Loading...
HomeMy WebLinkAbout99/10/11 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. October 11, 1999 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 -** City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember **+ Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Donna Bradshaw, Boardmember Rebecca Davies, Boazdmember Gregory Morrison, Boazdmember Amy Warshaw, Boardmember Paul Williams, Boazdmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on fU ~ 7'( at ,3- 3y ~ ~~I posted a true and correct copy of the meeting agenda dated ~C~ : /~, ~~~/ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on mat - ~ ~ /99~ at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Gaccia, ~~ministrative Secretary City of Rancho Cucamonga PAGE - Rancho Cucamonga Public Library Foundation Board Adjourned Meeting, October 11, 1999 1 A. CALL TO ORDER 1. Roll Call: Pachon , Beasley ,Bradshaw Davies ,Morrison , Wazshaw and Williams B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non controversial. They will be acted upon by the Library Foundation Board a one time without discussion. Any item may be removed by a Boardmerobe or member of the audience for discussion. 1. Approval of minutes: September 13, 1999 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Telethon 2000: oral report from staff. a) Theme: discussion led by staff b) Project Selection: discussion led by staff c) Telethon subcommittees: list attached 5 d) Youth/School involvement letters for review: available at meeting e) Solicitation letters for review: available at meeting f) December Kick- off event: discussion led by staff J 2. Telethon III a) List of unfulfilled pledges from the 1999 Telethon. Available at the meeting. 3. Update on Donor Wall a) New design and potential location available for review. Concept attached. Oral report from Deborah Kaye Clark, Library Director. PAGE Rancho Cucamonga Public Library Foundation Board Adjourned Meeting, October 11, 1999 D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Date of next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identif}~ the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, October 7, 1999, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, September 13, 1999, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. Present were Boazdmembers Beasley, Bradshaw, Davies, Morrison, Pachon, and Williams. Also present were Mayor Bill Alexander and his wife, Deborah Clazk, Library Director and Vivian Gazcia, Administrative Secretary. *++*~a B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered to Amy Warshaw. Mayor Bill Alexander administered the Oath of Office to Amy Wazshaw, newly appointed Foundation Library Boardmember. **r**~ C. ELECTION OF OFFICERS C 1. Election of Officers. Conducted by President Paula Pachon. President Pachon opened the floor for nominations President and Secretary. Boardmember Williams nominated Paula Pachon for President. Boazdmember Davies second the motion. No further nominations were received. Boardmember Williams nominated Patricia Beasley for Secretary. Boazdmember Davies seconded the motion. No further nominations were received Motions were voted on and passed by the Boardmembers 7-0. **r*~* Library Foundation Board Minutes September 13, 1999 Page 2 D. CONSENT CALENDAR Di. Approval of minutes: June 15 and May 11, 1999. MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boazdmember Bradshaw. Motion carried, 7-0. ~*++*~ E. LIBRARY DIRECTOR'S STAFF REPORTS El. Status of 1998/99 Closeout Budget: report by Deborah Clazk, Library Director. Deborah Clark, Library Director, gave an oral report on the status of the 1998/99 budget for the Library Foundation account. E2. Approval of Annual budget for 1999/2000: report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the proposed budget for 1999/2000 year. MOTION: Moved by Boardmember Williams to approve the budget, seconded by Boazdmember Bradshaw. Motion carried, 7-0. E3. Donor Wall: report by staff. Deborah Clazk, Library Director, updated the Library Foundation Board on status of the Donor Wall, reporting that the Donor Wall subcommittee is working with U.S. Bronze to develop a design concept. E4. Closeout for Telethon III: final financial report by Deborah Clark, Library Director. Deborah Clazk, Library Director stated the total amount collected from Telethon III is $49,769. Staff has not received the pledge of $500 from Mission Foods. Staff did receive 98 percent return on the pledges from the Telethon. E5. Telethon 2000: a) Meeting with Comcast and Charter Communication: report by Deborah Clazk, Library Director. oZ Library Foundation Board Minutes September 13, 1999 Page 3 Deborah Clazk, Library Director, reviewed her meeting with Comcast and Charter Communication 'with the Library Foundation Board and provided a list of support items agreed to by both companies. The cable companies agreed to simul-cast the Telethon this year. b) Meeting of Youth/Schools Subcommittee: report by committee members. Deborah Clazk, Library Director reviewed the timeline with the Board for contacting the schools and involving them in this year's Telethon. A request was made for staff to have a list of committees at the next meeting. r*~rs* F. BOARD BUSINESS F 1. Status of Board recruitment: oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Foundation Board on the recruitment. F2. Time and date of next meeting. Afrer discussion of the Boazd,'President Pachon stated the next meeting would be October 11 at 6:00 p.m. in the Tri-communities room. *++*++ G. IDENTIFICATION OF ITEMS FOR NEXT MEETING G1. Telethon and list of committees G2. Donor Wall G3. Subcommittees G4. Outstanding Telethon Pledges :+++.+ 3 Library Foundation Board Minutes September 13, 1999 Page 4 H. COMMUNICATIONS FROM THE PUBLIC None received **:**: I. ADJOURNMENT MOTION: Moved by President Pachon, seconded by Boardmember Williams to adjourn, the motion carried, 7-0. The meeting adjourned at 7:46 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: K TELETHON SUBCOMMITTEES The following subcommittees support the 2000 Telethon project: EXECUTIVE SUBCOMMITTEE Members: Paul Williams, Friends President; Diane Williams, Councilmember; Bill Anthony, Executive Producer; John Mannerino, Master of Ceremonies; Paula Pachon, Library Foundation Board President; Jenny Haruyama, City Hall staff; Deborah Clark, Robert Karatsu, library staff. Project: To be responsible for coordination and technical aspects of the telethon production. PROFESSIONAL ENTERTAINMENT/CELEBRITY GUESTS SUBCOMMITTEE Members: John Mannerino, Master of Ceremonies; Vacant, Library Foundation Boazdmembers; Deborah Clark and Robert Karatsu, staff. Project: To contact and book professional entertainment and celebrity guests for the Telethon. CANISTER SUBCOMMITTEE Members: Gregory Morrison and Patricia Beasley, Foundation Boardmembers; Deborah Clark, staff. Project: To locate and purchase canisters to promote the telethon; to arrange for distribution and monitoring of canister sites. MARKETING AND PUBLICITY COMMITTEE Paula Pachon, Library Foundation Boardmember; Deborah Clark, staff. Project: To promote the Telethon within the business community, to solicit corporate and business sponsors, to create a timeline, generate a list of publicity print and media publicity opportunities, create press releases and contact newsmedia for photo opportunities. SCHOOL INVOLVEMENT SUBCOMMITTEE Members: Rebecca Davies, Foundation Boardmember; Paula Pachon, Foundation Boazdmember; Joyce Womack, Library Boardmember; Doris Dredd-Lee, Library Boazdmember; Deborah Clazk and Rene Tobin, staff. Project: To involve the schools in potential fundraising activities, to solicifparticipation through school bands and clubs, to maintain contact with PTA's. S NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, October 11, 1999, adjourned said meeting to Monday, November 8, 1999, at the hour of 6:00 p.m., in the Tri Communities Room at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Beasley, Bradshaw, Pachon, Warshaw and Williams NOES: None ABSENT: None ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library October 12, 1999