The URL can be used to link to this page

Home My WebLink About99/11/08 (Agn) Lib Fnd BoardLIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. November 8, 1999 Tri Communties Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *++ City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember ++* Foundation Boardmembers Paula Pachon, President Patricia Beasley, Secretary Donna Bradshaw, Boardmember Rebecca Davies, Boardmember Gregory Morrison, Boardmember Amy Warshaw, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIYIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on //' '~" ~ln , at 5'od~•••fi• I posted a true and correct copy of the meeting v agenda dated _~~~ 8',/99 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~~ ~~~~ at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ,~yti~Vivian Garcia, Administrative !/ secretary City of Rancho Cucamonga 4 X ,_. ~.*- a . ... - - _ it. r Rancho Cucamonga Public Library Foundation Board A. CALL TO ORDER 1. Roll Call: Pachon , Beasley ,Bradshaw , Davies _, Morrison , Warshaw _ and Williams B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office -Oath of Office will be administere to Ron Stazk. C. CONSENT CALENDAR The following Consent Calendar items are ezpected to be routine and n - controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmem er or member of the audience for discussion. 1. Approval of minutes: October 11, 1999 1 - D. LHiRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, althoug the President may open the meeting for public input. 1.. Telethon 2000: oral report from staff. a) Project Selection: attached information on the bookmobile project s b) December Kick- off event: discussion led by staff 2. Update on Donor Wall a) New design and potential location available for review. Oral report fr m Paul Williams, Boazd member. 3. Founder's Day Pazade and Events: November 13, 1999 a) Following the Founder's Day Parade, a Celebration highlighting servi s - arid events in our community will follow. The Library has obtained and booth and is looking for volunteers to help "man" it. We are recnriting ~ ~~~ .: Foundation Boazd members, Library Board members and Friends: - `~ ` ~, ` -s ~t . A ' ;`, ~ , .y. X 'b aT _, PAGE Rancho Cucamonga Public Library Foundation Board Adjourned Meetin ,November 8, 1999 E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Date of next meeting. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the neat meeting. These items will not be discussed at this meeting, only identified for the neat meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian Garcia, Library Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, November 4,1999, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. Staff Report TO: President and Members of the Rancho Cucamonga Public Library Foundation FROM: Deborah Kaye Clark, Library Director DATE: November 8, 1999 SUBJECT: APPROVAL OF MINUTES RECOMMENDATION That the Foundation Board approve the Minutes of the Regular Meeting of the Board of Library Trustees for October 11, 1999. BACKGROUND/ANALYSIS Attached, please find the Minutes for the Regular Meeting of the Library Board of Trustees listed above, taken and compiled by Library Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, r ~ ,. '_~liW1,.k~ Deborah Kaye Clark Library Director ~~ CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, October 11, 1999, in the Tri-communities Room of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Boazdmembers Beasley, Bradshaw, Pachon, Warshaw and Williams. Also present were Deborah Clark, Library Director and Vivian Garcia, Administrative Secretary. +***rt B. CONSENT CALENDAR B 1. Approval of minutes: September 13, 1999. MOTION: Moved by Boardmember Williams to approve the minutes, seconded by Boardmember Bradshaw. Motion carried, 5-0-2 (with Davies and Morrison absent). ~.**~+ C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Telethon 2000: oral report from staff a) Theme: Discussion led by staff b) Project Selection: discussion led by staff c) Telethon subcommittees: list attached d) Youth/School involvement letters for review: available at meeting e) Solicitation letters for review: available at meeting f) December Kick-off event: discussion led by staff Deborah Clark, Library Director, stated that staff would like to keep the same theme for Telethon 2000, "Kids Connect at the Library" as in the previous telethons. Deborah Clark, Library Director, suggested a mobile unit, children's services -books and materials as ideas for the project for Telethon 2000. Deborah Clark, Library Director, reviewed the Telethon Subcommittees with the Boardmembers. She asked if anyone would be interested in volunteering to be on other subcommittees. o~~ Library Foundation Boazd Minutes October 7, 1999 Page 2 Boardmember Warshaw volunteered for the Professional Entertainment and Mazketing and Publicity subcommittees. A new list will be mailed out to the Boardmembers. Deborah Clazk, Library Director, reviewed the letter for youth/school involvement with the Boardmembers at the meeting. Changes were noted. The School Subcommittee will be meeting next week. Deborah Clark, Library Director, discussed the December Kick-off with the Boazdmembers. After discussion, the event is scheduled for Thursday, December 2 at the Filippi Winery. C2. Telethon III a) List of unfulfilled pledges from the 1999 Telethon. Available at the meeting. Deborah Clazk, Library Director, reviewed the list of pledges for donations, which have not been received. Overall, there has been a 98 percent return rate for the donations from Telethon III. C3. Update on Donor Wall a) New design and potential location available for review. Oral report from Deborah Kaye Clark, Library Director. Deborah Kaye Clazk, Library Director, presented an oral report on the new design and potential location of the Donor Wall. D. BOARD BUSINESS D1. Date of next meeting. After discussion, the Board decided on Monday, November 8`h at 6:00 p.m. +*+*** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon. E2. December Kick-off. 3~ Library Foundation Board Minutes October 7, 1999 Page 3 E3. Donor Wall. ~*++*r F. COMMUNICATIONS FROM THE PUBLIC None received :**r~+ G. ADJOURNMENT MOTION: Moved by Boardmember Williams, seconded by Boazdmember Wazshaw to adjourn, the motion carved, 5-0-2 (with Davies and Morrison absent). The meeting adjourned at 7:00 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: ~• P II B L I C L I B R A R Y Staff Report TO: President and Members of the Rancho Cucamonga Public Library Foundation Board FROM: Deborah Kaye Clark, Library Director DATE: November 8, 1999 SUBJECT: Project for Telethon 2000 RECOMMENDATION: Staff recommends that, after discussion, the Foundation Board vote on whether or not to recommend the Bookmobile project be the focus of fundraising for Telethon 2000. (Because this item involves a future expenditure of funds, Council review is required. Therefore, the Foundation Board is asked to recommend action only.) BACKGROUND/ANALYSIS: The Library Board expressed interest in the concept of providing Bookmobile service for fiscal year 2000/2001. Staff prepared a budget for bookmobile services, including costs and revenues. At their November 4 meeting, the Library Board will review the figures and determine if they wish to pursue the bookmobile project. If the vote is affirmative, staff will recommend to the Foundation Board that raising funds for the bookmobile project be the focus of Telethon 2000. If the Foundation agrees with this concept, staff will follow up with City Council to seek approval on making the bookmobile project the Telethon focus for 2000. FISCAL IMPACT: A minimum of $50,000 would be requested of the Foundation during the start up of the service in 2000/2001. In the future, a minimum of $10,000 per year would be requested for the upkeep of this service. Sincerely, ~~ ~~~ Deborah Kaye Clar , ibrary Director ~~ PRELIMINARY OPERATIONS BUDGET iKIDSMOBILEI (BOOKMOBILE SERVICE) 20 HRS. OF SERVICE PERSONNEL 1300 Part time Salaries Library Assistant I (.5) Library Page (.5) 1900 Fringe Benefits OPERATIONS/MAINT. DETAIL 3900 MAINTENANCE/OPER Office Supplies Printing/Postage Special Program Supplies Library Materials Magazines/Publication s Personnel Total: Subtotal 6028 CONTRACT SERVICES Office Equip/Maintenance Computer Services Subtotal 6036 CONTRACT SERVICES Janitorial Services Security Service Vehicle Maintenance 8019 TELEPHONE OPERATIONS TOTAL CAPITAL COSTS Vehicle purchase Computers Furnishings Subtotal Subtotal $50,000 $140,000 $15,000 $5,000 DEPARTMENT TOTAL $70,940 $210,000 10~ Estimated Estimated On-Going Startup Library Budget Costs $14,500 $6,500 $420 $21,420 $1,000 $0 $500 $5,000 $100 $6,600 $500 $3,000 $3,500 $2, 000 $1,000 $12,000 $15,000 $3,000 $3,000 $34,520 REVENUES .Fines & Fees $10,000 Media Rentals $5,000 Information Service Fees $500 Fundraising for materials TOTAL REVENUES $15,500 COSTS NOT OFFSET BY REVENUES $55,440 $50,000 $50,000 $160,000 I,