HomeMy WebLinkAbout10-042 - Resolutions RESOLUTION NO. 10-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING RECORDS
RETENTION SCHEDULE ADDITIONS AND AMENDMENTS FOR
THE ENGINEERING/TRAFFIC DIVISION DEPARTMENT OF THE
CITY OF RANCHO CUCAMONGA
WHEREAS, it has been determined thatthe City records listed in Exhibit A, attached,
be retained for the designated periods of time based on their administrative, fiscal, legal and
historical values; and
WHEREAS, staff from Engineering/Traffic Division responsible for each record
series have reviewed and approved the recommended additions and amendments to the retention
schedule for that DepartmenUDivision; and
WHEREAS,the City Attorney's Office has determined that each recommendation is
legally compliant;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That the proposed additions and amendments to records retention
schedules included in Exhibit "A" attached hereto and made a part
hereof are approved.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
PASSED, APPROVED, AND ADOPTED this 7`h day of April 2010.
AYES: Gutierrez, Kurth, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
Donald J. Kurth, .D., Mayor
ATTEST:
4ce
� L:
{ Ja . Reyno ds, City C erk
(( I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City
Council held on the 71h day of April 2010.
Executed this 8th day of April 2010, at Rancho Cucamonga, California.
U
Janik C. Reynolds, Cit Clerk
Resolution No. 10-042 - Page 2 of 3
EXHIBIT `A'
Miscellaneous Amendments to the
Engineering/Traffic Division Retention Schedule
Engineering/Traffic Division Record Title Codes
11411.0 Speed Zone Studies
An administrative change: Increase retention from 7 years to 10 years.
7030.8 Traffic Counts
An administrative change: Decrease the retention from 7 years in office storage
to 2 years in-office storage and 2 years Records Center storage.
In addition to the previously mentioned additions the Engineering
Traffic Division would like to add the following items to the Retention
Schedule.
7030.2 Service Order Requests
Request for routine maintenance of existing City owned facilities, or the
installation of new City owned facilities in the public right-of-way or on City owned
property.
Retention: Active/Current plus 24 months and Records Center 24 months.
Destruction method: Recycle
7030.3 Traffic Investigation Report (T.I.R.)
Requests relating to traffic safety that have been investigated by the Engineering
Department.
Retention: Active/Current plus 24 months and Records Center 24 months.
Destruction Method: Recycle
Resolution No. 10-042 Page 3 of 3