HomeMy WebLinkAbout99/09/13 (Min) Lib Board FndCITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
September 13, 1999, in the Tri-communities Room of the Civic Center, located at 10500 Civic
Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. Present
were Boardmembers Beasley, Bradshaw, Davies, Morrison, Pachon, and Williams.
Also present were Mayor Bill Alexander and his wife, Deborah Clark, Library Director and Vivian
Garcia, Administrative Secretary.
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B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B 1. Administration of Oath of Office -Oath of Office will be administered to Amy Wazshaw.
Mayor Bill Alexander administered the Oath of Office to Amy Warshaw, newly appointed
Foundation Library Boardmember.
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C. ELECTION OF OFFICERS
C1. Election of Officers. Conducted by President Paula Pachon.
President Pachon opened the floor for nominations President and Secretary.
Boardmember Williams nominated Paula Pachon for President.
Boardmember Davies second the motion. No Further nominations were received.
Boardmember Williams nominated Patricia Beasley for Secretary.
Boardmember Davies seconded the motion. No further nominations were received
Motions were voted on and passed by the Boardmembers 7-0.
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Library Foundation Board Minutes
September 13, 1999
Page 2
D. CONSENT CALENDAR
D1. Approval of minutes: June 15 and May 11, 1999.
MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boazdmember
Bradshaw. Motion carried, 7-0.
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E. LIBRARY DIRECTOR'S STAFF REPORTS
E1. Status of 1998/99 Closeout Budget: report by Deborah Clark, Library Director.
Deborah Clark, Library Director, gave an oral report on the status of the 1998/99 budget for the
Library Foundation account.
E2. Approval of Annual budget for 1999/2000: report by Deborah Clark, Library Director.
Deborah Clazk, Library Director, reviewed the proposed budget for 1999/2000 yeaz.
MOTION: Moved by Boardmember Williams to approve the budget, seconded by Boardmember
Bradshaw. Motion carried, 7-0.
E3. Donor Wall: report by staff.
Deborah Clazk, Library Director, updated the Library Foundation Board on status of the Donor Wall,
reporting that the Donor Wall subcommittee is working with U.S. Bronze to develop a design
concept.
E4. Closeout for Telethon III: final financial report by Deborah Clark, Library Director.
Deborah Clark, Library Director stated the total amount collected from Telethon III is $49,769. Staff
has not received the pledge of $500 from Mission Foods. Staff did receive 98 percent return on the
pledges from the Telethon.
E5. Telethon 2000:
a) Meeting with Comcast and Charter Communication: report by Deborah Clazk, Library Director.
Library Foundation Boazd Minutes
September 13, 1999
Page 3
Deborah Clazk, Librazy Director, reviewed her meeting with Comcast and Charter Communication
with the Library Foundation Boazd and provided a list of support items agreed to by both companies.
The cable companies agreed to simul-cast the Telethon this yeaz.
b) Meeting of Youth/Schools Subcommittee: report by committee members.
Deborah Clark, Library Director reviewed the timeline with the Board for contacting the schools and
involving them in this year's Telethon.
A request was made for staff to have a list of committees at the next meeting.
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F. BOARD BUSINESS
F1. Status of Board recruitment: oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, updated the Library Foundation Boazd on the recruitment.
F2. Time and date of next meeting.
After discussion of the Boazd, President Pachon stated the next meeting would be October 11 at 6:00
p.m. in the Tri-communities room.
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G. IDENTIFICATION OF ITEMS FOR NEXT MEETING
G1. Telethon and list of committees
G2. Donor Wall
G3. Subcommittees
G4. Outstanding Telethon Pledges
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Library Foundation Board Minutes
September 13, 1999
Page 4
H. COMMUNICATIONS FROM THE PUBLIC
None received
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I. ADJOURNMENT
MOTION: Moved by President Pachon, seconded by Boardmember Williams to adjourn, the motion
carried, 7-0. The meeting adjourned at 7:46 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: October 11, 1999