HomeMy WebLinkAbout10-052 - Resolutions RESOLUTION NO. 10-052
A RESOLUTION OF THE CITY- COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA,APPROVING RECORDS
RETENTION SCHEDULE AMENDMENT FOR THE
ENGINEERING/ADMINISTRATION DEPARTMENT OF THE CITY
OF RANCHO CUCAMONGA
WHEREAS, it has been determined that the City record listed in Exhibit A, attached,
be retained for the designated period of time based on it's administrative, fiscal, legal and historical
values; and
WHEREAS, staff from Engineering/Administration Department responsible for the
record have reviewed and approved the recommended amendment to the retention schedule for
that Department/Division; and
WHEREAS, the City Attorney's Office has determined that the recommendation is
legally compliant;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That the proposed amendment to records retention schedule
included in Exhibit "A" attached hereto and made a part hereof is
approved.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
PASSED, APPROVED, AND ADOPTED this 5th day of May 2010.
AYES: Gutierrez, Kurth, Michael, Spagnolo, Williams
NOES: None
ABSENT: None
ABSTAINED: None
Donald J. Kurth, M.D. Mayor
ATTEST:
oam't� t-�' 4"
nice C. Reynolds, Cit Clerk
I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City
Council held on the 5`h day of May 2010.
Executed this 6th day of May 2010 at Rancho Cucamonga, California.
ice C. Reynolds, Cit Clerk
Resolution No. 10-052 - Page 2 of 3
Attachment A
Amendment to the
Engineering/Administration
Retention Schedule
Record Title Code
10020.7 Improvement Plans
The Retention Schedule currently states that all original improvement plans
for streets, parks, storm drains, flood channels, etc. be maintained in the Engineering
Department permanently.
The Engineering Department has requested to change the Record Title Code to read as
follows:
10020.7
Improvement Plans
Retention: in-Office for two years from date of City Engineer's Approval
Event Code: Active/Current
Destruction Method: Scan/Recycle
Definition:
Original improvement plans for streets, parks, storm drains, flood control channels, etc.
(NOTE: These plans are to be maintained in mylar form while active and current. The
Department will scan these plans into the City's electronic document imaging system for
permanent retention.) When revisions occur, they are to be rescanned and the
superseded plan(s)will be deleted.
Resolution No. 10-052 - Page 3 of 3