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Home My WebLink About10-043 - Resolutions RESOLUTION NO. 10-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS, said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit"A"attached hereto have been approved for destruction by the City Attorney; NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Please see the following page for formal adoption,certification and signatures PASSED, APPROVED, AND ADOPTED this 7`h day of April 2010. AYES: Gutierrez, Kurth, Michael, Spagnolo, Williams NOES: None ABSENT: None ABSTAINED: None Donald J. Kurth, QrD., Mayor ATTEST: Ja ice C. Reynolds, City C k I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 7th day of April 2010. Executed this 8th day of April 2010, at Rancho Cucamonga, California. i Jan qe C. Reynolds' City Cle Resolution No. 10-043 — Page 2 of 70 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions City Manager Code Enforcement Personnel Emergency Preparedness City Clerk Admin Services/Admin Finance Business Licensing Risk Management G.I.S. Special Districts M.I.S. Facilities Maint.Nard Planning Building & Safety Community Services Library Engineering (Admin) Engineering (Traffic) Fire Safety R.C.C.F. Fire RDA Purchasing Resolution No. 10-043— Page 3 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign, date and return to the Records Division by December 31,2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department City Manager(4122) Requestor Donna Kendrena I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable). 1020.2 —Policies &Precedents All that were superseded in calendar year 2007 11300.3 —United Way Campaign Calendar year 2006 12050.1 —Cable TV &Radio (general) Calendar Year 2007 12060.1 —Ambulance Service Operating Permits All that expired in 1998 13010.7 —Monthly Crime Reports Calendar Year 2007 15010.1 —Inter-Governmental Agencies All where the City Official's term as a representative to the applicable agency ended in 2007 15010.8 — Sister City Program All documentation prior to 12/31/2007 2060.1 —Annual reports of agencies and organizations (other than City of Rancho All dated prior to 1/1/2008 Cucamonga) 7012.1 — Council/Commission Contact Forms Calendar Year 2004 Department Approval: -2- Signature Signature Date Destroyed by: Signature Dat(Resolution No. 10-043—Page 4 of 70 Notification Number Destruction Notification Report 12/21/2009 12:34:09 297 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 - he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,.then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# ��d 4064 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-03 6 Box Contents: Code Enforcement Violations Box Contents: Cedar Hill Place - Cypress Court Box Contents: 2006 0 t` �Sh 4065 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-03 5 0 Box Contents: Code Violations A0 1 N - Box Contents: Calaveras Avenue - Catherwood Drive m Dhr d 4066 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-01 4 a I Box Contents: Code Violations V Box Contents: Sierra Linda -Twilight Place o D O nS d 4067 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-02 6 Box Contents: Kalmla - Leucite O/ C Shred 4068 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-01 5 -Box Contents: Code Violations - cn Box Contents: Oxford Court- Pyrite - < N N �Shre 4069 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-01 3 Box Contents: Code Violations � Box Contents: Baker- Bunke r Hill Qshred 4070 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-04 6 Box Contents: Code Violations Box Contents: Dahlia Court - Everest Place Box Contents: 2006 � �1 b Notification Number Destruction Notification Report 12/21/2009 12:34:09 297 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () . Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 - F10110ng records are due for destruction on 12/31/2009. Place your Initials next to EACH box you authorize to be then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo he hold. Return theentire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Sol hre /4071. 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-04 5 /1v/ Box Contents: Code Violations Box Contents: Mignonette - Nutmegeg Box Contents: 2006 0 t` w QShred 4072 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-01 6 0 Box Contents: Code Violations Box Contents: Golden - Hermosa - N Boy Contents: 2006 D_ I �Shrgd� 4073 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-01 2 0 Box Contents: Code Violations 1 Box Contents: Hibiscus-Jonquil QShreQQQ ,l 4074 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-03 4 Z Box Contents: Code Violations 0 o Box ontents: Fabriano -Glen Oaks j 0 QShrl Q /� 4075 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-03-04 4 N L/� 61 of Box Contents: Code Violations Box Contents: Quarry - Show Horse QShre4076 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 01-01-01 1 Box Contents: Code Violations XBox ntents: Liberty - Messina Court Shred 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 03-01-02 4 ntents: Code Violations ntents: Aberdeen - Azurite ( � Zaia Notification Number Destruction Notification Report 12/21/2009 12:34:09 297 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: O ' Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# QShr�d 78 2031.0 Code Enforcement Violations 01/01/2006 12/31/2006 12/31/2009 .01-01-02 5 Box Contents: Code Violations 1 Box Contents: Utica - 25th 0 r w O Total Eligible Boxes to be destroyed = 15 I` N Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 CL EligibleBoxes Removed = 0 M Total Available Boxes to be destroyed = 35 0 0 O Z c 0 0 N N CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Personnel (4124) Requestor: Chris Pittenger I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) 5020.5 — Salary & Classification Surveys All that became inactive prior to January, 2008 5030.3 — Job Descriptions All that were superseded prior to January, 2008 Department Approval: r J-c2 c0l Signature Date Destroyed by: Signature Date Resolution No. 10-043 — Page 8 of 70 Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 1 - Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date ( Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# hred 4493 5010.2 Individual Personnel Folders 01/01/1988 02/28/1996 02/28/2001 08-03-04 2 Box Contents: Employee Files Payroll Box Contents: Pers forms, Personnel Action forms, Box Contents: W-4 forms etc. - p Box Contents: Abbott thru King r` 0 C'4hred 4494 5010.2 Individual Personnel Folders 01/01/1988 02/28/1996 02/28/2001 08-03-05 1 rn Box Contents: Employee Files Payroll Box Contents: Pers Forms, Personnel Action Forms d Box Contents: W-4's etc. I Box Contents: King - Zuniga t"> 0 bred 4063 5010.2 Individual Personnel Folders 01/01/2004 12/31/2004 12/31/2009 02-01-04 4 0 Box Contents: Inactive Personnel Files Box Contents: Lambert thru Zottneck O Z Box Contents: 2004 c 0 hred 4207 5090.3 Personnel Recruitment 02/01/2006 07/31/2006 - 07/31/2009 02-01-02 5 C•�S 0 Box Contents: Recruitment ayi Box Contents: 2006 lY Box Contents: A-B Folders within the above box Alt. Folder#1 Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recruitment Description: 2006 Alt. Folder#2 Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recruitment/Eligibility Lists Description: Animal Caretaker ia6AW ------ -------U1 Pn..- Notification Number _ Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder #3 Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recruitment Eligibility Description: Animal Handler O Alt. Folder#4. Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment r w Alt. Folder Number: Recruitment Eligibility Description: Assistant City Engineer O O Alt. Folder#5 Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment N Alt. Folder Number: Recruitment Eligibility Description: Assistant to the City Manager ca Alt. Folder#6 Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment d I Alt. Folder Number: Recruitment Eligibility Description: Assistant City engineer Ma Alt. Folder#8 - Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment O O Alt. Folder Number: Recruitment Eligibility Description: Assistant Pool Manager Alt. Folder#9 Beginning Date: 02/01/2006 Ending Date: 07/31/2006 Record Title Name: Personnel Recruitment O Z �Nh older Number: Recruitment Eligibility Description: Building Inspector 2 Files co red 4204 5090.3 Personnel Recruitment 04/01/2006 08/31/2006 08/31/2009 02-01-03 5 2 Box Contents: Recruitment Files 0 Box Contents: M Of Box Contents: 2006 Folders within the above box Alt. Folder#1 Beginning Date: / / Ending Date: / / Record Title Name: Alt. Folder Number: Maint. Coordinator- Inhouse Description: Alt. Folder#2 Beginning Date: 04/01/2006 Ending Date: 08/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Maintenance Technician (Pinks) Description: Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#3 Beginning Date: 04/01/2006 Ending Date: 08/31/2006 Record Title Name: Personnel Recruitment - --- Alt. Folder Number: Maintenance Worker Description: 0 Alt. Folder#4 Beginning Date: 04/01/2006 Ending Date: 08/31/2006 Record Title Name: Personnel Recruitment w O AA. Folder Number: Management Aide Description: Shred 4210 5090.3 Personnel Recruitment 04/01/2006 09/30/2006 09/30/2009 02-01-01 5 Box Contents: Recruitment Files N M m Box Contents: S-V (L Box Contents: 2006 - 1 r) IT Folders within the above box Q Alt. Folder#1 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Secretary Description: o Z Alt. Folder#2 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment C Alt. Folder Number: Sr. Maintenance Worker In-House Description: j Alt. Folder#3 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment N Alt. Folder Number: Sr. Planner Description: N Alt. Folder#4 - Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Sr. Plans Examiner Description: Alt. Folder#5 - - Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Sr. Plans Examiner Description: 4/18/2005 Alt. Folder#6 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Shelter Manager Description: AZti 6�� ab 'io Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) . Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 Fheollowing records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorizeto be oyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code. (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#7 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Signal & Lighting Tech Description: 0 Alt. Folder#8 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment r Alt. Folder Number: Swim Aide Description: 0 N Alt. Folder#9 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Theatre Technician II - Head Audio Description: rn f0 Alt. Folder#10 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment D_ I Alt. Folder Number: Theatre Technician I - Wardrobe Description: Alt. Folder#11 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment O Alt. Folder Number: Theatre Technician II -Master Electrician Description: I Beginning Date:04/01/2006 Ending Date: /30/2006 Record Title Name: Personnel Recruitment 09 Alt. Folder#12 Z Alt. Folder Number: Theatre Technician II -Master Carpenter Description: C 0 Alt. Folder #13 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment j O Alt. Folder Number: Theatre Technician I - Stagehand Description: w 0 Alt. Folder#14 Beginning Date: 04/01/2006 Ending Date: 09/30/2006 Record Title Name: Personnel Recruitment Qf It. Folder Number: Veterinary Technician Description: CShred 4203 5090.3 Personnel Recruitment 03/01/2006 10/31/2006 10/31/2009 02-01-01 4 1� Box Contents: Recruitment Box Contents: 2006 Box Contents: M-O Tq— Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 rheollowing records are due for destruction on 12/31/2009. Place your Initials next to EACH box you authorize to be oyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo fying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#1 Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Management Analyst IT Description: o n Alt. Folder#2 Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment p Alt. Folder Number: Management Analyst III Description: M Alt. Folder#3 . Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment m Alt. Folder Number: Management Aide Description: IL M Alt. Folder#4 Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment I M Alt. Folder Number: Office Specialist IT - Library Description: - o Alt. Folder#5 Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment O` Alt. Folder Number: Office Specialist II -Animal Shelter Description: o Alt. Folder#6 Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment C C Alt. Folder Number: Office Specialist II - City Manager's Description: S .j Alt. Folder#7 Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment p N Alt. Folder Number: Office Specialist 11 - PT Business License Description: � Alt. Folder#8 Beginning Date: 03/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Folder Number: Office Specialist II - City Yard Description: CY�IShred 4206 5090.3 Personnel Recruitment 02/01/2006 10/31/2006 10/31/2009 02-01-01 6 Box Contents: Recruitment Box Contents: A Box Contents: 2006 �6'/U �/ J4v1 C, Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) _ Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#1 Beginning Date: 02/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recruitment Eligibility Lists Description: 2006 O Alt. Folder#2 Beginning Date: 02/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment 0 Alt. Folder Number: Recruitment Eligibility Lists Description: Assistant City Engineer Pinks Alt. Folder #3 Beginning Date: 02/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recruitment Eligibility Lists Description: Administrative Intern Eng. d Alt. Folder#4 Beginning Date: 02/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment I Alt. Folder Number: Recruitment Eligibility Lists Description: Administrative Intern B&S T 0 Alt. Folder#5 Beginning Date: 02/01/2006 Ending Dale: 10/31/2006 Record Title Name: Personnel Recruitment O Alt. Folder Number: Recruitment Eligibility Lists Description: Administrative Intern City Manager o Alt. Folder#6 Beginning Date: 02/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Z C Alt. Folder Number: Recruitment Eligibility Lists Description: Sr Admin Secretary Fire g Alt. Folder#7 Beginning Date: 02/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment 0 Alt. Folder Number: Recruitment Eligibility Lists Description: Animal Care &Services Director w Alt. Folder#8 Beginning Date: 02/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment CA FDlder Number: Recruitment Eligibility Lists Description: Animal Caretaker Shred 4212 5090.3 Personnel Recruitment 01/01/2006 10/31/2006 10/31/2009 01-01-03 1 Box Contents: Recruitment Files Box Contents: P-R Box Contents: 2006 Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number .Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box . Alt. Folder#1 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Program Spec. - Front of House Description: r r Alt. Folder#2 Beginning Dale: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment O to Alt. Folder Number: Program Spec. - Performing Arts Description: Alt. Folder#3 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment p1 cc Alt. Folder Number: Program Spec. - Contract Classes Description: d Alt. Folder#4 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment M Alt. Folder Number: Program Spec. -Youth Basketball Description: p Alt. Folder#5 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Program Spec. - Box Office Description: o Z Alt. Folder#6 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment C Alt. Folder Number: Public Services Tech 1 Description: Alt. Folder #7 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 - Record Title Name: Personnel Recruitment O N Alt. Folder Number: Public Services Tech 111 Description: N Alt. Folder#8 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Purchasing Clerk Description: Alt. Folder#9 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Purchasing Clerk . Description: 7/20/2006 Alt. Folder #10 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recrultment . Alt. Folder Number: Records Clerk Description: Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 8 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box - - - - Alt. Folder#11 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Records Clerk Description: 10/23/2006 0 Alt. Folder#12 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment w Alt. Folder Number: Recreation Assist - FOH/FAC Rentals Description: o Alt. Folder#13 Beginning Date: 01/01/2006 Ending Date: 10/31/2006 Record Title Name: Personnel Recruitment N t. Folder Number: Recreation_Assist-Theatre Prod .Description: m Shred 4284 5090.3 Personnel Recruitment 04/01/2006 10/31/2006 10/31/2009 01-01-04 2 Oi Box Contents: 2006 Fire Recruitment Files M Box Contents: Firefighter-Pinks, Fire Engineer, Fire It 0 Box Contents: Marshall, Fire Prevention Asst., - p Box Contents: Firefighter Paramedic - O hred 4205 5090.3 Personnel Recruitment 06/01/2006 11/30/2006 11/30/2009 01-01-02 1 Z c Box Contents: Recruitment - O w Box Contents: LS :3 Box Contents: 2006 0 N 0) Folders within the above box Alt. Folder#1 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Librarian I Description: Reference Serv. Alt. Folder#2 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Librarian I Description: Reference Serv. 3/6/2006 Alt. Folder#3 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recrultment Alt. Folder Number: Librarian I Description: Children's Sery . Notification Number _ Destruction Notification Report 12/21/2009 12:36:04 - 298 City of Rancho Cucamonga (RC) Page 9 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) - Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code - (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#4 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: LibrarianAsst. I Description: Children's Asst. &Storyteller 0 Alt. Folder#5 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment r Alt. Folder Number: LibrarianAsst. I Description: Reference &Tech Serv. O r` Alt. Folder#6 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: LibrarianAsst. I Description: Literacy Part Time m Alt. Folder#7 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment - 0_ Alt. Folder Number: LibrarianAsst. I Description: Children's serv. VG M V Alt. Folder#8 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: LibrarianAsst. I Description: Reading Enrichment VG Alt. Folder#9 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment O Z Alt. Folder Number: LibrerianAsst. I Description: Tech Center c 0 Alt. Folder#10 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: LibrarianAsst. I Description: Reference Services w 0) Alt. Folder#I1 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Q Alt. Folder-Number: Library Clerk Description: Alt. Folder#12 Beginning Date: 06/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Folder.Number: Library Clerk Description: 11/15/2006 ONbredbred 4208 5090.3 Personnel Recruitment 01/01/2006 11/30/2006 11/30/2009 02-01-03 4 Box Contents: - Recruitment Box Contents: 2006 Box Contents: B-C dais r6-.� n;H---- ne.o ---i r • - - Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 10 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent . Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the-above box Alt. Folder#1 - Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recruitment/Eligibility Description: 2006 p Alt. Folder#2 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment 0 Alt. Folder Number: Recruitment/Eligibility Description: Business License Clerk 00 Alt. Folder#3 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment 0) M Alt. Folder Number: Recruitment/Eligibility Description: Business License Coordinator !M .Alt. Folder#4 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment M Alt. Folder Number: Recruitment/Eligibility Description: Buyer 0 Alt. Folder#5 - Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment O r Alt. Folder Number: Recruitment/Eligibility Description: Code Enforcement Officer O Alt. Folder#6 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Z Alt. Folder Number: Recruitment/Eligibility Description: Comm. Prog. Coord. Animal Services 0 O Alt. Folder#7 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment O Alt. Folder Number: Recruitment/Eligibility Description: CS Coord. rn 0) Alt. Folder#8 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment A Folder Number: Recruitment/Eligibility Description: CS Coord - Sp[ecial Needs - 2 Flies C. 4213 5090.3 Personnel Recruitment 01/01/2006 11/30/2006 11/30/2009 02-02-03 6 Box Contents: Recruitment Box Contents: 1/06 - 11/06 Box Contents: C-1 Box Contents: 2006 Notification Number .Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 11 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) . Records Coordinator: Chris Pittenger Mail Code: . Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold.. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#1 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: CS Coordinator- Central Park Rentals Description: o r Alt. Folder#2 . Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment O Alt. Folder Number: CS Coordinator- Adult Sports Description: Alt. Folder#3 - Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Ol Alt. Folder Number: CS Coordinator- Adult Sports Description: 9-14-2006 a Alt. Folder#4 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment (I h Alt. Folder Number: CS Supervisor-Youth &Adult Sports Description: o Alt. Folder#5 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Deputy City Manager Description: p Alt. Folder#6 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Tltle Name: Personnel Recruitment C �. c Alt. Folder Number: GIS Fire Analyst Description: o Alt. Folder#7 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment N Alt. Folder Number: Humane Officer Description: N Alt. Folder#8 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder.Number: IS Analyst Description: Alt. Folder#9 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Inventory Specialist- Equip. & Materials Description: Alt. Folder#30 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Lifeguard/Swim Instructor Description: -a6vz) Notification Number - Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 12 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 F ing records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be ,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#11 Beginning Date: 01/01/2006 Ending Date: 11/30/2006 Record Title Name: Personnel Recrultment Folder Number: Junior Buyer Description: C iO hred � 4202 5090.3 Personnel Recruitment 06/01/2006 12/31/2006 12/31/2009 01-01-04 l r Box Contents: Recruitments O Box Contents: 06/06 - 12/06 N Box Contents: O-P N m M Folders within the above box I Alt. Folder#1 Beginning Date: 06/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Office Services Clerk - Purchasing Description: 0p Alt. Folder#2 Beginning Date: 06/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment O Alt. Folder Number: Personnel Clerk - Description: o Z Alt. Folder#3 Beginning Date: 06/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment C Alt. Folder Number: Planning Aide Description: 3 Alt. Folder#4 Beginning Date: 06/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment p U) Alt. Folder Number: Planning Director Description: Alt. Folder#5 Beginning Date: 06/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Program Specialist Description: Special Events Alt. Folder#6 Beginning Date: 06/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Program Specialist Description: Playschool Alt. Folder #7 Beginning Date: 06/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment AI Folder Number: Program Specialist Description: Special Events hred 4211 5090.3 Personnel Recruitment 01/01/2006 12/31/2006 12/31/2009 02-01-02 6 Box Contents: Recruitment Box Contents: R-S Box Contents: - 2006 Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 13 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) _ Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ust-tying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (x)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box - Alt. Folder#1 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recreation Attendant Description: on Alt. Folder#2 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment p Alt. Folder Number: Recreation Assistant-Teen Programs Description: j Alt. Folder#3 - - Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment N 0) Alt. Folder Number: Recreation Assistant-Cultural Arts Description: d Alt. Folder#4 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment I M Alt. Folder Number: Recreation Assistant-Cultural Arts Description: 9/13/2006 Alt. Folder#5 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment 0 r Alt. Folder Number: Recreation Attendant- Playschool Aide Description: o Alt. Folder 46 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment a C Alt. Folder Number: Recreation Attendant- Playschool Aide Description: 5/15/2006 - O 7 Alt. Folder#7 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment p N Alt. Folder Number: Recreation Attendant- Playschool Aide Description: 10/1/2006 (D Alt. Folder#8 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recreation Attendant-Youth Basketball Description: Alt. Folder#9 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recreation Leader- Box Office Description: Alt. Folder#10 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recreation Leader- Computer Services Description: Notification Number Destruction Notification Report 12/21/2009 12:36:04 298 City of Rancho Cucamonga (RC) Page 14 Records Management Division (TMP) PERSONNEL (4124) Bill to Name: (4124) Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. _ Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#11 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Alt. Folder Number: Recreation Leader- Computer Services Description: 1/12/2006 0 Alt. Folder#12 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment n V.. Alt. Folder Number: Recreation Leader- Concerts/Movies Description: O N Alt. Folder#13 Beginning Date: 01/01/2006 Ending Date: 12/31/2006- Record Title Name: Personnel Recruitment N N Alt. Folder Number: Recreation Leader- Registration Description: rn 03 Alt. Folder#14 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment IL I Alt. Folder Number: Recreation Leader- Northtown Programs Description: a> V Alt. Folder#15 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment 0 O Alt. Folder Number: Recreation Leader- Wellness Pass Description: Alt. Folder#16 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment Z Z Alt. Folder Number: Secretary Description: - C Alt. Folder#17 Beginning Date: 01/01/2006 Ending Date: 12/31/2006 Record Title Name: Personnel Recruitment .? Alt. Folder Number: Senior Animal Services Officer Description: - w 0) it Total Eligible Boxes to be destroyed = 15 Eligible Boxes on Hold = 0 - Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = o Total Available Boxes to be destroyed = 15 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Emergency Preparedness (4125) Requestor Breanna Medina I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Records Record Title Code from Records Retention /Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar Year 2007 2010.3 — CERT Applications All dated thru calendar year 2007 2010.9 —Policies &Procedures All that were superseded prior to 1/1/2005 Department Approval: 4Dt O ignature Destroyed by: Signature Date Resolution No. 10-043— Page 23 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: City Clerk (4126) Requestor: Debra McNay I have inspected the following records/documents and recommend/request that they be destroyed. These records have been stored in the City Clerk's Vault and office areas and are not listed in the City's Automated Records . Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Record Beginning and Ending(Inclusive) Dates of Records/ Title Code from Records Retention Schedule when Documents(Mo/Yr) applicable) 1020.1 —General Correspondence Calendar year 2007 1020.6—Passport Appointment Book Calendar Year 2007 2050.2—Dept'I. Budget Working Papers Calendar year 2007 3040.5 Records Transfer Requests/Lists Calendar year 2007 _ 6010.0—Bids (unsuccessful) Calendar year 2007 6020.1 —Contracts and Agreements All which were completed, terminated or expired in 1998. 6050.2—Proof of Publication(except Ordinances) Calendar year 2007 7010.0—City Council Agenda Packets Calendar year 2008 (after scanning) 7010.1 —Council Sub-Committee Agenda Packets Calendar year 2008 (after scanning) 7010.2—Task Force Agenda Packets Calendar year 2008 (after scanning) 7010.3 —Public Safety Commission Agenda Packets - Calendar year 2008 (after scanning) 7010.4—RC Community Foundation Agenda Packets Calendar year 2008(after scanning) 7010.9—Audio Tapes of Council meetings Calendar year 2004 7020.0—Stints of Economic Interests Log Calendar year 2001 7020.1 —Election Reference Papers Calendar year 2007 7020.2 —Campaign Stints—Unsuccessful Calendar year 2003 7020.5 - Election Ballots-New Calendar year 2005 7020.9—Oaths of Office. All whose term expired in 2004 7040.5 —Claims/Supoenas Log All pages dated 2007 7040.8 —Stints of Econ Interest(Form 700) Calendar year 2002 Department Approval: Si nature Date Destroyed by: Si "esolution No. 10-043—Page 24 of 70 ;nature Date CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Admin Services/Admin (4150) Requestor: Melinda Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar year 2007 12050.5 —Mail Processing Calendar year 2007 Department Approval: �r Sian ature Date Destroyed by: Signature Date Resolution No. 10-043 — Page 25 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents . (To be processed with the Dec., 2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) DeparLment: Finance (41511 Requestor Tamara Layne I have inspected the following records/documents and recommend/request that they be destroyed. These . records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 4011.6 —Master Chart of Accounts All that have been superseded prior to 1/1/2008 Department Approval: Si�1 Bate Destroyed by.. Signature Bate Resolution No. 10-043—Page 26 of 70 Notification Number DestructionNotification Report %12/21/2009 12:39:00 300 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Fheollowing records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be oyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ying the hold. Return the entire list to the Records Division by 12/31/2609. Destroy Permanent Record Title Record Title Name Dates On Destroy Date - (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location S ace# A�bshred 4405 4010.1 Accounts Payable 01/01/1988 . 12/31/1992 12/31/1999 07-02-09 2 Or Box Contents: ACCOUNTS PAYABLE Box Contents: SBC, SCE hred 3827 4010.1 Accounts Payable 03/01/2002 09/30/2002 09/30/2009 16-03-01 4 IIf!! ?YY��Yt Box Contents: P-Card Logs 6 hred. 3784 4010.1 Accounts Payable - 07/01/2001 11/30/2002 11/30/2009 16-03-03 S \l Box Contents: AP Reports rn m Box Contents: 01/02 - 0_ I hred 3791 4010.1 Accounts Payable 10/21/2002 12/31/2002 12/31/2009 . 16-03-02 3 .c,) Box Contents: AP Reports Q O Ih1�Recycle 4184 4030.4 Accounts Payable Check Register 06/01/2004 07/31/2004 07/31/2009 0 0 Box Contents: A/P Z �q1..,,, C ecycle 4183: 4030.4 Accounts Payable Check Register 07/01/2004 08/31/2004 08/31/2009 0 Box Contents: A/P 0 N ecycle 4182 4030.4 Accounts Payable Check Register 09/01/2004 10/31/2004 10/31/2009 0 W �t Box Contents: A/P P{ (Shred 4433 4030.2 Bank Statements & Reconciliations 07/01/1991 06/30/1992 06/30/1997 08-02-05 . 2 �T "Box Contents: Bank Statements& Reconciliations . Box Contents: Statements, Printouts Box Contents: July 1991 thru 1992 Date Tama ne, Finance Director Notification Number Destruction Notification Report 12/21/2009 12:39:00 300 City of Rancho-Cucamonga (RC) Page 2 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be. destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# 1111�1�hred 4431 4020.3 Daily Cash Receipts / Revenue Files 07/01/1999 06/20/2000 06/20/2009 08-02-04 2 �ITr �r Box Contents: Daily Cash Receipts (City) Box Contents: April 12, 16, 17, 18, 19, 23, 24, 25, 26 Box Contents: 30 May 1, 2, 3, 7, B, 9, 10 0 P, Box Contents: Receipts # 102671 - 104012 '6 0 IY{-Whred 4432 4020.3 Daily Cash Receipts / Revenue Files 07/01/1999 06/20/2000 06/20/2009 08-02-05 1 N J'1I Box Contents: Daily Cash Receipts (City) a Box Contents: November 29, 30 December 4, 5, 6, 7, 1 m (L Box Contents: 1, 12, 13, 14, 18, 19, 20, 21, 26, 27,28 1 Box Contents: Jan 2, 3, 4 Rec. 970B5 - 98471 M V Shred2803 4020.3 Daily Cash Receipts/ Revenue Files 06/15/2000 07/03/2000 07/03/2009 06-03-02 1 0 Box Contents: Daily Cash Rec 6/15/2000 - 7/3/2000 1 O Z Folders within the above box c Alt. Folder#1 Beginning Date: 06/15/2000. Ending Date: 07/03/2000 Record Title Name: Daily Cash Receipts/Revenue Files O Alt. Folder Number: ' Description: Receipt #'s 93609 thru 94327 _ 0 Beginning Date: 06/15/2000 Ending Date: 07/03/2000 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder #2 g g Alt. Folder Number: Description: Also contains Fire Cash Receipts for July - Sept, 2000 �hred 2963 4020.3 Daily Cash Receipts/ Revenue Files 06/02/2000 07/05/2000 07/05/2009 02-03-03 3 Box Contents: Daily Cash Rec- Sports Ctr(lune, 2000) Shred 2783 4020.3 Daily Cash Receipts/ Revenue Files 07/05/2000 07/31/2000 12/31/2009 02-03-03 4 Box Contents: Daily cash Rec (7/5/2000 - 7/31/2000) nara Y.—.A na. Finance Director Notification Number Destruction Notification Report 12/21/2009 12:39:00 300 City of Rancho Cucamonga (RC) Page 3 . Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) - Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#1 Beginning Date: 07/05/2000 Ending Date: 07/31/2000 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Receipt #'s 94328 thru 95529 0 hired 3288 4020.3 Daily Cash Receipts/ Revenue-Files 07/01/2000 07/31/2000 07/31/2009 0 -Box Contents: Cash Receipts Journal O Box Contents: July 2000 N Ol lred 2962 4020.3 Daily Cash Receipts/ Revenue Files 07/06/2000 08/03/2000 08/03/2009 01-03-04 5 m Box Contents: Daily Cash Rec- Sports Ctr(July, 2000) - D- I hred 2936 4020.3 Daily Cash Receipts/ Revenue Files 08/03/2000 06/25/2000 08/25/2009 02-03-01 2 M 0 Box Contents: Daily Cash Rec- Sports Ctr (Aug, 2000) o lred 2999 4020.3 Daily Cash Receipts / Revenue Files 08/01/2000 08/31/2000 08/31/2009 04-02-03 3 6 Box Contents: Cash Receipts (Aug, 2000) Z 0 Folders within the above box Alt. Folder #1Beginning Date: 08/01/2000 Ending Date: 08/31/2000 Record Title Name: Daily Cash Receipts/Revenue Files 0 Alt. of Folder Folder Number: Description: Receipt #'s 95536 thrti 96835 N til-- 3222 4020.3 Daily Cash Receipts/ Revenue Files 08/31/2000 08/31/2000 08/31/2009 17-01-02 10 �1 Box Contents: Cash Receipts Journal Box Contents: 08/31/2000 Shred 2937 4020.3 Daily Cash Receipts/ Revenue Files 08/26/2000 09/28/2000 09/28/2009 01-03-01 5 Box Contents: Daily Cash Rec- Sports Ctr(Sept, 2000) nate Tamara finance Director - Destruction Report 12/21/2009 12:39:00 Notification Number Page 4 300 City of Rancho Cucamonga (RC) Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) - - Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2009.-Place your initials next to EACH box you authorize to be - destroyed,then sign and date the bottom of EACH page..If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# tired 3287 4020.3 Daily Cash Receipts / Revenue Files 09/01/2000 09/30/2000 09/30/2009 04-02-04 2 J'I Box Contents: Cash Receipts Journal ...IJJJ Box Contents: September 2000 )}tystired 2984 4020.3 Daily Cash Receipts/ Revenue Files 09/05/2000 10/05/2000 10/05/2009 01-03-04 1 -- '1-17 Box Contents: Cash Receipts (9/2000 - 10/2000) o Cl) Folders within the above box Ol Alt. Folder #1 Beginning Dale: 09/05/2000 Ending Date: 10/05/2000 Record Title Name: Dally Cash Receipts/Revenue Files 0 Alt. Folder Number: Description: Receipt #'s 96836 thru 98131 I bred 2968 4020.3 Daily Cash Receipts/ Revenue Files 10/01/2000 10/31/2000 10/31/2009 01-03-07 6 0 Box Contents: Daily Cash Rec- Sports Ctr(Oct, 2000) o hred 3266 4020.3 Daily Cash Receipts/ Revenue Files 10/01/2000 10/31/2000 10/31%2009 04-02-04 1 0 Box Contents: - Daily Cash Receipts Journal Z Box Contents: October 2000 C 0 Shred 2998 4020.3 Daily Cash Receipts / Revenue Files 10/09/2000 11/07/2000 11/07/2009 04-02-02 2 0 1}`t Box Contents: Cash Receipts (10/2000 - 11/2000) N Folders within the above box Alt. Folder #1 Beginning Date: 10/09/2000 Ending Dale: 11/07/2000 Record Title Name: Daily Cash Receipts/Revenue Files Description: Receipt #'s 000062 thru 001353. Alt. Folder Number: 0 hred 3271 4020.3 Daily Cash Receipts / Revenue Files 11/01/2000 11/30/2000 - 11/30/2009 'r I Box Contents: Daily Cash Receipts Journal J Box Contents: November 2000 Finan[e Director Notification Number - Destruction Notification Report 12/21/2009 12:39:00 300 City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) - Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 F�CH following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be royed,.then sign and date the bottom of EApage. If you want a box held for an additional 6 months, provide a memo ifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name - Dates - On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending , Hold? 12/31/2009 Location Space# A93hred 3272 4020.3 Daily Cash Receipts / Revenue Files 11/01/2000 11/30/2000 11/30/2009 0 ��l1ll Box Contents: Cash Receipts Journal Box Contents: May&June 2002 o Irf{Shred 2850 4020.3 Daily Cash Receipts/ Revenue Files 11/08/2000 12/11/2000 12/11/2009 03-03-02 3 w Box Contents: Daily Cash Rec(11/2000 - 12/2000) D M Folders within,the above box - - rn Alt. Folder#1 Beginning Date: 11/08/2000 Ending Date: 12/11/2000 Record Title Name: Dally Cash Receipts/ Revenue Files f0 Description: Daily Cash Receipts 11/8/2000 - 12/11/2000 d Alt. Folder Number: I 08/2000 Ending Date: 12/11/2000 Record Title Name: Dally Cash Receipts/Revenue Files (+1 Alt. Folder#2 Beginning Date: 11/ - V Alt. Folder Number: Description: Receipt #'s 001354 thru 002529 o � o hred - - 2965. 4020.3 Daily Cash Receipts/ Revenue Files 11/02/2000 12/12/2000 12/12/2009 02-03-04 1 Box Contents: Daily Cash Rec- Sports Ctr(11/00-12/00) Z Shred 3276 4020.3 Daily Cash Receipts / Revenue Files. 12/01/2000 12/31/2000 12/31/2009 0 0 Box Contents: Daily Cash Receipts Journal _ 0 0 Box Contents: December 2000 w 0) ecycle 4412 4013.1 . Fixed Assets - 01/01/2000 12/31/2003 12/31/2009 07-03-09 1 iY Box Contents: FIXED ASSET REPORTS ,��,44 Box Contents: FOR THE CITY *Shred 2813 4012.8 Journal Voucher � 07/01/2000 11/30/2000 11/30/2009 06-03-01 6 11TT Box Contents: Adjusting Journal Entries (7/00 - 11/00) nate Tam-1 a e, Finance Director . Notification Number Destruction Notification Report 12/21/2009 12:39:00 300 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMP) FINANCE (4151) Bill to Name:- (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 rhe following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be troyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending - Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#1 Beginning Date: 07/01/2000 Ending Date: 11/30/2000 Record Title Name:Journal Voucher ,Alt.,Folder Number: Description: JE 500095 thru JE 500406 -03-03 2 hred 4439 4040.2 Payroll Register 08/01/1997 09/30/1999 09/30/2004 08 Box Contents: Payroll Register(direct deposit) O Box Contents: IFAS direct dep. reports w/ matching tM Box Contents: bank reports for confirmation 8/3/97 N rn Box Contents: 9/16/99 W ,AJ-11hred 4440 4040.2 Payroll Register - 08/01/1997 09/30/1999 09/30/2004 08/03/04 1 1 ' I Box Contents: Payroll Register(Direct Dep.) M Box Contents: Bank Repots, 9/30/99 thru 6/2/2003 hired 4434 4040.2 Payroll Register 02/01,2001 07/31/2001 07/31/2006 08-03-01 1 0 Box Contents: Payroll Register(Shadow Periods) Z Box Contents: Timecards, Payroll contribution &deduc. 0 O Box Contents: leave balances, check registers, shadow ] Box Contents: periods feb 1, 01 thru July 2001 - - 0 N hred ox Co 4040Payroll Register 07/01/2002 11/30/2003 11/30/2008 08-03-03 1 W Box Contents: Payroll oll Register (Shadow Periods) Box Contents: Time Cards, Contribution &distribution Box Contents: Leave balance, check reg. shadow periods Box Contents: 7-11-02 thru 11-5-03 hred . 3829 4040.2 Payroll Register 02/26/2004 07/15/2004 07/15/2009 16-03-01 5 Box Contents:. City Payroll Reports nate Tame. Inance Director Notification Number Destruction Notification Report 12/21/2009 12:39:00 300 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 =101lowings are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be and date the bottom of EACH page. If you want abox held for an additional 6 months, provide a memoReturn the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# hred 3998 4040.2 Payroll Register - 06/01/2003 08/30/2004 08/30/2009 16-02-04 3 Box Contents: City Payroll Reports hred 3814 4040.2 Payroll Register 07/29/2004 12/02/2004 12/02/2009 16-02-04 6 . o Box Contents: City Payroll Reports O hred 3813 4040.9 Time Cards 04/11/2004 08/22/2004 08/22/2009 16-02-02 3 Cl) a) Box Contents: Timecards rn m (((111�i��i--��,,,000 hred 3809 4040.9 Time Cards 06/30/2004 09/30/2004 09/30/2009 16-02-03 3 n- " / Box Contents: Fire Payroll Reports I V Box Contents: Timecards o Shred 3821 4040.9 Time Cards 09/01/2004 10/31/2004 10/31/2009 16-02-04 5 0 Box Contents: Timecards O Z 09/11/2004 12/17/2004 12/17/2009 16-03-01 3 C hred 3815 4040.9 Time Cards 2 Box Contents: Fire Payroll Reports 0 hred 3797 4040.9 Time Cards 10/31/2004 12/26/2004 12/26/2009 16-02-02 2 Y Box Contents: Timecards Shred 4427 4041.0 W-2' s 01/01/1992 12/31/1994 12/31/2004 08-02-02 2 Box Contents: W-2's& Federal &State Quarterly Taxes Box Contents: 1992 - 1994 Shred 4428 4041.0 W-2' s 01/01/1996 12/31/1998 12/31/2008 08-02-03 1 Box Contents: W-2's &State & Federal Qtrly Returns :Box Contents: ]an. - Dec. 1996 thru 1998 3 a ,A nota r�...ara V�{ln nanre Director Notification Number Destruction Notification Report 12/21/2009 12:39:00 300 City of Rancho Cucamonga (RC) Page B Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) - Records Coordinator: LAYNE,TAMARA . Mail Code: Phone:(909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates of Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Ai Shred 4429 4041.0 W-2' s 01/01/1996 12/31/1998 12/31/2008 08-02-03 2 Box Contents: W-2's &State & Federal Qtrly Returns Box Contents: 1995 W-2 copies Box Contents: State &Federal Qtrly tax returns O r-- Total Total Eligible Boxes to be destroyed = 46 M Eligible Boxes on Hold = 0 N m Elgibile Boxes Checked Out = 0 o_ Eligible Boxes Removed = 0 _ I Total Available Boxes to be destroyed = 46 M O O r O Z c 0 0 N N no �� i inanre Director - CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign,date and return to the.Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Business Licensing (4152) Requester: Minerva Gamboa that the be destroyed. These I have inspected the following records/documents and recommend/requesty Y records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore,.destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending(Inclusive) Dates.of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar year 2007 1020.5 —Accounts Registers All that were superseded prior to January, 2008 1020.6 —Renewal Registers Calendar year 2007 12060.4 —Taxicab Operations Files All that became inactive prior to January, 2008 4020.6—License and Permit Accounts All that became inactive prior to January, 2008 4020.7 Massage Permits/Permit Fees All that became inactive prior to January, 2008 Department Appro 1: Signature Date Destroyed by: Signature Date Resolution No. 10-043 — Page 35 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign, date and return to the Records Division by December 31,2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department Risk Management (4154) Requestor Claudia Nunez I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 5080.3 —Pre-Empl. Physicals (non-hires) All thru calendar year 2007 5100.5 —Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2010 Department Approval: A, r /t10 Signature Date Destroyed by: Signature Date Resolution No. 10-043—Page 36 of 70 Notification Number - Destruction Notification Report 12/21/2009 12:40:11 301 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) RISK MANAGEMENT (4154) Bill to Name: (4154) Records Coordinator: Claudia Nunez Mail Code: Phone: (909)477-2700 ext: 2420 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name - Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# S ed 3984 7040.6 Claims Against the City 09/01/1998 12/31/2002 12/31/2009 05-02-03 3 Box Contents: Carl Warren General Liabilities - Box Contents: Loss Run Reports Box Contents: Claims Against the City o r w 0 r` E = Excluded Total Eligible Boxes to be destroyed = 1 M N Eligible Boxes on Hold = 0 m Elgibile Boxes Checked Out = 0 0_ Eligible Boxes Removed = 0 I M Total Available Boxes to be destroyed = 1 0 0 0 Z 0 0 N N CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: G.I.S. (4160) Requestor: Ingrid Bruce I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar year 2007 2050.2 — Dept'l Budget Working Papers Calendar year 2006 Department Approval: Signature Date Destroyed by: Qom^ Signature Date Resolution No. 10-043 — Page 38 of 70 Notification Number Destruction Notification Report 12/21/2009 12:37:41 299 City of Rancho Cucamonga (RC) Page 1 i Records Management Division (TMP) SPECIAL DISTRICTS (4131) Bill to Name: SPECIAL DISTRICTS(4131) Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext: 2579 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be - - Ptroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# 05hred 1889 4012.1 District Files - by District # 01/01/1991 12/31/1999 YES 12/31/2009 0 BOX ON HOLD/ *HOLD-Placed on th/s box Date: 07115/1999 To:Ingrid Bruce Box Contents: Bond Prepayment Calculations Letters t` w QShred 3016 4012.1 District Files - by District # 01/01/1991 12/31/1999 12/31/2009 15-02-01 6 0 Box Contents: CFD 91-1 Victoria Mall (never happened) CO N rn N E = Excludeda Total Eligible Boxes to be destroyed = 2 l Eligible Boxes on Hold = 1 M V Elgibile Boxes Checked Out = 0 o Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 Z c 0 0 N m CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign, date and return to the Records Division by December 31,2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: M.I.S. (4161) Requestor: Manuel Pilonieta I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Records Record Title Code from Records Retention /Documents (Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence All thru calendar year 2007 14041.0— Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2008 2040.3 —Hardware/Software Acquisition Requests All that became inactive prior to 1/1/2008 2040.4—Hardware Inventory All that became inactive prior to 1/1/2008 2040.5 — Software Inventory All that became inactive prior to 1/1/2008 2050.2 —Dept'l Budget Working Papers All thru calendar year 2007 5010.0—Nightly Systems Backups (12 days) All thru 12/19/2009 (to be reused) 5010.3 —Weekly Backup Tapes (6 weeks) All thru 11/18/2009(to be reused) 5010.1 —Monthly Systems Backups All thru calendar year 2008 (to be reused) 5010.4 - Quarterly Backup Tapes (18 months) All thru 06/30/2009 (to be reused) . 5010.2 —Year-end System Backups All thru calendar year 2002 5010.8 —Network Config. Maps/Plans All that were superseded prior to 1/1/2008 Department Approval: Signature Date Destroyed by: Signature Dat esolution No. 10-043 — Page 40 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Facilities Maint/Yard (4245) Requestor Sandra Mellem I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable). 10201.1 Gen'1 Correspondence Calendar Year 2007 14041.1 Vehicle Operators Daily Checklist Calendar Year 2007 14041.2 Employee Daily Activity Sheets Calendar Year 2007 16010.8 Pesticide Application Forms Calendar Year 2006 16010.9 Monthly Pesticide Use Reports . Calendar Year 2006 6010.4 Dept'1 Budget Working Papers Calendar Year 2007 6060.3 Equipt. Maintenance Records All that became inactive prior to January, 2008 Department Approval: f b -i3-i D Signature Date Destroyed by: Signature Date Resolution No. 10-043 — Page 41 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Planning (4333) Requestor: Valerie Victorino I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 2050.2—Dept'l Budget Working Papers All dated thru calendar year 2007 8021.3 —Home Occupation Permits All dated prior to 12/31/2009 (to be transferred to the Business Licensing Division) Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 10-043 — Page 42 of 70 Notification Number Destruction Notification Report 12/21/2009 12:42:09 302 - City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator: Victorino,Valerie Mail Code: Phone: (909)477-2700 ext: 4327 - he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be Ptroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tlfying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name - Dates On Destroy Date ( )Code Box Number Code (Box Contents) - - Begining Ending Hold? 12/31/2009 Location Space# L�Scan/Recyc 3550 7010.2 Planning Commisson Agendas 06/09/2004 12/22/2004 12/22/2009 0 Box Contents: Planning Commission Agendas Box Contents: 6/9/2004 - �4 / Box Contents: canned 200 0 can/Recyc 3616 7010.2 Planning Commisson Agendas 01/10/2001 12/22/2004 12/22/2009 0 O Box Contents: Planning CommissionA 'on Agendas Cl) Box Contents: 2001-200 I J 0 Box Contents: canned 4/11/2007 � d r7 E = Excluded Total Eligible Boxes to be destroyed = 2 V 0 Eligible Boxes on Hold = 0 0 Elgibile Boxes Checked Out = 0 o Eligible Boxes Removed = 0 Z Total Available Boxes to be destroyed = 2 -p O U) N r CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Building & Safety (4373) - Requestor: Linda Courtney I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Records / Record Title Code from Records Retention Documents (Mo/Yr) Schedule when applicable) 3020.3 —Utilities Release Log Calendar year 2007 3020.4 —Inspection Statistical Summaries Calendar year 1999 3030.1 —Applications for Temporary Utilities Calendar year.2007 3030.3 —Complaints&Inspection Requests All that became inactive or were resolved in 2007 3030.4—Applications for Plan Duplication Calendar year 2007 3030.5 —Misc. Applications Calendar year 2007 8021.1 —Plan CkBldg Permit Expiration or Exten- Calendar year 2006 sion letters (Recheck Letters) 8040.4- Soil, Percolation &Hydrology studies All thru calendar year 2007 (after scanning) 8040.5 —Grading Certifications All thru calendar year 2007(after scanning) 8040.6—Calculations, supporting documents All thru calendar year 2007 (after scanning) 8050.1 —Code Violation Correspondence All that became inactive or were resolved in 2006. 8050.2—Code Modification Forms All thru calendar year 2007 (after scanning) 8050.3 —General Correspondence Calendar year 2007 8050.4— Structure Abatement Notices All that became inactive or were resolved in 2006 8070.3 —Bldg. Inspection Reports & Files All that became inactive in 2006 8070.4—Daily Inspection Records Calendar year 2007 Department Approval: rgnature Date Destroyed by: Signature Dat�Resolution No. 10-043 —Page 44 of 70 Notification Number Destruction Notification Report 12/21/2009 12:43:15 303 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) BUILDING & SAFETY DIV (4373) Bill to Name: (4373) Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo I ltVing the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date - (X)Code . Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# can/Recyc 3843 8020.1 Construction Permits 01/01/2000 12/31/2007 12/31/2009 05-03-02 5 Box Contents: Building Permits - Box Contents: Scanned O San/Recyc 3930 8020.1 Construction Permits 01/01/2003 12/31/2007 12/31/2009 0 0 Box Contents: Building and Safety Permits L0 Box Contents: Scanned N Aca n/Recyc 3931 8020.1 Construction Permits 01/01/2003 12/31/2007 12/31/2009 0 M Box Contents: Building Permits Box Contents: - Scanned c+) V AIQ O F(jScan/Recyc 3933 8020.1 Construction Permits 01/01/2004 12/31/2007 12/31/2009 0 d Box Contents: Building Permits Box Contents: Scanned 10/08 J.G. O QQQQQQ�� Z can/Recyc 393420 . 8020.1 Construction Permits 01/01/2001 12/31/ 07 12/31/2009 0 0 Box Contents: Building Permits Box Contents: Needs Scanning _ w Ocan/Recyc 3935 8020.1 Construction Permits 01/01/2001 12/31/2007 12/31/2009 0 Box Contents: Building Permits / Box Contents: Scanned 10/08 D.M. can/Recyc 4044 8020.1 Construction Permits 01/01/2003 12/31/2007 12/31/2009 01-01-02 6 Box Contents: Finaled Permits Box Contents: 2003-2007 Notification Number Destruction Notification Report 12/21/2009 12:43:16 303 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) BUILDING & SAFETY DIV (4373) Bill to Name: (4373) - - Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# —1 (Scan/Recyc 4045 8020.1 Construction Permits 01/01/2003 12/31/2007 12/31/2009 01-01-03 1 Box Contents: Finaled Permits can/Recyc 4046 8020.1 Construction Permits 01/01/2001 12/31/2007 12/31/2009 01-01-03 2 1- (/(/� Box Contents: Finaled Permits p Box Contents: 2001-2007 c0 V can/Recyc 4048 8020.1 Construction Permits 01/01/2004 12/31/2007 12/31/2009 01-01-03 4 CU Box Contents: Finaled Permits 0_ Box Contents: 2004-2007 1 M can/Recyc 4049 8020.1 Construction Permits 01/01/2003 12/31/2007 12/31/2009 01-01-03 5 O Box Contents: Expired Permits o Box Contents: 2003-2007 0 Z can/Recyc 4267 8020.1 Construction Permits 01/01/2002 12/31/2007 12/31/2009 02-01-02 4 c: Box Contents: Expired Permits — Box Contents: Box and permits in scanning area 0 N Shred 3704 8021.1 Plan Ck/ Bldg Pmt Expir or Extend Ltrs 01/01/2006 12/01/2006 12/01/2009 01-03-04 2 fY Box Contents: Expired Permits �PMShred 3705 8021.1 Plan Ck/Bldg Pmt Expir or Extend Ltrs 01/01/2001 12/01/2006 12/01/2009 12-03-02 4 Box Contents: Expired Permits Box Contents: 2001-2006 1Shred 3839 8021.1 Plan Ck/ Bldg Pmt Expir or Extend Ltrs 01/01/2001 12/31/2006 12/31/2009 01-03-01 1 Box Contents: Expired Permits Box Contents: 2001 - 2006 nate i in,i. f'nn rfnnv. C..rnt.n, CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department Community Services (4532) Requestor Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/ Documents(Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar year 2007 1020.3 —Programs Calendar year 2005 1020.4— Projects All that completed/terminated prior to 1/1/2006 1020.5 - Special Events Calendar Year 2005 14010.6— Scholarship Applications Calendar Year 2007 14020.3 —Recreation Class Schedule Calendar Year 2007 (1 original sent to Archives) 16010.7 —Use of City Facilities Calendar Year 2007 2050.2 —Dept' 1. Budget Working Papers Calendar Year 2007 5030.5 —Volunteer Applications/ Reports All that became inactive prior to 1/1/2007 7010.3 - Advisory Council Agendas Calendar Year 2007(to be scanned, then recycled) 7012.9 — Audio Tapes Calendar Year 2007 (to be reused) Department Approval: Signatu Date Destroyed by: Signature Datd?esolution No. 10-043— Page 47 of 70 NOtifidtien Number Destruction Notification Report 12/2t/2(109 12:44:40 304 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill to Name: (4532} Records Coordinator. MORALES, MELISSA Mail Cade: Phone: (909)477-2760 ext: 2103 The following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustHying the hold. Return the entire list t0 the Records Division by 12/31/2009. - Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Cade (Box Contents) Begining Ending Hold? 12/31/2009 Location 5paceft 1 ['Ilchred 4097 - 14010.2 Registration Forms & Receipts 05/01/2007 07/31/2007 07/31/2009 04-03-01 2 /) Box Contents: Central Park, Lions East Box Contents: E-Conned Deposit Records o Box Contents: 3/12/07-5/27/07 r w ( Snred 4098 14010.2 Registration Farms & Receipts 05/01/2007 07/31/2007 07/31/2009 04-02-03 1 00 O r lqt Box Contents: Central Park Deposit Records N Box Contents: 05/26/07 -07/06/07 rn t0 Ofi/05/2007 07/31/2007 07/31/2009 04-03-04 3 0- t ]Shred 4106 14010.2 Registration Forms & Receipts 1 Box Contents: Central Park Registration Forms M 0 Box Contents: 6/15/07 - 07/31/07 , {JZshred 4115 14010.2 Registration Forms& Receipts 06/01/2007 08/30/2007 08/30/2009 04-03-03 1 O Box Contents: Central Park Registration Receipts Z Box Contents: 06/23/07-08/01/07 C 0 hred 4249 14010.2 - Registration Forms& Receipts 05/01/2007 08/30/2007 08/30/2009 05-03-01 3 0 Box Contents: Program Registration Registration Forms N N hred 4250 14010.2 Registration Forms & Receipts 05/01/2007 08/30/2007 08/30/2009 04-03-03 5 Of Box Contents: Program Registration Deposit Forms Shred 4090 14010.2 Registration Forms & Receipts 05/01/2007 09/01/2007 09/01/2009 03-3-02 4_ Box Contents: RC Family Sports Center Box Contents: Deposit Records Box Contents: 5/27/07-9/30/07 1 Destruction Notification Report 12/21/2009 12:44:40 NotN Notification Number - Page 2. 304 304 City of Rancho Cucamonga (RC) Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill L - Bill to Name: (4532) Recor Records Coordinator: MORALES,MELISSA Nall Code: Phone: (409J477.27fi0ext: 2103 e t e following records are due for destruction on 12/3112009. Place your initials next to EACH box you authorize to be destr estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo ustif ustlfying the hold. Return the entire list to the Records Division by 12/31/2009. Desti Destroy Permanent Record Title Record Title Name Dates ODestroy Date Oegining Ending Holl d? 12/31/2009 Location Space# (X)cc (X)Code Box Number Cade (Box Contents) - hred - 4101 14010.2 Registration Forms 9: [receipts 05/01/2007 09/30/2007 09/30/2009 04-03-01 1 / Box Contents: Lions East&West o Box Contents: VGCC Deposits r _ Box Contents: 05/28/07 -9/20/07 p Shred 4102 14010.2 . Registration Forms &Receipts 07/01/2007 09/30/2007 09/30/2009 04-03 01 1 a) 1 ((( Ifs Box Contents: Central Park Deposit Records Cr) Box Contents: 07/01/2007 -09/24/07o.L hred 4110 14010.2 Registration Forms& Receipts 08/01/2007 09/30/2007 09/30/2009 04-03.02 2 r1 Box Contents: Central Park Registration Forms o Bax Contents: 8/1/07 -9/13107 N iy{Shred 4111 14010.2 Registration Forms&Receipts 08/01/2007 09/30/2007 09/30/2009 03-03-04 6Z Box Contents: Central Park Registration Receipts e Box Contents: 08/07 5h �}(3 ]Shred 4112 14010.2 Registration Forms& Receipts 09/01/2007 09/30/2007 09/30/2009 03-03 04 5 p Box Contents: Central Park Registration ReceiptsIY Box Contents: 09/07 hired 4131 14010.2 Registration Forms &Receipts 07/01/2000 10/31/2007 10/31/2009 04-03-02 3 Box Contents: Central Park Rental Contracts Box Contents: Cancelled Rental Contracts 05hred 4253 14010.2 Registration Forms'&Receipts 08/01/2007 12/30/2007 12/30/2009 04-03-01 4 Box Contents: Program Registration Forms Box Contents: Fall 2007 Notification Number Destruction Notification Report 22/21/2009 12:44:40 304 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) Bill to Name: (4532) COMMUNT"SERVICES (4532) Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 Fhsofallowing records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be oyed,then sign and date the bottom of EACH page. It you want a box held for an additional 6 months, provide a memo fying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Tit(e Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 location Space# ❑Shred 4254 14010.2 Registration Forms 6 Receipts 08/01/2007 12/30/2007 12/30/2009 05-03-04 1 Bax Contents: Program Registration Deposit Bax Contents: Fall 2007 0 r QShred 4096 14010.2 Registration Forms& Receipts 09/01/2007 12/31/2007 12/31/2009 04-03-04 1 0 Bax Contents: Central Park Deposit Records o Lr) Box Conientr 09/01/2007 - 12/31/2007 � O) 0N r, QSnred 4205 14010.2 Registration Farms &Receipts 09/01/2007 12/31/2007 12/31/2009 04-03-114 2 a ' Box Contents: - Central Park Registration Farms l - Box Contents: 09/14/2007 - 12/31/2007 th 0 V ahred 4108 14010.2 Registration Forms 8. Receipts 01/01/2007 12/31/2007 12/31/2009 04-03-03 3 Box Contents: CSD Registration Forms®Receipts 6 - . Box Contents: 1/1/2007- 12/31/2007 Z c 0 y? o QShred 4120 14010.2 Registration Forms & Receipts 11/28/2007 12/31/2007 12/31/2009 03-03-03 4 � Bax Contents: Central Park Registration Receipts - p Box Contents: 11/28/07- 12/07 yr a) Total Eligible Boxes to be destroyed = 19 Eligible Boxes on Hold = 0 Etgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 -Total Available Boxes to be destroyed = 19 Date Melissa Mnratoa. Car� CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi2annual destruction. Sign, date and return to the Records Division by December 31,2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Library (4533) Requestor: Vivian Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 11300.1 —Donation records Calendar year 2005 11800.2—Public Services & Relations Calendar year 2005 11801.0 —Public Inquiries & Complaints Calendar year 2005 4012.3 —Revenue Files Calendar year 2007 4020.5 —Grants All that have been completed and audited prior to 1/1/2001 5030.0—Library Board,Agendas All thru calendar year 2008(after scanning) 5030.5 — Volunteer Program records All that became inactive prior to 1/1/2005 7041.1 — Fines Collected Calendar year 2005 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 10-043—Page 51 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted) pit I r r Department Engineering (Admin) (Dept 4637) Requestor Rebecca C-elewfetr I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence„ Calendar Year 2007 1110 1.8 — Street Vacations Calendar Year 2007 11700.9—Flood Plain (FEMA All that were superseded prior to 1/1/1999 (After Scanning) 2050.2 - Dept'l Budget Working Papers Calendar Year 2007 4010.3 —Assessment Districts All that were approved thru 12/31/2008 (to be transferred to the Special Districts Division) Department Approval: 2t �o (:S igti tre Da e Destroyed by: Signature Date Resolution No. 10-043 — Page 52'of 70 Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Cofeman- Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# �YJU-QScan/Recyc 4527 10021.1 Hydrology Studies 01/01/1982 12/31/1990 12/31/2000 0 Box Contents: CUP's Box Contents: 1982 - 1990 CD ]Scan/Recyc 4521 . 10021.1 Hydrology Studies 01/01/1987 12/31/1991 12/31/2001 0 Box Contents: Hydrology Studies 0 0 Box Contents: Needs Scanning u7 N m Folders within the above box m D_ Alt. Folder#1 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies l Alt. Folder Number: Tract 1Description: 13566 - t`'1 V Alt. Folder#2 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13566-1 Description: O Alt. Folder #3 Beginning Date: 01/01/1987 .Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Z Alt. Folder Number: TR 13621 Description: 0 Alt. Folder#4 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies 7 O Alt, Folder Number: TR 13642 Description: N Alt. Folder#5 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13644 Description: Alt. Folder#6 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13650 Description: Alt. Folder#7 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13662 Description: - Notification Number - Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#8 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies At. Folder Number: TR 13664 Description: 0 Alt. Folder #9 Beginning Dale: 01/01/1987 Ending Dale: 12/31/1991 Record Title Name: Hydrology Studies r w Alt. Folder Number: TR 13664-1 Description: O Alt. Folder#10 - Beginning Date:01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies N Alt. Folder Number: TR 13674 Description: Alt. Folder#11 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies d Alt. Folder Number: TR 13697 Description: M V Alt. Folder#12 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies O Alt. Folder Number: TR 13703 Description: I 6 Alt. Folder #13 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies 6 Alt. Folder Number: TR 13728 Description: o Alt. Folder#14 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13738 Description: 0 N 0) Alt. Folder #15 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13742 Description: Alt. Folder #I6 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13750 Description: Alt. Folder #17 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13759 Description: Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 3 Records Mailiagement Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustitying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box- Alt. Folder#18 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13808 Description: 0 Alt. Folder#19 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies r_ Alt. Folder Number: TR13810 Description: to Alt. Folder#20 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies N Alt. Folder Number: TR 13812 Description: o_ Alt. Folder#21 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13823 Description: - t+i Alt. Folder#22 - Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies 0 Alt. Folder Number: TR13825 Description: 0 Alt. Folder #23 - - Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies - Z Alt. Folder Number: TR13835 Description: C 0 Alt. Folder#24 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies 7 Alt. Folder Number: TR13851 Description: N Alt. Folder#25 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR13873 Description: Alt. Folder #26 Beginning Date: 01/01/1987 Ending Date: 12/31/1991 Record Title Name: Hydrology Studies Alt. Folder Number: TR13877 Description: )Scan/Recyc 4519 10021.1 Hydrology Studies 01/01/1985 12/31/1996 12/31/2006 0 U Box Contents: Hydrology Reports Box Contents: Needs Scanning 12 '10 Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent : Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders withinAhe above box Alt. Folder#1 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 10210 Description: Or Alt. Folder#2 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies 0 Alt. Folder Number: TR 16301 &16445 Description: CO In Alt. Folder#3 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Cl) Alt. Folder Number: TR 16488 Description: a Alt. Folder#4 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies I (h Alt. Folder Number: ORC2002-00606 Description: cS Alt. Folder#5 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record T tle Name: Hydrology Studies O r Alt. Folder Number: DR87-09 Description: o Alt. Folder#6 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Z C Alt. Folder Number: TR 10035 - Description: o Alt. Folder#7 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies 0 O Alt. Folder Number: TR 12642 Description: Alt. Folder#8Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 12643 Description: Alt. Folder#9 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 12650 Description: Alt. Folder#10 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 12650-2 Description: / Notification Number Destruction Notification Report - 12/21/2009 12:45:47 305 _ City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#11 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 12650-4 Description: 0 Alt. Folder#12 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 - Record Title Name: Hydrology Studies O Alt. Folder Number: TR 12650-5 Description: r� U') Alt. Folder#13 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies N Alt. Folder Number: TR 12659 Description: M 0) CL Alt. Folder#14 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Ttle Name: Hydrology Studies I Alt. Folder Number: TR 12726 Description: M V' Alt. Folder#15 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR12802-2 - Description: 0 Alt. Folder#16 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Ttle Name: Hydrology Studies Z Alt. Folder Number: TR 12802-.5 Description: � - 0 0 Alt. Folder#17 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies 7 O Alt. Folder Number: TR 12902 - Description: rn 0) Alt. Folder#18Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 12911 Description: Alt. Folder#19 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Ttle Name: Hydrology Studies Alt. Folder Number: TR12914 Description: Alt. Folder#20 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 12922 Description: t ,12210 12tlur" l ft<--p�p Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo _ Justifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code ' Box Number Code (Box Contents) Begining Ending - Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#21 Beginning Date: 01/01/1985 Ending Date: 12/31/1996 Record Title Name: Hydrology Studies Alt. Folder Number: TR 12969 Description: 0 Alt. Folder#22 Beginning Date: 01/01/1985 Ending Date: 12/31/1996. Record Title Name: Hydrology Studies n w Al�t.,Folder Number: TR 12973 Description: O 00 Scan/Recyc 4518 10021.1 Hydrology Studies 01/01/1986 12/31/1997 12/31/2007 0 N Box Contents: Hydrology Studies m Box Contents: Needs Scanning m o_ Folders within the above box M Alt. Folder#1 Beginning Date: / / Ending Date: / /. Record Title Name: - Alt. Folder Number: TR. 13027 Description: Alt. Folder#2 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies 6 Alt. Folder Number: TR. 12952 Description: C 0 Alt. Folder#3 - Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13062 Description: —6 Alt. Folder#4 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies N Alt. Folder Number: TR 13063 - Description: ' Alt. Folder #5 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies .Alt. Folder Number: TR 13066 Description: Alt. Folder#6 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13114 - Description: U/? n.t. c..ne. ce...et�... Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) - Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#7 - Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13118 Description: 0 Alt. Folder#8'• Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies r Alt. Folder Number: TR 13131 Description: O 0 L0 Alt. Folder #9 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies N Alt. Folder Number: TR 13192 Description: rn M Q. Alt. Folder#10 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies I Alt. Folder Number: TR 13203 Description: t`"1 V Alt. Folder#11 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies - O Alt. Folder Number: TR 13248- Description: Alt. Folder#12 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies O Z Alt. Folder Number: TR 13270 Description: 0 0 Alt. Folder#13 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies 7 O Alt. Folder Number: TR 13271 Description: Alt. Folder#14 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13298 Description: Alt. Folder#15 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13316 Description: _ Alt. Folder#16 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13318 - Description: Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page B Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) . Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustlfying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder #17 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13351 Description: 0 Alt. Folder #18 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies n w Alt. Folder Number: TR 13351-1 Description: - O 0 Alt. Folder #19 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies tO N Alt. Folder Number: TR 13304 Description: Alt. Folder#20 Beginning Date:01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies - 0_ Alt. Folder Number: TR 13353 - Description: M Alt. Folder#21 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Tltle Name: Hydrology Studies Alt. Folder Number: TR 13359 Description: Alt. Folder#22 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies .O Z Alt. Folder Number: TR 13367 Description: CO Alt. Folder#23 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13542-2 Description: to Alt. Folder#24 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13425 Description: Alt. Folder#25 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13475 Description: Alt. Folder#26. Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies . Alt. Folder Number: TR 13476 Description: Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 9 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) - Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number 'Code (Box Contents) Begining Ending Hold? 12/31/2009 Location Space# Folders within the above box Alt. Folder#27- Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies Alt. Folder Number: TR 13541 Description: 0 Alt. Folder#28 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies r w Alt. Folder Number: TR 13541 Description: 0 Alt. Folder#29 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies 0) Alt. Folder Number: TR 13542 Description: - m Alt. Folder#30 Beginning Date: 01/01/1986 Ending Date: 12/31/1997 Record Title Name: Hydrology Studies IL I It. Folder Number: TR 13542-1 Description: M can/Recyc .4523 10021.1 Hydrology Studies 01/01/1988 12/31/1997 12/31/2007 0 0 Box Contents: Park Basin #2 (LA Mission Parksite) o Box Contents: TR13835, PM 13808, 24th Street Storm p Box Contents: Drain, Henderson Channel Inlet Design, Z Box Contents: TR 13566,TR 15711 - Hydrology Studies C 0 can/Recyc 4522 10021.1 Hydrology Studies 01/01/1988 12/31/1999 12/31/2009 0 0 Box Contents: CUP's, DR's, MDR's N Box Contents: Hydrology Studies Box Contents: 1988 - 1999 - can/Recyc .4525 10021.1 Hydrology Studies 01/01/1991 12/31/1999 12/31/2009 0 Box Contents: Hydrology Reports Box Contents: Tracts 13890, 13945, 13930, 14120, Box Contents: 14121, 14162, 14509, 14644, 14771, , Box Contents: 14207, 13951, 14407, 14459 & More Notification Number Destruction Notification Report 12/21/2009 12:45:47 305 City of Rancho Cucamonga (RC) Page 10 Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Records Coordinator: Rebecca Coleman Mail Code: Phone: (909)477-2700 ext: 4013 Fhefollowingrecords are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be royed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo fying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2009 Location S ace# can/Recyc 4496 10020.9 Tracts and Parcel Maps 01/01/2000 01/01/2001 01/01/2003 0 Box Contents: Emgomeeromg Tract Files Box Contents: 15970, 15963, 15955, 16157, 16257, 16347 O Box Contents: , 16001, 16026, 16051, 16105 t` 0 0 can/Recyc . 4497 10020.9 Tracts and Parcel Maps 01/01/2002 01/01/2006 01/01/2008 0 Box Contents: Engineering PM Files N Box Contents: PM Files- 15349, 15970, 15519, 15424, rn M Box Contents: , 15732, 15731 Tract Files - 16279, - 0- `Box Contents: 16644k, 14496-1, 16263, 16334 1 M 0 O Total Eligible Boxes to be destroyed = 9 O Eligible Boxes on Hold = 0 Z Elgibile Boxes Checked Out = 0 c Eligible Boxes Removed = 0 O Total Available Boxes to be destroyed = 9 2 0 N N of CITY OF RANCHO CUCAMON [9 0 0 \, s D Approval and Authorization D To Destroy Paper Records and/or Documents JAN 0 ,* 2014 CITY OF RANCHO CUCAMONCA EIvGIP:EsRl?:r C::':w'Cy To be processed with the Dec., 2009 sena-annual destruction. Sign, date and return to the Records Division by December 31,2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department Engineering (Traffic) (Dept 4639) Requestor Luci Saunders I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar Year 2007 11620.1 —Traffic Signal Maintenance Calendar Year 2006 2050.2 —Dept. Budget Working Papers Calendar Year 2007 8060.2 -Multi-Year Projections for Cap Imp Calendar Year 2007 De • fn t Approval City Attorney Approval Date Signature Date Council Approval Date/ Resolution # Destroyed by: Signature Date Resolution No. 10-043 — Page 63 of 70 Notification Number Destruction Notification Report 12/21/2009 12:47:22 306 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ENGR TRAFFIC/DESIGN (4639) Bill to Name: (4639) Records Coordinator: Luc! Saunders Mail Code: Phone: (909)477-2700 ext: 4050 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/31/2009. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) - Begining Ending Hold? 12/31/2009 Location Space# y ❑Scan/Recyc 4532 8060.1 Capital Improvement Projects 01/01/1986 12/31/2000 12/31/2007 0 Box Contents: Capital Improvement Projects Box Contents: 1986 - 2000 :O 01 E(O Excluded - Total Eligible Boxes to be destroyed = 1 o Eligible Boxes on Hold = 0 M Elgibile Boxes Checked Out = 0 Z Eligible Boxes Removed = 0 O Total Available Boxes to be destroyed = 1 0 0 W I 17 m 0 m A o A v �7 -n L O inn Z iv, Z ;n c� tJ C N C� •; (7 O inn 0 O v z FQ rn n �J CITY OF RANCHO CUCAMONGA—Fire Board Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign,Date and Return to the Records Division by December 31,2009 listed records until notified by the Records Coordinator that approval was granted.) Department: Fire Safety (5025) Requestor: Beverly Noonan I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the semi- annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 13020.4—Fireworks (documentation) All dated thru calendar year 2007 13025.1 —Material Safety Data Sheets All dated thru 1979 13030.2 —Business Occupancies All that became inactive prior to I/1/2006 Department Approval: f/Zviy Q� 30 jff_ x7�j Signature Date Destroyed by: Signature Date Resolution No. 10-043 —Page 65 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec, 2009 semi-annual destruction. Sign,Date,Return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department R C C.F (5030) Requestor Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence All thru December 31, 2007 1020.3 —Programs/Projects/Events All that became inactive prior to 1/1/2004 7012.9—Audio Tapes All thru December 31, 2007 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 10-043 — Page 66 of 70 CITY OF RANCHO CUCAMONGA—Fire Board Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign,date and return to the Records Division by December 31,2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Fire (5020) Requestor: Tina Watson I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the semi-annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 —Gen'l Correspondence All dated thru calendar year 2007 13021.3 — Fire Investigations—Type A All that became inactive prior to 1/1/2005 (after scanning) 13021.6 — Fire Investigations—Type C All that became inactive prior to 1/1/2004 2050.2 — Dept'l Budget Working Papers All thru calendar year 2007 6060.3 — Equipment Maintenance All that became inactive prior to 1/1/2008 7040.5 —Daily Activity Logs Calendar year 2007 Department Approval: .Signature. Date r r %Destroyed by: Signature Date Resolution No. 10-043—Page 67 of 70 i' Destruction Notification Report 12/21/2009 12:48:18 Notification Number Page 1 307 City of Rancho Cucamonga (RC) Records Management Division (TMP) FIRE DEPARTMENT (5020) Bill to Name: (5020) - Records Coordinator:Tina Watson Mail Code: Phone: (909)477-2770 ext: 3005 he following records are due for destruction on 12/31/2009. Place your initials next to EACH box you authorize to be destroyed,then signanddate the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustifying the hold. Return the entire list to the Records Division by 12/31/2009. On Destroy Date Destroy Permanent Record Title Record Title Name Dates 9 Hold? / (X)Code - Box Number Code (Box Contents) ETegining Endin 12/31 2009 Location Space# Shred 4495 1020.1 General Correspondence 01/01/1991 12/31/1999 12/31/2001 0 Box Contents: CERT Files Box Contents: community Emergency Response Team Box Contents: Training Files for communities, business p Box Contents: and schools from 4/91 -9/99 - r w O a0 E = Excluded Total Eligible Boxes to be destroyed = 1 - N Eligible Boxes on Bold = 0 f0 Elgibile Boxes Checked Out = 0 0_ 0 Eligible Boxes Removed = CO Total Available Boxes to be destroyed = 1 0 0 O Z C O . 0 N N mrn rn. warcnn.Off. Snec. II - CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2009 semi-annual destruction. Sign, date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Redevelopment Agency (5010) Requester Linda Daniels I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's . Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mo/Yr) Schedule when applicable) r 1020.1 — General Correspondence Calendar Year 2007 2050.2—Dept'1 Budget Working Papers Calendar Year 2007 4010.3 — Special District Formation Records All that were expired/completed/terminated prior to 1/1/2000 (after scanning) Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 10-043 — Page 69 of 70 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec., 2009 semi-annual destruction. Sign,date and return to the Records Division by December 31, 2009. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Purchasing (Dept. 4153) Requestor Dawn Haddon I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence All prior to 1/1/2008 1020:2 —Vendor Files All that became inactive prior to 1/1/2008 12050.7 —Telecommunications Devices All prior to 1/1/2008 4070.5 — WMBE Statistical Reports All prior to 1/1/2000 6010.1 — Bids— Unsuccessful All prior to 1/1/2008 6010.2 — Purchase Requisitions All that became inactive prior to 1/1/2006 6010.3 —Request for Qualifications All that became inactive prior to 1/1/2006 6010.4 — Purchase Orders All that became inactive prior to 1/1/2006 6010.5 — Purchasing Policy &Procedures All that were superseded prior to 1/1/2008 6040.2 — Salvage & Surplus Property All prior to 1/1/2006 6060.1 —Fixed Assets / Equipt. History All that became inactive prior to 1/1/2004 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 10-043— Page 70 of 70