HomeMy WebLinkAbout03/04/24 (Min) Joint Special Comm Fnd & Library Fnd COMMUNITY FOUNDATION AND
LIBRARY FOUNDATION MINUTES OF THE
APRIL 24, 2003, JOINT SPECIAL MEETING
A. CALL TO ORDER
The joint special meeting of the Rancho Cucamonga Community Foundation and Library
Foundation was held on Thursday, April 24, 2003, in the Tri-Communities Room, Civic
Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The Library
Foundation meeting was called to order at 6:12 p.m. by President Williams and the
Community Foundation was called to order at 6:20 p.m. by Chair Mize.
Present were: Community Foundation Board Members: Bowne, Cohen (who arrived at
7:35 p.m.), Metel, Parker, Punter (who arrived at 7:20 p.m.), Younger and Mize. Absent:
Arreguin, Buquet and Dutton. Library Foundation Board Members: Carrasco, Davies,
Filippi, Mitchell, Pachon, Wimberly and Williams. Absent: Akahoshi, Leal and Viricel.
Staff: Deborah Clark, Library Director; Kevin McArdle, Community Services Director; Paula
Pachon, Management Analyst III; Vivian Garcia, Administrative Secretary and Melissa
Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
None
C. FOUNDATION BUSINESS
1. Board Development, Strategic Planning and Fundraising Development Process for the
Cultural Center fundraising campaign was opened. Consultant Gene House facilitated
the evening's discussion. He gave an overview of the draft consolidated Fund
Development Plan. Components of the plan include the following: campaign strategy;
campaign dollar goal; purpose of the endowment; fundraising split between the Library
and Community Foundation; campaign name and logo; campaign volunteer leadership
structure; campaign staffing; campaign budget; campaign timeline; donor recognition
program; gift chart; timeline and campaign materials.
Both Boards reached a consensus regarding the following amendments to the
proposed plan: 1)campaign strategy— Members concurred with Consultant House's
recommendation to place announcement of Phase One of the campaign on the
consent calendar portion of the City Council's agenda. 2)purpose of endowment—to
change the wording from "the Endowment Fund to support both the operation of the
theatre and the library" to "the Endowment Fund to support both the programs of the
theatre and the library"; 3) campaign name and logo — to approve the name of "Be A
PAL" Campaign (Promoting Arts and Literacy)with logo presented that evening by staff.
LIBRARY FOUNDATION I April 24, 2003
Discussion also ensued concerning the structure of the campaign volunteer leadership.
Members were requested to forward any celebrity and non-celebrity names to the
campaign committee for consideration. Staff was suggested to provide draft honorary
cabinet letters at the next cabinet committee meeting for consideration and
personalization. Member Davies suggested adding a few school district board
members to the cabinet. Consultant House also supported sending information letters
to all local school superintendents. In discussion of the Campaign Cabinet, Chair Mize
encouraged as many Members from both Boards to attend the meetings if the need
arises (as long as a quorum is not reached). Members to the Campaign Cabinet will
include Mize, Parker, Dutton, Leal, Williams and Wimberly with Cohen as Alternate.
Discussion of the timeline, as submitted by staff, was approved as followed:
MOTION: Moved by Member Wimberly, seconded by Member Mitchell;to approve the
campaign timeline, as presented by staff: Motion carried: 7-0-3 ( Absent: Akahoshi,
Leal and Viricel).
MOTION: Moved by Vice Chair Cohen, seconded by Member Bowne, to approve the
campaign timeline, as presented by staff. Motion carried: 6-0-4 (Absent: Arreguin,
Buquet, Dutton and Punter).
Member Punter arrived at this time.
The proposed Donor Recognition Program was presented to the Board who concurred
with the program as proposed by staff. Chair Mize noted that the handout of future
program opportunities is for informational purposes only and is a draft document which
should not be included in the solicitation packets. Action concerning the consolidated
Fund Development Plan went as follows:
MOTION: Moved by Chair Mize, seconded by Member Metel, to approve the
consolidated Fund Development Plan for the Cultural Center Fundraising Campaign.
Motion carried: 7-0-3 (Absent: Arreguin, Buquet, Dutton and Punter).
MOTION: Moved by President Williams, seconded by Member Filippi, to approve the
consolidated Fund Development Plan for the Cultural Center Fundraising Campaign.
Motion carried: 7-0-3 (Absent: Akahoshi, Leal and Viricel).
Director McArdle-also distributed a draft Case Statement for the Victoria Gardens
Performing Arts Center. He asked for Members to review the information and provide
any additional comments. He also noted that both Boards should include consideration
of transferring initial start-up funds to the PAL Campaign endowment fund at their next
regular meetings. In conclusion, Consultant House was thanked by the Foundation
Members and staff for all of his efforts.
LIBRARY FOUNDATION 2 April 24, 2003
D. ADJOURNMENT
The special joint meeting of the Community Foundation and Library Foundation was
adjourned at 7:35 p.m.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
Approved by the Community Foundation: June 10, 2003
9-0-1 (Absent: Buquet)
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LIBRARY FOUNDATION 3 April 24, 2003