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Home My WebLink About02/03/04 (Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. March 4, 2002 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Sue Balchak, Boardmember Patricia Beasley, Boardmember Donna Bradshaw, Boardmember Rebecca Davies, Secretary Gino Filippi, Boardmember Anne Viricel, Boardmember Ron Stark, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on / �� , at �� , I posted a true and correct copy of the meeting agenda dated Wilms 41� aC� at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 3�-Oa at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga Rancho Cucamonga Public Library Page I Library Foundation Board Agenda Adjourned Meeting, March 4,2002 A. CALL TO ORDER Roll Call: Pachon , Balchak , Beasley Bradshaw , Davies , Filippi , Stark , Viricel and Williams B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS I) Administration of Oath of Office— Oath of Office will be administered to new appointee Paul Williams by Mayor Alexander. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: February 4, 2002. 1 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Victoria Gardens Branch Library a) Update on Status of Project. Oral report. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Telethon 2002. Oral reports. a) Committees Rancho Cucamonga Public Library Page 2 '�- Library Foundation Board Agenda Adjourned Meeting, March 4,2002 i) Report from Youth and School Subcommittee: Boardmember Davies reporting. ii) Marketing Subcommittee: (1) Arrange for poster distribution. (2) Drive for"Magic Word Donations" b) Production i) Report from Robert Karatsu, Telethon Producer c) Fundraising i) Report from Deborah Clark, Library Director on status of letters and donations. ii) Saturday Champagne Reception for donors. Oral report by Deborah Clark, Library Director. 2) Determination of date for next meeting. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT 1, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Friday, March I, 2002, 6:00 pm,-seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUBLIC Li BPARY Staff Report DATE: March 4, 2002 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of February 4, 2002. BACKGROUND/ANALYSIS Attached, please find the minutes for the Regular Meeting of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. R spectfully submitted, Deborah Kaye ark Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,February 4,2002, in the Tri-communities Room of the City of Rancho Cucamonga,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Boardmembers Balchak, Beasley, Davies, Filippi and Pachon. ' Deborah Clark, Library Director, Robert Karatsu, Library Services Manager and Vivian Garcia, Senior Administrative Secretary, were also present. ****** B. CONSENT CALENDAR B1. Approval of minutes: January 14, 2002. MOTION: Moved by Boardmember Filippi, seconded by Boardmember Davies to approve the consent calendar, motion carried, 5-0-3 (with Bradshaw, Stark and Viricel absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Kidsmobile: Update by staff. Oral report. Robert Karatsu,Library Services Manager,stated that the Kidsmobile is gaining popularity and has a new stop in Etiwanda at the Carlton P. Lightfoot Elementary School. Robert Karatsu,Library Services Manager, stated that a new RFP for the Bookmobile has gone out, this time using specifications for a diesel Bookmobile and not a CFG(natural gas). The change was made due to the high cost of creating a natural gas vehicle and general lack of experience for all bookmobile vendors in creating such a product. C2. Victoria Gardens Branch Library. a) Update on the status of the project. Deborah Clark, Library Director, updated the Foundation Board on the project. Library Foundation Board Minutes February 4, 2002 Page 2 D. BOARD BUSINESS D1. Donor Wall. A report on the donors eligible for donor wall recognition who have not yet responded is attached. Deborah Clark, Library Director, reviewed the report with the Foundation Boardmembers. Each Boardmember selected donors to contact. D2. Telethon 2002. Oral reports. a. Committees. i) Report from Youth and School Subcommittee: Boardmember Davies reporting. Boardmember Davies reported the subcommittee's activities. ii) Marketing Subcommittee: Arrange for the next meeting. Staff will be contacting the committee members for a meeting date. b. Production i) Report from Robert Karatsu, Telethon Producer Robert Karatsu,Library Services Manager,showed a new video advertising for acts for the Telethon which will be shown on Comcast on Channel 3. He then updated the Library Foundation Board on the planned activities for the Telethon. ii) Issuing of check to Christopher Nance for book purchase Staff will be issuing a check to Christopher Nance for book purchases for his appearance on Friday night, March 23, on the Telethon. c. Fundraising i) Oral report from Deborah Clark on status of letters. Deborah Clark, Library Director, reviewed with the Library Foundation Board the mailings which went out last week. The letters to the donors who have given in the past Telethons will be going out at the beginning of next week. Library Foundation Board Minutes February 4, 2002 Page 3 133. Library Foundation Vacancies: oral update from staff. a. Status of appointment to vacant position. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director,stated that the subcommittee's recommendation to the City Council is on the agenda for this Wednesday, February 6, City Council Meeting. Council should approved the recommendation then. D4. Determination of date for the next meeting. The next meeting for the Library Foundation Board will be on Monday, March 4,2002,at City Hall in the Tri-communities Room at 6 p.m. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon 2002 F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Boardmember Filippi, seconded by Boardmember Beasley to adjourn to Monday, March 4 at 6 p.m., motion carried, 5-0-3. The meeting adjourned at 6:55 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at ttit meeting held Monday, March 4, 2002, adjourned said meeting to Monday, /Ll a�E1 t /$� at�he hour of 6:00 p.m., in the Tri Communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: /.La«4k1 6e-kSley) NOES: None ABSENT: Viricel, 6f" ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library March 4, 2002