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Home My WebLink About99/02/08 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 7:00 p.m. February 8, 1999 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 +++ City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember *** Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boardmember Donna Bradshaw, Boardmember Dr. James Brown, Boardmember Rebecca Davies, Boardmember Gregory Morrison, Boardmember Robert A. Valenti, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follovs: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga.- Acting in that capacity, on __a ,S -`J9' at ; N~ I posted a true and correct copy of the meeting agenda dated a-~'-~r9 at 10500 Civic - Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is ~ true and c~orgrect and that this declaration vas executed on a ~ S~// at Rancho Cucamonga. DEBORAH RAYE~CLARR, LIBRARY MANAGER :- City of Rancho Cucamonga BY: (/~v(/D-~ Vivian Garcia, Administrative Secretary City of Rancho Cucamonga PAGE Rancho Cucamonga Public Library Foundation Board Adjourned Meeting, February 8, 1999 1 A. CALL TO ORDER 1. Roll Call: Pachon ,Beasley ,Barnett , Bradshaw _, Brown ,Davies ,Morrison , Valenti and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation Board at one time without discussion. Any item may be removed by a Board member or member of the audience for discussion. i. Approval of minutes: January 11, 1999 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Telethon III Status report. Oral presentation by Deborah Clark, Library Director. Distribution of remaining canisters. Follow-up for VIP letters. Follow-up for fund raising letters. Additional ideas for solicitation of auction prizes. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. Determination of next date of Special Meeting. PAGE Rancho Cucamonga Public Library Foundation Board I 2 Adjourned Meeting, February 8, 1999 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, February 5, 1999, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 11,1999, in the Tri-communities Room ofthe Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:08 p.m. Present were Boardmembers Beasley, Bradshaw, Brown, Davies, Pachon, Valenti and Williams. Also present were: Deborah Clark, Library Manager and Vivian Garcia, Administrative Secretary. *~~~** B. CONSENT CALENDAR B 1. Approval of minutes: October 14, 1998 (Brown abstained) MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boardmember Brown. Motion carried, 6-0-2-1 (with Barnett and Morrison absent). Approval of minutes: November 16, 1998. (Beasley and Valenti abstained) MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boardmember Bradshaw. Motion carried, 5-0-2-2 (with Barnett and Morrison absent). +~*~*+ C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Telethon III a. Status report. Oral report presented by Deborah Clark, Library Director. Cannister and Promotion packet distribution. Boardmember Morrison arrived at 7:25 p.m. Deborah Clark, Library Director, reviewed the promotion packet with the Board. The following canisters were distributed: Dr. Brown - A to Gemmels pharmacy in medical office; Morrison - B to video store; and Pachon - C to Gemmels pharmacy on Baseline. Deborah Clark updated the Foundation Board on the Telethon activities to date, indicating that the planning process was on schedule. Library Foundation Boazd Minutes January 11, 1999 Page 2 b. Approval of budget amendment to fund creation of two promotion video spots. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report on the video spots. MOTION: Moved by Boazdmember Williams to approve the budget amendment to fund creation of two promotion video spots, seconded by Boardmember Brown. Motion carried, 8-0-1 (with Barnett absent). Boazdmember Davies requested staff to approach RDA in partnering with the Library on the cost of a video. c. Raffle packages. Update by Deborah Clark, Library Director and selection of Foundation Member to coordinate. Deborah Clazk, Library Director, asked for a Library Foundation Boardmember to volunteer to coordinate raffle packages for the Telethon. Boazdmember Beasley volunteered. Boazdmember Williams stated that Sam Maloof had agreed to be interviewed in apre-taping by Diane Williams for the Telethon. He stated that Doubletree had donated an overnight's stay for one of the packages. Boardmember Valenti talked with a representative of the Mission Inn. He stated he would like staff to send a letter explaining the Telethon and requesting a donation. Boardmember Bradshaw stated that the Etiwanda Historical Society will donate a special tea and a personalized tour of the Chaffey Gazcia house as a package. President Pachon stated she will contact the Kiwanis about donating one of their quilts. ****++ D. BOARD BUSINESS D 1. Telethon Kick-off, December 3, 1998. Oral report by Subcommittee chair. Deborah Clazk, Library Director, gave an oral report in absence of Boardmember Barnett. Donations totaled over $1,000 and there were 230 attendees representing the business community, Chamber of Commerce members and the schools community. Library Foundation Boazd Minutes January 11, 1999 Page 3 Deborah Clazk, Library Director, thanked Boazdmember Barnett for her time in obtaining the raffle prizes. Boardmember Valenti requested copies of the worksheets used in the previous Telethons to be sent to him. Deborah Clazk, Library Director, stated that she had a meeting scheduled with Joan Kruse, Purchasing Agent and a representative from GTE to resolve the problems with the phones from Telethon II. D2. Determination of next date of Special Meeting. After discussion, the Foundation Board will next meet on Monday, February 8, 1999. :+«*** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon r~*~** F. COMMUNICATIONS FROM THE PUBLIC None received. ***:*• G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boardmember Brown to adjourn to Monday, February 8, 1999, at 7:00 p.m. in the Tri-communities Room at City Hall. Motion carried unanimously, 8-0-1 (with Barnett absent). The meeting adjourned at 7:50 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, February 8, 1999, adjourned said meeting to Monday, March 1, 1999, at the hour of 7:00 p.m., in the Tri-communities Room at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Barnett, Beasley, Bradshaw, Brown, Davies, Morrison, Pachon, Valenti and Williams NOES: None ABSENT: None ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library February 9, 1999