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HomeMy WebLinkAbout98/11/16 (Min) Lib Fnd BoardCITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 16, 1998, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:02 p.m. Present were Boardmembers Bradshaw, Brown, Davies, Pachon and Williams. Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. r**+** B. CONSENT CALENDAR B 1. Approval of minutes: September 14, 1998. MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boazdmember Brown. Motion carried, 5-0-4 (with Beasley, Barnett, Morrison and Valenti absent). **~~*+ Boazdmember Valenti arrived at 7:04 p.m. He asked that a change be made in the joint minutes of October 14 with the Library Board on page 2, changing the amount from $2,200 to $22,000. C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Telethon III a. Approval of project & campaign strategy. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Board with information on the new cable company, ACE, and the Telethon. She stated that Comcast will not be asked to do the tape delay this year due to complications experienced last year. Deborah Clark, Library Director, stated that the media award given by CALTAC was awarded to the Inland Valley Daily Bulletin. The award was received by Tim Willert, reporter for the City News section of the paper at the CLA Conference in Oakland. Boazdmember Williams asked what the focus is for the Telethon this year. Library Foundation Board Minutes November 16, 1998 Page 2 Deborah Clark, Library Director, stated that the money would support on-going programs. Staff is ,requesting to have "Let's Connect at the Library" focus on the many services which the library provides -book collection, children and curriculum support and adult literacy program. Deborah Clark, Library Director reviewed the days and "live" hours with the Board. Deborah Clark, Library Director, stated that the number of VIPs at the phone banks would be lowered from six to two. President Pachon asked what would be the impact on the money raised by the VIPs when there will be two compazed to six regazding the pre-pledging. She stated that she would like a comparison done on the amount of how much came in from the phone bank volunteers prior to their walking in and answering phones at the Telethon. Also, a comparison of each year. Deborah Clark and President Pachon will work on the phone bank issues. b. Raffle package creation. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated raffle packages will be a part of this year's Telethon. She asked the Board for suggestions. Boardmember Bradshaw asked for a workshop on how to ask for donations for the library for the Boardmembers. Deborah Clark, Library Director, stated that staff will be asking the cruise director for another package. Also, a letter will be sent to Southwest airlines asking for tickets. Boardmember Valenti suggested contacting Action Travel for their support. Also, tickets to the Candelight Pavilion, Grove Theater and gift certificates to a restaurant. President Pachon will find a contact for NASCAR for tickets to the speedway and possibly pit passes. Boazdmember Davies suggested Quakes tickets for weekend packages and the sky box. Boardmember Williams suggested a romantic weekend at Red Lyon in one of their suites. Boazdmember Valenti will contact the Mission Inn in Riverside. Library Foundation Board Minutes November 16, 1998 Page 3 President Pachon suggested contacting Frame Art for a donation. Another suggestion was for Council members to cook and serve lunch or dinner as a package. Another suggestion was to contact the Sheriff s or the Fire Department for a ride along. Boazdmember Davies stated that a floral shop could donate a fresh bouquet of flowers every month for a year as a fun package. Boazdmember Williams stated that a year's full channel from a cable company would be a nice package to raffle. Boardmember Davies also suggested a Kid's package which would include rental of an instrument and so many hours of lessons from a music store. Deborah Clark, Library Director asked Boardmember Williams if Diane could contact Sam Maloof as a celebrity guest and have apre-taped interview possibly in his art studio. c. cannister distribution. Discussion only. Deborah Clark, Library Director, asked the Board if they wanted to do the cannister distribution again this year? Would the Board like to order more? After discussion, the Board decided to order three more. At the next meeting, each Boardmember will take one and be responsible for the cannister during the Telethon. d. Distribution of initial promotional packets. Discussion only Deborah Clark, Library Director, stated that the packets this yeaz will include a video tape on the Technology Center. Also, a floppy disc that is Internet based. The packets will be available at the next meeting. **++r* D. BOARD BUSINESS D1. Telethon Kick-off, December 3, 1998. Oral report by Subcommittee chair. President Pachon presented an update to the Boazd on the kick-off planned for December 3. D2. Determination of next date of Special Meeting. The Foundation Board decided to meet on Monday, January 11, 1998. Library Foundation Board Minutes November 16, 1998 Page 4 +*+*** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon *s**~* F. COMMUNICATIONS FROM THE PUBLIC None received. ++.~*+ G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Brown to adjourn to Monday, January 11, 1999, at 7:00 p.m. in the Tri-communities Room at City Hall. Motion carried unanimously, 5-0-3 (with Barnett, Beasley and Morrison absent). The meeting adjourned at 8:20 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: January 11, 1999