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Home My WebLink About02/08/19 (Special Agn) Lib Fnd Board LIBRARY FOUNDATION BOARD AMENDED AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. August 19, 2002 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Foundation Boardmembers Paula Pachon, President Sue Balchak, Boardmember Donna Bradshaw, Boardmember Rebecca Davies, Secretary Gino Filippi, Boardmember Anne Viricel, Boardmember Paul Williams, Boardmember DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and .at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on /�f .2-�a, at 6 '� � T I posted a true and correct copy of the meeting agenda dated Qc�A.� /9' a oGz at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho 7Cucamonga BY: ,Ga Vivian ,Garcia, Administrative Secretary City of Rancho Cucamonga Rancho Cucamonga Public Library Page 1 Library Foundation Board Agenda Special Meeting,August 19,2002 A. CALL TO ORDER Roll Call: Pachon ,Balchak ,Vacant , Bradshaw ,Davies ,Filippi , Vacant , Viricel and Williams B. ANNOUNCEMENTS AND PRESENTATIONS 1) Presentation on the Chaffey College Foundation Telethon,by Bob Bowser,Past President of the Chaffey College Foundation and Publisher of the Inland Valley Daily Bulletin and Jackie Amsler, Community Relations for the Inland Valley Daily Bulletin. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Library Foundation Board at one time without discussion.Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes:June 17,2002. 1 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Victoria Gardens Branch Library a) Update on Status of Project. Oral report. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Telethon 2002. Oral reports and discussion. a) Status of Collections i) List of Pledges Unaccounted For: Report attached. 6 Rancho Cucamonga Public Library Page 2 Library Foundation Board Agenda Special Meeting,August 19,2002 ecogmt�on vents i) Council Recognition (1) Who--Business Major Sponsors (2) When—September 18ih 2) Donor Wall Recognition a) Updated list of individuals and organizations eligible for donor wall recognition 8 attached. 3) Establish Goals for 2002/2003. a) Foundation Board Development and creation of strategic plan. Oral report by Library Director Deborah Clark. 4) Review of Preliminary Proposed Budget for 2002/2003. Report attached. 18 Additional information available at the meeting, presented by Library Director Deborah Clark. 5) Sponsorship of volunteers for the State Farm Open. Report attached. Presented by 21 Paula Pachon,President. 6) Holiday Winery Event: 2003 Discussion on possible event. 7) Current vacancies on the Foundation Board and recruitment update. Presented by Deborah Clark,Library Director. 8) Determination of date for next meeting. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT L Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday,August 15,2002,6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A P U B L I C L 16 R AV Y Staff Report DATE: August 19, 2002 TO: President and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of June 17th, 2002. BACKGROUND/ANALYSIS Attached, please find the minutes for the Adjourned Meeting(s) of the Library Foundation Board listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, ) Deborah Kaye ark Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, June 17, 2002, in the Tri-communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Boardmembers Balchak, Beasley, Bradshaw, Davies, Filippi and Pachon. Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. CONSENT CALENDAR B1. Approval of minutes: March 4 (Davies abstained) and June 3, 2002. The minutes for April 29 will be held over to the next meeting due to the lack of a quorum for approval. MOTION: Moved by Boardmember Bradshaw to approve the minutes for March 4, seconded by Boardmember Beasley, motion carried, 5-0-3-1 (with Stark, Viricel and Williams absent). MOTION: Moved by Boardmember Bradshaw to approve the minutes for June 3, seconded by Boardmember Davies, motion carried, 6-0-3 (with Stark, Viricel and Williams absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Victoria Gardens Branch Library. a) Update on the status of the project. Deborah Clark, Library Director, gave an oral report on the status of the Victoria Gardens Branch Library. Boardmember Viricel arrived at 6:12 p.m. MOTION: Moved by Boardmember Davies to approve the minutes for April 29, seconded by Boardmember Balchak, motion carried, 5-0-1-2 (with Williams absent) (Beasley and Filippi abstained). Library Foundation Board Minutes June 17, 2002 Page 2 D. BOARD BUSINESS D1. Telethon 2002. Oral reports and discussion. a. Status of Collections. i) Report available at the meeting. Deborah Clark, Library Director, reviewed the report of the unpaid pledges with the Library Foundation Board. b. Recognition Events i) Thank You Party ii) Council recognition (1) Who (2) When Deborah Clark, Library Director Manager, presented an oral report on the Thank you Party for Friday, June 21". Deborah Clark,Library Director,stated there was Council Recognition for the schools and the hosts on June 5. Council Recognition for businesses will be planned for the end of the campaign. D2. Donor Wall Recognition a. Updated list of individuals and organizations eligible for donor wall recognition attached. Deborah Clark, Library Director, reviewed the staff report on Donor Wall recognition. Boardmembers volunteered to contact donors on the list for plaque information. D3. Establish Goals for 2002/2003. Report attached. After discussion by the Boardmembers,the Board directed staff to contact the State Library for a list of consultants who have worked specifically with Library Foundation Boards; then to proceed with obtaining three (3) proposals for planning, structuring a board development process. A figure of $7,500 was budgeted by the Board. MOTION: Moved by Boardmember Filippi for staff to obtain three (3) bids, seconded by Boardmember Davies, motion carried, 7-0-2 (with Stark and Williams absent). Library Foundation Board Minutes June 17, 2002 Page 3 D4. Review of preliminary Proposed Budget for 2002/2003. Report attached. Additional information available at the meeting. Deborah Clark, Library Director, reviewed the proposed budget with the Board. MOTION: Moved by Boardmember Fillipi for staff to return the proposed budget to the next meeting with recommended changes,seconded by Boardmember Davies,motion carried,7-0-2(with Stark and Williams absent). D5. Insurance for Library Foundation Boardmembers. This item was requested by Boardmember Davies. President Pachon will provide an update. President Pachon stated the Library Foundation Boardmembers are covered under the city's Director's and Officers Insurance which provides coverage for liability insurance. D6. Determination of date for the next meeting. The next meeting for the Library Foundation Board will be on Monday,July 22,2002,at City Hall in the Tri-communities Room at 6 p.m. MOTION: Moved by Boardmember Davies to amend the agenda and add Election of Officers, seconded by Boardmember Filippi, motion carried, 7-0-2 (with Stark and Williams absent). President Pachon opened the floor for nominations for the office of President of the Library Foundation Board. MOTION: Moved by Boardmember Davies to re-elect Paula Pachon as President, seconded by Boardmember Filippi, motion carried, 7-0-2 (with Stark and Williams absent). President Pachon opened the floor for nominations for the office of Secretary of the Library Foundation Board. MOTION: Moved by Boardmember Bradshaw to re-elect Rebecca Davies as Secretary,seconded by Boardmember Beasley, motion carried, 7-0-2 (with Stark and Williams absent). E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Finance Subcommittee E2. Consultant E3. Budget E4. Donor Wall Progress `l Library Foundation Board Minutes June 17, 2002 Page 4 E5. Sacramento Conference E6. Telethon Wrap-up ET Debrief of Telethon Thank you Party F. COMMUNICATIONS FROM THE PUBLIC None received. G. ADJOURNMENT MOTION: Moved by Boardmember Filippi, seconded by Boardmember Beasley to adjourn to Monday, July 22, at 6 p.m., motion carried, 7-0-2 (with Stark and Williams absent). The meeting adjourned at 7:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: R A N C H O C U C A M O N G A P U B L I C L I B R AV Y Staff Repoi t DATE: August 19, 2002 TO: President Pachon and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT. LIST OF PLEDGES UNACCOUNTED FOR RECOMMENDATION: Board Directors divide the attached list and contact those listed to determine if pledge is outstanding and if there is intent to redeem pledge. BACKGROUND: The attached report reflects those names that the donor base program lists as "unfulfilled pledges". These outstanding pledge amounts need to be verified to do determine if they are, indeed, outstanding and if the donor intends to fulfill the pledge. Staff recommends pursuing pledges of $20 or more only. FISCAL IMPACT: Approximately $1,588 in pledges are outstanding. Deborah Kaye Cla Library Director !o Unpaid Pledges Pledge Amount Donor $500.00 Vineyard National Bank Norm Morales $250.00 Pacific Bell Telephone Joani Finwall $250.00 Pacific Bell Joanie Finwall $100.00 Riehn, Robert&Maggie Robert&Maggie Riehn $75.00 Johnson, Micha Micha Johnson $50.00 Dill, Sheila Sheila Dill $50.00 Lee,Monica Monica Lee $50.00 Cantone,Jill&Neal Jill&Neal Cantone - $50.00 Cohen, Harvey Harvey Cohen,M.D. $50.00 Gaines,Sofia Sofia Gaines $50.00 Henkel,Anthony&Janet Anthony&Janet Henkel $50.00 Horton, Robert Robert Horton $50.00 Robertson,Sue Sue Robertson $50.00 Wilson,Jahn John Wilson $40.00 Woodhull, Marjo&Marc Marjo&Marc Woodhull $25.00 Harrison, Bernard Bernard Harrison $25.00 Kwinn, David David Kwinn $25.00 Van Hook,Taylor Taylor Van Hook $25.00 Nichols,Darlene Darlene Nichols $20.00 Bell, Patricia Patricia Bell - $20.00 Schmidt,Michael&Sarah Michael&Sarah Schmidt $20.00 Dempster, Kevin Kevin Dempster $5.00 Esmond,Alyssa Alyssa Esmond $5.00 Sarnowski, Demaree Demaree Sarnowski $2.00 Shaloan,Crystal Crystal Shaloan $1.00 Surrell,Sydney Sydney Surrell Thursday,August 15,2002 Page 1 o71 n R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: August 19, 2002 TO: President Pachon and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: UPDATED LIST OF INDIVIDUALS AND ORGANIZATIONS ELIGIBLE FOR DONOR WALL RECOGNITION RECOMMENDATION: Discussion only. BACKGROUND: The attached report reflects those names that the donor base program lists as "requiring recognition" in the form of a donor wall plate. FISCAL IMPACT: No impact. trely, Deborah Kaye Library Director Associate Recognition Needed Report Donor Highest Level Recognized Actual Level Attained A.G. Engineering NONE FRIEND Al Gutierrez A.G. Engineering 5425 Deer Run Ct. Rancho Cucamonga CA 91701 909-980-3008 Alta Loma Educators Associat NONE FRIEND Peggy Swistock Alta Loma Education Association 8745 Via EI Dorado Rancho Cucamonga CA 91701 American Beauty Homes NONE PATRON Mr.Jack Shine American Beauty Homes 16830 Ventura Blvd.#401 Encino CA 91436 (909) - American Medical Response NONE SUSTAINING Diana McCafferty American Medical Response 7925 Center Ave. Rancho Cucamonga CA 91730 Asebedo, Cella NONE FRIEND Celia Asebedo 12310 Mint Ct. Rancho Cucamonga CA 91739 909-899-3875 Thursday,August 15,2002 Page 1 of 9 9 Donor Highest Level Recognized Actual Level Attained Bell Cab NONE SUSTAINING Scott Shaffer Bell Cab 625 N. Kenwood St.,Apt. 111 Glendale CA 91206 Burns, Dan &Heidi NONE FRIEND Dan&Heidi Burns Properties Unlimited 6642 Carnelian Rancho Cucamonga CA 91701 909-944-6555 Central Elementary NONE FRIEND Principal Central Elementary 7955 Archibald Avenue Rancho Cucamonga CA 91730 Coyote Canyon School NONE FRIEND Melanie Sowa Coyote Canyon School 7889 Elm Ave. Rancho Cucamonga CA 91730 Daisy Wheel Ribbon Co. NONE FRIEND Steve Baer Daisy Wheel Ribbon Co. 3325 Shelby Ontario CA 91764 909-989-5585 Thursday,August 15,2002 Page 2 of 9 Donor Highest Level Recognized Actual Level Attained Deer Canyon Elementary NONE FRIEND Principal Deer Canyon Elementary P.O. Box 370 Rancho Cucamonga CA 91701 Foothill Independent Bank NONE FRIEND Rene Zamora Foothill Independent Bank 9709 Baseline Road Rancho Cucamonga CA 91730 909-980-4331 Haddon, Mark NONE FRIEND Mark Haddon 9330 Baseline#204 Rancho Cucamonga CA 91701 909-980-9703 Hermosa School NONE SUSTAINING Arcila Aleman Hermosa School P.0.Box 370 Hermosa School CA 91730 909-484-5040 Lackman, Kurtis NONE FRIEND Kurtis Lackman 7821 Alta Cuesta Street Rancho Cucamonga CA 91730 (909)985-1853 Thursday,August I5,2002 Page 3 of 9 Donor Highest Level Recognized Actual Level Attained Langlois, Jeff&Sally NONE FRIEND Jeff&Sally Langlois 9253 Golden St. Alta Loma CA 91737 909-989-5987 Martinez, Roxane&Cirilo NONE FRIEND Roxane&Cirilo Martinez 9957 Yew Ct. Rancho Cucamonga CA 91730 909-945-1359 Melcher, AIA,John NONE FRIEND John Melcher,AIA John Melcher,AIA/Architect P.O.Box 1085 Rancho Cucamonga CA 91701 Mervyns Department Store NONE SUSTAINING Mary Jo Richardson Mervyns Department Store 10640 Foothill Blvd. Rancho Cucamonga CA 91730 Metzger, Curtis& Karen NONE FRIEND Curtis&Karen Metzger 10699 Champagne Rd. Alta Loma CA 91737 909-948-1903 Thursday,August 15,2002 Page 4 of 9 f� Donor Highest Level Recognized Actual Level Attained Mission Foods NONE SUSTAINING Bob Selene Mission Foods 11559 Jersey Blvd. Rancho Cucamonga CA 91730 Mistry, Dilip NONE SUSTAINING Dilip Mistry 11123 Shaw Street Rancho Cucamonga CA 91701 Pacific Bell NONE SPONSOR Jeanie Finwall Pacific Bell 3400 Central Riverside CA 92506 Primecare NONE FRIEND Manager Primecare 3281 Guest! Road,Seventh Floor Ontario CA 91761 909-605-8000 Primecare of Inland Valley NONE FRIEND Wendy Plank Primecare of Inland Valley 8599 Haven Ave.Suite 101 Rancho Cucamonga CA 91730 909-466-8000 Thursday,August 15,2002 Page 5 of 9 /3 Donor Highest Level Recognized Actual Level Attained Rancho Cucamonga Kiwanis NONE SPONSOR President Rancho Cucamonga Kiwanis P.O. Box 314 Rancho Cucamonga CA 91730 Rancho Pacific Management NONE FRIEND Bill Angel Rancho Pacific Management 8300 Utica 3rd FI Rancho Cucamonga CA 91730 Richards,Watson &Gershon NONE SPONSOR James Markman Richards,Watson&Gershon 355 S. Grand Avenue,40th Floor Los Angeles CA 90071-3101 213-626-8484 (213)626-0078 Richmond American Homes NONE SUSTAINING Manager Richmond American Hames 16845 Von Kansan Avenue#100 Irvine CA 92606 Riehn, Robert & Maggie NONE FRIEND Robes&Maggie Riehn Best in the West 8096 Hillside Rd. Rancho Cucamonga CA 91701 909-980-9869 Thursday,August 15,2002 Page 6 of 9 Donor Highest Level Recognized Actual Level Attained RJM Design Group, Inc. NONE FRIEND Mr.Larry Ryan RJM Design Group, Inc. 31591 Camino Capistrano San Juan Capistran CA 92675 (949)493-2600 Ruth Musser Middle School NONE FRIEND Principal Ruth Musser Middle School 10789 Terra Vista Pkwy Rancho Cucamonga CA 91730 San Manuel Tribal Administrati NONE FRIEND Ms.Stephanie Bustamente San Manuel Tribal Administration 26524 Indian Service Road Highland CA 92346 SBC Management Services, In NONE SUSTAINING Manager SBC Management Services, Inc. CA Scudder, Martha & Robert NONE FRIEND Martha&Robert Scudder 10996 Hillside Rd. Rancho Cucamonga CA 91737 909-989-7305 Thursday,August 15,2002 Page 7 of /5� Donor Highest Level Recognized Actual Level Attained Sims Metal NONE FRIEND Manager Sims Metal 15615 Arrow Route Fontana CA 92335 Southern California Edison NONE SUSTAINING Elva Rubalcava Southern California Edison 1351 E. Francis Street Ontario CA 91761 Southern California Housing NONE SPONSOR Dome Bryan Southern CA Housing 8265 Aspen St.,Ste 100 Rancho Cucamonga CA 91730 909-483-2444 State Farm Insurance NONE SUSTAINING Win Harding State Farm Insurance 800 N. Haven Ave.,Suite 220 Ontario CA 91764 909-980-4717 Stork Elementary School NONE SUSTAINING Principal Stork School P.O. Box 370 Rancho Cucamonga CA 91701 Thursday,August I5,2002 Page 8 of 9 / �1 Donor Highest Level Recognized Actual Level Attained Turner, Gilbert M.D. NONE FRIEND Gilbert Turner,M.D. 591 N.Thirteenth Ave. Upland CA 91786 909-946-6209 Varney,Tony&Marilyn NONE FRIEND Tony&Marilyn Varney 9680 Hidden Farm Rd. Rancho Cucamonga CA 91737 909-989-5674 Villa Del Rey NONE FRIEND Manager Villa Del Rey 8825 Baseline Rancho Cucamonga CA 91730 VIP Club NONE FRIEND W.Turner VIP Club 9791 Arrow Highway Rancho Cucamonga CA 91730 909-931-4022 Viricel, Anne NONE FRIEND Anne Viricel 10133 Shinon Drive Rancho Cucamonga CA 91737 (909)945-5551 (909) Thursday,August 15,2002 Page 9 of 9 n R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: June 17, 2002 TO: President Pachon and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF PROPOSED BUDGET FOR 2002/2003 RECOMMENDATION: Approve the proposed budget for 2002/2003. BACKGROUND: The attached budget proposal reflects the current balance in the Library Foundation Account and the anticipated revenues for next year based on a "non telethon" year. At their June 17th meeting, the Directors reviewed the proposed budget and recommended the addition of $7,000 funds under expenditures for Board Development/Strategic planning. The attached budget reflects the direction of the Board. FISCAL IMPACT: None. incerely, Deborah Kaye ark Library Director /S1 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BUDGET 2002/2003 PRELIMINARY PROPOSED BUDGET 2002/2003 Revenue Projection 2001/2002 Revenues transferred in $172,735 Special Event Income Projected $40,000 Apartment Rental Projected $9,000 Projected Interest Earned $500 Total Available Revenues projected for 2002/2003 $222,235 Total Expenditures Projected $51,450 Sub Total $170,785 Less Children's Endowment Fund $40,000 Less Victoria Gardens Books $80,000 Total Balance Remaining $50,785 19 PRELIMINARY PROPOSED BUDGET APPROVED BUDGET PROPOSED 2002/03 BUDGET SPENT BUDGET 2001/2002 2001/2002 2002/2003 OPERATIONAL EXPENSES $2,200 $873 $10,000 Conferences for Boardmembers $500 $0 $500 Board Expenses $0 $409 $200 Board Training/Strategic Planning $0 $0 $7,000 Printing $300 $0 $200 Postage $500 $0 $500 Stationery $500 $434 $500 Business Expenses $200 $0 $200 Publicity $200 $0 $200 Tax Preparation $700 $30 $700 EVENTS WINERY KICKOFF $470 $200 $750 Printing $120 $200 $200 Sodas/Papergoods/Wine $200 $0 $400 Decorations $150 $0 $150 TELETHON EVENT $10,000 $13,105 Performer Reimbursements $95 $0 Printing $408 $500 Broadcast $8,000 $6,669 $500 Christopher Nance $3,010 $0 Rodney Gilfry Performance $425 $0 Sound System $2,000 $2,150 $0 Telethon Recption $0 $82 $0 Telethon Incentive Gifts $0 $80 $0 Telethon Event Misc. Sodas/Papergoods $100 $185 $100 Banner Update $0 $0 $0 Stage Backdrop, Etc. $80 $0 $80 Telethon Host/Hostess Expenses 0 $0 $0 TELETHON THANK YOUS $2,000 $785 $700 Telethon Thank You Party Expenses $1,000 Stationary $0 Food $500 $500 Decorations $0 Telethon Thank You Gifts $1,000 $285 $200 OTHER EXPENSES $207 $780 Apartment Rental $12 $0 State Farm Open Tour $195 780 TOTAL EXPENDITURES $14,670 $15,170 $12,230 LIBRARY DONATIONS $90,000 $90,000 $40,000 Adult Literacy $10,000 $10,000 $10,000 Victoria Gardens Books $80,000 $80,000 $30,000 Children's Curriculum Support $0 $0 TOTAL FOUNDATION BUDGET $104,670 $105,170 $51,450 0219 K R A N C H O C U C A M O N G A P U B L I C L I B R A R Y Staff Report DATE: August 19, 2002 TO: President Pachon and Members of the Library Foundation FROM: Deborah Kaye Clark, Library Director SUBJECT: SPONSORSHIP OF VOLUNTEERS FOR THE STATE FARM OPEN RECOMMENDATION: To approve sponsorship for 20 volunteers to assist with the upcoming State Farm Open scheduled for September 23-29, 2002, at the Empire Lakes Golf Course. BACKGROUND: Over the past two years, the State Farm Open (formerly called the Nike Open and the Buy.Com golf tournament) provided a donation to the Library Foundation of $5,000, in exchange for supporting the event through the provision of volunteers to assist with a wide variety of tasks associated with the event. Volunteers for the Open are required to pay a fee to participate. This year the fee is $39.00 per individual. This fee helps to offset a small portion of the actual costs of the event so that the Tournament charities, e.g., the Rancho Cucamonga Community Foundation, Rancho Cucamonga Public Library Foundation, Loma Linda University Children's Hospital, Assistance League of Upland and the Feed the Hungry, Shelter the Homeless will benefit as much as possible. Staff recommends that the Library Foundation Board approve sponsoring 20 volunteers, at an approximate cost of $39.00 per volunteer, in support of the State Farm Open. FISCAL IMPACT: The cost to underwrite twenty volunteers is seven hundred and eighty dollars ($780.00). ncerely, � Deborah�l Kaye lark, ao Library Director LAST NAME FIRST S TACE PAR M ADDRESS CITY STATE ZIP CODE PHONE(DAY) (EVENING) FAX/EMAIL COMMITTEE SELECTION: Volunteer Committee Preference: Please review the individual volunteer committee description on this page. Some of the committees listed require more physical activity than others. Take careful consideration when making your selection. If you are an experienced volunteer and/or have administrative skills,you are encouraged to volunteer as a Chairperson. FIRST CHOICE SECOND CHOICE THIRD CHOICE ❑ I WOULD LIKE TO BE A CHAIRPERSON ❑ CHARITY OR CLUB AFFILIATION Please check days and/or times you can work: (September 23-29 is Tournament Week) SHIFT SAT 9121 SUN 9/22 MON 9/23 TUE 9/24 WED 9/25 THU 9/26 FR19/27 SAT 9/x8 SUN 9/29 MON 9/3o FULL DAY AM FULL DAY PM ON LY UNIFORM: Volunteer Package includes PGA TOUR Apparel Shirt and Headwear $ 39.00 Mens Shirt Size(Circle One) M L XL XXL Womens Shin Size(Circle One) S M L XL Headwear(Check One) ❑ Men's Cap ❑ Women's Cap ❑ Limit(1)additional Volunteer Shirt(same size only) @ $29.00 each: ❑ Limit(1)Windshirt (men's sizing)@ $45.00 each(circle size): M L XL XXL ❑ Check Enclosed (Payable To: PGA TOUR/STATE FARM OPEN) ❑ MasterCard ❑VISA 9559 Center Ave. Suite 1,Rancho Cucamonga, CA 91730 Fax#909-948-5572 Credit Card Number Exp. Date Signature Total Amount PLEASE CUP AND MAIL OR FAX YOUR COMPLETED APPLICATION FORM,ALONG WITH PAYMENTTO STATE FARM OPEN. - - - - - -- - -- - - - -- - --- -- -- -- - - - ----- -- - - - - - - - - - - - - - - -- - - - - - - - - 7f p' o o ^1 � 8 _i ^on NOx+ gy m 5n G9 0o an o NS n R > T � O- o. > �. ^m a. a. °c �3 3 cw °' ^^ 7o O ❑❑K o° �m- ?G' C a g vO O cj Q o aa o S 3 o m o aO OR ff c c X G a' (�, P. o S n ^ ,,t'. ^n '" ^ o.'$ x- G' O c 7. F � m mn .. p. d ° o " 98 F a o Gx o. IT1 ' �. iL 0 < a te' 3 E n g ^ 3. 9 o ,^• ° w ^ °' G o �rM �Of a O S O n C o. O °n 'V /V�! O a. b. O $. ^ .n Y� W n 'wV a.. O. �. ^y- o .m+ ^ m a 6•'— O P. M . 19 CR o w ^ ^n c. ^ 0u0° o°o w ^} 'o m o CNN a a�. VOLUNTEER NOTES VOLUNTEER INFORMATION Z If you have ever volunteered for a PGA TOUR event or any other rgolf tournament,you already know about the integrity of —,24 COMMITTEE ASSIGNED: (`f, donating your time to its success.You are part of a team,which STATE PAR M CHAIRPERSON: directly impacts the dollars to be raised for our local charities.. � And,if you have never volunteered before,now is your CHAIRPERSON PHONE: opportunity to join in on a most unique volunteer experience. For the golf fan,there is no better way to get close to the action of a TOUR event.If you are not a golfer,there are plenty of ways to put your talents to use.The only prerequisite is a commitment to LU "!!t' improving the community.Take a look at the volunteer committee description and decide which role will benefit from your skills the most.Our event is"your"event. Do not miss out on your chance to play a very important part in the community and support our local charities. LU WHAT ARE THE REQUIREMENTS OFAVOLUNTEER? STATE FARM OPEN C Volunteers must work two days minimum;however,we appreciate all efforts to work additional days. Please appear for SEPTEMBER 23-29,2002 your shift on time and keep us informed of any schedule changes EMPIRE LAKES GOLF COURSE that may affect your availability Also note any physical RANCHO CUCAMONGA,CALIFORNIA requirements that may affect your ability to perform an assignment. If you have supervisory or management experience, . please consider a Chairperson position. r� WHY IS THERE A FEE FOR MY VOLUNTEER UNIFORM? Each volunteer will receive the following package: • One PGA TOUR Apparel Shirt with Tournament logo .• One PGA TOUR Apparel Cap with Tournament logo • Meals provided to Volunteers on duty C• Personalized Volunteer Grounds Badge - • Week-long Volunteer Parking Pass • Four additional Season Passes for family/friends • Commemorative Tournament Lapel Pin • Lunch Carry-all Volunteer Appreciation Party/Prizes on Sunday - • Mark Christopher Auto Center Discount Card d VALUE OVER$200.00 Your payment of$39.00 helps offset a small portion of the actual cost so that the Tournament charities will benefit as much as possible. STAGE FARM P. STATE FARM OPEN /1 9559 CENTER AVE.,SUITE'S" h'k d Ak RANCHO CUCAMONGA,CA 91730 PHONE:(909) 948-5565 EMPIRE LAKES FAX:(909) 948-5572 OftAal PGA TOUR Er AwareEMAIL:statefarmopen@aol.com ..-_-_..,-.._e...--,...-..a..._...i—�'�Y"�"..^°^'""'ti" ,--.,.-.-r ".^-.o-•.�..-+'nom-«..o-...,--�7'r„ "" `"..« „'-'"q n CHARITY INFORMATION ; LOMA LINDA UNIVERSITY CHILDREN'S HOSPITAL A comprehensive,state-of--the-art medical facility " designed especially for children's unique Nealth-care 's- • - - - S TA►:fi EFA R M - -� needs. The Hospital offers the most advanced care available in a non-threatening,cheerful environment LOMA LINDA UNPIERSITY - where each child is treated as a precious individual - CynimEN'S HOSPITAL F 7 warranting much personal attention. ki a RANCHO CUCAMONGA COMMUNITY FOUNDATION .- Raise and.manage funds to assist the city in improving cultural, recreadonal'and human services to the citiicns of Rancho Cucamonga Since 1988, the 4 I Omni foundation has provided valuable support to a wide variety of programs and organizations including o N,o , STATE FARM_ OPEN support of the Community Theater facility and COMMUNITY SEPTEMBER 2 2 2002 development of an annual series of Community 3".9+ PerformingArts programs within the theater. FOUNDATION _ EMPIRE LAKES GOLF COURSE p g • RANCHO CUCAMONGA,CALIFORNIA RANCHO CUCAMONGA _ PUBLIC LIBRARY FOUNDATION Through their fund-raising efforts, help the Library _ ' bring books to children, literacy to adults, tutoring to ` � youngsters in need and technology to the community.. Their signature event, the three-day Library'relethon, ' raises money each ye r-for.special projects that include a Kids' Bookmobile, a Technology Center, a - tutoring program for reading challenged youngsters - a . N C„ O O O O" M O NO - and support for the Adult Literacy Program. PUBLIC LIBRARY FOUNDATION- ASSISTANCE LEAGUED OF UPLAND r All volunteer organization dedicated to improving the Ines of local children. New school clothing and dental ssisan"cE cEgee - n - - here arc provided for local poli need, and teddy -� hears are furnished to local police, (ire and emergency medical service agencies to comfort children in - O stressful situations. Members raise funds through an of uveAao anmialvChristmas Tree Brunch and through sales at the chapter's thrift store. ., w FEED THE HUNGRY,SHELTER THE HOMELESS The Pomona-Inland'Valley Council serves 70,000 dndividuals annually through this special program, It'd cinpowering them through positive experiences and Opportunities to achieve concrete,life-changing estilts. Services include counseling, child enrichment Feed the Hungry Shelter the Fiomel!!anffi�IPGA TOUR Event ° therapy and budgeting classes. - SCHEDULE oDULE OF EVENTS - RMG°3PQ�QO�f.. MONDAY,AUGUST 5, 2002 f, CNECiNESDAY,'SEPTEMBER 25,2002'- DailyTickeh"•..:?::`�r......:..:..::. ...`..--....$8.00 " - _•(Mpnday,September 23 through Sunday;September 29) 9:00 AM Media/Sponsor Day(Invitation Only) 715 AM Classic Pro-Arn - - - Empire Cakes Golf Course, Presented by Jose'Ole . . '• . Rancho.-Cucamonga ° '` ... ` .� P 25.00 1.2:30 PM Chis sic'Pio-`Am"` ,• °'- ..•(.• •.. Season Ticket.:...:..... .. >:+eek of Se ieintier23'-29), 3:30 PM' - Reception(Invitation Only) - Empire takes Golf•Course, - Presented by Dare&Buster's,Ontario Mills Rancho Cucamonga (Awards'Bancltiet/Reception Daily-Parking.............&................... ....$5.00 2002 Immediately Following at Course) (Monday,September 23 through Sunday,September.29) MONDAY, AUGUST 19, - 7:00AM Amateur QualifyingTHURSDAY, SEPTEMBER 26, 2002 - ..•••.•••..... r., Empire Lakes Golf Coarse. _ VIP Season Parking ...._.....$35.00 Rancho Cucamonga (Round One) Stale Farm Open (Week of September 23-29) MONDAY,SEPTEMBER 23,2002- YRIbAY;SEPTEMBER 27, 2002 �j 8:00 AM Professional Open Qualifying - (Round Two) - State Farm OpEn PGA of Southern California Golf Club, - 0 o (�/� 0 - Beaumont SATURDAY, SEPTEMBER 28, 2002 �� LN`3 Professional Practice Rounds, (Round Three) . State Farm"Open ' 10:00 Alf Team Scramble Pro-Am - SUNDAY, SEPTEMBER 29, 2002 7.00 P\I Youth Clinic - - (Final Round) "' State Farm Open TUESDAY, SEPTEMBER 24, 2002 TrophyPreseniation- 18'"'Greeri Million Dollar Hole-In-One Finals t 8.00 Mt Professional Practice Rounds - Putt for Car Contest 10'00 AM Junior Shoot Out Volunteer Appreciation Party Offiml PGA TOUR Evmf 7:0.0 PM Classic Pro-Am Pairings Patty' MONDAY, SEPTEMBER 30, 2002 ' Tournament'T (invitation Only) ickets Presented by Ontario Airport Marriott 8:00 AM Loma Linda University _ Group Sales Classic Pro-Am Charity Auctions Childrcn4 Hospital Sponsorships - J Presented by General Dynamics _ Day After Tonrnament Contact the Tournament Tice at (909 ).948=5565 or,e,mail: . StateFarmOpen@aol.com . p NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board at their meeting held Monday, August.19, 2002, adjourned said meeting to Monday, September 16, 2002, at the hour of 6:00 p.m., in the Tri Communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Balchak, Bradshaw, Davies, Filippi, Pachon, and Williams NOES: None ABSENT: Viricel ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library August 20, 2002