HomeMy WebLinkAbout98/07/13 (Min) Lib Fnd BoardCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
~ecial Meeting
A. CALL TO ORDER
A special meeting ofthe Rancho Cucamonga Public Library Foundation Board was held on Monday,
July 13, 1998, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 7:10 p.m. Present were
Boazdmembers Pachon, Barnett, Davies and Williams. Boardmember Morrison was on approved
leave. Boardmembers Beasley, Brown and Valenti were absent.
Also present was : Deborah Clark, Library Director.
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B. CONSENT CALENDAR
B1. Approval of minutes: January 12, 1998
March 17, 1998
May 11, 1998
June 8, 1998
MOTION: Moved by Boazdmember Williams, seconded by Boazdmember Davies to approve the
minutes. Motion carried unanimously, 4-0-3 (with Beasley, Brown and Valenti absent).
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C. LIBRARY DII2ECTOR'S STAFF REPORTS
C 1. Update on the Library Telethon: oral report presented by Library Manager, Deborah Clazk.
Deborah Clazk, Library Manager, updated the Foundation Board on the "Grand Fiesta", the thank
you party conducted for individuals donating $100 and above to the Telethon II. A revenue sheet
was distributed, advising Boardmembers as to the funds received for various telethon activities.
Foundation Boazdmembers requested information on the dates of various Spring Break activities
prior to selecting the date for Telethon III.
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Library Foundation Board Minutes
July 13, 1998
Page 2
D. BOARD BUSINESS
D1. Discussion of possible fund-raising events.
Deborah Clazk, Library Director, recommended that the Foundation Board continue to look to the
Telethon as their major fund-raiser. Due to the intensity of the planning required for the Telethon
production, and the extensive staffhours dedicated to the project, the Foundation Board members
decided to pursue increasing the level of participation for the Telethon, rather than offering another
fund-raising event that would tap the existing donor base twice each year. After discussion, the
Foundation Board decided to continue with the Telethon as their primary fund-raising activity, with
a goal of building up to a $100,000 event.
MOTION: Moved by Boazdmember Williams, seconded by Boazdmember Barnett, to concentrate
solely on improving marketing for the Telethon. Motion carried, 4-0-3 (with Beasley, Brown and
Valenti absent).
D2. Report on California Library Association Legislative Day.
Director Rene Barnett discussed the experience of lobbying for libraries at the state level. She
stressed to each Boazdmember to be aware of the basic funding issues faced by libraries and how the
budget is developed and managed for the library. The Director will present an information session
of library funding at an upcoming Foundation meeting.
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E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Donor Wall
E2. Planned Giving Wrap Up
E3. Telethon Dates/Committee Assignments
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F. COMMUNICATIONS FROM THE PUBLIC
None received.
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Library Foundation Board Minutes
July 13, 1998
Page 3
G. ADJOURNMENT
MOTION: Moved by Boazdmember Williams, seconded by Boazdmember Davies to adjourn to
Monday, September 14`" , 1998, at 7:00 p.m. in the Tri-communities Room at City Hall. Motion
carried unanimously, 4-0-3 (with Valenti, Brown and Beasley absent). The meeting adjourned at
8:15 p.m.
Respectfully submitted,
Vivian Gazcia
Administrative Secretary
Approved: September 14, 1998