff is finishing up the mailing list for the grant. The pamphlets should arrive soon and will be passed out to Boazdmembers at the next meeting. ****~* Library Foundation Boazd Minutes November 10, 1997 Page 2 D. BOARD BUSINESS D1. Report from subcommittee on Filippi Winery event. Oral report from Renee Barnett, Chair. Boardmember Barnett stated that the Wine and Cheese Fundraiser will be on December 2 from 6:30 to 8:30 p.m. at the Filippi Winery. We are estimating 150 will attend. There will be a $10 donation for the tickets. Friends will be selling the tickets in the Bookstore. Some complimentary tickets will be sent with Wednesday's mailing for the Telethon. Staff will be collecting at the door. There will also be a raffle. Friends of the Library will be brining desserts to the event. Press releases along with an article in Gino's column will advertise the event. D2. Arrowhead Credit Card mazketing: oral report by Library Manager, Deborah Clark. Deborah Clark, Library Manager, stated that staff is working with a new liaison from Arrowhead Credit Cazd in marketing the cazd in Rancho. D3. Determination of next date of Special Meeting. President Pachon asked boardmembers if they could meet on Monday, January 12 in the Tri- communities Room at City Hall at 7:00 p.m. Boardmember Morrison arrived at 7:35 p.m. The Board consented to meet on January 12. +*:+~* E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Working committee for dinner fundraiser. E2. Update on the Telethon. E3. Critique of the Wine and Cheese Fundraiser. E4. Update from the Canister subcommittee. E5. Update on the Planned Giving. *~**t* Library Foundation Board Minutes November 10, 1997 Page 3 F. COMMUNICATIONS FROM THE PUBLIC ~ None received +*+:•: G. ADJOURNMENT MOTION: Moved by Boardmember Barnett, seconded by Boardmember Brown to adjourn to January 12, 1998, at 7:00 p.m. in the Tri-communities Room at City Hall. Motion carried unanimously, 5-0. The meeting adjourned at 7:45 p.m. Respectfully submitted, ~Gt,K.G1 _._.t~CwC t,a.. Vivian Garcia Administrative Secretary Approved: 3 NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, January 12, 1998, adjourned said meeting to a joint meeting with the Library Board Thursday, February 5, 1998, at the hour of 7:00 p.m., in the Tri-communities Room at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Beasley, Brown, Davies, Pachon, Valenti and Williams NOES: None ABSENT: Barnett and Morrison ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library January 13, 1998