HomeMy WebLinkAbout03/04/14 (Min) Library Fnd Board J
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Special Meeting
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,
April 14, 2003, in the Tri-Communities Room of the City of Rancho Cucamonga, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:12 p.m.
Present were Boardmembers Carrasco, Davies, Leal, Mitchell, Williams and Wimberly.
Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary, were also
present.
B. CONSENT CALENDAR
B1. Approval of Minutes: March 24, 2003.
MOTION: Moved by Boardmember Davies to approve the minutes, seconded by Boardmember
Mitchell. Motion carried, 6-0-5 (with Akahoshi, Cotter, Filippi, Pachon and Viricel absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Update on Bylaws Review: Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated the city attorney is working on the Bylaws. Staff should
have them for the next Library Foundation meeting.
C2. Update on Victoria Gardens Cultural Center Project: Oral report by Deborah Clark,Library
Director.
Deborah Clark, Library Director, stated the Victoria Gardens Library project plans are in the
schematic phase. The project manager for the State reviewed the plans and returned them with
comments. Staff will be going into the next phase of design which includes selecting carpet,
furniture, etc.
Boardmember Filippi arrived at 6:25 p.m.
Library Foundation Board Minutes
April 14, 2003
Page 2
D. BOARD BUSINESS
D1. Ongoing Development PlanofFundraising Campaign: discussion facilitated by Gene House,
fundraising consultant. Report attached.
a) Major Campaign Elements
i) Approval of Campaign Dollar Goal
$2 million Campaign Dollar Goal was reviewed and acknowledged
ii) Review of Purpose of Endowment
Boardmember Davies recommended there be a Bylaws review under Section 2 for the purpose of the
endowment for the Library.
iii) Approval of Fundraising Split Between Library and Theatre
iv) Review of Campaign Name & Logo
President Williams asked for an alternate Campaign Name and Logo, rather than "the Heart"
campaign. The American Heart Association uses the heart as their logo and slogan. Boardmembers
present concurred with him, agreeing that it could confuse the donors.
President Williams suggested PALS, Performing Arts and Library Service.
Boardmember Mitchell suggested the comedy/tragedy faces connected with the arts could be used
reading a book.
V) Review of Campaign Volunteer Leadership
vi) Review of Campaign Budget
Deborah Clark,Library Director,stated that staff will be developing a policy guideline for meals and
related expenses.
vii) Review of Gift Chart
Boardmember Leal asked that the Gift Chart and the Donor Recognition Program coincide with each
other. She also suggested that the gap between $25,000 and $5,000 be filled. Also suggested two
different Gift Opportunities. One targeting Businesses and another smaller donors.
viii) Review and Approval of Donor Recognition Program
ix) Approval of Timetable
Library Foundation Board Minutes
April 14, 2003
Page 3
Boardmember Davies suggested at the May 7 City Council meeting that the co-chairs of the
campaign cabinet,Tony Mize and Paul Williams,present the joint fund development master plan to
Council.
b) Library Foundation Members Initial Campaign Needs/Activities
Boardmember Davies would like a Pledge Card created, a basic letter for initial presentations to
potential donors and a pledge envelope.
D2.Library Annual Fundraising Campaign. Oral report by Library Director, Deborah Clark.
Deborah Clark, Library Director, stated that staff would start working on the annual fundraising
campaign in May.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None received.
F. COMMUNICATIONS FROM THE PUBLIC
None received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Filippi, seconded by Boardmember Leal to adjourn to
Thursday, Apri124, at 6:00 p.m.,motion carried, 7-0-4 (with Akahoshi, Cotter,Pachon and Viricel
absent). The meeting adjourned at 8:50 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: May 12, 2003