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Home My WebLink About98/09/14 (Special Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 7:00 p.m. September 14, 1998 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 +~r City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember r*: Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boardmember Donna Bradshaw, Boardmember Dr. James Brown, Boardmember Rebecca Davies, Boardmember Gregory Morrison, Boazdmember Robert A. Valenti, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA vIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucarmlonga. Acting in that capacity, on c/ /O , at / ~-~ ~M , I posted a true and correct copy of the meeting agenda dated ~-~ _ /t{ G~~d' at 10500 Civic --~. Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration vas executed on F~i a~~g at Rancho Cucamonga. DEBORAH RAYE CLARR, LIBRARY MANAGER - - ~= City of Rancho Cucamonga ViviT a Garcia, Administrative Secretary City of Rancho Cucamonga - PAGE Rancho Cucamonga Public Library Foundation Board Special Melling, September 14, 1998 A. CALL TO ORDER 1. Roll Call: Pachon .Beasley Barnett Bradshaw _, Brown ;Davies ,Morrison Valenti and Williams B. CONSENT CALENDAR 1. Approval of minutes: July 13, 1998 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although ~~ the President may open the meeting for public input. 1. Proposed Foundation Budget for 1998/99. Report presented by Library Director Deborah Clazk at the meeting. 2. Telethon. Oral report by Deborah Clazk, Library Director 3. Report on the Technology Center and approval of $10,000 transfer from Foundation Revenue to Library expenditures, part-time salary account. Oral report by Deborah Clazk, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Determination of next date of Special Meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the neat meeting. These items will not be discussed at this meeting, only identified for the neat meeting. PAGE Rancho Cucamon a Public Libra Foundation Board 2 • g ry " F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, - - hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, September 10, 1998, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at •10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Boazd was held on Tuesday, July 13, 1998, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:10 p.m. Present were Boardmembers Pachon, Baznett, Davies and Williams. Boazdmember Morrison was on approved leave. Boazdmembers Beasley, Brown and Valenti were absent. Also present was : Deborah Clazk, Library Director. **~**: B. CONSENT CALENDAR B 1. Approval of minutes: January 12, 1998 Mazch 17, 1998 May 11, 1998 June 8, 1998 MOTION: Moved by Boazdmember Williams, seconded by Boazdmember Davies to approve the minutes. Motion carried unanimously, 4-0-3 (with Beasley, Brown and Valenti absent). **~**• C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Update on the Library Telethon: oral report presented by Library Manager, Deborah Clazk. Deborah Clazk, Library Manager, updated the Foundation Boazd on the "Grand Fiesta", the thank you party conducted for individuals donating $100 and above to the Telethon II. A revenue sheet was distributed, advising Boardmembers as to the funds received for various telethon activities. Foundation Boazdmembers requested information on the dates of various Spring Break activities prior to selecting the date for Telethon III. **~*-x Library Foundation Board Minutes July 13, 1998 Page 2 D. BOARD BUSINESS D1. Discussion of possible fund-raising events. Deborah Clazk, Library Director, recommended that the Foundation Board continue to look to the Telethon as their major fund-raiser. Due to the intensity of the planning required for the Telethon production, and the extensive staff hours dedicated to the project, the Foundation Board members decided to pursue increasing the level of participation for the Telethon, rather than offering another fund-raising event that would tap the existing donor base twice each year. After discussion, the Foundation Board decided to continue with the Telethon as their primary fund-raising activity, with a goal of building up to a $100,000 event. MOTION: Moved by Boazdmember Williams, seconded by Boardmember Barnett, to concentrate solely on improving marketing for the Telethon. Motion carried, 4-0-3 (with Beasley, Brown and Valenti absent). D2. Report on California Library Association Legislative Day. Director Rene Barnett discussed the experience of lobbying for libraries at the state level. She stressed to each Boazdmember to be aware of the basic funding issues faced by librazies and how the budget is developed and managed for the library. The Director will present an information session of library funding at an upcoming Foundation meeting. *-~+** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Donor Wall E2. Planned Giving Wrap Up E3. Telethon Dates/Committee Assignments -***** F. COMMUNICATIONS FROM THE PUBLIC None received. r*.*** Librazy Foundation Boazd Minutes July 13, 1998 Page 3 G. ADJOURNMENT MOTION: Moved by Boazdmember Williams, seconded by Boardmember Davies to adjourn to Monday, September 14's , 1998, at 7:00 p.m. in the Tri-communities Room at City Hall. Motion carried unanimously, 4-0-3 (with Valenti, Brown and Beasley absent). The meeting adjourned at 8:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: