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Home My WebLink About99/05/11 (Special Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. May 11, 1999 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *~* City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember **+ Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Rene Barnett, Boardmember Donna Bradshaw, Boardmember Dr. James Brown, Boardmember Rebecca Davies, Boardmember Gregory Morrison, Boardmember Robert A. Valenti, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~ /p~ /~`J~ , at %~Q O ~,rh. I posted a true and correct copy of the meeting agenda dated ~ // /99~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on .~,/%yy at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: LtKG-~. ~~~1~/~. Vi~ n Garcia, Administrative Secretary City of Rancho Cucamonga PAGE ' Rancho Cucamonga Public Library Foundation Board Special Meeting, May 11, 1999 1 A. CALL TO ORDER ] . Roll Call: Pachon _, Beasley , Barnett _, Bradshaw _, Brown ,Davies _, Morrison _, Valenti and Williams B. CONSENT CALENDAR 1. Approval of minutes: March 1,1999 1 G LIBRARY DIItECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Telethon III: oral report by Deborah Clark, Library Director. a. Status of collections b. Proposed Thank You party for June 18 2. Donor Wall: report by Deborah Clark, Library Director. ~ D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Annual meeting date, Monday, June 14. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, - May 10, 1999, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adiourned Meetine A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 1, 1999, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:10 p.m. Present were Boazdmembers Bradshaw, Davies, Morrison, Pachon, Valenti and Williams. Also present were: Library Boardmember Joyce Womack, Deborah Clark, Library Manager and Vivian Gazcia, Administrative Secretary. ^+rr** B. CONSENT CALENDAR B 1. Approval of minutes: February 8, 1999. MOTION: Moved by Boardmember Valenti to approve the minutes, seconded by Boardmember Davies. Motion carried, 5-0-4 (with Barnett, Beasley, Brown and Williams absent). :~:«~~ C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Telethon III Deborah Clark, Library Director, stated that $17,000 had been pre-pledged to the Telethon. She asked for volunteers to help in giving follow-up calls. Auction prizes were discussed. The video emphasizing the children's department was shown to the Library Board. :.*:*: D. BOARD BUSINESS D1. Determination of next date of Special Meeting. Deborah Clark, Library Director, stated staff would be contacting Boazdmembers on availability for the next meeting. +***~* Library Foundation Board Minutes March 1, 1999 Page 2 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon ++++.. F. COMMUNICATIONS FROM THE PUBLIC None received +*++** G. ADJOURNMENT MOTION: Moved by Boardmember Valenti, seconded by Boardmember Bradshaw to adjourn, the motion carried, 5-0-4 (with Barnett, Beasley, Brown and Williams absent). The meeting adjourned at 7:50 p.m. Respectfully submitted, i/~t,~.- .,~ Vivian Garcia Administrative Secretary Approved: 1;-1.1 Y UI' KtIN(;tiV 1;U1-l1M11NGA STAFF REPORT DATE: May 11, 1999 TO: President and Members of the Library Foundation Board Jack Lam, A.LC.P., City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: DONOR WALL DESIGN RECOMMENDATION: That the Foundation Board approve staffs proposal to reject the design for the donor wall submitted by architect Jens Lerbach on the basis of the fact that construction costs coupled with architectural fees place the project over budget and approve the creation of a new Donor Wall task force whose task will be to select a "turn key" donor wall design package that can be purchased and installed by September, 1999 for under $10,000. BACKGROUND: During a design contest, architect Jens Lerbach submitted plans for a Donor Wall that were approved by the Foundation Board. The successful design, which was to include a cost analysis, was to result in a $500 payment if the Donor Wall was successfully brought to completion. The design was submitted without a cost analysis. With the assistance of Linda Daniels, Director of the Redevelopment Agency, cost estimates were gathered that place the cost of the project at approximately $12,000 plus architectural fees submitted by Jens Lerbach of $3,200. A maximum of $10,000 was budgeted for this project. Based on these facts, Staff recommends that the Board reject the existing design and create a Task Force to select an appropriate design from existing predesigned packages with firm price structures. The Task Force will be composed of a Foundation member, a Library Board member and a member of the Friends of the Library. Staff support will be supplied by the Library Director, the Staff Artist and a Community Development staff member. Staff will also ask Library Architect Peter J. Pitassi to review the final three designs up for selection to aid the Task Force in selecting a project most suitable to blend with the existing architectural design. FISCAL IMPACT: Funds are budgeted for the project in 1998/99 RDA Budget. The funds would roll over to the 1999/2000 budget. Attempts are also being made to find a major donor to fund construction of Yl1e donor wall. Library Director NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Tuesday, May 11, 1999, adjourned said meeting to Tuesday, June 15, 1999, at the hour of 6:00 p.m., in the Tri Communities Room at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Beasley, Barnett, Bradshaw, Davies, Valenti and Williams NOES: None ABSENT: Brown and Morrison ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library May 12, 1999