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HomeMy WebLinkAbout03/01/13 (Min) Lib Fnd Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, January 13, 2003, in the Tri-Communities Room of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. Present were Boardmembers Bradshaw, Davies, Filippi, Pachon, Viricel and Williams. Mayor William Alexander, Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also present. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office—Oath of Office will be administered to Teresa Akahoshi, Stefani Carrasco, Laurie Cotter, Ruth Leal and Wanda Mitchell. Oath of Office administered by Mayor William Alexander to the new Library Foundation Boardmembers. C. CONSENT CALENDAR Cl. Approval of Minutes: October 14 and October 30, 2002 (Williams absent). MOTION: Moved by Boardmember Davies to approve the minutes, seconded by Boardmember Williams. Motion carried, 5-0-1-5. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Victoria Gardens Branch Library a) Update on Status of Project and Grant application. Oral report by staff. Deborah Clark, Library Director, gave an oral report on the status of the Victoria Gardens Branch Library. Library Foundation Board Minutes January 13, 2003 Page 2 D2. Mid Year Budget Adjustment. Report available at the meeting. Presented by Library Director Deborah K. Clark. Deborah Clark, Library Director, reviewed the 2002/2003 amended budget sheet with the Library Foundation Board. MOTION: Moved by Boardmember Akahoshi to table the item and have staff bring the item back to the next meeting, seconded by Boardmember Mitchell. Motion carried, 11-0. E. BOARD BUSINESS El.Board Development process and creation of Strategic Plan. a) Background of proposed Board Development process. Oral report from Board President and Library Staff. Background documents attached. b) A brief history of the Library Telethon: major fundraising event for the Library Foundation. Oral report by Library Staff. C) Update onjoint meeting with the Community Foundation. Oral report from Director. President Pachon updated the Library Foundation Boardmembers on the history of the Library Foundation Board, including the fundraisers the Foundation has been involved in. Deborah Clark, Library Director, reviewed with the Library Foundation Board each Telethon, the goal for each Telethon and the amount of donations received. Deborah Clark, Library Director, reviewed the agenda for the joint meeting with the Community Foundation to take place on Tuesday, January 21, 2003, at 5:30 p.m. Boardmember Filippi asked who will be the facilitator of the meeting. Deborah Clark, Library Director, stated that Gene House, consultantant, for the Community Foundation's Board Development, has been asked to serve. E2.Holiday Winery Event, 2003: Debrief and analysis of the event. Detailed budget breakdown available at the meeting. Deborah Clark, Library Director, reviewed the budget sheet for the Holiday Winery Event with the Library Foundation Board. Library Foundation Board Minutes January 13, 2003 Page 3 Boardmember Filippi stated that the event is a positive one and went very smoothly. E3.Consideration for fundraising event for 2003. Discussion conducted by President Pachon. President Pachon started the discussion on ideas for a fundraiser for 2003. A subcommittee was set-up of the following volunteers: Stefani Carrasco Laurie Cotter Gino Filippi Ruth Leal Wanda Mitchell The subcommittee will report back to the Library Foundation Board with their recommendations. Boardmember Filippi left at 7:30 p.m. E4.Status on Bylaws review. Oral report by Boardmembers Davies and Bradshaw. Boardmember Davies stated that she and Boardmember Bradshaw were going to review the Bylaws and "clean them up." Asked if any one else would be interested in serving on the committee. Boardmember Viricel volunteered. E5.Determination of date for the next meeting. After discussion, the Board decided to meet on Monday, February 10, 2003, at 6 p.m. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Victoria Gardens Branch Library F2. Final Mid Year Budget F3. Fundraising event for 2003 F4. Bylaws Review F5. Joint Meeting with Community Foundation Board Library Foundation Board Minutes January 13, 2003 Page 4 G. COMMUNICATIONS FROM THE PUBLIC None received. H. ADJOURNMENT MOTION: Moved by Boardmember Williams,seconded by Boardmember Cotter to adjourn,motion carried, 10-0-1 (with Filippi absent). The meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: February 10, 2003